American University of Technology

Master of Computer Sciences

Project Management

E-Learning System

Dr. Mustafa Kurdi

Sajida Bzeeh

Summer 2015

Introduction: E-School Management System is comprehensive web-

based school Management software. It is designed for better interaction

between students, teachers, parents and management. This management

software very gracefully handles all the requirements for easy school

management.

The software being web based can be accessed from anywhere in the

world, which enables the students, teachers, parents and the management

be in touch with each other at all times.

Project description:

E-school Management System explores the technological approach to

education, streamlining education process and spiraling acquaintance

amongst students, staff, parents and management.

Today schools need to manage more information than ever before.

Without a solid internal infrastructure for teachers, administrators and

departments to share data critical school and student information can be

lost or worse communicated incorrectly leading to a host of problems

that can affect your school’s image and endurance. To remain

competitive that can run individual functions, correct their operation, use

the web as a key communication tool and simplify day-to-day

operational responsibilities, giving staff more time with students.

The solution E-school management system which is an open source

system, providing web based interface

The E-school Management System has specific profiles for:

Parents

Students

Teachers

Administration

Staff

The e-school system is composed of three main parts:

1. E-Attendance System.

2. Homework Server System.

3. Exams and Grading System.

Objectives:

Definition of the goals of an E-Learning solution is driven by the

following factors:

1. Perform task analysis: Determine the tasks to be taught, identify

subtasks and other elements involved, and identify the knowledge,

skills, and attitudes required to complete the tasks efficiently and

effectively.

2. Perform training needs analysis: Identify the target audience for

the training. Identify the shortfall in knowledge, skills, and

attitudes of this audience and determine what the target learners

need to know.

3. Review existing capabilities: Review existing methods and

infrastructure for providing training or meeting learning needs.

4. Determine expectations: Identify concrete expectations and/or ROI

requirements from the desired E-Learning solution. The

development of an E-Learning strategy begins by setting goals.

What will the E-Learning strategy accomplish? Without a true

understanding of the goals of the E-Learning strategy, it will be

difficult, if not impossible, to be successful. Before implementing

E-Learning, organizations need to set common goals or objectives.

Common goals and objectives include the following:

5. To reduce learning costs As a small business owner, you know that

online transactions cost a fraction as much those requiring paper or

staff. It‟s the same with E-Learning because there are no papers,

no delays, and no travel expenses. To reduce the time required for

effective learning Electronic learning is sometimes called “just-in-

time” learning. Such learning enables employees to take what they

have just learned from their computer screens and apply it to the

tasks at hand.

6. To motivate employees: E-Learning is considered an effective way

to keep up with new technology, to generate new ideas, and to

keep your workforce fresh and inspired.

7. To improve flexibility of course delivery: smaller businesses don’t

have the staff to manage their training and development initiatives.

E-Learning technologies can overcome these administrative

restrictions.

8. To expand the capabilities of the business: Small organizations

need to get more out of their high-potential employees. E-Learning

helps employers take these employees to a higher level of

contribution.

9. Other goals and objectives include the following:

• To reduce the need for classroom training

• To track employee progress

• To track training effectiveness (or absorption)

• To link training with Knowledge Management

• To reduce time away from the job

• To improve job performance

• To support business objectives

• To make learning available anytime, anywhere

Benefits of E-Learning:

1. Scalable – E-learning enables us to quickly create and

communicate new policies, training, ideas, and concepts. Be it for

entertainment or formal education, e-learning is nimble!

2. Capacity and Consistency – Using e-learning allows educators

to achieve a great degree of coverage for their target audience, and

it ensures that the message is communicated in a consistent

fashion. This results in all learners receiving the same training.

3. High Learning Retention – Blended learning approaches result

in a higher knowledge retention rate. It also helps that coursework

can be refreshed and updated whenever needed.

4. Time and Money Savings – This one is pretty well known, and a

staple of any well-done e-learning program. E-learning reduces

time away from the workplace, eliminates the need for travel, and

removes the need for classroom-based training.

5. Activity and ROI Measurements – If you are using a learning

management system to deliver your e-learning, then tracking

learner progress is a piece-of-cake, and reporting on this activity is

just as simple.

6. Reduction of the Carbon Footprint – By leveraging e-learning

for online testing and quizzing, the need for printing out paper-

based assessments is reduced; in fact it’s practically eliminated

altogether!

7. Flexible – Using e-learning, you can give employees and

students the freedom to learn at their own convenience, and at a

pace that is right for them. Staff can be trained in remote locations

and in a consistent fashion as anyone receiving on-site training.

Project main tasks:

Task Predecessor Duration(hours) Normal Cost in $

A-Project Outline --- 5 100

B-Create Diagrams A 12 240

C-Database Creation B 5 100

D-Create and design

Master pages

B 10 200

E-Create and design web

forms

D 7 140

F-Code development C,E 15 300

G-Testing F 3 60

H-Report G 10 200

I-Web hosting H 3 60

Project Network:

Gantt Chart:

0 A 5

0

0 5 5

12 C 22

12

29 5 34

12 2 14

27 E 34

0

27 7 34

17 D 27

0

17 10 27

52 H 62

0

52 10 62

34 F 49

0

34 15 49 49

5 B 17

0

5 12 17

49 G 52

0

49 3 52

62 I 65

0

62 3 65

START

END

Time: 65 hours

Critical path: Start-A-B-D-E-F-G-H-I-Finish

Activity Predecessor Normal

Time

Min Time Normal

Cost in $

Crash

Cost

A --- 5 3 100 120

B A 12 8 240 320

C B 5 3 100 120

D B 10 7 200 280

E D 7 5 140 200

F C,E 15 10 300 400

G F 3 3 60 60

H G 10 8 200 320

I H 3 3 60 60

Normal activity duration= 70 hours

Normal cost= 1400$

Crashed activity duration= 50 hours

Crashed cost= 1880$

Formula slope = 24$ per hour

Project Selection:

Financial Model:

1-Payback Period: The initial investment cost of our project is

1400$ .Assume that in a school 300 students every student pays 20$

every year for this technology then the yearly revenues is 600$.We will

project all data in the table below:

Year Cash Flow Cumulative

0 (1400) (1400)

1 600 (800)

2 600 (200)

3 600 400

2- Net Present Value: The school requires a rate of return of 10%

and we expect inflation to remain relatively constant at 4% over 3 years,

the table below represents the information:

Year Net Flow Discount NPV

0 -1400 1.0000 -1400

1 600 0.9090 545.4

2 600 0.8264 495.84

3 600 0.7513 450.7

1491.94

NON Numeric:

1-Checklist Model:

Project Criteria High Medium Low

Classroom

Management

System

Cost X

Profit Potential X

Time to Market X

Development Risks X

2-Simplified Scoring Models – Cont:

Project Criteria Importance

Weight

Score Weighted

score

Classroom

Management

Cost 1 3 3

Profit Potential 2 2 4

Time to Market 2 2 4

SystemDevelopment Risks 3 3 9

20

Conclusion: From the discussion above we conclude that this way of

learning is the best which updates information globally between the

students and saves money to the parents and increases the school

income. By this project the traditional learning will stop and make the

learning more flexible and acceptable by students which attract them.

Our plan is to enhance schools to start this learning technique, and

hoping for more progress, success, and achieve our goals.