Dr. Dolores Kiesler

• Definition of Time Management

• How Good Are You at Time Management?

• Procrastination• Prioritizing• Scheduling• In Flow and Leveraging

“Time is free, but it's priceless. You can‘t own it, but you can use it.

You can't keep it, but you can spend it. Once you've lost it,

you can never get it back.” Harvey McKay

Formula:Formula:Set Amount of TimeSet Amount of Time

divided bydivided byYour Tasks and Your Tasks and ResponsibilitiesResponsibilities

http://www.mindtools.com/pages/article/newHTE_88.htm

Scores: 46-75 You are managing well

31-45 Room for improvement

15-30 Ouch!

     “Don't say you don't have enough time.

You have exactly the same number of hours per day

that were given to Helen Keller, Pasteur, Michaelangelo, Mother Teresa,

Leonardo da Vinci, Thomas Jefferson, and Albert Einstein.”

H. Jackson Brown, Jr.

Concentrate on Results, Concentrate on Results,

Not on Being Busy!Not on Being Busy!

80-20 Rule80-20 Rule

80% of your work is completed in 20% of your time; the rest of the time on a project is wasted.

1)Recognize that you’re procrastinating

2)Work out WHY you’re procrastinating

» Unpleasant» Overwhelming

3) Get over it!

• Decide on a motivation or reward

• Peer Pressure—Buddy Check• Review Consequences if not

completed• Break it into smaller tasks

• Shame yourself into doing it

PrioritizingPrioritizing

List all activities, responsibilities and duties

• Understand what you can realistically achieve

• Plan to make the best use of your time

• Leave enough time for things you MUST do

• Preserve contingency time for the unexpected

• Minimize stress by avoiding over commitment

• Identify available time• Block in essentials• Schedule high priority and vital

activities• Block in contingency time• Schedule activities that address

your priorities and personal goals

For every minute spent organizing,

an hour is earned.

In FlowIn Flow

The Goal is The Goal is

to Improve Focus, to Improve Focus,

Not MultitaskNot Multitask

Creating the EnvironmentCreating the Environment

• Get comfortable• Eliminate distractions

• Keep interruptions at bay• Manage your stress

• Keep a prioritized to-do list• Think Positively

LeveragingLeveraging

Self• Eliminate unnecessary

activities• Focus on what matters• Prioritize• Set goals

Others• Learn to delegate• Train and empower

others• Use experts and

consultants• Outsource non-core

tasks

ConclusionConclusion

How we spend our days is, of

course, how we spend

our lives. Annie

Dillard