e-filing authority board template...category number e-filing submissions 1,145,237 individual...

Florida Courts E-Filing Authority Board

E-Filing Portal Progress Report Period

October 2016

Carolyn Weber, Portal Program Manager

Category Number

E-Filing Submissions 1,145,237

Individual Documents SubmittedTotal Number of Pages

1,676,7587,719,850

Average Submissions per Weekday 53,579

Highest Volume Day: Oct. 25 62,581

Peak # of filings in 1 hour: 3 pm 7,243

New Case Initiation 57,464

Portal Users 132,392

Proposed Orders Submitted 452

October E-Filing Statistics

Proposed Orders via Portal

Proposed Orders Received

Circuit County # Proposed Orders1st Escambia 16

Okaloosa 1

Santa Rosa 1

2nd Wakulla 30

Jefferson 13

Leon 121

14th Jackson 27

Bay 19

18th Brevard 195

20th Lee 29

Monthly E-Filing SubmissionsOct. 2015 - Oct. 2016

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16

Submissions Documents

Average Hourly Submissions

71 125 19423 29 44 117

356

1,801

4,182

5,475

5,976

4,459

4,850

6,474

7,243

6,781

3,063

971

486306 220 189 146

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

12am 1am 2am 3am 4am 5am 6am 7am 8am 9am 10am 11am12pm 1pm 2pm 3pm 4pm 5pm 6pm 7pm 8pm 9pm 10pm11pm

Average # Days to Docket

0

0.2

0.4

0.6

0.8

1

1.2

1.4

1.6

1.8


Days toDocket

0.95 1.7 1.7 1.3 1.3 1.3 1.3 1.2 1.4 1.3 1.1 1.2 1.7

% Filings Returned toCorrection Queue


Portal Activity by Filer Role

Filer Role # of Accounts # of Submissions % of Submissions

Attorneys 71,764 1,021,632 89.2%

Self-Represented Litigants

50,682 6,356 0.55%

Judges 849 51,170 4.47%

Mediators 705 1,561 0.14%

Process Servers 748 39,770 3.48%

Court Reporters 394 1,440 0.13%

Mental Health Professionals

363 2,182 0.19%

Law Enforcement 534 4,714 0.41%

October Corrected Submissions

Filer Role Total Filings # Returned % Returned % Resubmitted

Attorney 1,021,632 19,364 1.89% 52.9%

Clerk 6,440 64 1.0% 51.6%

Court Reporter 1,440 53 3.68% 32.1%

Judiciary 51,170 679 1.32% 25.8%

Law Enforcement 4,714 51 1.08% 41.2%

Mediator 1,561 39 2.49% 33.3%

Mental Health 2,182 63 2.89% 25.4%

Process Server 39,770 361 0.91% 33.5%

Pro Se 6,356 632 9.94% 36.2%

Self-Represented Litigant Accounts & Submissions

25,60627,257

28,82130,506

32,35534,384

36,43438,623

40,92443,097

45,78848,336

50,682

5,668 4,839 4,617 4,860 4,991 5,819 5,728 5,798 6,556 5,936 6,368 5,994 6,356

0

10,000

20,000

30,000

40,000

50,000

60,000


Accounts Submissions

Submitting Orders via Viewer

Some E-Filing to Portal

No E-Filing to Portal

Some E-Filing to CMS

Viewer not implemented

# E-Filed via Viewer

County Filer Role Submissions

Alachua Judge 1,117

Baker Judge 60

Bradford Judge 96

Brevard Judge 309

Escambia Judge 7,731

Gilchrist Judge 60

Leon Judge 111

Levy Judge 154

Okaloosa Judge 3,804

County Filer Role Submissions

Palm Beach Judge 10,090

Gen Magistrate 1,249

Hrg. Officer 193

Santa Rosa Judge 1,712

Union Judge 44

Walton Judge 168

Judicial Single Session Filing

# Judicial Single Session Filings

County Filer Role # Filings

Bay Judge 133

Brevard Judge 5,327

Hrg. Officer 434

Broward Judge 114

Calhoun Judge 2

Charlotte Judge 184

Clay Judge 71

Collier Judge 90

Columbia Judge 1,049

Gen. Mag. 32

Miami-Dade Judge 181

Dixie Judge 151


Duval Judge 2,589

Gen. Mag. 160

Franklin Judge 79

Gadsden Judge 286

Gulf Judge 2

Hamilton Judge 109

Hendry Judge 1

Holmes Judge 121

Indian River Judge 989

Gen. Mag. 8

Jackson Judge 2

Jefferson Judge 68

# Judicial Single Session Filings


Lafayette Judge 2

Lee Judge 1,418

Leon Judge 1,623

Gen. Mag. 84

Liberty Judge 37

Madison Judge 240

Marion Judge 546

Martin Judge 663

Gen. Mag. 27

Okeechobee Judge 101

Gen. Mag. 3

Orange Judge 2,986


Polk Judge 1

St. Lucie Judge 1,836

Gen. Mag. 205

Suwannee Judge 1

Gen. Mag. 8

Taylor Judge 312

Volusia Judge 1

Wakulla Judge 248

Gen. Mag. 16

Washington Judge 153

Project Status

Criminal E-Filing Pasco County requested extension to April 1, 2017

System-to-System E-Filing [TPV]

Providing technical support to IT departments implementing system-to-system e-filing. 12 Applications

Maintenance ReleaseRelease 2017.01

Promote to Production December 30, 2016Begin spec writing/coding for promotion Production April 20, 2017

DCA 1, 3, 4, 5 Work to bring in the remaining DCAs as they convert to eFACTS

FL DOCWorking with the DOC to assist them with saving the documents Proposed submission of VOP Warrants to the JudgesSending Commitment Packages through the Portal

DIY DocumentsAs approved, add A2J interviews to the Portal to assist the Self-Represented Litigant

Proposed OrdersProvide technical support to Judicial Viewer Vendors and IT to receive proposed orders from the PortalProvide training to Judiciary and Assistants

Portal Projects Team