Florida Courts E-Filing Authority Board
E-Filing Portal Progress Report Period
October 2016
Carolyn Weber, Portal Program Manager
Category Number
E-Filing Submissions 1,145,237
Individual Documents SubmittedTotal Number of Pages
1,676,7587,719,850
Average Submissions per Weekday 53,579
Highest Volume Day: Oct. 25 62,581
Peak # of filings in 1 hour: 3 pm 7,243
New Case Initiation 57,464
Portal Users 132,392
Proposed Orders Submitted 452
October E-Filing Statistics
Proposed Orders Received
Circuit County # Proposed Orders1st Escambia 16
Okaloosa 1
Santa Rosa 1
2nd Wakulla 30
Jefferson 13
Leon 121
14th Jackson 27
Bay 19
18th Brevard 195
20th Lee 29
Monthly E-Filing SubmissionsOct. 2015 - Oct. 2016
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16
Submissions Documents
Average Hourly Submissions
71 125 19423 29 44 117
356
1,801
4,182
5,475
5,976
4,459
4,850
6,474
7,243
6,781
3,063
971
486306 220 189 146
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
12am 1am 2am 3am 4am 5am 6am 7am 8am 9am 10am 11am12pm 1pm 2pm 3pm 4pm 5pm 6pm 7pm 8pm 9pm 10pm11pm
Average # Days to Docket
0
0.2
0.4
0.6
0.8
1
1.2
1.4
1.6
1.8
Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16
Days toDocket
0.95 1.7 1.7 1.3 1.3 1.3 1.3 1.2 1.4 1.3 1.1 1.2 1.7
% Filings Returned toCorrection Queue
Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16
Portal Activity by Filer Role
Filer Role # of Accounts # of Submissions % of Submissions
Attorneys 71,764 1,021,632 89.2%
Self-Represented Litigants
50,682 6,356 0.55%
Judges 849 51,170 4.47%
Mediators 705 1,561 0.14%
Process Servers 748 39,770 3.48%
Court Reporters 394 1,440 0.13%
Mental Health Professionals
363 2,182 0.19%
Law Enforcement 534 4,714 0.41%
October Corrected Submissions
Filer Role Total Filings # Returned % Returned % Resubmitted
Attorney 1,021,632 19,364 1.89% 52.9%
Clerk 6,440 64 1.0% 51.6%
Court Reporter 1,440 53 3.68% 32.1%
Judiciary 51,170 679 1.32% 25.8%
Law Enforcement 4,714 51 1.08% 41.2%
Mediator 1,561 39 2.49% 33.3%
Mental Health 2,182 63 2.89% 25.4%
Process Server 39,770 361 0.91% 33.5%
Pro Se 6,356 632 9.94% 36.2%
Self-Represented Litigant Accounts & Submissions
25,60627,257
28,82130,506
32,35534,384
36,43438,623
40,92443,097
45,78848,336
50,682
5,668 4,839 4,617 4,860 4,991 5,819 5,728 5,798 6,556 5,936 6,368 5,994 6,356
0
10,000
20,000
30,000
40,000
50,000
60,000
Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16
Accounts Submissions
Submitting Orders via Viewer
Some E-Filing to Portal
No E-Filing to Portal
Some E-Filing to CMS
Viewer not implemented
# E-Filed via Viewer
County Filer Role Submissions
Alachua Judge 1,117
Baker Judge 60
Bradford Judge 96
Brevard Judge 309
Escambia Judge 7,731
Gilchrist Judge 60
Leon Judge 111
Levy Judge 154
Okaloosa Judge 3,804
County Filer Role Submissions
Palm Beach Judge 10,090
Gen Magistrate 1,249
Hrg. Officer 193
Santa Rosa Judge 1,712
Union Judge 44
Walton Judge 168
# Judicial Single Session Filings
County Filer Role # Filings
Bay Judge 133
Brevard Judge 5,327
Hrg. Officer 434
Broward Judge 114
Calhoun Judge 2
Charlotte Judge 184
Clay Judge 71
Collier Judge 90
Columbia Judge 1,049
Gen. Mag. 32
Miami-Dade Judge 181
Dixie Judge 151
County Filer Role # Filings
Duval Judge 2,589
Gen. Mag. 160
Franklin Judge 79
Gadsden Judge 286
Gulf Judge 2
Hamilton Judge 109
Hendry Judge 1
Holmes Judge 121
Indian River Judge 989
Gen. Mag. 8
Jackson Judge 2
Jefferson Judge 68
# Judicial Single Session Filings
County Filer Role # Filings
Lafayette Judge 2
Lee Judge 1,418
Leon Judge 1,623
Gen. Mag. 84
Liberty Judge 37
Madison Judge 240
Marion Judge 546
Martin Judge 663
Gen. Mag. 27
Okeechobee Judge 101
Gen. Mag. 3
Orange Judge 2,986
County Filer Role # Filings
Polk Judge 1
St. Lucie Judge 1,836
Gen. Mag. 205
Suwannee Judge 1
Gen. Mag. 8
Taylor Judge 312
Volusia Judge 1
Wakulla Judge 248
Gen. Mag. 16
Washington Judge 153
Project Status
Criminal E-Filing Pasco County requested extension to April 1, 2017
System-to-System E-Filing [TPV]
Providing technical support to IT departments implementing system-to-system e-filing. 12 Applications
Maintenance ReleaseRelease 2017.01
Promote to Production December 30, 2016Begin spec writing/coding for promotion Production April 20, 2017
DCA 1, 3, 4, 5 Work to bring in the remaining DCAs as they convert to eFACTS
FL DOCWorking with the DOC to assist them with saving the documents Proposed submission of VOP Warrants to the JudgesSending Commitment Packages through the Portal
DIY DocumentsAs approved, add A2J interviews to the Portal to assist the Self-Represented Litigant
Proposed OrdersProvide technical support to Judicial Viewer Vendors and IT to receive proposed orders from the PortalProvide training to Judiciary and Assistants
Portal Projects Team