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DRAFT RISK ASSESSMENTS

OF

IBEC

84 – 86 LOWER BAGGOT STREET

DUBLIN 2

Safety Statement Part 2 of 2

(Section 6)

Prepared by: IBEC OHS Unit

Date: June 2009

TABLE OF CONTENTS Page No

______________________________________________________________________

6.0 SPECIFIC MEASURES FOR CONTROL OF SAFETY & HEALTH 59-62

Generic Assessments

6.1.1 Fire 65-67

6.1.2 Use of Electrical Equipment 68

6.1.3 Access / Egress 69-70

6.1.4 Manual Handling 71

6.1.5 Workplace Environment 72-73

6.1.6 Sanitary Facilities 74

6.1.7 Workplace Bullying & Harassment 75-76

6.1.8 Workplace Stress 77

6.1.9 Challenging Behaviour / Violence 78-79

6.1.10 Lone Working 80-81

6.1.11 Home Working 82-83

6.1.12 Driving in the Course of Work 84

6.1.13 International Travel 85

6.1.14 Non-Irish Nationals (whose first language is not English) 86

6.1.15 Passenger Lifts 87-88

6.1.16 Car Parks 89

6.1.17 Radon 90

Office Areas

6.2.1 Office Equipment 92-94

6.2.2 Meeting Rooms 95

6.2.3 No 84 Storage Area 96

6.2.4 General Storerooms and Storage Areas 97

6.2.5 Comms Room 98-99

Ground Floor Kitchen

6.3.1 Kitchen Environment 101

6.3.2 Kitchen Equipment 102-104

6.3.3 Kitchen Storeroom 105

Canteen / Kitchen

6.4.1 Canteen 107-108

6.4.2 Dry Food Store / Manager’s Office 109

6.4.3 Kitchen Environment 110

6.4.4 Kitchen Equipment 111-114

6.4.5 Kitchen Hygiene / Sanitary Facilities 115

TABLE OF CONTENTS Page No

______________________________________________________________________ Premises / Facilities

6.5.1 Post Room 117-118

6.5.2 Stationery Store 119

6.5.3 Tools / Equipment 120-121

6.5.4 Work at Height (generic) 122-123

6.5.5 Tank Room 124

6.5.6 Accessing Roof 125-126

6.5.7 Storage of Fuel 127

6.5.8 Heating Boilers 128

6.5.9 Bin Room 129

6.5.10 Baler 130

Print Room

6.6.1 Print Room Environment 132-133

6.6.2 Print Room Equipment 134-138

6.6.3 Hazardous Chemicals 139

SECTION 6

SPECIFIC MEASURES FOR THE CONTROL OF SAFETY & HEALTH

[RISK ASSESSMENTS]

IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments _______________________________________________________________________________

59

RISK ASSESSMENT PROCESS

One of the General Duties of the employer under the Safety, Health, and Welfare at Work Act

2005 [Section 8 (2) (h)] requires that the employer carry out an assessment of the risks to

safety and health at the place of work. Details are provided in Section 19 of the Act. In the event of changes in the workplace, e.g., new workplace, new work practices, new

equipment, passage of time etc, these assessments must be updated.

Responsibility for Risk Assessments

The Board of Directors are responsible for providing the appropriate resources to ensure that

risk assessments are carried out, and updated in accordance with statutory requirements. The HR Manager is responsible for arranging for the risk assessments to be carried out in the

workplace, as appropriate. The HR Manager is responsible for facilitating the risk assessment process, for reviewing

assessments in compliance with Section 19 (3) of the Act, and for bringing them to the

attention employees, and relevant others in compliance with Section 20 (3) of the Safety,

Health, & Welfare at Work Act 2005. The following pages document the results of the risk assessment exercise carried out to assess

risks to employees at IBEC, 84-86 Lower Baggot Street, Dublin 2.

DEFINITIONS

The following terminology is used in the risk assessment forms, and definitions are provided

to facilitate an understanding of the context in which the terminology is used. Occupational Hazard

A hazard is something with the potential to cause harm, i.e., a substance, an item of

equipment / machine or a situation. Personnel at Risk

The person(s) likely to be exposed to the hazard – this includes non-employees. Likely Severity of Injury / Ill Health

This is the injury or ill health likely to occur to the person(s) exposed in the event that contact

with the identified hazard materialises, i.e., typical injury not extremes. Current Control / Preventive Measures

A control / preventive measure is any equipment, system, and maintenance procedure,

substitute article / substance, or personal protective equipment put in place to eliminate or

minimise a risk. These are the measures currently in place.


60

Risk Assessment Process contd

Risk Level

A risk is the likelihood of potential harm from that hazard being realised.

The extent of the residual risk (i.e., risk level) will depend on:

The likelihood (L) of that harm occurring

The likely severity (S) of that harm (resultant injury or ill-effect / consequence), in the

event that contact with the identified hazard materialises

The population that might be affected by the hazard Residual risk levels are rated / categorised as follows:

Low

Medium

High Residual risk levels are those remaining after taking into account the current control /

preventive measures in place to mitigate risk. This includes following any procedures in

place, using any relevant training provided, and utilising, in the manner prescribed, any

Personal Protective Equipment (PPE) specified. Refer to the matrix below for the indices used and for the risk rating / level key.

Recommended Additional Controls

These are controls not currently in place but if implemented may reduce risk levels further.

These may comprise elements such as the provision of additional equipment (including safety

equipment), equipment maintenance, tests, checks, procedures and policies, the provision of

appropriate training, and Personal Protective Equipment etc. Some of these additional

controls may be required to ensure compliance with legislative requirements. Likelihood, Severity Indices & Risk Rating / Level Key

Likelihood Index

Risk Rating / Level Key / Risk Matrix

Almost certain 5 R(isk Level) = L(ikelihood) x S(everity)

Very likely 4 1 – 5 = Low Risk

Likely 3 6 – 15 = Medium Risk

Less than likely 2 16 – 25 = High Risk

Very unlikely 1

Sev

erit

y

5 5 10 15 20 25

Severity Index 4 4 8 12 16 20

Death 5 3 3 6 9 12 15

Permanent severe incapacity 4 2 2 4 6 8 10

Injury with 1 –2 weeks recovery time 3 1 1 2 3 4 5

Minor injury 2 1 2 3 4 5

No human injury 1 Likelihood

When assessing the likelihood of injury / ill health occurring, credit is taken for current

control measures in place.


61

Likelihood, Severity Indices & Risk Rating / Level Key contd

It may be possible to reduce the likelihood of occurrence, and the likely severity of injury / ill

health, and consequently the risk level, by implementing any additional control measures

recommended.

The Risk Assessments that follow were carried out in consultation with the HR Manager /

Safety Coordinator, Premises Manager, Facilities Administrator and employees throughout

the organisation, as appropriate.

Note:

These risk assessments are qualitative and subjective, and are intended to assist in reducing the

possibility of accidents and ill health in the workplace by bringing identified hazards to the

client’s attention. Within constraints of time and resources every effort has been made to

identify the hazards and recommend remedies where appropriate. It is not implied that all

other hazards are under control at the time of consultation for the assessments.

The assessments are advisory, and the client must make the final decisions.


62

Abbreviations

BGU: Break Glass Unit

DSE: Display Screen Equipment

EA: Equality Authority

E-Exit: Emergency Exit

E-Stop: Emergency Stop

FOC: Free of Charge

FP: Flat Panel

H&S: Health and Safety

HSA: Health and Safety Authority

IBEC: Irish Business Employers Confederation

IS: Irish Standard

LRC: Labour Relations Commission

MH: Manual Handling

NIN: Non-Irish National (whose first language is not English)

OHS: Occupational Health and Safety

PPE: Personal Protective Equipment

RA: Risk Assessment(s)

REM: Remote Elevator Monitoring

RPII: Radiological Protection Institute of Ireland

SS: Safety Statement

SHWWA: Safety, Health, and Welfare at Work Act

SHWWGAR: Safety, Health, and Welfare at Work (General Application) Regulations

VDU: Visual Display Unit (same as DSE)

WC: Water Closet

Note:

Extracts / quotations from the legislation, and regulations in the body of the safety statement,

and in the risk assessments, are formatted in italics.

Extracts / quotations from the legislation, and regulations in the appendices to the safety

statement are formatted in plain text.

HAZARD IDENTIFICATION / RISK ASSESSMENT

GENERIC AREAS

IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments

_______________________________________________________________________________

65

Area:

Generic Areas

RA No:

6.1.1

Pg 1 of 3

Assessment Date:

17 & 19 June 09

Work Activity:

All Activities – Fire

Assessed By:

IBEC OHS Unit

Occupational Hazards Identified / Personnel at

Risk / Likely Severity of Injury / Ill Health

Current Control Measures in Place;

Likelihood of Injury Occurring

Risk

Category

Recommended Additional Controls / Comments

Hazard: - Fire

1. Potential fire hazards:

Accumulations of combustible materials

(in the presence of a source of ignition)

Electrical faults; overheating and / or

overloading of electrical panels; faulty

electrical equipment

Smoking

Arson Personnel at Risk:

1. Employees, visitors, contractors – all

personnel in building

Fire doors with intumescent strips, self-closers, and

“Fire Door Keep Shut” signs posted, are provided

throughout the building.

Electrical equipment turned off at night. Qualified,

competent electrical contractors carry out electrical

maintenance & repair work.

Contract cleaners clean all parts of the building.

Fire detection / alarm system with automatic

detectors, manual breakglass units (BGUs), and fire

alarm sirens provided throughout work areas.

Zoned fire alarm panel located behind Reception on

ground floor. Fire detection / alarm system tested to

IS3218 and appropriate records kept by Premises /

Facilities department.

Emergency lighting & illuminated emergency exit

signs, provided throughout. Emergency lighting

system tested to IS3218 and appropriate records

kept by Premises / Facilities department.

Appropriate fire extinguishers, e.g., CO2 and Foam,

and fire hose reels provided. Dry risers provided on

each floor and on pavement.

Fire blanket provided in Kitchens. Fire-fighting

equipment tested to IS3218 and appropriate records

kept by Premises / Facilities department.

See below

Carry out regular fire audits of all areas and take

action as appropriate.

Ensure electrical equipment unplugged, or turned

off at electrical sockets, as appropriate, at end of

day, including mobile phone chargers.

Ensure fire doors closed at close of business.

Provide ‘grab-bag’ 1st Aid kits for Fire Wardens

and First Aiders.

Ensure E-Exit route via No 84 is kept unobstructed

at all times.

Remove all unessential materials and equipment

from electrical panels / rooms. Keep locked.


from service ducts. Keep locked.

Remove painter’s materials etc from under main

stairway (lower ground floor).

Remove waste materials / equipment at smoking

area in car park.

Replace cover on fire hose reel in fire hose reel

press in car park.

Post additional Fire Action notices in all areas,

including ‘public’ areas, as appropriate.


_______________________________________________________________________________

66

Area:

Generic Areas

RA No:

6.1.1

Pg 2 of 3

Assessment Date:

17 & 19 June 09

Work Activity:


Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Fire contd

See above

Fire Action notices posted in common areas.

“Do Not Use Lift In Event Of Fire” signs posted in

lift cabins and at lift landings.

Fire Wardens have been appointed in each area.

If there are late meetings in the building, the

meeting convenor / leader acts as Fire Warden in

event of fire or other emergency.

The Chief Fire Warden arranges at least two fire

drills per annum. Appropriate records kept.

Smoking prohibited in compliance with Public

Health (Tobacco) (Amendment) Act 2004.

Monitored intruder alarm installed.

New employees provided with information /

training on fire and emergencies at induction.

Fire Register and E-Exit route drawings kept in fire

register box behind Reception. Fire Warden boxes

(with hi-vis vests etc) located on each floor.

The Security / Portering person on duty unlocks the

stairway gates from lower ground floor areas before

start of business each day.

Emergency exit routes as follows:

E-Exit Routes Lower Ground Floor:

Via car park

Via kitchen to back of building

Via canteen to side of building

See below

See above


_______________________________________________________________________________

67

Area:

Generic Areas

RA No:

6.1.1

Pg 3 of 3

Assessment Date:

17 & 19 June 09

Work Activity:


Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Fire contd

See above

Likely Severity of Injury / Ill Health (S):

1. Smoke inhalation, respiratory damage, serious

burns, death [5]

E-Exit Routes Ground Floor:

Via the front door

Via back stairway to back of building

Via No 84 E-Exit Routes Upper Floors:

Via main stairway to front door, No 84 or via

lower ground floor

Via back stairway to back of building E-Exit routes kept unobstructed at all times, &

checked regularly.

All mag lock doors and gates default to ‘open’ in

event of fire alarm activation.

Assembly Point is adjacent to bridge at Lower

Baggot Street. See also the following:

RA 6.1.2 ‘Use of Electrical Equipment’

Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):

1. Less than likely [2]

1. Medium

See above

Note:

While the risk rating is considered ‘medium’, the risk

is treated seriously due to the potential effects on

personnel & property.


_______________________________________________________________________________

68

Area:

Generic Areas

RA No:

6.1.2

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Use of Electrical Equipment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazards: - Electricity

1. Contact by personnel with live electrical

conductors, e.g., faulty / over-loaded electrical

installation, equipment etc.

2. Fire from contact by combustible / flammable

materials with faulty electrical installation /

equipment generally. Personnel at Risk:

1. All personnel using / servicing electrical

appliances / installation, e.g., employees;

contractors; persons in vicinity of electrical

installations;

2. In event of fire (faulty electrics), all personnel

in building at risk.


1. Electrocution, severe burns, death [5]


burns, death [5]

Competent electrical contractors carry out

electrical maintenance & repair work.

Unauthorised repairs & use of unauthorised

electrical equipment not permitted.

Electrical equipment is unplugged or turned off at

electrical sockets at night, as appropriate.

Damaged power leads shortened to remove

damaged section or replaced - never repaired.

No double adaptors used only fused multi-blocks.

High-powered electrical equipment plugged into

wall sockets, e.g., photocopiers, Dimplex heaters.

Low conductive rubber mats at panels in Comms

Room and Lift Plant Room. See also the following:

RA 6.1.1 ‘Fire’.

Section 5.0 ‘Fire & Emergency Arrangements’

Likelihood of Injury Occurring (L):

1. Very unlikely [1]


1. Low

2. Medium

Ensure RCDs tested regularly by operating ‘push

to test’ trip buttons. Keep appropriate records.

Ensure employees advised to report any loose

electrical connections, any electrical shocks, any

burning smell or blackening of leads or plug pins

or electrical faults in general.

Ensure electrical equipment unplugged, or turned

off at electrical sockets, as appropriate, at end of

day, including mobile phone chargers.

Ensure photocopiers plugged into wall sockets, as

far as practicable, and not into multiblocks.


from electrical panels / rooms. Keep locked. Post

“No Unauthorised Access” signs.

Post electrical hazard signs on doors to electrical

panels / rooms.


_______________________________________________________________________________

69

Area:

Generic Areas

RA No:

6.1.3

Pg 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Access / Egress

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Access / Egress

- Slips, trips & falls account for approximately

one third of all workplace accidents.

There is the potential for injury in all areas.

1. Slips, trips, falls in external areas, including car

parks

2. Slips & falls in toilet / washroom areas

3. Trips & falls in event of trailing cables, loose

floor covering , poor storage (equipment,

materials on floors)

4. Trips & falls in event of poor lighting

5. Falls when accessing high storage

6. Impact by materials falling from high storage

7. Potential for serious injury in event of

obstructed emergency escape routes. Personnel at Risk:

1-4. Employees, visitors, contractors etc

5-6. Employees

7. All personnel in building

Car park areas level, with marked parking bays.

Good lighting in car park areas.

Entrance to building from public street.

Non-slip mat (in well) in entrance hallway.

Spills cleaned up in all areas as soon as noted, e.g.,

kitchens, canteen, & toilet / washroom areas.

Close-fitting carpet provided in office areas, lift

lobbies, stairs etc. Non-slip edging on main stairs.

Trailing cables kept to a minimum.

Contract cleaning personnel clean all areas daily, &

remove waste.

Floors reasonably clear of trip hazards, with some

exceptions.

Handrails, non-slip edging, & close-fitting carpet

provided on main stairway. Handrails and painted

concrete steps on back (protected) stairway. Hand

rails on external fire escape stairways.

Good natural and artificial lighting in building.

Emergency exit routes provided from all areas.

Emergency exit routes kept unobstructed at all

times, & checked regularly.

Passenger lifts provided in building.

See below

Ensure any trip hazards in car park areas reported

to Premises / Facilities as soon as noted.

Keep high storage to a minimum in office areas.

Ensure any high long-term storage is safe.

Provide additional hop-ups / steps for accessing

high storage as appropriate.

Some windows awkward to access to open and

close, e.g., in Room 2.9.

Consider if sash windows should have restricted

bottom openings & be opened from top with a

window pole.


_______________________________________________________________________________

70

Area:

Generic Areas

RA No:

6.1.3

Pg 2 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Access / Egress

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Access / Egress contd See above


1-6. Bruising, broken bones [2] – [3]


burns, death [5]

See also the following:

RA 6.1.1 ‘Fire’ – emergency exit routes etc.

RA 6.1.6 ‘Sanitary Facilities’

RA 6.1.15 ‘Passenger Lifts’

RA 6.1.16 ‘Car Parks’

RA 6.1.9 ‘Challenging Behaviour / Violence’

Section 5.0, ‘Fire & Emergency Arrangements’

See references to slips, trips, and falls throughout

these RAs. Likelihood of Injury Occurring (L):

1-7. Less than likely [2]

1-6. Low to

Medium

7. Medium

See above


_______________________________________________________________________________

71

Area:

Generic Areas

RA No:

6.1.4

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Manual Handling

Assessed By:

IBEC OHS Unit





Risk

Category


Hazards: - Manual Handling (MH) MH injuries account for up to 35% of all

accidents reported to HSA each year.

1. General MH tasks in office areas: lifting /

moving photocopier paper and file boxes;

opening sash windows

2. Moving / transporting display backdrops etc

3. Moving / rearranging furniture

4. Moving / lifting catering supplies

5. Moving / lifting cleaning supplies

6. Moving / lifting print supplies / materials Personnel at Risk:

1-2. Employees

3. Premises / Facilities staff

4-6. Catering, cleaning, and print employees Note:

Pregnant Employees carrying out MH tasks may

be at risk. The level of risk, if any, will be

established during the pregnancy assessment for

the employee. See ‘Pregnant, Post-Natal, and

Breastfeeding Employees Policy’. Likely Severity of Injury / Ill Health (S):

1-6. Muscular strain, back / foot injuries [2]-[3]

Lifting of boxes of photocopier paper and file

boxes by office staff is infrequent in office areas.

Window poles provided in some areas to open

sash windows from top down.

Some display backdrops provided with wheels for

ease of handling.

Some backdrops more awkward than heavy.

Employees aware that they should not attempt to

lift heavy or awkward loads but to request

assistance as appropriate.

Cleaning, catering, and print contractors

responsible for MH assessments and MH training

for tasks carried out by own staff.


1-3. Less than likely [2] to likely [3]

4-6. Depends on contractor control measures.

1-3. Low to

Medium

4-6. Depends

on controls

Carry out task specific MH assessments for MH

tasks with the potential to cause injury (mainly

back injury). Take appropriate action based on

results.

Provide job-specific MH training for employees

carrying out MH tasks with the potential to cause

injury (mainly back injury), e.g., Premises /

Facilities personnel, IT personnel, employees using

display backdrops, & other employees as

appropriate. Maintain signed records of all training.

Provide refresher training at appropriate intervals.

Ensure catering, cleaning, and print contractor

employees (on site) have been provided with MH

training as appropriate.

Consider providing window poles to open sash

windows from top down instead of opening from

bottom up. Engage a contractor to ‘free-up’ any

‘tight’ sash windows, if reasonably practicable.


_______________________________________________________________________________

72

Area:

Generic Areas

RA No:

6.1.5

Pg 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

All Activities – Workplace Environment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Workplace Environment 1. Heat – if inadequate or too much

2. Lighting – if inadequate or too much (natural

or artificial)

3. Ventilation – if inadequate

4. Noise – if ‘excessive’ (from a ‘distraction’

viewpoint)

5. Workspace (at workstations) – if inadequate Notes:

Photocopiers, laser printers & fax machines

produce small amounts of ozone & dry heat,

which can contaminate office air. Other office

equipment may also produce dry heat. There is some (uncorroborated) evidence that

significant use of toners (photocopiers, laser

printers, faxes) may release particles into the

environment, & cause respiratory problems for

persons breathing them. Personnel at Risk:

1-5. Employees, on-site contractors

Central heating provided in the building.

Additional heaters used as required, e.g., Dimplex

oil-filled heaters.

Flush fluorescent lighting provided. Tubes

replaced as required.

Blinds provided in most areas, to attenuate natural

light.

Sash windows open fully.

Air handling provided in work areas. Air

conditioning units provided in some areas.

Desktop fans provided as required.

Photocopiers, laser printers and faxes generally

located in open plan areas and in corridors. Some

located in their own rooms.

Adequate breaks provided for employees.

Drinking water dispensers provided in work areas.

Good workstation space provided.

Noise levels are not an issue.

See below

Workplace Regulations 2007 state the following:

Regulation 7 - Room temperature.

“7 (1) (b) For sedentary office work, a minimum

temperature of 17.5° C, so far as is reasonably

practicable, is achieved and maintained at every

workstation after the first hour’s work”.

The HSA provide guidance as follows:

“The temperature levels in Regulation 7(1) (b) and

(c) are not comfort temperatures and do not

represent temperatures at which people can work

most efficiently”. “It is suggested that for most people an acceptable

temperature for office work lies within the range of

18 to 23 oC.

Provide blinds on all windows if daylight too

bright (without direct sunlight) – consult with users

locally

Note that it is difficult to access some windows to

open them, e.g., in Room 2.9 – review with staff.

Consider if sash windows should have restricted

bottom openings & be opened from top with pole.

Provide thermometers to monitor room

temperatures, as appropriate.


_______________________________________________________________________________

73

Area:

Generic Areas

RA No:

6.1.5

Pg 2 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

All Activities – Workplace Environment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Workplace Environment See above Likely Severity of Injury / Ill Health (S):

1. Colds, influenza, discomfort, dry eyes, throat

irritation, headaches [2]

2. Eye strain, headaches [2] – [3]

3. Colds, influenza, discomfort, dry eyes, throat

irritation, headaches [2]

4. Distraction, irritation, anxiety [2]

5. Irritation, work related upper limb disorders

(WRULDs) [2] – [4]

See above



4-5. Very unlikely [1]

1. Low

2. Low to

Medium

3-5. Low

Replace blown fluorescent tubes as appropriate.

Ensure adequate lighting turned on in corridor 3.

Paint ceiling in ‘Business Infrastructure’ work

area; review storage arrangements over desks; area

gets very warm – review.

Repair blinds at three workstations adjacent to

Room 3.22, in Room 4.9, and all other areas as

appropriate.

Review odours emanating from recycle bin in IT

area on 4th

Floor.

Replace hooks on windows (opening) in Room 4.9.

Air conditioning units not working in Training

Room and IT Training Room on 4th

Floor – repair.

Radiator not working in Room 4.6 – repair. Why is

heating on in building on warm (summer) days?

Investigate, and repair as appropriate, crack in wall

adjacent to window in Room 2.7.


_______________________________________________________________________________

74

Area:

Generic Areas

RA No:

6.1.6

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

All Activities – Sanitary Facilities

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Sanitary Facilities – Toilets /

Washrooms / Shower Room 1. Slips, trips / falls – wet floors; materials on

floors etc

2. Disabled personnel getting into difficulty in

disabled toilet (on Ground Floor)

3. Person becoming incapacitated and locked in a

WC in toilet / washrooms

4. Legionella Bacterium: Exposure to water

droplets contaminated with Legionella

bacterium, e.g., anywhere there is a potential

for water mists / droplets, e.g., shower Personnel at Risk:

1. Employees, visitors, contractors

2. Employees, visitors

3. Employees, visitors, contractors

4. Employees


1. Bruising, broken bones [3]

2-3. Depends on individual & incident, e.g.,

anxiety, distress, physical injury from a fall

4. Legionnaire’s disease a potentially fatal form

of pneumonia. [4] – [5]

Sanitary facilities (toilets / washrooms) are

provided on each floor (off stairwells) in the

building. Sanitary facilities cleaned regularly.

WCs, Urinals (males), WHBs, H&C water,

Airblade dryers, mirrors provided in washrooms.

Extraction / air handling in toilet / washrooms.

Anti-slip tiles in toilets / washrooms / shower

room. Seat provided in shower room.

Staff aware to report wet floors as soon as noted.

Wet floors mopped dry as soon as reported.

Floors free of trip hazards.

Assist toilet in disabled toilet / washroom.

Emergency call button and reset button provided

in disabled toilet / washroom.

Water tanks emptied, cleaned, and sterilised

annually. Fittings sterilised annually, as

appropriate, e.g., showerheads.

Doors to WCs can be opened from outside in

event of emergency. Likelihood of Injury Occurring (L):


2-3. Depends on individual and incident

4. Very unlikely (as far as is known) [1]

1. Medium

2-3. Depends

on individual

and incident

4. Low

Note disabled toilet / washroom in lobby of male

toilet / washroom on Ground Floor.

Establish where the emergency call button alarms

to when activated in disabled toilet / washroom.

Replace extract grid in ceiling in shower room.

Ensure sanitary & washing facilities adequate. See

HSA guidance to Workplace Regulations – sample

extract from Guidance to Regulation 20 below:

Provision for 91 – 100 male staff (urinals

installed):

Number WCs = 4

Number Urinals = 4

Number WHBs = 4

Above 100: 4+ 1WC, urinal and washbasin per 50

males or fraction thereof.

Provision for 91 – 100 female staff:

Number WCs = 8

Number WHBs = 8

Above 100: 8 +1 WC and washbasin per 25 persons

or fraction thereof.

Consider providing waste bins in toilet /

washrooms.


_______________________________________________________________________________

75

Area:

Generic Areas

RA No:

6.1.7

Pg 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

All Work Activities – Workplace Bullying / Harassment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Workplace Bullying and

Harassment 1. Potential for bullying / harassment / sexual

harassment in workplace by management,

employees, contractors, members etc Personnel at Risk:

1. Management, employees, contractors

Policies & procedures are in place to help

prevent incidents of bullying, harassment, &

sexual harassment in first instance.

Policies & procedures are also in place to

address, & resolve any alleged incidents of

bullying, harassment, & sexual harassment that

may arise in IBEC. These are provided in

‘Employee Handbook’ – available to all staff.

HR Manager monitors sickness absence.

Patterns of behaviour that might indicate

bullying, harassment, or sexual harassment have

not been noted in workplace, e.g., exclusion,

intrusion, abuse, less favourable treatment,

aggression, excessive monitoring, humiliation,

manipulation (non-exhaustive list)

IBEC commits to complying with following

Codes of Practice:

HSA: Code of Practice for Employers and

Employees on the Prevention and Resolution of

Bullying at Work, 2007 LRC: Code of Practice Detailing Procedures for

Addressing Bullying in the Workplace (SI 17/02) EA: Code of Practice on Harassment and Sexual

Harassment at Work (SI 72/02)

See below

Ensure management provided with appropriate

training to identify, & address incidents of bullying,

harassment, & sexual harassment in the workplace.

Ensure all staff provided with appropriate training in

procedures for dealing with bullying, harassment, &

sexual harassment in workplace.

Ensure all bullying, harassment, & sexual

harassment incidents reported, recorded &

investigated thoroughly by management &

appropriate corrective actions implemented, as

provided for in IBEC Policies & Procedures.

Review policies regularly & update as appropriate,

in consultation with staff.

Review policies regularly & update as appropriate,

in consultation with employees.

Ensure that detailed prevention & resolution

strategies for ‘cyber bullying’ are included in

policies, i.e., bullying by email, mobile phone text

messages, or by Internet.


_______________________________________________________________________________

76

Area:

Generic Areas

RA No:

6.1.7

Pg 2 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

All Work Activities – Workplace Bullying / Harassment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Workplace Bullying and

Harassment See above


1. Fatigue, acute anxiety, panic attacks, stress,

depression, etc [2] – [4]

HR Manager is the designated ‘contact person’

for bullying, harassment, & sexual harassment in

the workplace. She has been provided with

appropriate training, including following course

content:

Legislation

Defining bullying and harassment

Role of designated contact person

Conflict

Communication

Counselling

Policy and procedures See also the following:

Section 4.2 ‘ Dignity at Work Charter’

Section 4.3 ‘Workplace Anti-Bullying Policies &

Procedures’

Section 4.4 ‘Outline Policy on Workplace Stress’

RA 6.1.8 ‘Workplace Stress’ Likelihood of Injury Occurring (L):


Low to

Medium

See above


_______________________________________________________________________________

77

Area:

Generic Areas

RA No:

6.1.8

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

All Work Activities – Workplace Stress

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Workplace Stress 1. Potential for workplace stress in employees

due to a number of work situations, e.g.,

Bullying, & harassment

Demands of the job

Poorly defined work roles / lack of control

Poor communications / relationships

Challenging behaviour This is a NON-EXHAUSTIVE list. Personnel at Risk:

1. All employees Likely Severity of Injury / Ill Health (S):

1. Psychological harm, e.g.,

Addictions, & dependencies

Depression

Anxiety

PTSD

Low self-esteem This is a non exhaustive list, severity [2] – [4] 2. Physical harm, e.g.,

Allergies

Back aches

Chest pains

Headaches

Heart disease

Dermatitis

This is a non exhaustive list, severity [2] – [4]

It is intended to formulate, adopt, implement and

disseminate a ‘Policy Workplace Stress’ to help

prevent workplace stress in first instance. See

Section 4.4.

HR Manager monitors sickness absence.

Symptoms that might indicate stress have not

been noted in workplace, e.g., changes in general

manner, demeanour, or behaviour at work, being

‘touchy’ or irritable at work, evidence of drug

and / or alcohol abuse etc (this list is non-

exhaustive). See also the following:

Section 4.2 ‘ Dignity at Work Charter’

Section 4.3 ‘Workplace Anti-Bullying Policies

and Procedures’

Section 4.4 ‘Outline Policy on Workplace

Stress’ RA 6.1.7 ‘Workplace Bullying / Harassment’ Likelihood of Injury Occurring (L):

1. Unlikely [2] to Likely [3]

1-2. Low to

Medium

Ensure management provided with appropriate

training to identify, & address incidents of stress in

the workplace.

Ensure all employees provided with appropriate

training in procedures for managing, & dealing

with stress in the workplace.

Ensure employees encouraged to report stress, and

ensure incidents are (confidentially) recorded and

investigated thoroughly by management and

appropriate measures taken.

Provide appropriate external counselling for

employees reporting workplace stress, & keep

appropriate records.

Review policies regularly and update as

appropriate, in consultation with employees.


_______________________________________________________________________________

78

Area:

Generic Areas

RA No:

6.1.9

Pg 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

All Work Activities – Challenging Behaviour / Violence

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Challenging Behaviour / Violence 1. Potential for challenging behaviour / violence

from casual intrusion to building, to basement

or ‘apartment’ car park, to (unofficial) moped

park, at bicycle shed; at wheelie bin /

recycling area in basement car park.

2. Potential for challenging behaviour / violence

/ mass intrusion in event of protests /

industrial unrest by pressure groups. Personnel at Risk:

1. All employees (building); employees using

basement car parks; visitors

2. Employees, visitors, contractors.

Note:

Pregnant Employees may be at increased risk

from Challenging Behaviour. Level of risk, if

any, will be established during the pregnancy

assessment for employee. See Section 4.1

‘Pregnant, Post Natal, and Breastfeeding

Employees’ Policy’.

All external doors to building, with exception of

front entrance door (during business hours), are

closed / locked. Keypad and swipe card access to

No 84.

Security / Portering personnel on duty at

Reception desk opposite front door outside of

Receptionist times.

Fixed panic alarm provided at Reception desk

(alarms in Post Room).

Keypad access to pedestrian gate to / from car

park. Special ‘proximity’ card is required to open

vehicle car park gate – gate opens automatically

to exit.

Swipe card access to building via door ex

basement car park to lower ground floor.

Swipe card access to office areas from Ground

Floor to upper floors.

Course attendees sign in on course attendance

sheet.

IBEC employees may work late in building.

Security / Porters on duty in building from

7.00am to 9.00pm.

Monitored intruder alarm fitted. Designated

keyholders are nominated.

See below

Consider providing sign in with badge for visitors to

IBEC.

Course attendees sign in on attendance sheet,

consider providing badges.

Ensure employees informed what action to take in

event of intrusion and challenging behaviour.

Ensure any challenging behaviour / violent incidents

are reported, recorded, & investigated thoroughly by

management.

In event of employees ‘working alone’ in building,

ensure arrangements are adequate e.g., formalised,

authorised and documented, where appropriate.

Consider any safety procedures required for

employees, especially females, entering car and

moped parks if working late at night or alone.

Draw up procedures to deal with potential for mass

intrusion in event of protests etc.

New security arrangements are proposed for inner

front entrance door including intercom, swipe card

access (employees) and remote opening (from

Reception). Although there are glass (‘viewing’)

panels adjacent to the door, it would be prudent to fit

‘viewing panels’ in inner front door. Consult with

appropriate personnel (including staff).


_______________________________________________________________________________

79

Area:

Generic Areas

RA No:

6.1.9

Pg 2 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

All Work Activities – Challenging Behaviour / Violence

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Challenging Behaviour / Violence See above


1. Minor to severe injuries, stress, trauma [2] –

[4]

See above See also the following:

RA 6.1.10 ‘Lone Working’

RA 6.1.16 ‘Car Parks’ Likelihood of Injury Occurring (L):


1. Low to

Medium

Evidence of ‘rough sleeping’ was noted in the

moped park, e.g., clothes, suitcase etc. Consider

prohibiting parking in this area and provide a car

park space in basement car park to accommodate 4 /

5 mopeds. Ensure gate opens electronically for

mopeds (in / out).

Note that back door from Kitchen to external escape

stairway may be open during business hours.


_______________________________________________________________________________

80

Area:

Generic Areas

RA No:

6.1.10

Pg 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Lone Working (Generic)

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Lone Working In the event of Lone Working by staff, the

following hazards should be assessed as a

minimum: 1. Incapacitation (without immediate assistance)

in event of sudden illness or serious accident

(trip / fall resulting in serious physical injury

or loss of consciousness).

2. Potential for violence in event of casual /

opportunistic intrusion.

3. Manual handling tasks – potential for injury

4. Jammed lift – entrapment

5. Fire – escape in the event of fire.

6. Faulty electrical equipment / installation –

potential for electric shock.

Note – A ‘Lone Worker’ Definition:

Croner: “A worker whose activities involve a

large percentage of their working time operating

in situations without the benefit of interaction

with other workers or without supervision”.

Personnel may work alone early in morning, late

at night, and at weekends.

‘Lone Working’ procedures being drawn up –

currently in draft format.

Pregnant Employees will not be permitted to

‘work alone’.

Lift provided with REM – remote elevator

monitoring. See also the following:

RA 6.1.1 ‘Fire’

RA 6.1.2 ‘Electricity’

RA 6.1.3 ‘Access / Egress’

RA 6.1.4 ‘Manual Handling’

RA 6.1.9 ‘Challenging Behaviour’

RA 6.1.15 ‘Passenger Lifts’

RA 6.1.16 ‘Car Parks’

RA 6.5.6 ‘Accessing Roof’

See below

Draw up ‘Lone Working Policy’ in consultation

with staff.

Expedite implementation of ‘Lone Working’

procedures.

Monitor any significant increase in lone working.

Carry out specific documented risk assessments, in

event of significant lone working by employees.

Ensure appropriate arrangements made if employees

working alone in building.

Maintain appropriate records of any significant lone

working.

Advise employees not to use lift if working alone in

building – use main stairwell.

Consider any safety procedures required for

employees, especially females, entering either car

park if working late at night.

Accessing roof (by Premises Manager) to carry out

weekly checks may be considered ‘Lone Working’

and ‘Accessing Roof’ RA should be referred to.


_______________________________________________________________________________

81

Area:

Generic Areas

RA No:

6.1.10

Pg 2 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Lone Working (Generic)

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Lone Working contd See above Personnel at Risk:

1-5. Lone workers Likely Severity of Injury / Ill Health (S):

1. Depends on incident / individual

2. Minor / severe injuries, trauma [2] – [4]

3. Muscular strain, back, foot injuries [2] – [3]

4. Anxiety, panic [2] – [3]


burns, death [5]

6. Severe burns, electrocution, death [5]

Note:

The “Likely Severity of the Injury” depends on

the task being carried out at the time, the

individual, & the circumstances at the time. The

above are ‘typical’ injuries for the hazards listed.

See above


1. Depends on incident / individual



Note:

The “Likelihood of Injury Occurring” depends on

the task being carried out at the time, the

individual, the control measures in place at the

time, & the circumstances at the time. The above

are ‘typical’ likelihoods used in these risk

assessments for similar generic situations.

1. Depends

on incident /

individual

2-4. Low to

Medium

5. Medium

6. Low

See above

Note:

The “Risk Categories” are based on the “Likely Severity

of the Injury”, & the “Likelihood of Injury Occurring”,

& therefore as these are generic or “best estimates”,

may not accurately reflect particular episodes of ‘lone

working’ at a particular point in time. Therefore,

dynamic risk assessments are required for specific

episodes of prolonged ‘Lone Working’.


_______________________________________________________________________________

82

Area:

Generic Areas

RA No:

6.1.11

Pg 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Home Working (Generic)

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Home Working Assess at least the following potential hazards

for Home Working by employees: 1. Stress, isolation of lone working in home

2. Use of DSE workstation equipment

3. Carrying out manual handling tasks alone

4. Trips & falls in home environment

5. Potential for violence in event of intrusion

6. Potential for injury to other home users from

equipment etc.

7. Contact with live electrical conductors, e.g.,

faulty / damaged equipment

8. Fire in event of being alone (faulty electrics &

other factors in home) Personnel at Risk:

1-5. Home workers

6-7. Home workers, other home users

8. Home workers

Each Home Worker is provided with appropriate

workstation equipment, and a fire extinguisher.

Each Home Worker is provided with an ‘advice

sheet’ on safe work practices for Home Working. See also the following:

RA 6.1.10,‘Lone Working’

RA 6.2.1, ‘Office Equipment’

Section 4.1, ‘Pregnant, Post-Natal, and

Breastfeeding Employees Policy Statement’

Appendix 7, ‘Safety Guidelines For DSE Users’.

See below

Carry out documented inspection of each work area

to confirm suitability & to identify any significant

hazards. Take appropriate action based on results.

Carry out documented risk assessment for home

worker DSE workstation or train home worker to

carry out self-assessment. Take appropriate action

based on results.

Advise home worker not to lift / move anything too

heavy / awkward, but to seek assistance.

Provide home worker with guidance on dealing with

fire / emergency & what precautions to take.

Carry out assessments for any pregnant home

worker, as appropriate. Take appropriate action based

on results.

Provide home worker with advice on the risk of

violence, e.g., from intrusion.

Provide home worker with advice on how to prevent

injury to other home users from their work activities

& equipment.

Implement a ‘Home Working Policy’ to help ensure

home workers’ safety, health, & welfare is

adequately monitored & controlled. Include general

& specific guidance for employees in the Policy.


_______________________________________________________________________________

83

Area:

Generic Areas

RA No:

6.1.11

Pg 2 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Home Working (Generic)

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Home Working contd See above


1. Stress-induced illnesses [2] – [3]

2. Eyestrain, muscular fatigue, work-related

upper limb disorders, & stress [3]

3. Muscular strain, back, foot injuries [2] – [3]

4. Bruises, broken bones [3]

5. Minor / severe injuries, stress, trauma [2] – [4]

6. Bruising (mainly) [2]



burns, death [5]

Note:

IBEC recognises that home workers have a right

of privacy in their homes & that the reduction of

risks will arise from a positive partnership

between IBEC & its home-working employees.

See above


Assess in consultation with each home worker,

taking into account each home working situation.

Assess with

each Home

Worker

Make appropriate arrangements for consultation with

home workers.

Carry out appropriate risk assessments in

consultation with home workers.

Identify specific training needs & provide

appropriate information & training.

Ensure appropriate records maintained of any

actions taken to help ensure home workers’ safety

& health & to provide proof of compliance with

legal requirements.

Divide records into following 3 main categories:

Actions taken to set up home workers, from initial

risk assessment to equipment supply

Audit & Check Reports, i.e., information gathered

from periodic visits, telephone discussions about

working practices etc

Communication, i.e., ensuring home workers

know what to do & how, which includes

information, training & instruction etc


_______________________________________________________________________________

84

Area:

Generic Areas

RA No:

6.1.12

Page 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Driving in Course of Work

Assessed By:

IBEC OHS Unit





Risk

Category


Hazards: - Driving in Course of Work 1. Traffic congestion

2. Weather, other motorists, use of mobile

phones –road traffic accidents (RTAs)

3. Road rage, with / without violence

Personnel at Risk:

1-3. Employees who drive / travel in course of

work


1. Frustration, irritation – headaches etc [2]

2. Minor to severe injuries, death [2] – [5]

3. Minor to severe personal injuries, stress [4]

Employees licensed & insured to drive.

Road traffic legislation complied with.

Employees driving company cars responsible for

regular checks of wipers, lights, tyres etc.

Appropriate action taken in event of defects.

Company cars serviced / maintained in line with

manufacturers’ recommendations.

AA membership provided for company cars.

Hands-free mobile phone kits provided in

company cars. Employees are required to

‘pullover’ to make, & receive telephone calls

from vehicle.

Sufficient time allowed for journeys. Adequate

breaks taken during long journeys.

Overnights provided in hotels, as appropriate.

Employees driving their own cars in course of

work are responsible for own car maintenance.

Some defensive driving training provided. See also the following RAs:

RA 6.1.9, ‘Challenging Behaviour / Violence’

RA 6.1.10 ‘Lone Working’ Likelihood of Injury Occurring (L):

1. Less than likely [2] to likely [3]


1. Low to

Medium

2. Low to

Medium

3. Medium

Assess if further defensive driving courses need to be

provided to personnel who drive regularly in the

course of work.

Investigate & take appropriate action on any road

rage or challenging behaviour / violent incidents.

Keep mobile telephone calls to employees driving in

course of work to a minimum (necessary calls only),

use voice messaging in preference.

Provide appropriate safety equipment for persons

who drive in course of work, e.g., warning triangle,

disposable camera, fire extinguisher, hi-vis vest,

hand lamp, 1st Aid kit, and gloves, as appropriate.


_______________________________________________________________________________

85

Area:

Generic Areas

RA No:

6.1.13

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

International Travel

Assessed By:

IBEC OHS Unit





Risk

Category


Hazards: - International Travel – Generic

RA Hazards can be:

Travel related – RTAs, plane crash etc

Work related – trips / falls; bullying /

harassment

Health related – exposure to disease

Personal security related – violence (from

local criminal, or political activity, or civil

unrest) Personnel at Risk:

1. Employees travelling abroad in the course of

work Likely Severity of Injury / Ill Health (S):

1. Minor to severe injuries / ill-health, death [2] –

[5]

International travel can be to any part of the

world, but is mostly to Europe and the UK.

Appropriate precautions taken for international

travel, including insurance cover


Depends on country, person, circumstances etc.

Depends – but

likely to be in

range Low to

Medium for

most travel.

Carry out ‘dynamic’ risk assessments prior to travel,

as appropriate.

Provide safety, health, and welfare guidance to

personnel travelling abroad on behalf of IBEC.

Visit the following websites, which provide advice on

travelling abroad, including specific advice for

women travelling abroad: http://www.witi.com/careers/2004/travelsafety.php

http://www.fco.gov.uk/en/travelling-and-living-

overseas/

http://www.witi.com/careers/2004/travelsafety.php

http://www.fco.gov.uk/en/travelling-and-living-overseas/

http://www.fco.gov.uk/en/travelling-and-living-overseas/


_______________________________________________________________________________

86

Area:

Generic Areas

RA No:

6.1.14

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

All Activities (Non-Irish National whose first language is not English)

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Non-Irish Nationals (whose 1

st

language is not English) – NINs.

Generic RA – where there may be any doubt

about NINs’ understanding of safety, health,

and welfare information, instructions etc,

consider the following risk assessment: 1. All relevant hazards associated with their

workplace / work activities, as documented in

these RAs

2. Language issues – fluency, nuances of

language, slang etc

3. Incompatibility of any relevant qualifications Personnel at Risk:

1-3. NINs – to a greater or lesser extent


1-3. Depends on tasks, work activities, hazards,

safety information, instruction, training etc

There are very few IBEC employees who are

non-Irish nationals, whose first language is not

English. They are all business professionals and

have fluent English.

Management aware of hazards associated with

not having English as a first language with

regard to safety, health, and welfare, & take

appropriate measures to secure the safety, health,

& welfare of all employees.

A significant number of NINs are employed at

IBEC by the Cleaning, Catering, and Security /

Portering contractors. Their respective contractor

employers are responsible for their safety,

health, and welfare. See also the following:

Section 3.10 ‘Non-Irish Nationals (whose 1st

language is not English)’

All relevant RAs (where Non-Irish Nationals

work).

See (generic) recommended additional controls Likelihood of Injury Occurring (L):

1-3. Depends on control measures in place

1-3. Assess

after a review

of policies, &

procedures in

place

Emphasise all relevant safety, health, and welfare

arrangements in place at (NIN) employee induction.

Bring SS & relevant RAs to their attention, & ensure

that they understand them.

Consider safety, health, and welfare needs of

employees who may not speak English fluently.

Consider what needs to be done to ensure training,

information, & instruction has been understood, &

acted upon.

Ensure NINs know how, & with whom they can raise

any concerns about their safety, health, & welfare, &

about any emergency arrangements or procedures.

Keep appropriate records.

Confirm with contractors that adequate and

appropriate safety, health, and welfare information,

instruction and training has been provided to their

NINs.


_______________________________________________________________________________

87

Area:

Generic Areas

RA No:

6.1.15

Pg 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Passenger Lifts

Assessed By:

IBEC OHS Unit





Risk

Category


Hazards: - Passenger Lifts (Lobby Areas) Accidents with modern lift systems are rare but

when they occur they are usually serious 1. Lift failure – collapse

2. Trapped in lift in event of power failure

3. Trapped in lift in event of fire with associated

power failure Personnel at Risk:

1-3. Employees, visitors, contractors


1. Significant injuries, death [5]

2. Anxiety, panic [2] – [3]


burns, death [5]

Lifts provided with automatic emergency brakes

and emergency lift ropes, which will hold a lift

even in the event of main rope failure.

Lifts regularly maintained, and statutory and

insurance tests / checks carried out as required.

Premises Manager keeps records.

Lifts have interlocks on doors to ensure they

cannot open until they are at a landing.

Non-slip floor covering, lift mirror, handrails, and

lighting in lift cabin. Max Load (1000kg) posted

in lift cabin.

Alarm bell in lift cabin, lift remotely monitored –

REM.

“Do Not Use Lift In Event Of Fire” sign posted

inside lift cabins and at lift lobbies.

Employees aware to report any defects they

notice in lifts. Likelihood of Injury Occurring (L):



1. Low

2. Low to

Medium

3. Medium

Ensure Premises / Facilities personnel trained to

take a jammed lift safely to a landing.

Clarify if lifts descend to ground floor and remain

there, and lift doors open, in event of fire alarm

activation.

Lift should not be used if an employee is alone in

building, e.g., early mornings, late nights or at

weekends.

Ensure employees informed to report anything

unusual about lift operation, in particular the

following faults:

Lifts stopping substantially above or below

fixed floors (landings)

Lift door not closing properly

Unusual noises or bumping of lift cabins during

travel between floors etc.


_______________________________________________________________________________

88

Area:

Generic Areas

RA No:

6.1.15

Pg 2 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Passenger Lifts

Assessed By:

IBEC OHS Unit





Risk

Category


Hazards: - Passenger Lifts (Lift Plant Room) 1. Redundant materials; cable runs (on floor) –

trips / falls

2. Lift ropes; brake pulleys – entanglement

3. Contact with live electrical conductors

4. Build up of frictional heat; faulty electrical

equipment / installation – fire Personnel at Risk:

1-3. Premises / Facilities personnel, lift service

contractors



1. Bruising, broken bones [2] – [3]

2. Lacerations, amputations [3] – [4]



burns, death [5]

Lift plant room door kept locked – swipe access.

No unauthorised personnel admitted to lift plant

room – appropriate signage posted.

Good workspace in Lift Plant Room.

Checker plate ‘bridge’ with yellow / black hazard

stripes fitted over cable trunking on floor.

Rope & brake pulleys partially guarded (mesh).

E-Stop buttons provided on each lift motor.

Entanglement pictogram warning signs posted.

Low conductivity rubber mats at lift panels.

Lifts regularly maintained, and statutory and

insurance tests / checks carried out as required.

Premises Manager keeps records.

Foam fire extinguisher provided. See also the following:

RA 6.1.1 ‘Fire’






1. Low to

Medium

2. Medium

3. Low

4. Medium

Remove any waste /redundant materials and

equipment.

Consider if rock wool should be replaced on steel

girders – review all fire retardant measures in room.

Ascertain the origin and identity of the ‘red dust’ on

lift motor (especially lift ’B‘) and floor etc.

Premises / Facilities personnel should not access

plant room without informing each other, and

especially if ‘lone working’ in the building.

Ensure CO2 extinguishers provided in lift plant

room.

Review guarding of ropes and brake pulleys in lift

plant room. Note:

The following signs on lift plant room door (mag

locked – swipe card access):

“Danger – Lift Machine. Door To Be Kept Locked”.

“Access Forbidden To Unauthorised Persons”.


_______________________________________________________________________________

89

Area:

Generic Areas

RA No:

6.1.16

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Car Parks

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Car Parks (basement and

apartments) Main hazards associated with Car Parks: 1. In event of oil spills, uneven ground, waste

materials, icy conditions, poor lighting – slips,

trips, falls

2. Vehicles, and pedestrians in car park – impact

3. Vehicles and vehicles in car park – impact

4. Vehicle exhaust fumes in car park – irritant

5. Vehicle fire in basement car park – smoke

6. Intrusion to basement car park – violence Personnel at Risk:

1-6. Employees, (visitors and contractors

occasionally)


1-3. Bruising [2]; broken bones [3]

4. Respiratory irritation [2]

5. Severe respiratory irritation [2] – [4]

6. Minor to severe injuries, stress, trauma [2] –

[4]

Car park areas level with lined parking bays.

Good lighting provided.

Only a small area in basement car park exposed

to potential icy conditions. Apartment car park

spaces exposed.

Employees take care in car parks – as drivers and

pedestrians. Pedestrian ‘traffic’ low.

Good passive ventilation in car park.

Keypad access to pedestrian gate to / from

basement car park. Special ‘proximity’ card

required to open vehicle car park gate. Gate

opens automatically to exit. Gates default to open

in event of fire alarm activation.

Swipe card required to access lower ground floor

of building from basement car park.

Remote control ‘(zapper’) used to enter / exit

apartment car park. See also the following:

RA 6.1.9 ‘Challenging Behaviour / Violence’

RA 6.1.10 ‘Lone Working’. Likelihood of Injury Occurring (L):




1-3. Low to

Medium

4-5. Low

6. Low to

Medium

Remove and safely dispose of waste materials /

equipment at back wall of basement car park.

Consider if CCTV monitoring required in basement

car park. Note:

The PWC car park was not seen.


_______________________________________________________________________________

90

Area:

Generic Areas

RA No:

6.1.17

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

All Activities – Radon Gas

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Radon Gas 1. Radon Gas – colourless, odourless, tasteless

naturally occurring radioactive gas Personnel at Risk:

1. Employees


1. Respiratory injury, lung cancer [5]

Dublin city centre appears to be in an area where

1% to 5% of houses may have radon levels

above 200Bq/m3.

A "high radon area" is one in which more than

10% of houses are predicted to have radon levels

in excess of the 200Bq/m3 reference level - (ref

Radiological Protection Institute of Ireland).

The reference level for workplaces is 400Bq/m3

averaged over any 3-month period. Likelihood of Injury Occurring (L):

1. Assess when adequate information to hand

1. Assess

when

adequate

information

to hand

Ascertain if radon monitoring has been carried out in

building or if a radon barrier has been installed. If

monitoring hasn’t been carried out, contact RPII for

information, advice and appropriate action to take, if

any. See also website at www.rpii.ie

http://www.rpii.ie/

OFFICE AREAS


_______________________________________________________________________________

92

Area:

Office Areas

RA No:

6.2.1

Pg 1 of 3

Assessment Date:

17 & 19 June 09

Work Activity:

Office Equipment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - General Office Equipment 1. Some potentially hazardous machines /

equipment, e.g., photocopier, printers, fax m/c,

shredders etc, with internal moving parts, hot

elements / surfaces, toners, sharp cutting

edges.

2. Impact with open drawers of filing cabinets;

tipping over of filing cabinets

3. Trailing cables, materials on floor, loose or

worn carpet / floor covering – trips / falls

4. Impact by materials falling from high storage;

falls accessing high storage

5. Materials falling from window sills to external

areas – impact

6. Contact with live electrical conductors.

7. Faulty electrics – fire Notes:

Photocopiers, laser printers & fax machines



equipment may also produce dry heat. There is some (as yet uncorroborated) evidence

that significant use of toners may release

particles into environment, & cause respiratory

problems for persons breathing them.

Photocopier covers interlocked – they stop when

opened.

Windows open to provide natural ventilation.

Fans provided. Air conditioning provided in

some areas.

Staff aware of hazards of shredders, e.g., getting

ties / scarves or loose clothing & long hair

caught in shredders. Shredder openings too

narrow for fingers. Some shredders won’t

operate with doors open. Safety symbols posted

Anti-tilt mechanisms provided in filing cabinets

– only one drawer can be opened at a time.

Drawers kept closed when not in immediate use.

Trailing cables taped, as appropriate and reduced

to a minimum.

Close fitting carpet / floor coverings provided in

all areas.

Steps or hop-ups provided. See also the following:

RA 6.1.1 ‘Fire’



RA 6.1.5 ‘Workplace Environment’


See below

Advise employees not to store materials or equipment

on window sills.

Keep high storage to a minimum in office areas.

Provide additional hop-ups or steps as required.

Consider sanitising / cleaning IT equipment, e.g.,

telephones, DSE equipment (especially keyboards,

mice, screens), fax machines etc, to remove bacteria,

at least once / annum, & help reduce colds, influenza,

especially in winter.


_______________________________________________________________________________

93


_______________________________________________________________________________

94

Area:

Office Areas

RA No:

6.2.1

Pg 2 of 3

Assessment Date:

17 & 19 June 09

Work Activity:

Office Equipment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - General Office Equipment

Personnel at Risk:

1-5. Employees

6. All personnel in building Likely Severity of Injury / Ill Health:

1. Hand / finger injury & burns, potential

respiratory problems (toners) [2] – [3]


5. Bruising [2]; broken bones [3]; death [5]



burns, death [5]

See above





1-2. Low to

Medium

3. Medium

4-5. Low

6. Medium

See above


_______________________________________________________________________________

95

Area:

Office Areas

RA No:

6.2.1

Pg 3 of 3

Assessment Date:

17 & 19 June 09

Work Activity:

Office Equipment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Office Equipment contd – Display

Screen Equipment (DSE) 1. Working with DSE workstation – potential

hazards:

Non-movement by operator

Poor workstation design / set-up

Unsuitable furniture

Inadequate space

Poor equipment

Poor lighting

Working for long periods without a break Personnel at Risk:

1. Personnel who spend > 1 hour per day

continuously working with DSE & using DSE

workstation for a substantial part of their

work.


1. Eyestrain, muscular fatigue, work-related

upper limb disorders, & stress etc, especially

for ‘significant’ users [3] – [4]

[‘Significant’ use – more than one hour per day

continuous use]

Some documented DSE assessments carried out

in compliance with Part 2, Chapter 5: SHWW

(General Application) Regulations 2007: ‘Display

Screen Equipment’. Assessors trained.

Flat panel screens provided at workstations.

Screens provided with good definition & a range

of adjustments to help ensure user comfort.

Fully adjustable chairs provided.

Good workspace provided.

Good natural and artificial lighting provided.

Task lighting provided as required.

Blinds provided on some windows.

Users provided with adequate breaks.

Eye / eyesight tests provided every two years for

significant users. Appropriate records kept.

DSE users provided with information on good

ergonomic workstation set-up.

Keyboards, laptop stands, screens, and docking

stations provided for laptop users, as required. See also the following:

RA 6.1.5, ‘Workplace Environment’

Appendix 7, ‘Safety Guidelines for DSE Users’ Likelihood of Injury Occurring (L):


1. Medium

Complete documented assessments for remainder of

DSE users.

Significant number of “managers” chairs (not fully

adjustable) in use. Ensure all significant DSE users

offered fully adjustable chairs in compliance with

DSE Regs, & importance of adjustments explained

to them.

Consider whether all windows should be provided

with blinds to attenuate daylight, apart from

sunlight. Consult with users in relevant areas.

Review workstation layouts in FDII open plan area

and consider alternatives, in consultation with staff.

Remove materials from under desks.

Remove materials from under desks in all areas –

these are not storage areas.

Review “highish” partitions in Room 2.20 – lower

partitions might improve environment.


_______________________________________________________________________________

96

Area:

Office Areas

RA No:

6.2.2

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Meeting Rooms

Assessed By:

IBEC OHS Unit





Risk

Category


Hazards: - Meeting Rooms (Ground Floor

and Upper Floors) 1. Loose floor covering; materials on floor;

trailing cables – trips / falls

2. Fatigued furniture – falls

3. Opening windows – manual handling

4. MH of furniture and equipment

5. MH of folding tables – pinching / crushing


7. Faulty electrics – fire Personnel at Risk:

1-2. Meeting room users

3-6. IBEC staff




3-4. Back injury, muscular strain [2] – [3]

5. Bruises, lacerations, broken fingers [2] – [3]



burns, death [5]

No materials on floors in Meeting Rooms.

Trailing cables kept to a minimum. Trailing

cables ‘taped down’ with duct tape.

Furniture checked regularly, and replaced as

appropriate.

Meeting Rooms provided with fire doors with

self-closers.

“Fire Door Keep Shut” signs on Meeting Room

doors.

Fire extinguishers provided in corridors See also the following:

RA 6.1.1 ‘Fire’





3. Likely [3]




1. Low to

Medium

2. Low

3. Medium

4-5. Low to

Medium

6. Low

7. Medium

Review trailing cables in Meeting Rooms – ensure (as

a minimum) that duct tape is used to ‘tape down’

trailing cables in Meeting Rooms. Ensure duct tape

provided in Meeting Rooms.

Ensure trainers inform course participants of action in

event of fire.

Ensure meeting facilitators inform visitors of action in

event of fire.

Provide a set of (laminated) H&S instructions to

Meeting Room users to include the following:

Action in event of fire

Tape down trailing cables

Seek assistance with MH, as appropriate

Do not use chairs to stand on to access height

Only IBEC staff to open windows – from top with

window pole (if applicable)

Place all waste in appropriate containers

Report any H&S issues to Premises / Facilities

Etc – consult with relevant staff

Consider if sash windows should be opened from top

with window pole. Consider if sash windows should

have restricted opening (from bottom).

Review heavy folding tables in Ground Floor meeting

rooms – potential for hands to be crushed if folding

and moving tables.


_______________________________________________________________________________

97

Area:

Office Areas

RA No:

6.2.3

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

No 84 Storage Area

Assessed By:

IBEC OHS Unit





Risk

Category


Hazards: - No 84 Storage Area 1. Loose floor covering; materials on floor; –

trips / falls

2. Accessing high storage – falls

3. Collapse of shelving – impact

4. Materials falling from high shelving – impact

5. Manual handling (MH) of materials on / off

shelving

6. Accumulations of combustible materials –

fire; obstruction of E-Exit route Personnel at Risk:

1-5. Premises / Facilities staff (mainly) – note

catering staff have personal lockers in No 84

corridor

6. All personnel in building Likely Severity of Injury / Ill Health (S):


4. Bruising, broken bones, foot injuries [2] – [3]

5. Back injury, muscular strain [2] – [3]


burns, death [5]

Hop-ups, steps, stepladders, ladder provided for

accessing height, as appropriate. Stepladder and

ladder labelled “Property Of IBEC Must Not Be

Used By Others”.

Racking and shelving stable and secure.

Fire extinguishers provided. See also the following:

RA 6.1.1 ‘Fire’





1. Likely [3]




1. Medium

2-5. Low to

Medium

6. Medium

Review high storage and reduce below head height as

far as practicable.

Reduce accumulations of waste / redundant materials.

Review storage arrangements, including:

Safely dispose of waste / redundant materials /

equipment

Ensure safe storage on racking

Ensure no obstructions on E-Exit route

Ensure dry riser & fire extinguishers unobstructed

Review use of inner store

Improve storage arrangements all round

Monitor stability of shelving / racking, and take action

as appropriate.


_______________________________________________________________________________

98

Area:

Office Areas

RA No:

6.2.4

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

General Storerooms and Storage Areas

Assessed By:

IBEC OHS Unit





Risk

Category


Hazards: - General Storerooms and Storage

Areas 1. Loose floor covering; materials on floor;

trailing cables – trips / falls



4. Materials falling from shelving – impact


shelving

6. Movable shelving in library – impact

7. Accumulations of combustibles – fire Personnel at Risk:

1-5. Premises / Facilities staff (mainly) – note

catering staff have personal lockers in No84

6. Staff (using library)




5. Back injury, muscular strain [2] – [3]

6. Bruises [2]


burns, death [5]

Close fitting floor covering (carpet) provided.

Hop-ups or steps provided for accessing height,

in most storage areas.

Shelving stable and secure in a number of areas.

Movable shelving can only be moved slowly.

Staff take care when using movable shelving.

Fire extinguishers provided. See also the following:

RA 6.1.1 ‘Fire’





1. Likely [3]





1. Medium

2-5. Low to

Medium

6. Low

7. Medium

Provide additional hop-ups / steps as required.

Review high storage and reduce below head height as

far as practicable. Do not store materials on tops of

presses.

Reduce accumulations of waste / redundant materials,

in all storage areas, as appropriate.

Monitor stability of shelving, and take action as

appropriate, e.g., note steel shelving in Room 1.5 –

evidence of climbing on shelving. Provide hop-up.

Ensure free-standing timber shelf units securely fixed

to walls.

Remove unwanted / waste materials in Store 2.5 and

Store adjacent to Room 2.1, note also overhead

storage on bars – remove.

Provide additional and alternative storage facilities in

FDII open plan area. High storage unsafe. Replace fan

in area – broken.

In Stationery Store adjacent to Room 2.11, remove

unwanted materials; replace ceiling tiles; replace

blown fluorescent tubes; and secure shelving.

If Storeroom doors to be kept open temporarily, use

wedges, and not materials or fire extinguishers.

Prohibit storing materials or equipment on window

sills – may fall to street below.


_______________________________________________________________________________

99

Area:

Office Areas

RA No:

6.2.5

Page 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Comms Room

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Comms Room 1. Trips / falls – if trailing cables, equipment on

floor

2. Ventilation – if inadequate

3. Release of fire suppressant gas (Inergen)

4. MH activities, e.g., lifting / transporting

equipment; lifting floor tiles etc


6. Faulty electrics, density of equipment – fire Personnel at Risk:

1-5. IT personnel, contractors

6. IT personnel, contractors, all personnel in

building

Access to Comms Room is restricted to

authorised personnel – swipe card required.

False floor, cables routed under floor.

Air conditioning provided. Working in Comms

Room not prolonged on an ongoing basis.

UPS and battery back-up provided.

Inergen gas (nitrogen, argon, carbon dioxide)

fire suppressant system installed – operates

manually or automatically. Cylinders in Lift

Plant Room.

Delay between Inergen alarm activation / release

of Inergen suppressant.

Release of Inergen while personnel are present

in room is safe, however personnel advised to

leave on alarm activation. Alarm siren is specific

to Inergen system. Fire alarm siren also

provided.

Visibility is clear in event of Inergen release –

allowing personnel to exit with ease.

MH activities infrequent. Lifting tool provided

for floor tiles.

Emergency lighting provided.

CO2 and foam fire extinguishers provided in

Comms Room.

See below

Document procedures to be followed in event of

Inergen activation.

Explain to Comms Room visitors, e.g., contractors,

the procedures to be followed in event of Inergen

activation.

Consider posting yellow / black striped markings on

edge of change of level (false floor) at entrance.


_______________________________________________________________________________

100

Area:

Office Areas

RA No:

6.2.5

Pg 2 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Comms Room

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Comms Room contd See above


1. Bruising, broken bones [3]

2. Headaches, colds, influenza, discomfort [2]

3. No injury, unless trips / falls making way out

of room (ref suppliers of Inergen system) [3]

4. Muscular strain [3]



burns, death [5]

Note (supplier’s claim):

“INERGEN provides an atmosphere that will

sustain full consciousness and ability to think

and respond normally, even in case of

extremely low Oxygen”.

Door release button and emergency exit

breakglass unit provided. See also the following:

RA 6.1.1 ‘Fire’








1. Medium

2-3. Low

4. Medium

5. Low

6. Medium

See above

GROUND FLOOR KITCHEN


_______________________________________________________________________________

102

Area:


RA No:

6.3.1

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Kitchen Environment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Kitchen Environment 1. Wet floor (food / liquid spills, steam, moisture

droplets from cooking) – slips / falls

2. Materials on floor – trips / falls

3. Heat, light, ventilation, space – environment

4. Sanitary facilities (if inadequate)

5. Hazardous chemicals (Suma Active M20) –

corrosive

6. Delivery of supplies – trips / falls Personnel at Risk:

1-3. Kitchen staff

4. Service users

5. Kitchen staff

6. Delivery personnel



3. Fatigue, frustration [2]

4. Food poisoning [2] – [3]

5. Skin, eye, respiratory irritation / injury [2] –

[3]

6. Bruising [2]; broken bones [3]

Altro non-slip floor covering in Kitchen.

Wet floors mopped dry as soon as noted.

Extract filter unit over cooking area – cleaned

annually.

Kitchen floor kept free of trip hazards.

Windows can be opened for ventilation. (?)


Good space in Kitchen.

Sanitary facilities available in Ground Floor

corridor (also used by course attendees etc) or in

upper floors of building. Hand washing facilities,

with H&C, soaps, and drying facilities, provided

in Kitchen

Suma Active M20 piped into dishwasher. (?)

Supplies delivered on Ground Floor – no stairs

involved. Likelihood of Injury Occurring (L):


1-2. Low to

Medium

3. Low

4-6. Low to

Medium

Provide SDS for Suma Active M20 and any other

hazardous chemicals used in Kitchen, e.g., Suma

Drain. Ensure Kitchen staff aware how to access and

use SDS to help ensure their safety, health, and

welfare.

Review use of chemicals throughout building and

standardise as far as reasonably practicable.

Establish if frequency for cleaning extract filters /

unit is adequate, and take action as appropriate. Note:

Grease trap is fully enclosed and Kitchen staff have no

access to moving parts. Check with Premises / Facilities

staff if maintenance / servicing / cleaning of grease trap

is outsourced to competent contractors, and update this

risk assessment as appropriate.


_______________________________________________________________________________

103

Area:


RA No:

6.3.2

Page 1 of 3

Assessment Date:

17 & 19 June 09

Work Activity:

Kitchen Equipment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Cooking Equipment – 4 x electric

rings / hobs; 1 x turbo fan oven; microwave

oven 1. Cooking food – hot surfaces of equipment, hot

food

2. Steam, moisture droplets – wet floors, slips /

falls

3. Hot air blast from oven – contact



1-4. Kitchen staff



1. Burns, scalds [2]

2. Bruising, broke bones [2] – [3]

3. Scald [2] – [3]



burns, death [5]

Kitchen staff aware of hazards associated with

hot surfaces, hot food, and exercise care. Heat

resistant oven gloves & cloths provided.



Extract filter unit over cooking area – cleaned

annually.

Kitchen staff aware of potential for hot air blast

from turbo fan oven and exercise care.

Fire extinguisher and fire blanket provided in

Kitchen. See also the following RAs:

RA 6.1.1 ‘Fire’



1. Likely [3]




1. Medium

2-3. Low to

Medium

4. Low

5. Medium

Ensure cooker turned off if not in use.

Post “Hot Surface” signs in kitchen as appropriate.

Establish if frequency for cleaning extract filters /

unit is adequate, and take action as appropriate.


_______________________________________________________________________________

104

Area:


RA No:

6.3.2

Page 2 of 3

Assessment Date:

17 & 19 June 09

Work Activity:

Kitchen Equipment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Hot Water Boiler / Coffee Machine 1. Hot surfaces of equipment, hot liquids -

contact

2. Steam, liquid spills – wet floors, slips / falls



1-3. Kitchen staff







burns, death [5]

Kitchen staff aware of hazards associated with

hot surfaces, and hot liquids, and exercise care.

Heat resistant oven gloves & cloths provided.

“Caution Hot Liquid” sign posted at hot water

boiler / coffee machine.



Fire extinguisher and fire blanket provided in


RA 6.1.1 ‘Fire’



1. Likely [3]




1. Medium

2. Low to

Medium

3. Low

4. Medium

Note:

The main hazard associated with serving refreshments

to visitors and course attendees is the potential for

scalding with hot beverages. The hospitality person is

aware of the hazard and exercises care.


_______________________________________________________________________________

105

Area:


RA No:

6.3.2

Page 3 of 3

Assessment Date:

17 & 19 June 09

Work Activity:

Kitchen Equipment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Hobart Dishwasher 1. Hot water

2. Dishwasher detergent (Suma M20) – corrosive

3. Broken glass, crockery – sharps



1-4. Kitchen staff


1. Scalds [2]

2. Eye, skin, respiratory irritation / injury [2] –

[3]

3. Cuts, lacerations [2] – [3]



burns, death [5]

Catering staff aware of hazards of working with

dishwasher & exercise care. Water not scalding

hot, dishwasher stops if door opened.

Suma Active M20 piped into dishwasher. (?) See also the following RAs:

RA 6.1.1 ‘Fire’








1. Low

2-3. Low to

Medium

4. Low

5. Medium

Provide SDS for Suma Active M20. Ensure Kitchen

staff aware how to access and use SDS to help ensure

their safety, health, and welfare.


_______________________________________________________________________________

106

Area:


RA No:

6.3.3

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Kitchen Storeroom

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Kitchen Storeroom 1. In event of supplies on floor – trips / falls

2. Supplies falling from high shelving – impact



5. Manual handling (MH) of supplies on / off

storage shelving, in and out of fridges etc.

(Note 13.5 litres milk cartons) Personnel at Risk:

1-5. Kitchen staff Likely Severity of Injury / Ill Health (S):


2. Bruising [2]


5. Muscular strain [2] – [3]

Keypad access to Kitchen Storeroom.

Kitchen Storeroom floor free of trip / fall

hazards.

Supplies stored safely on shelving.

Storage shelving secure and stable.

Manual handling tasks not very significant in

Storeroom. See also the following:

RA 6.1.3, ‘Access / Egress’

RA 6.1.4, ‘Manual Handling’



1. Low to

Medium

2. Low

3-5. Low to

Medium

Ensure MH training provided for Kitchen staff.

Provide hop-up as appropriate.

CANTEEN / KITCHEN


_______________________________________________________________________________

108

Area:

Canteen / Kitchen

RA No:

6.4.1

Pg 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Canteen (customer side)

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Customer Side of Canteen 1. Food and liquid spills – slips, falls

2. Polished granite serving counters – impact in

event of trip / fall

3. Marco hot water boiler; Marco hot coffee

machine; filtered coffee; soup tureen;

microwave oven; toasters – hot surfaces, hot

liquids

4. Furniture (if fatigued / damaged) – falls

5. Contact with faulty electrics


1-5. Employees, visitors




2. Cuts, lacerations, bruising [2]

3. Scalds, burns [2]




burns, death [5]

Non-slip mat provided at Canteen entrance.

Altro non-slip floor covering in Canteen.

Spills mopped dry as soon as noted. Appropriate

signage used.

Granite counters in customer serving areas have

rounded edges.


Employees exercise care when self-serving hot

beverages, including soup from the soup tureen.

Tray support rails at serving counter. Kitchen

staff assist customers as required.

Furniture in good condition & checked regularly.

Damaged furniture removed and replaced. See also the following:

RA 6.1.1 ‘Fire’

RA 6.1.2 ‘Use of Electrical Equipment’ Likelihood of Injury Occurring (L):



3. Likely [3]




1. Low to

Medium

2. Low

3. Medium

4. Low to

Medium

5. Low

6. Medium

Post “Hot Surface, “Hot Liquids” signs as

appropriate.

Note space between serving area and row of tables

relatively narrow – review. Note:

The following concerns were expressed by employees

with regard to the new hot beverage cups:

Instability due to narrow base & bubbling of rubber

insert in base (from dishwasher) – note some inserts

missing

Metal (?) rim can be quite hot

Partial opening in lid – potential for spills


_______________________________________________________________________________

109


_______________________________________________________________________________

110

Area:

Canteen / Kitchen

RA No:

6.4.1

Pg 2 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Canteen (catering side)

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Catering Side of Canteen 1. Food and liquid spills – slips, falls

2. Polished granite serving counters – impact in

event of trip / fall

3. Large Marco coffeemaker and hot water boiler

– hot surfaces, hot liquids

4. Hot surfaces (carvery heating lamps; hot water

Bain Marie; Panini Maker; Microwave oven;

Soup Tureen etc), hot food / liquids – contact

5. Sharp knives – contact



1-6. Catering staff (contractors)



2. Cuts, lacerations, bruising [2]

3-4. Scalds, burns [2]




burns, death [5]

Altro non-slip floor covering behind counter.

Spills mopped dry as soon as noted.

Granite counters have rounded edges.


“Caution Hot” signs posted on large Marco

coffeemaker / hot water boiler.

Catering staff exercise care when serving hot

beverages, including soup from soup tureen, and

when working with equipment with hot surfaces.

All equipment checked annually, records kept.

Catering staff exercise care with sharp knives.

First Aid provided in Manager’s office. See also the following:

RA 6.1.1 ‘Fire’





3-4. Likely [3]




1. Low to

Medium

2. Low

3-4. Medium

5. Low to

Medium

6. Low

7. Medium

Post additional “Hot Surface, “Hot Liquids” signs as

appropriate.

Ensure all equipment checked and maintained in line

with supplier’s recommendations. Note:

The following concern was expressed by catering staff

with regard to the new hot beverage cups:

Washing cups takes up significant dishwasher time

and space in Kitchen


_______________________________________________________________________________

111

Area:

Canteen / Kitchen

RA No:

6.4.2

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Dry Food Store / Manager’s Office

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Dry Food Store / Manager’s Office 1. Step down to Manager’s office – doubling as

dry food store, and changing room (and very

small) – trips / falls

2. High shelving – impact by falling materials

3. Falls accessing high shelving Personnel at Risk:

1-3. Catering staff (contractors) Likely Severity of Injury / Ill Health (S):


2. Bruising [2]


First Aid provided in Manager’s office.


1. Less than likely [2] – to likely [3]


1. Low to

Medium

2. Low

3. Low to

Medium

Review, in consultation with Caterers, the adequacy

of this small area for purpose, i.e., acting as:

Manager’s office

Dry food store

Staff changing area

The area is dirty and needs to be cleaned top to

bottom and painted.

Investigate the origins of the two vents – there was a

draught from the vents and the mesh grid was

missing on one vent (bare pipe sticking through).

An odour was noted – apparently coming from the

vent(s).

Review the adequacy of shelving and take

appropriate action.


_______________________________________________________________________________

112

Area:

Canteen / Kitchen

RA No:

6.4.3

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Kitchen

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Kitchen Environment 1. Wet floor (food / liquid spills) – slips / falls

2. Materials on floor – trips / falls

3. Heat, light, ventilation, space – environment

4. Sanitary facilities (if inadequate)

5. Delivery of supplies (down external fire escape

steps) – trips / falls Personnel at Risk:

1-3. Catering staff (contractors)

4. Canteen users

5. Delivery personnel Likely Severity of Injury / Ill Health (S):


3. Fatigue, frustration [2]





Catering staff responsible for drying floor for

own spills.

Kitchen floor kept free of trip hazards.

Door ex Kitchen to back lobby (this is also toilet

lobby) is kept open to dissipate heat. Insect

screen on back door to ‘yard’ area.

Insect screen on back door to ‘yard’ area.


Fixed panic alarm provided in Kitchen.



3. Likely [3]



1-2. Low to

Medium

3. Medium

4-5. Low to

Medium

During the inspection / audit, it was noted that the

Kitchen was very dirty, e.g., floor; behind and under

equipment; filter unit over cooking area; air handling

point in ceiling; grouting in tiles; toilet etc. The

Kitchen was subsequently given a thorough cleaning

and there was a significant improvement during a

subsequent inspection. Devise, in consultation with

Caterers and Cleaners, an adequate and appropriate

cleaning schedule for Kitchen, including ‘deep

clean’. Monitor results.

Note door ex Kitchen to back lobby (this is also toilet

lobby) has a broken door closer and was jammed

open with a bag of potatoes.

Repair loose ceiling tiles in Kitchen.

The Kitchen area is very small – review in

consultation with Catering contractors.

It was stated that cleaning contractors & others use

the Kitchen sanitary facilities. Restrict use of these

facilities strictly to Kitchen staff. Post “Kitchen Staff

Only” signs at sanitary facilities & monitor regularly.

Review suitability of route for delivery of supplies

compared with alternatives.

Establish where the fixed panic alarm unit alarms to

when activated.


_______________________________________________________________________________

113

Area:

Canteen / Kitchen

RA No:

6.4.4

Page 1 of 4

Assessment Date:

17 & 19 June 09

Work Activity:

Kitchen Equipment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Electric Cooker (grill and oven) 1. Cooking food – hot surfaces of equipment, hot

food

2. Steam, moisture droplets – wet floors, slips /

falls



1-3. Catering staff







burns, death [5]

Catering staff aware of hazards associated with

hot surfaces, hot food, and exercise care. Heat

resistant oven gloves & cloths provided.

Extraction unit over cooking areas. Filters and

unit cleaned from time-to-time.

Wet floors mopped as soon as noted.

An E-Stop button provided in Kitchen to isolate

all electric power in event of an emergency.

CO2 fire extinguisher and fire blanket in


RA 6.1.1 ‘Fire’



1. Likely [3]




1. Medium

2. Low to

Medium

3. Low

4. Medium

Electric cooker can get very hot when left on and

not used. Ensure cooker turned off if not in use.

Post “Hot Surface” signs in kitchen as appropriate.

Establish an appropriate cleaning schedule for

filters and filter unit (hood, ducts etc) and monitor.

Clearly label E-Stop button to indicate its function.

Discuss whether WHB should be fitted with elbow

or knee-operated taps – consult with catering staff.


_______________________________________________________________________________

114

Area:

Canteen / Kitchen

RA No:

6.4.4

Page 2 of 4

Assessment Date:

17 & 19 June 09

Work Activity:

Kitchen Equipment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Sammic Hand Blender 1. Rotating blending blades – entanglement,

contact



1-2. Catering staff


1. Cuts, lacerations (potential amputations) [2] –

[4]



burns, death [5]

Catering staff aware of hazards associated with

hand blender, and exercise care. See also the following RAs:

RA 6.1.1 ‘Fire’







1. Low to

Medium

2. Low

3. Medium

Note:

Robot Coupe not seen – risk assess and include with

these assessments. Similar hazards to hand blender.


_______________________________________________________________________________

115

Area:

Canteen / Kitchen

RA No:

6.4.4

Page 3 of 4

Assessment Date:

17 & 19 June 09

Work Activity:

Kitchen Equipment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Dishwasher 1. Hot water

2. Dishwasher detergent – irritant

3. Broken glass, crockery – sharps



1-4. Catering staff


1. Scalds [2]

2. Eye, skin, respiratory irritation / injury [3]

3. Cuts, lacerations [3]



burns, death [5]

Catering staff aware of hazards of working with

dishwasher & exercise care. Water not scalding

hot, dishwasher stops if door opened.

Dishwasher detergent piped into machine. See also the following RAs:

RA 6.1.1 ‘Fire’








1. Low

2-3.Medium

4. Low

5. Medium

Review capacity of dishwasher to cater for

workload – said to be too small, especially since

introduction of new cups. Consult with Catering

staff.

Ensure dishwasher maintained in line with

supplier’s recommendations and records kept.

Ensure up to date SDS for dishwasher detergent

available in Kitchen. Note:

The catering contractor purchase their own cleaning

chemicals / detergents (EcoLab) and store them in a

locked steel press in the yard.

Ensure contractor keeps hazardous chemical

assessments and SDS for these chemicals / detergents

on site.

Ensure cleaners’ chemicals kept in a locked store.


_______________________________________________________________________________

116

Area:

Canteen / Kitchen

RA No:

6.4.4

Page 4 of 4

Assessment Date:

17 & 19 June 09

Work Activity:

Kitchen Equipment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Sandwich Wrapper 1. Concealed blade – contact Personnel at Risk:

1. Catering staff Likely Severity of Injury / Ill Health (S):

1. Cuts [2]

Catering staff aware of hazards of concealed

blade and exercise care.

“Caution: Concealed Blade” posted on wrapper.



1. Low

None


_______________________________________________________________________________

117

Area:

Canteen / Kitchen

RA No:

6.4.5

Page 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Kitchen Hygiene / Sanitary Facilities

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Kitchen Hygiene / Sanitary

Facilities 1. Use of sanitary facilities by personnel other

than Catering staff; adequacy of facilities;

personal hygiene of Catering staff. Personnel at Risk:

1. Catering staff, employees, visitors



Caterers are a reputable company in the contract

catering industry. Employees trained in hygiene

practices and procedures.

‘Catering Hygiene’, ‘Critical Control Assembly

Times’ etc information posted in Kitchen.

The following sanitary / hygiene facilities are

provided:

1 x WC

1 x WHB (outside in lobby)

Airblade dryer + paper towels

Soaps

Sanitary facilities provided in lobby outside

kitchen.

Personal lockers provided in hallway of No 84

Insect screen on external door. Insectocutor in

Kitchen. Likelihood of Injury Occurring (L):


1. Low to

Medium

Inform Cleaning staff and relevant others that

Kitchen sanitary facilities are for Catering staff use

only.

Ensure door to WC kept closed. Ensure door to

Kitchen kept closed. Replace door closer on Kitchen

door to lobby.

Remove chemical detergents from WC – danger of

mixing incompatible chemicals. Chemical storage

area outside door.

Catering staff have been allocated the ‘hallway’ of

No 84 for changing (personal lockers located there).

However, they currently change into work clothes in

manager’s office (one at a time). Review and make

suitable arrangements.

Consider if the ‘inner’ store in hallway of No 84

could be used as a changing area, or as a Kitchen

store.

WC being used as a ‘cloakroom’ – street clothes

hung up, and shoes stored in WC. Review

immediately. Note:

See also comments in this section re sanitary facilities

in RA 6.4.3 ‘Kitchen Environment’.

PREMISES / FACILITIES


_______________________________________________________________________________

119

Area:

Premises / Facilities

RA No:

6.5.1

Pg 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Post Room

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Post Room 1. Franking machine – entanglement

2. Auto-Print / Addressing Machine –

entanglement

3. Shredder – entanglement

4. In event of loose floor covering, or materials

on floor – trips / falls

5. Storage – impact by falling materials

6. Manual Handling of paper, materials, post

7. Hazardous chemicals, e.g., Spectrum Blanket

Wash – harmful by inhalation, flammable,

irritating to eyes / skin / respiratory system,

contains Naphtha



1-8. Premises / Facilities personnel


Franking Machine won’t operate with main lid

open (feeder). Sensor fitted to run last belt.

Warning labels posted re moving parts.

Soft belts on Auto-Print / Addressing machine

can be stopped by hand – no real hazard.

Premises / Facilities personnel aware of hazards

of shredders, e.g., getting ties / scarves or loose

clothing & long hair caught in shredder.

Shredder openings too narrow for fingers.

Shredder won’t operate with door open.

Close fitting carpet provided.

Materials stored reasonably safely. Steps and

hop-ups provided for accessing high shelving.

MH aids provided, e.g., trolleys, including a

‘stairs trolley’. See also the following:



See below

Ensure Premises / Facilities personnel provided with

refresher manual handling training, as appropriate.

Provide additional manual handling aids, as

appropriate.

Ensure protective footwear available to Premises /

Facilities personnel.

Ensure materials, equipment etc stored safely.

Provide SDS as appropriate, e.g., for Spectrum

Blanket Wash, and ensure Premises / Facilities staff

aware how to use SDS to help ensure their safety,

health, and welfare. Use PPE as specified.


_______________________________________________________________________________

120

Area:


RA No:

6.5.1

Pg 2 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Post Room

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Post Room contd See above


1-2. Minor bruising [1]



5. Bruising [2]

6. Muscular strain, back & foot injuries [3]

7. Eye, skin, respiratory irritation / injury [2] –

[3]



burns, death [5]

See above






1-3. Low

4. Low to

Medium

5. Low

6. Medium

7. Low to

Medium

8. Low

9. Medium

See above


_______________________________________________________________________________

121

Area:


RA No:

6.5.2

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Stationery Store (off Post Room)

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Stationery Store (off Post Room) 1. Materials on floor – trips / falls

2. Materials falling from high shelving – impact




shelving Personnel at Risk:

1-5. Premises / Facilities staff Likely Severity of Injury / Ill Health (S):


2. Bruising [2]


5. Muscular strain, back and foot injuries [2] –

[3]

Reasonably good storage arrangements in

Stationery Room.

Hop-up and steps provided for accessing height.

Shelving secure and stable.

Premises / Facilities staff trained in safe MH

techniques. See also the following:





1. Low to

Medium

2. Low

3-5. Low to

Medium

Remove any unwanted / waste materials etc from

Stationery Room and dispose of safely.

Minimise high storage (requiring use of hop up /

steps), as far as practicable.

Ensure Premises / Facilities staff provided with

refresher MH training, as appropriate.


_______________________________________________________________________________

122

Area:


RA No:

6.5.3

Pg 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Tools and Equipment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Cordless & 220V Screwdrivers /

Drills; battery charger / jump starter 1. Contact with drill / screwdriver bits;

entanglement loose clothing, gloves etc.

2. Flying particles



1-3. Premises / Facilities staff




2. Eye / face injury, blindness [4]

3. Electric shock, severe burns & death [5]

4. Smoke inhalation, respiratory damage,

serious burns, death [5]

Use of powered drills / screwdrivers not very

significant.

Only Premises Manager uses battery charger /

jump starter – exercises care.

Premises / Facilities staff aware of hazards of

working with powered drills / screwdrivers and

exercise care.

Appropriate PPE provided and worn, especially

eye protection. See also the following:

RA 6.1.1 ‘Fire’

RA 6.1.2 ‘Use of Electrical Equipment’ Likelihood of Injury Occurring (L):




1. Low to

Medium

2. Medium

3. Low

4. Medium

Ensure portable power tools / equipment checked

regularly to ensure they are safe. For mains portable

power tools, check plugs, cables, casings, and

connections before use.

Ensure appropriate PPE worn when using powered

drills / screwdrivers, e.g., safety glasses / goggles.

Ensure only 110V or cordless portable electrical

equipment used in external areas. Note:

Noise and vibration are unlikely to reach the action

levels in the Regulations due to low use levels.

For “noise” & “vibration” refer to Safety, Health, &

Welfare at Work (General Application) Regulations

2007, i.e., Part 5, Physical Agents, Chapter 1 – Control

of Noise at Work & Part 5, Physical Agents, Chapter 2 –

Control of Vibration at Work.

In both cases the duration of exposure to the hazard must

also be measured. It is unlikely that premises / Facilities

personnel would be exposed for long enough periods to

either hazard, however this should be monitored as, in

the case of ‘noise’, there may be other sources in

background.


_______________________________________________________________________________

123

Area:


RA No:

6.5.3

Page 2 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Tools and Equipment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Hand Tools, e.g., saws,

screwdrivers, chisels, knives, pliers, vise-grips,

hammers etc 1. Contact with sharp edges, impact injury etc

2. Tool impacts – flying particles Personnel at Risk:

1-2. Premises / Facilities staff Likely Severity of Injury / Ill Health (S):

1. Cuts, bruises, minor injuries [2]

2. Eye / face injury, blindness [4]

Premises / Facilities staff experienced in

working with hand tools.



1. Low

2. Medium

Check hand tools for damage / wear before use &

repair / remove damaged / work tools from service as

appropriate.

Ensure safety glasses worn when using power tools,

& hand tools, where there is a potential for flying

particles.


_______________________________________________________________________________

124

Area:


RA No:

6.5.4

Pg 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Working at Height – Generic Assessment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Working at Height 1. Use of ladders, stepladders etc, for accessing

heights, & resulting in fall from height. Personnel at Risk:

1. Premises / Facilities staff; anyone in vicinity of

work at height Likely Severity of Injury / Ill Health (S):

1. Broken bones, fatality [5]

Notes:

Contractors clean windows by using a cherry

picker, where practicable. Where not

practicable to use a cherry picker, contractors

use special (window cleaning) telescopic poles. The eyebolts (for fall / arrest equipment)

adjacent to windows (internally) have not been

tested recently as they are no longer used.

Either remove them or tag them indicating they

must not be used.

Use of ladders or stepladders is not frequent.

Windows cleaned using a long pole from the

level – no steps or ladders required. Light bulbs

and fittings changed using steps.

Caretaker does not access roof – only

contractors.


Depends on control measures put in place at the

time.

1. See

Likelihood

The following is a non-exhaustive list of

recommendations for working with ladders: Always use the correct / appropriate ladder, step

ladder, steps, hop-up or other safe means of access

for the task in hand.

Check ladders immediately before use & on return to

storage, & formally every two months. Record

checks.

Store ladders & stepladders safely & securely when

not in use.

Ensure all work at height is risk assessed prior to

commencement & safe methods agreed.

Ensure Part 4, Safety, Health, & Welfare at Work

(General Application) Regulations 2007: ‘Work at

Height’ complied with.

Ensure HSA Guidance to ‘Safety, Health, & Welfare

at Work (Work at Height) Regulations 2006’

followed (regulations now incorporated into

SHWWGAR 2007 – see above)

Ensure HSA “Code of Practice for Safety in Roof

Work” adhered to by those accessing roofs. Note also the following non-exhaustive list:

Secure / tie-off ladders for work-at-height. When

securing, ladder must be footed.


_______________________________________________________________________________

125

Area:


RA No:

6.5.4

Pg 2 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Working at Height – Generic Assessment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Working at Height contd See above

See above

See above

Note continued:

Ladders should be placed at correct angle, i.e., 75o or

1 metre out for every 4 metres up.

Work from ladders should not exceed 30 minutes

duration. Three points of contact must be maintained

while working from ladders.

Ladders should be fitted with anti-slip feet – check

regularly to ensure anti-slip feet in place.

Suitable footwear should be worn, e.g., in good

condition, good grip, flexible enough to feel position

of foot on rung (trainers with clean soles & good grip

satisfy requirements).

Post warning signs or set up exclusion zone to protect

from traffic, & personnel as appropriate.


_______________________________________________________________________________

126

Area:


RA No:

6.5.5

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Tank Room

Assessed By:

IBEC OHS Unit





Risk

Category


Hazards: - Tank Room (in roof space) 1. Waste / redundant materials and equipment;

lighting (if inadequate) – trips / falls

2. Head height restrictions (depending on area

working in) – impact

3. Waste / redundant materials – fire Personnel at Risk:

1-2. Premises / Facilities staff, contractors



2. Bruising [2]


burns, death [5]

Tank Room door kept locked.

Lighting provided in tank room.

Premises / Facilities staff aware of head height

restriction in some areas of tank room and

exercise care.

Fire alarm sensor provided in tank room. See also the following:

RA 6.1.1 ‘Fire’




1. Low to

Medium

2. Low

3. Medium

Any significant work by Premises / Facilities staff (on

their own) may be considered ‘lone working’ and the

relevant hazards in the ‘Lone Working’ RA should

also be considered.

Remove any waste /redundant materials and

equipment, as appropriate, including white spirit.

Post a “No Unauthorised Access” sign on door of tank

room.

Ensure appropriate communications between relevant

parties when Premises / Facilities staff accessing tank

room. Ensure mobile phone with personnel accessing

tank room.


_______________________________________________________________________________

127

Area:


RA No:

6.5.6

Pg 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Accessing Roof

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Accessing Roof (for checks, e.g.,

condition of roof; loose tiles; AHU & AC

units; general condition of other roof

equipment etc: – Premises Manager accesses

roof weekly to carry out these checks) 1. Edges of steelwork / equipment – contact

2. Materials and equipment on roof surface; wet /

windy, or icy conditions; poor lighting – slips,

trips, falls (on the level)

3. AHU drives and AC fans – entanglement,

contact

4. Accessing roof edge – slips, trips, falls (from

height)

5. Accessing different parts of roof (using fixed

ladder) – falls from height (to roof)

6. Tools, materials, and equipment falling from

roof – impact at ground level

7. Faulty electrical equipment / installation –

potential for electric shock

8. Fire – escape in the event of fire

Access to roof is from 4

th Floor. Door to roof is

always locked, key kept by Premise / Facilities.

When accessing roof, the Premises Manager

always informs Facilities Administrator or

Safety Coordinator in her absence.

Premises / Facilities personnel aware of hazards

associated with edges of steelwork / equipment

and exercise care.

Good housekeeping on roof – no loose

materials / equipment.

Redundant equipment due to be removed.

Some roof tiles due to be replaced.

Roof not accessed during inclement weather.

Good lighting (including emergency lighting)

on roof.

AHU drives enclosed – only accessed by

contractors.

AC fans protected with mesh – interventions by

contractors only.

Low parapet provided on part of roof.

Proprietary safety handrails provided around

roof.

Fixed ladder provided with anti-slip treads and

handrails.

Only contractors likely to access roof edge or to

use tools at roof edge.

See below

The weekly checks by Premises / Facilities staff (on

their own) may be considered ‘lone working’ and the

relevant hazards in the ‘Lone Working’ RA should

also be considered.

Post a “No Unauthorised Access to Roof” sign on

access door to roof.

Ensure appropriate communications between relevant

parties when Premises / Facilities staff accessing roof.

Ensure mobile phone with personnel accessing roof.

Draw up a procedure for Premises / Facilities staff

accessing roof.

Draw up procedure for action in event of serious

accident or incident (resulting in incapacitation) on

roof.

Draw up and implement a ‘Work at Height Permit’ for

contractors working on roof areas. Monitor

effectiveness.

Ensure appropriate arrangements in place for

personnel on roof in event of fire alarm activation.

Ensure no personnel access roof if alone in building,

e.g., before and after business hours in building, or at

weekends.


_______________________________________________________________________________

128

Area:


RA No:

6.5.6

Pg 2 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Accessing Roof

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Accessing Roof contd See above Personnel at Risk:

1-5. Premises / Facilities staff, contractors

6. Personnel in street

7-8. Premises / Facilities staff, contractors Likely Severity of Injury / Ill Health (S):

1. Cuts, bruises, lacerations [2]



4. Death [5]

5. Broken bones, death [3] – [5]

6. Serious upper body injuries, death [4] – [5]



burns, death [5]

See above See also the following:

RA 6.1.1 ‘Fire’










1. Low

2. Low to

Medium

3. Low

4-6. Medium

7. Low

8. Medium

See above


_______________________________________________________________________________

129

Area:


RA No:

6.5.7

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Storage of Fuel (Diesel)

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Storage of Fuel (Diesel) 1. Leak at diesel storage tank – fire (accidental or

malicious)

2. Checking tank contents – trips / falls

3. Filling diesel tank – trips / falls Personnel at Risk:

1. All personnel in adjacent building, especially

from smoke ingress

2. Security / Portering personnel

3. Delivery truck driver Likely Severity of Injury / Ill Health (S):


burns, death [5]

2. Bruising / broken bones [3]

3. Broken bones [3]

Mild steel rectangular central heating (CH)

diesel storage tank bunded. (?)

A red warning light, located in (?), indicates

only 10,000 litres remaining in storage tank. See also the following:

RA 6.1.1 ‘Fire’




1-2. Medium

3. Low

Post “No Smoking, No Naked Lights” signs at diesel

tank.

Ensure safe access to diesel tank for checking

contents.

Consider engaging a competent person to check

integrity of CH diesel storage tank (for rust etc),

bund, and installation.

Ensure diesel tank bund is kept clean, and free of

combustible materials.


_______________________________________________________________________________

130

Area:


RA No:

6.5.8

Page 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Heating Boilers

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Oil-Fired Heating Boilers 1. Trips / falls – poor housekeeping, poor lighting

2. Oxygen deficiency – carbon monoxide (CO),

an odourless, colourless, poisonous gas.

3. Burner fire at oil-fired boilers – fire

4. Combustible materials in boiler house – fire Personnel at Risk:

1. Premises / Facilities personnel, contractors

2. Anyone working in boiler house

3-4. All personnel in building Likely Severity of Injury / Ill Health (S):


2. Oxygen deficiency, death [5]

3-4. Smoke inhalation, respiratory damage,

serious burns, death [5]

Competent contractor regularly maintains oil-

fired heating boilers. Appropriate records kept.

Fusible links with fire valves provided to shut

off fuel to boilers in event of burner fires.

Automatic Dry Powder extinguishers located

over burners in event of burner fires.

Fire alarm detector provided in boiler house.

Vents provided in boiler house door. See also the following:

RA 6.1.1 ‘Fire’





1. Low to

Medium

2-4. Medium

Remove any waste materials and any redundant

equipment in boiler house.

Post “No Smoking, No Naked Lights”, & “No

Unauthorised Admittance” signs at boiler house.


_______________________________________________________________________________

131

Area:


RA No:

6.5.9

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Bin Room (in basement car park)

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Bin Room 1. Wet floor, materials on floor, open drain

(temporary cover) – slips, trips, falls

2. Manual Handling – bins, materials etc

3. 3-Way Toilet Cleaner’ – irritant Personnel at Risk:

1-3. Security / Portering personnel


1. Bruising / broken bones [2] – [3]

2. Muscular strain, foot, back injury [2] – [3]

3. Eye , skin irritation / injury [3]

Temporary cover put on drain.

Security / Portering contractor is responsible for

providing appropriate information, instruction,

and training (and PPE) to their staff, including

the safe use of chemicals. See also the following:

RA 6.1.1 ‘Fire’


Depends on competence of Security / Portering

staff

1-3. Depends

on Security /

Portering

staff

Replace drain cover. Said to be a rat in drain. In event

of evidence of rats in Bin Room, inform the Pest

Control company, and carry out a risk assessment for

Leptospirosis.

Post “No Smoking” and “No Unauthorised

Personnel” signs at Bin Room.

Post “No Unauthorised Personnel” and electrical

hazard signage at Electrical Room off Bin Room.

Remove waste / redundant materials / equipment from

Electrical Room.

Instruct Security / Portering personnel to discontinue

the use of ‘3-Way Toilet Cleaner’ for cleaning floor

in Bin Room, and use an approved alternative.


_______________________________________________________________________________

132

Area:


RA No:

6.5.10

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Baler

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Ancove 3100 Baler 1. Entrapment in baler

2. Manual handling of waste into / out of baler;

wheelie bins etc


4. Faulty electrics, other source of ignition – fire Personnel at Risk:

1-3. Security / Portering personnel

4. All personnel in building, especially from

smoke ingress


1. Broken bones, severe crush injuries [3] – [4]

2. Muscular strain, back injury [3]



burns, death [5]

Interlock provided on door – baler will not

operate with door open.

Sack trolley available to move bales.

Appropriate controls provided on baler.

Security / Portering contractor is responsible for

providing appropriate information, instruction,

and training (and PPE) to their staff. See also the following:

RA 6.1.1 ‘Fire’




2. Likely [3]



1. Low

2. Medium

3. Low

4. Medium

Ensure safety devices on baler checked regularly, e.g.,

interlock on door. Ensure baler maintained in line

with supplier’s recommendations. Keep appropriate

records.

Post “No Unauthorised Person to Use This Machine”

on baler.

PRINT ROOM


_______________________________________________________________________________

134

Area:

Print Room

RA No:

6.6.1

Pg 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Print Room Environment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Print Room (environment) The Print Room operator is a Xerox (contractor)

employee and as such Xerox should carry out

the risk assessments for the activities and tasks

carried out by the operator. IBEC have purchased and pay for maintenance

of the equipment in the room and therefore IBEC

have carried out the risk assessments on the

equipment in consultation with the operator.

Xerox should review these assessments and edit

and amend them as appropriate. IBEC personnel access the room mainly to

collect printed materials as required. Potential hazards in the environment:

1. Trailing cables, equipment / materials on floor

– trips / falls

2. Heat, light, ventilation – if inadequate

3. MH activities, e.g., lifting / transporting paper,

printed materials

4. Materials falling from height; falls accessing

height; shelving falling – impact

Access to Print Room is restricted to

personnel requiring print materials.

Trailing cables kept to a minimum – none in

main walkways. Good housekeeping in Print

Room.


Air conditioning provided. Windows can be

opened; fans in windows (currently not

working); blinds on windows. (?)

Delivery personnel transport materials (paper)

to Print Room. Placed on shelving by

operator. Operator trained in safe MH

techniques.

Shelving is stable and secure. (?) See also the following:



See below

Replace workstation chair with a fully compliant DSE

chair – consult with Xerox operator.

Consult with operator re steps provided for accessing

height – would a hop-up be safer?

Refrain from stacking materials etc on topmost level

of shelving, as far as practicable – MH, impact

hazards.

Repair fans in windows.

The Xerox employee states that ‘paper dust’ is not a

problem in the Print Room – monitor.


_______________________________________________________________________________

135

Area:

Print Room

RA No:

6.6.1

Pg 1 of 2

Assessment Date:

17 & 19 June 09

Work Activity:

Print Room Environment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Print Room contd

Personnel at Risk:

1-2. Xerox employee

3. Xerox employee; IBEC employees collecting

printed materials

4. Xerox employee Likely Severity of Injury / Ill Health (S):


2. Headaches, colds, influenza, discomfort [2]

3. Muscular strain, back & foot injuries [2] – [3]

4. Bruising, broken bones [2] – [3] Note:

The Xerox employee in the Print Room may be

considered a ‘Lone Worker’ – see risk assessment

for ‘Lone Working’. Photocopiers, laser printers & fax machines



equipment may also produce dry heat



1. Low to

Medium

2. Low

3-4.Low to

Medium

See above


_______________________________________________________________________________

136

Area:

Print Room

RA No:

6.6.2

Pg 1 of 5

Assessment Date:

17 & 19 June 09

Work Activity:

Print Room Equipment

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Print Room Equipment – Printers

/ Photocopiers 1. Internal moving parts – entanglement

2. Hot surfaces – contact

3. Toner – particles in atmosphere


5. Faulty electrics – fire Note:

There is some (as yet uncorroborated) evidence

that significant use of toners may release particles

into environment, & cause respiratory problems

for persons breathing them. Personnel at Risk:

1-4. Xerox employee



1. Cuts, lacerations [2]

2. Burns [2]

3. Respiratory / eye irritation [2] – [3]



burns, death [5]

When doors open on printers / photocopiers

machines will not operate – no potential for

entanglement.

Cool areas (internally) colour-coded green – may

be touched.

Filters in machines for toner. Good ventilation

provided. Waste toner disposed of safely.

Safety and warning signs posted.

Operator is a competent person.

Hot & cold running water and soap provided.

First Aid provided, including eyewash (by

Xerox). See also the following:

RA 6.1.1 ‘Fire’








1-2. Low

3. Low to

Medium

4. Low

5. Medium

Replace sterile eyewash – out of date.

Remove ‘waste’ soap and replace with a suitable

soap – consult with Xerox employee.

Note:

Xerox regularly maintain / service all Print Room

equipment, as appropriate.


_______________________________________________________________________________

137

Area:

Print Room

RA No:

6.6.2

Pg 2 of 5

Assessment Date:

17 & 19 June 09

Work Activity:


Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Print Room Equipment – Thermo

Binder 1. Very hot surfaces – contact



1-2. Xerox employee



1. Burns [2] – [3]



burns, death [5]

When door open on binder it won’t operate.

Tongs provided to remove hot materials.

Safety symbols posted.





RA 6.1.1 ‘Fire’






1. Low to

Medium

2. Low

3. Medium


Remove ‘waste’ soap and replace with a suitable soap

– consult with Xerox employee.

Note:

The only hazard associated with the CD Copier Burner’

is electricity / fire – see control measures in relevant risk

assessments for ‘Fire’ and ‘Use of Electrical Equipment’.


_______________________________________________________________________________

138

Area:

Print Room

RA No:

6.6.2

Pg 3 of 5

Assessment Date:

17 & 19 June 09

Work Activity:


Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Print Room Equipment – Two /

Four Hole Drill 1. Vee-belt drives – entanglement / contact

2. Drill bits – contact

3. Flying particles (broken drill bits) – contact

4. Paper dust



1-5. Xerox employee



1. Friction burns, cuts, lacerations [2] – [3]


3. Eye / face injury, blindness [2] – [4]

4. Eye / respiratory irritation [2]



burns, death [5]

Drives fully guarded (guard bolted with cup-head

Allen screws).

Drill operated by foot pedal.

Warning symbol posted re impact of drill bits.

Punched pieces and any paper dust extracted (by

fan) to a container.



First Aid provided, including eyewash (by Xerox). See also the following:

RA 6.1.1 ‘Fire’







1. Low

2-3. Low to

Medium

4-5. Low

6. Medium

Provide safety glasses, and ensure they are worn when

operating drill. Post appropriate mandatory eye

protection signs.





_______________________________________________________________________________

139

Area:

Print Room

RA No:

6.6.2

Pg 4 of 5

Assessment Date:

17 & 19 June 09

Work Activity:


Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Print Room Equipment – Duplo

DBM – 120T Folder Stapler 1. Belt drives – entanglement / contact

2. Blades – contact

3. Staples – contact



1-4. Xerox employee



1. Friction burns, cuts [2]


3. Puncture wounds [2]



burns, death [5]

No part of the equipment will operate, including

staples and blades, if either of the two interlocked

Perspex covers are open.

Warning signs posted, including the following:

“Do Not Use Flammable Gas Or Solvent – Could

Cause A Fire Or Combustion” and “Do Not

Touch Blades – It Could Cause Serious Injury”.

E-Stop button provided.





RA 6.1.1 ‘Fire’







1. Low

2. Low to

Medium

3-4. Low

5. Medium





_______________________________________________________________________________

140

Area:

Print Room

RA No:

6.6.2

Pg 5 of 5

Assessment Date:

17 & 19 June 09

Work Activity:


Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Print Room Equipment – BABS

Fortematic 525 – E Guillotine 1. Guillotine blade – contact



1-2. Xerox employee



1. Cuts, lacerations, amputations [2] – [4]



burns, death [5]

Two-hand operation (two buttons) – not possible

to operate machine and place hand in guillotine

blade area.

Blade area protected by interlocked Perspex front

guard / lid – if open guillotine will not operate.

Blade area protected by interlocked Perspex rear

guard / lid – if open guillotine will not operate.

Therefore neither front nor rear of guillotine

blade can be accessed while in motion.





RA 6.1.1 ‘Fire’






1-2. Low

3. Medium





_______________________________________________________________________________

141

Area:

Print Room

RA No:

6.6.3

Pg 1 of 1

Assessment Date:

17 & 19 June 09

Work Activity:

Print Room Hazardous Chemicals

Assessed By:

IBEC OHS Unit





Risk

Category


Hazard: - Print Room Chemicals – Xerox

Formula A Cleaner 43P48 1. Eye contact – irritant Personnel at Risk:

1. Xerox employee


1. Eye irritation [2]

Xerox employee aware of hazards of cleaner

and exercises care.

Xerox (website) SDS No. 0401 dated 20/09/05

recommends the following PPE:

Eye Protection: “Safety glasses with side

shields or goggles required”.

Protective Gloves: “Rubber or vinyl coated

gloves recommended”.




Xerox). Likelihood of Injury Occurring (L):


1. Low

Provide up to date Safety Data Sheet (SDS) and ensure

PPE requirements adhered to.

Obtain SDS for toners used and follow PPE

recommendations.

Carry out specific risk assessments for all hazardous

chemicals used in Print Room.




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