E-Procurement Forum 2016Berlin, Germany

“Moving Forward with E-Procurement”

Hiba Tahboub

Practice Manager, Governance Global Practice

The World Bank

Follow up on the 2015 e-Procurement

Forum on Data and Indicators

Sharing countries experiences

Agreeing on a set of indicators

Creating the baseline for all countries against these indicators

Update indictors on an annual basis

2015 E-Procurement Indicators:

Example of Italy

Category Indicator %Availability of Data

(Yes/No)Indicator Value

Efficiency

Success ratio/cancellation

8.41%Percentage of procedures without cancellation

Yes 100%

Savings 8.40%

Percentage of savings from award price vs. cost estimate;Percentage of savings from final price after contract completion vs. award price

Yes17% (average award price vs. cost

estimate)

TransparencyOpen access to procurement information and decisions

8.41%

Percentage of procurement

opportunities advertised on a portal with free access;Percentage of awarded contracts published on a portal with free access

Yes 100%

Level of Adoption

Procurement value passed through e-platforms

7.48%Percentage of procurement value with online transactions

Yes 100%

Professionalization of the PP Officials and Practitioners

5.61%Percentage of certified e-Procurement users in contracting authorities

No

Despite the absence of a official certification of the public buyer in Italy, Consip is recognized as a center of excellence in terms of procurement and eProcurement skills

Competitiveness

Level of competition 7.48% Average number of bidders

3.8 Average number of offers per lot

5.5

Average number of suppliers offering per lot (including the number of suppliers participating in ”Temporary Consortium of Enterprises”)

Open procedures with notice vs. Closed procedures by invitation

3.74%Percentage of number of contracts procured competitively

Yes 96%

Objective and Scope of the ECA

e- Procurement Strategy

Strengthening public procurement systems in ECA countries by promoting further adoption of e-GP.

Developing e-GP capacity and share relevant experience

Building capacity in using e-Procurement

data to measure public procurement

performance

ECA E-Procurement strategy –

Indicators and Data

What is the World Bank doing in ECA

Strengthening Public Procurement in Serbia

Improving Efficiency and Transparency in Public Procurement Georgia

Enhancing the implementation of Public Procurement in FYR Macedonia

Support to the implementation of the public procurement strategy in Romania

Country Fiduciary and Project Implementation (CFPI) Review in Albania

E-Procurement Data: Examples

Albania and Georgia

Improving Efficiency and Transparency in Public Procurement Georgia

Country Fiduciary and Project Implementation (CFPI) Review in Albania

E-Procurement in the New

Procurement Framework

What does the NPF say about using e-Procurement?

Vision of the NPF: "Procurement in Investment Project Financing

supports Borrowers to achieve value for money with integrity in

delivering sustainable development”

Using e-Procurement is

permitted under Bank financed projects

E-Procurement can be used for

various procurement

actions

The E-Procurement

system must be first assessed by the Bank and

satisfy the Bank’s criteria

E-Procurement in the New

Procurement Framework Examples of authorized use of national e-Procurement system in World Bank funded projects

Countrye-Procurement System Name

URL of e-Procurement System

e-procurement modules

Date of World Bank Assessment

Procurement Methods approved by WB assessment and their thresholds

ALBANIAe-Procurement Platform on PPA website

www.app.gov.ale-Publication, e-

Tendering, e-Quotations, e-Award

3/1/2011 e-Tendering and Shopping for ICB and NCB

ARMENIA ARMEPS www.armeps.am

e-Publication, e-

Tendering, Framework

Agreements, e-Auctions

3/1/2014e-Procurement system for Shopping (Goods ≤$100,000; Works

≤$200,000) and National Competitive Bidding (Goods ≤$1,000,000; Works ≤$5,000,000)

GEORGIA Tenders at SPA

www.spa.ge

tenders.procurement.gov.ge/login.php

e-Publication, e-

Tendering, e-Reverse Auctions

2/1/2012e-Procurement for Shopping < US$ 100,000.

e-Procurement for Shopping (work) < US$ 200,000. e-Procurement for NCB <US$ 10 Million

KAZAKHSTAN E-Commerce Center www.goszakup.gov.kz E-Tendering and e-Reverse Auction

5/15/2016

e-Tendering for Shopping and National Competitive Bidding

(NCB) for simple goods, works and non-consulting services.

e-Reverse Auction for procurement of simple goods under the Shopping.

KYRGYZ REP.e-Procurement Portal of Kyrgyz Republic

www.zakupki.gov.kg

e-Publication, e-

Tendering, e-Reverse

Auctions, e-Shopping, e-Award

4/1/2015

e-Tendering (Apr-15) and Shopping and eRA (May-16)

module of e-Procurement system can be used under Bank-

funded National Competitive Bidding (NCB) for goods, works

and non-consulting services for the Health SWAP Project in Kyrgyz Republic under several conditions

MACEDONIA

Electronic System for

Public Procurement (ESPP)

www.e-nabavki.gov.mk

e-Publication, e-

Notifications and e-

Submission, e-Reverse

Auctions, e-Award and e-Reporting

9/1/2014e-RA for Shoppinge-Tendering for NCB

ROMANIA SEAP www.e-licitatie.ro

e-Publication, e-

Notification, e-

Tendering, e-Auction, e-Catalog

10/29/2013

e-Tendering for Shopping/NCB of goods, works and non-

consulting services

e-RA for Shopping/NCB of simple goods, works and non-consulting services

TURKEY EKAP www.ekap.kik.gov.tre-Publication, e-

Tendering, e-Quotations

10/1/2012 e-Tendering for Shopping

UZBEKISTANUZEX (Uzbek Commodity Exchange)

www.uzex.uz/en/catalog.uzex.uz/

e-Publication, e-

Reverse Auctions, e-Catalog

4/1/2015e-RA (April 2015) and e-Catalog (May 2016)for Shopping (less than $100,000 USD.)

Additional themes of the Forum

Institutional Framework for e-Procurement

Centralized Purchasing

Costs savings and other

economical benefits

Moving forward with e-procurement -

defining the needs

Good Governance through e-Procurement

Target: Strategic Procurement?

Target:

End-to-End e-procurement?

Challenges:

• Change management

• Internal integration

• External integration

• Training and capacity

building (at all levels)

• Structured and effective

communications

• Time and cost

The 2016 e-Procurement Forum in

numbers

• Representatives attending the forum75

• Countries represented25• International Organizations

represented5

Let’s move forward!