E-Learning Module Flow Guide

GL 31 Income Certification

Title PageTitle will be set in Georgia font. Wells Fargo LogoRed and Gray Wells Fargo Color Palette

E-Learning Navigation

How to use the E-Learning Module

Navigation Tips

Goals and Objectives Understand certification

process Navigate within GL 31

application Review Reports Certify Au’s Record and clear Exceptions Assign Designee Access

Application OverviewThe Income Statement GL31 Certification process is a critical control for ensuring the integrity of the information in the General Ledger. It is a mandatory monthly requirement.

A web-based tool is used by AU Managers to perform monthly reviews and certifications of income and expense transactions on their GL31 reports. It is a part of financeWeb.

Application Access

GL31 AU Managers automatically have access to the application. If you are an AU Manager and do not have access contact your group controller.

Terms and Definition AU: Accounting unit Review: The process of ensuring all

entries posted to income and expense accounts are accurate and reasonable.

Certify: The action the AU Manager takes to confirm that entries posted to income and expense accounts are indeed accurate and reasonable.

Exception :A questionable or unexplained income and expense transaction $10,000 or greater

Designee: Team member(s) to which an AU Manager delegates the Review process.

Logging OnAccess to the GL31

certification application is achieved through Finance Web. At this time we will demonstrate how to login to the application. Click next to begin.

Logon Animation

Next series of slides will show the logon process.

Dashboard After logging in, the GL31

Certification application launches. We will now discuss each section within the application. Click next to continue.

Dashboard Animation

The dashboard serves as the main page in view. It allows users to navigate through the application. The following sections are available. Broadcast Message. The Broadcast Message contains important information and informs users of any system problems, announcements, etc.

Item highlights and explanation pops up.

Dashboard Animation cont. AU’s Awaiting My Certification or Review. Since Review Designees do

not have the authority to Certify, they see A use Awaiting My Review. Within this section users review, re cord exceptions, add resolution details and AU Managers certify reports. The number of current reports and overdue reports is available at a glance within the dashboard.

AU’s Awaiting Clearance of Outstanding Exceptions. This section serves as a holding area for exceptions being researched. Resolution details are entered here and AU Managers Clear exceptions. The number of reports containing exceptions as well as the number of outstanding exceptions is also available on the dashboard.

Dashboard Animation cont.

Certification History. Thirteen months worth of certification history is stored here.

View Reports Before an AU Manager or

designee does anything to a report they must view it. Reports are viewed from the AU’s Awaiting My Certification or Review section.

At this time we will walk through the process of viewing a report. Click next to continue.

Text Captions: View Reports

View Report Animation Within AU’s Awaiting My Certification or review, a list of AU’s the

Manager or Designee is responsible for displays. Within the list is a column for Total Income and Total Expenses, as well as the number of transactions in the report.

Next few slides show the view report sequence.

Assign Au’s

AU’s Animation Next few slides show how to assign AU’s

Exceptions Record View Add Clear

Exception Animations Next few slides demonstrate how to manage

exceptions.

Certify AU’s

Certify Animation Next slide show’s how to certify an AU

GL 31 Administration Assign Designee

Status Update Messages

Administration Animation Next few slides demonstrates assigning

Designee Status Updating Broadcast messages

Key Concepts Review the key

concepts of the course.

Key concepts transitions in one at a time.

End of Course End of course slide

Author Credits Author credit Names scroll in the

light gray bar.