E-Recruit Focus Groups, July 2010

Business Process Overview

Job Opening Applicant Management Job Offer Hiring

Process

Business Process Overview

Job Opening

•Department completes requisition and sends it for appropriate approvals

•Approved requisition comes to HRS and Recruiter enters the job opening into erecruit.

•Recruiter works with Hiring Manager to develop screening questions/preferred qualifications

•Vacancy announcement posts on HRS website and MyHR>Careers for a defined posting period.

Business Process Overview

Applicant Management

•Applicants apply online for posted jobs.•Recruiters screen applications (staff only)•Hiring Manager can review all qualified applicants

(staff)/all applicants (academic) in eRecruit. Recruiter can screen for minimum or preferred qualifications.

•Hiring Manager/Search Committee determines who to interview and conducts interviews. Interview evaluations are completed in eRecruit.

•Hiring Manager/Search Committee selects final candidate.

Business Process Overview

Job Offer

•Hiring Manager enters job offer information in eRecruit. Can link the job offer letter if appropriate.

•Hiring Manager submits job offer for approval.•Offer reviewed and approved by the necessary

approvers•Hiring Manager extends job offer.

Business Process Overview

Hiring Process

•Candidate returns CBC release.•Candidate completes POET (if applicable).•HR changes candidate status to prepare for hire.•Hiring Manager provides additional information for

hire/transfer.•Candidate completes applicable onboarding

documents.•Candidate hired in PS. Some information transfers

from erecruit to PS HR.

ERecruit• Find Job Openings• Job Opening 360• Candidate Actions• Interview Evaluations• Offer Details• Offer Approvals• Approval Emails• Applicant Dashboard/MyHR

Find Job Openings

Find Job Openings

Job Opening 360

Candidate Actions – 1 Candidate

Candidate Actions – Multiple Candidates

Schedule Interview

Interview Email - Interviewer

Interview Email - Applicant

Interview Evaluations – Dashboard for Interviewer

Interview Evaluation - Completed

Offer Details

Offer Approvals

Approval Emails

Applicant Dashboard

Job Search

End of JulyCommunicate fixed posting period information

August 23

Implement fixed posting period – STAFF

October 1

Last day for all new postings – STAFF (OAPA)

November 1

Erecruit Live!

OctoberSeptemberAugustJuly

Upcoming Changes

Fixed Posting Period – STAFF ONLY

1 Week – Clerical2 Weeks – Technical & Service Maintenance3 Weeks - Exempt ------------------------------------------------------------------------------

No Fixed Posting Period for Academic Positions

Questions?