e-procurement in croatia - world bankpubdocs.worldbank.org/pubdocs/publicdoc/2015/12/... ·...

Ivan Palčić, the Ministry of the Economy

E-Procurement Forum: Enhancing Public Spending

Vienna, Austria 1. – 3. December 2015.

E-PROCUREMENT

IN CROATIA

e-Procurement in Croatia

The PP System in HR


Legal framework

• Acts

– Public Procurement Act (OG 90/11, 83/13, 143/13, 13/14)

– Act on the State Commission for Supervision over Public Procurement Procedure (OG 18/13, 127/13, 74/14)

• Regulations

– Tender documents and tenders

– Implementation control

– Notices

– Defence and security

• Ordinances

– Education

– CPV

– List of entities

– Diplomatic missions and consular offices


Institutional framework

• Ministry of the Economy – DG for the Public Procurement System

• State Commission for Supervision over Public Procurement Procedure (appellate body)

• Ministry of finance (concessions)

• State Office for Central Public Procurement

• Agency for Investments and Competitiveness (PPP)

• Electronic Public Procurement Classifieds (procurement notices)


MoE – DG for the PP System

• technical assistance and written opinions

– Help desk every TUE and THRU (9-12AM)

– Open doors every last FRI in month

• legislation (drafting the proposal)

• monitoring over law implementation

• education

• statistics (data on public procurement)

• international cooperation


PP Market

• Procurement value

– 2013. ~ € 5,16 bn total

• Goods ~ € 1,67 bn – 32%

• Works ~ € 1,63 bn – 32%

• Services ~ € 1,03 bn – 20%

• Under national threshold ~ € 0,82 bn – 16%

– 2014. ~ € 5,51 bn total

• ~ 12% GDP

• Number of entities:

– Contracting authorities ~ 4200

– Contracting entities ~ 270


PP Market Value (HRK)

44.95

25.16

40.60

24.79

30.84

39.33 39.48

42.15

0 kn

5 kn

10 kn

15 kn

20 kn

25 kn

30 kn

35 kn

40 kn

45 kn

50 kn

2007 2008 2009 2010 2011 2012 2013 2014

Billions

Goods

Services

Works

Under threshold

TOTAL


PP Scope

• National thresholds:

– Good and services – ≤ ~ 26.000€

– Works – ≤ ~ 65.000€

• Concluded public contracts:

– 2013. – 22.025 contracts

– 2014. – 14.924 contracts

• Award criteria:

– Lowest price – more than 99%

– MEAT – less than 1%

2013. 2014.

Works 18% 15%

Goods 52% 54%

Services 30% 31%


Award criteria

406

392 177148 119

211

214

0

5000

10000

15000

20000

25000

30000

2008 2009 2010 2011 2012 2013 2014

MEAT

Lowest price

Public contracts


Brief history of e-Proc in HR

PP Act (OG 110/07 & 125/08)

• 1.1.2008. mandatory e-Notification in the Electronic Public

Procurement Classifieds (EPPC)

• Centralized system one provider (eSender)

• e-Access was voluntary

PP Act (OG 90/11, 83/13, 143/13 & 13/14)

• 1.1.2012. mandatory e-Access in open and restricted procedue ca 80% of all PP procedures in HR on annual basis


Recent activities

• May 2013. Strategy on development of e-procurement in the Republic of Croatia 2013-2016 (OG 54/13)

• July 2013. Amendments to the PP Act (OG 83/13)

• e-Submission gradual implementation

• Implementation timeframe:


e-Modules

Notification Access Submission Evaluation Award Ordering Invoice Payment Archiving


Value & volume of contracts formed through e-Proc

TOTAL 1.1.-31.10.2015. VALUE KPI NUMBER KPI

All contracts 21.907.953.449 kn 10223

Contracts where e-submission was allowed 5.287.010.404 kn 24,13% 1824 17,84%

Contracts where e-bids were submitted 271.853.838 kn 1,24% 34 0,33%

Contracts awarded to e-bid 192.868.227 kn 0,88% 16 0,16%

GOODS

All goods contracts 7.005.291.367 kn 5699


Contracts where e-bids were submitted 107.874.713 kn 1,54% 8 0,14%Contracts awarded to e-bid 73.324.992 kn 1,05% 5 0,09%

SERVICES

All services contracts 5.029.833.929 kn 3061



Contracts awarded to e-bid 119.543.235 kn 2,38% 11 0,36%

WORKS

All works contracts 9.872.828.153 kn 1463

Contracts where e-submission was allowed 664.723.411 kn 6,73% 188 12,85%


Contracts awarded to e-bid 0 kn 0,00% 0 0,00%


PP time length

Days Nr of contracts KPI

Average time length from CN to CAN 92,45 10223 0,01

CPB average time length from CN to CAN 94 8 11,75

Other centralized purchasing procedures average time length from CN to CAN 117,66 296 0,40


Direct award (Negotiated procedure without publication)

Number KPI Value KPI

All contracts 10223 21.907.953.448,73

Direct award (Negotiated procedure without publication) 769 7,52% 1.245.066.371,84 5,68%


Volume & value of contracts divided into lots


All contracts 10223 21.907.953.448,73

Contracts divided into lots 4508 44,10% 3.721.711.059,77 16,99%


Volume & value of contracts with subcontractors


All contracts 10223 21.907.953.448,73

Contracts with subcontractors 527 5,16% 5.086.532.113,56 23,22%

All goods contracts 5699 7.005.291.366,73

Goods contracts with subcontractors 36 0,63% 161.021.722,54 2,30%

All services contracts 3061 5.029.833.929,11

Services contracts with subcontractors 259 8,46% 1.194.765.788,47 23,75%

All works contracts 1463 9.872.828.152,89

Works contracts with subcontractors 232 15,86% 3.730.744.602,55 37,79%


Volume & value of contracts awarded to consortia


All contracts 10223 21.907.953.448,73

Contracts awarded to consortia (grouping) 537 5,25% 4.661.096.971,95 21,28%


Volume & value of contracts with green spec


All contracts 10223 21.907.953.448,73

Contracts with environmental specifications 19 0,19% 98.377.022,52 0,45%


Contracts with MEAT criterion

Number KPI

All contracts 10223

Contracts with MEAT criterion 249 2,44%


Contracts subject to non-judicial reviews

Number KPI

All contracts 10223

Contracts subject to non-judicial reviews 926 9,06%


Challenges

E-submission:

• fear of new (CA & EO)

• promotion & presentation – education

• IT security issues

• involvement of the State Commission – appeals issue

• interoperability with state registries - court register, tax register...

• bank guarantees

Future issues:

• European Single Procurement Document

• e-Invoice

• automatization


1. Procedure preparation

• Preparation of procedure

(subject matters, time limits, exclusion grounds, etc)

• Upload of tender documentation

• Upload of Cost estimate

• Sending the notice for publishing

publication

• Published notice, tender

documentation, bill of quantities

List of published notices

2. Tender submission

• General tender information

• Tender price/bill of quantities upload

• Generated bid sheet

• Signing with advanced electronic signatue

• Sending (submitting) the tender

3. Public opening

• Expiry of the time limit for the receipt of tender

• Keys for tender opening

• Decryption

• Opening of e-tender

• Generating minutes of thepublic opening of tenders

• E- evaluation – next step

encryption

Useful links

• PP Portal – http://www.javnanabava.hr/

• SCSPPP– http://www.dkom.hr/

• EPPC – https://eojn.nn.hr/Oglasnik/

• CPB – http://www.sredisnjanabava.hr/

• MoF – http://www.mfin.hr/

http://www.javnanabava.hr/

http://www.dkom.hr/

https://eojn.nn.hr/Oglasnik/

http://www.sredisnjanabava.hr/

http://www.mfin.hr/

Thank you for your attention!

e-procurement in croatia - world bankpubdocs.worldbank.org/pubdocs/publicdoc/2015/12/... ·...

Documents