drug treatment monitoring helygen web based drug user treatment monitoring paloma systems limited 2...

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HELYGEN

WEB BASED DRUG USER TREATMENT

MONITORING

Paloma Systems Limited

2 Frederick Terrace, Frederick Place, Brighton, BN1 1AX

Tele: 01273 778688Fax: 01273 323927

Email: [email protected]

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CLICK ON START TO REVIEW THE PALBASE PRESENTATIONIf you have any questions or would like to arrange an on-line or on-site demonstration of helygen please contact Paloma

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Welcome to the Helygen Presentation

This presentation is designed to let you follow it sequentially through from

beginning to end, or to select only those categories of interest.

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Paloma Systems Ltd ©Paloma Systems Ltd ©

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CONTENTS• Home Page

• Search Options

• Agency Record

• Client Record

• Treatment Episode

• Session Records

• Reports

• Data VerificationPrevious

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• Information

• Paloma Systems Ltd

• System Requirements

• Support

• Training

• HELYGEN Overview

• Access to Data

• User Permissions


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Moving through the Presentation:

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Information (Navigation Tips)

Link to Screenshot


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Paloma Systems Limited - Helygen

• Helygen is a web-based software programme that has been developed in conjunction with Helygen in Wales, to monitor and co-ordinate the enabling of drug users and those affected by drug use, and to supply relevant statistics to the Welsh Assembly on a quarterly basis

• Products are kept up to date ensuring that your software never becomes obsolete

• Comprehensive Annual Support ensures technical, developmental and user support undertaken by highly qualified, professional, and friendly staff

For more information on Helygen and other applications developed by Paloma Systems Ltd please take a look at our website www.paloma.co.uk

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System/Software Requirements

Helygen is accessed from any computer with access to the Internet

Helygen is supported for use with the browser software – Internet Explorer, Mozilla Firefox, Opera,

etc…

Access to Acrobat Reader will enable the reporting functions

(This is a free software which can be downloaded from the Internet)

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Support

• Periodic upgrades are made throughout the year

• Telephone support is available during normal office hours through an annual support agreement

• On-site technical installation support available on request

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Training• Delivered by Paloma professional trainers

• Training Options:– 1-1 on-line distance training– Group Training– 1 or 2 day – Champion/Train the Trainer– On-site (Agency) or at Paloma training facility

• Training resources supplied– User Manuals– Electronic Help Files– Remote connectivity

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HELYGEN OVERVIEW

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Link to Screenshot

• Unique User Log-in with Security Time Out

• Home Page quick links to Recent Incidents

• Duplicate checking facility to ensure that clients are not entered twice

• Records basic client information and related Treatment Episode records

• Agency and contact records to support referrals

• Drug profiles and Drug use

• Treatment profile, including prescribed detox and substitutes

• Health profile

• Data Verification of User input (warnings and exceptions for HSW Dataset reporting)

• Reports produced in pdf (read only) format


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Helygen Overview (Cont’d…)

Navigation Toolbar

Welcome PageOr Latest News

Client listing with link to open

record

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User Details

Security Time Out

System generated unique Client ID

Information pages with links


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Access to DataSite is hosted to International standards using https protocols

User Names and Passwords are used to secure access to the data

User role to determine rights/permission of access to data.

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USER PERMISSIONS• Each user licence is issued with a user role

• Roles have permissions that decide on the level of access to the data. For example:

• An Administrator role has access to all data, reports and management of the Admin functions

• A User role has access to client records restricted by Agency, with no access to Admin functions

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User RoleUser/helygen.user

Admin/millsj Admin Role


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Home PageData is accessed using the navigation toolbar (client / episode search) or via the underlined links on existing

displayed records. Select the History option on the Toolbar to access latest records by logged-in user

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Link to open existing record

Main Menu Toolbar


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Search OptionsSearch engines for the records are available from the navigation toolbar. Use of the wildcard (%) will minimise duplication of data.

For example: Search by Surname field of Jo* will find records where the surname matches as a minimum the first two letters. i.e. Johnson, Jones ….. Select the individual column headings to put the data in a sort order.

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Wild card searching to reduce duplication of records


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Agency RecordsSearch options for locating Agencies by name, category or contact.

Individual contact records – to allocate named workers to clients

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Add new Agency record

Individual Contact details


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Client RecordAccess to different sections of the client record are available from the Client Data list. Section data can be input, edited and saved. Select the Episode option to access the Data List for the Treatment Episode records

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Client data list

Record Created and Modified by…….

No. of days since registration

Unique searchable Record ID

Link to existing episode

Create New Episode


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Contact PointsRecord address and contact details for the client

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Click Edit to open the record


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Treatment EpisodeCreate multiple Treatment Episode records to monitor and track clients through a Treatment programme.

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View an Existing EpisodeCreate multiple Episode Records


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Episode RecordEnter details to monitor and track a client through a Treatment Programme. Options

available to record Drug usage, Treatment, Prescribed medication, Referrals for additional

support, personal Health profile and Dependents. User Verification of data input.

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Link to main Client record

Episode Data List options


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Episode Data – Drug Profile

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Multiple records


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Episode Data –Drug/Alcohol Use

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Multiple records

Data transferred automatically to Drug Profile record


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Treatment ProfileRecord details of past and current treatment and previous providers. Enter Hepatitis B Treatment vaccination details.

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PrescribingMultiple records for Prescribed Detox and Substitutes

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Multiple records


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ReferralsRecord multiple referral records for supporting Agencies involved in the client care

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Health Profile

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Record GP details and known Health Issues

GP records are created as Agency records and

selected from a drop down list to reduce data input


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Dependents

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Record multiple dependent records to enable monitoring of children and vulnerable adults

Multiple records

Summary count


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Session WorkshopsManage Single or Multiple Workshop sessions.

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View an Existing Session

Add New Workshop

Search by Workshop Type


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Session RecordingManage Single or Multiple Workshop sessions, attendance and time spent.

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MultipleSession

recording

MonitorAttendance

Cumulative Totals


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Data Verification

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User verification option (episode record) to review missing data entry in the Client and Episode records detailing exceptions affecting HSW data exports and warnings for general reporting purposes

Exceptions and warnings


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Reports

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Produce reports in pdf (read only) format by specific date range and / or selected criteria


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Report Example

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Clients Matrix – statistical comparison


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Data Export

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Export data in .csv format for HSW Dataset export purposes

Exceptions

Links to records to clear exceptions prior to final submission

Test run submission


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Thank you for taking the time to review Helygen

NEXT STEP OPTIONS

• Arrange an on-line demonstration over the Internet

• Arrange an on-site visit to discuss your needs with a demonstration to your interested parties

• Arrange access to our live demonstration data

Contact

Helena Ellis

Email: [email protected]

Tel: 01273 778688

Fax: 01273 323927

ENDSHOW

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drug treatment monitoring helygen web based drug user treatment monitoring paloma systems limited 2...

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