dpc procedure for promotion from gr ‘b’ to ‘a’ railway officers

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DPC Procedure for promotion from Gr ‘B’ to DPC Procedure for promotion from Gr ‘B’ to ‘A’ Railway officers‘A’ Railway officers

Complied By

Er. Mahesh C.YadavDy Director/Signal /RB

& General SecretaryRailway Board Promotee Officers Association

22

Steps of DPCSteps of DPC

• Allotment of posts to various Rlys• Finalization of Zone of consideration• Collection of 5 years ACRs of candidates under zone of

consideration , Seniority lists & Integrity certificate ( DAR & Vig clearance)

• Submission of proposal to UPSC up complete documents• Verification of documents in UPSC• Nomination of Member UPSC by Chairman/UPSC• Meeting of DPC {1UPSC+3 Departmental members(1sc/sc)}• Approval of DPC recommendation by UPSC Chairman• DAR & Vig clearance again• Approval of panel by MR (on behalf of President)• Notification of panel• Fixation of DITS & Notification

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Appointments to Group ‘A’ on Appointments to Group ‘A’ on Indian RailwaysIndian Railways

• 8 organized Group ‘A’ services

• IRSE, IRSEE, IRSME, IRSSE, IRSS

IRTS, IRAS and IRPS

• Appointment through direct recruitment and promotion

• appointment to the lowest rung of the cadre, viz Junior Scale (Rs 8000 - 13500).

44

Appointments to Group ‘A’ on Appointments to Group ‘A’ on Indian RailwaysIndian Railways

• Miscellaneous Group ‘A’ cadres• Law, Hindi, Public Relations, Printing & Stationary,

CMT, Cash & Pay, EDP etc. • Appointment made through DR/promotion

/deputation as per percentages specified in RRs • Appointment made directly to Senior Scale (Rs

10000 - 15200).*DR-Direct Recruitment ,RR- Recruitment Rules

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Cadre strength of Junior Scale of Cadre strength of Junior Scale of Organized ServicesOrganized Services

• The strength Junior Scale cadre of all 8 services put together : 1647 posts.

• Previous Rectt Rules ---- 50% vacancies through DR and 50% vacancies through promotion

• Revised Rectt Rules --- percentage of posts for the two modes

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• DR quota : promotion quota -- ratio of 3:1 ( WHY ? )

• Promotees get 5 years weightage in seniority in Group ‘A’

• Service required for promotion from Jr scale to Sr scale 4 years

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• DRs work for 2 ½ years in Jr scale working posts whereas promotees vacate Jr scale posts immediately

• Posts occupied by 3 batches of DRs and 1 batch of promotees due to immediate vacation of posts by promotees

• Promotion quota consists of 411 posts • DR quota consists of 1236 posts

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• Promotion to Group ‘A’ is made every year to the full extent of 411 posts due to full vacation of the promotion quota junior scale posts

• Direct recruitment is also to be made every year roughly to the same extent viz 411 posts

• Ratio of intake to Group “A” by the 2 modes remains same

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Service wise Distribution of Service wise Distribution of Promotion Quota postsPromotion Quota posts

Year

2002-2003 to

2004-2005

Year

2005-2006 &

2006-2007

Year 2007-2008 onwards

No. of Post 180 318 411

IRAS 16 28 29

IRSE 43 76 74

IRSEE 25 44 55

IRSME 27 48 84

IRPS 11 20 28

IRSS 13 23 27

IRSSE 20 35 48

IRTS 25 44 66

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Promotion to Group ‘A’ / Junior Promotion to Group ‘A’ / Junior Scale of Organized ServicesScale of Organized Services

• Recruitment Rules notified for each of the organized services containing provisions on eligibility conditions etc

• promotion to Group 'A‘ / Jr. Scale through selection by a DPC (Departmental Promotion Committee)

• DPC held by UPSC

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Promotion to Group ‘A’ / Junior Promotion to Group ‘A’ / Junior Scale of Organized ServicesScale of Organized Services

• Group 'B' officers of the respective departments with 3 years regular service in the grade as on 1st January of the year are eligible

• Group ‘B’ seniority is maintained Railway-wise

• seniority list of Group 'B' officers as on 1st January of every year is obtained from each Zonal Railway / PU for each department

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Distribution of vacancies among Distribution of vacancies among zonal Railwayszonal Railways

• Group ‘A’ panels are also made Railway-wise• The promotion quota vacancies in Jr. Scale of

each service are distributed among the different Railways / PUs

• Till the year 2004-05, vacancies were distributed only among the 9 parent Railway and officers absorbed in new zones were also considered in their respective parent zones. From the year 2005-06 onwards vacancies are distributed among 16 zones

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Distribution of vacancies among Distribution of vacancies among zonal Railways zonal Railways

• Seniority of Group ‘B’ officers of Prod. Units integrated with adjacent Rly e.g ICF with SRly.

• But for IRSME and IRSEE, Prod units are treated as independent units and vacancies allotted to the PUs separately.

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• Till the year 2004-05 the norms adopted for distribution of vacancies was as follows.

– 50% of the vacancies --- on the basis of Group 'A' cadre strength of the service on each railway.

– 50% of the vacancies --- on the basis of length of service of the officers in Group ‘B’.

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• From the year 2005-06 onwards, all the vacancies are allotted only with reference to length of service in group ‘B’, in order to reduce levels of stagnation in Group ‘B’ uniformly on all Railways

• Reservation of vacancies for SC and ST is made in accordance with post based roster prescribed by DOP&T under their O.M. dated 2.7.1997. SC/ST vacancies are allotted to Railways with reference to the length of service in Group ‘B’ of SC/ST Officers.

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Departmental Promotion Departmental Promotion Committee(DPC)Committee(DPC)

• Departmental Promotion Committee (DPC) for this purpose are convened by UPSC.

• Chairman or a Member of UPSC presides over the DPC meeting and 3 other departmental members from Railway Board (One ED from concerned dept, one ED/Dir. Estt., including an SC / ST officer) are nominated from the Ministry of Railways as members of the DPC

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DPC proposal to UPSC (zone of DPC proposal to UPSC (zone of consideration)consideration)

• Formation of zone of consideration for each railway w.r.t vacancies No. of vacancies No. of officers to be considered

1 52 83 to 10 2x + 4

10 & above 1.5 times rounded off to next higher integer+ 3

(subject to minimum 24)

• For SC/ST officers, the zone can extend up to 5 times the number of vacancies if adequate candidates are not available

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Finalization Vacancy allotment(55 Finalization Vacancy allotment(55 Gen)Gen)

CR

ER

NR

NE

NF SR SC SE WR

EC ECo

NC NW

SEC SW

WC

1 95 95 95 95 95 95 95 95 95 95 96 95 96 95 98 95

2 95 95 95 95 95 95 95 95 95 95 96 95 96 95 98 95

3 95 95 95 95 95 95 95 95 95 95 96 95 96 95 98 95

4 96 95 95 95 95 95 95 95 95 95 96 95 96 95 98 95

5 97 95 97 97 97 97 97 97 96 96 96 96 96 96 98 96

6 98 95 98 98 98 98 98 98 97 97 97 97 97 97 99 97

8 98 99 99 99 98 98 98 98 98 98 98 98 98 98 99 98

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Finalization Vacancy allotment(10 Finalization Vacancy allotment(10 SC)SC)

CR

ER

NR

NE

NF SR SC SE WR

EC ECo

NC NW

SEC SW

WC

1 95 95 95 95 95 95 95 95 95 95 96 95 96 95 96 95

2 96 95 95 95 95 96 95 96 95 95 96 95 96 95 96 95

3 96 95 95 95 95 96 95 96 95 95 96 95 96 95 96 95

4 96 96 96 96 96 96 96 96 96 95 96 95 96 95 96 95

5 97 96 96 96 96 96 96 96 96 96 96 96 96 96 96 96

6 98 95 98 98 98 98 98 98 97 97 97 97 97 97 97 97

8 98 99 99 99 98 98 98 98 98 98 98 98 98 98 98 98

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DPC proposal to UPSC( ACRs)DPC proposal to UPSC( ACRs)

• ACRs of all officers in the Zone and the DAR /Vigilance position in respect of these officers are collected from the Zonal Railways.

• ACRs for 5 preceding years considered. To illustrate, for vacancy year 2008-09, for which the cut-off-date for eligibility is 1.1.2008, the relevant ACRs are for the years 2002-03, 03-04, 04-05, 05-06 & 06-07. If one or more ACRs are not available, the DPC considers the ACRs of the preceding years.

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DPC proposal to UPSCDPC proposal to UPSC

• A detailed DPC proposal is thereafter sent to the UPSC in the prescribed format along with all necessary documents

• Self contained note with vacancy position, seniority lists, variations from previous list, zones of consideration for each Rly, integrity certificates and list of penalties for each officer, ACRs of all officers etc

2222

Selection procedureSelection procedure

• The DPC makes an independent assessment on the basis of entries in CR and is not guided merely by the final grading recorded therein.

• Penalties during the assessed years are taken into consideration by DPC while giving grades

• For promotion to Group 'A' posts from lower grades, the bench-mark is 'Good'. At least 4 grades of “good” are required for being assessed as FIT.

• Officers are graded by the DPC as 'FIT' or 'UNFIT‘.

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Selection procedureSelection procedure

• Officers who are graded as 'FIT', to the extent of number of vacancies are included in the Railway-wise panel in the order of their seniority.

• Assessment is not made in respect of the remaining officers.

• An extended panel is also given by the DPC in lieu of empanelled officers who retire during the vacancy year.

• No extended panel is given if the date of retirement of the empanelled officer falls outside the vacancy year.

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Selection procedure (sealed Selection procedure (sealed cover)cover)

• For officers against whom Disciplinary / Criminal proceedings are pending or those who are under suspension, the recommendations of the DPC are kept in a Sealed Cover.

• Action on sealed cover as per Board‘s letter No. E(D&A) 93/RG6/149 (A) dated 21.1.1993, after finalization of the proceedings.

• The sealed cover is opened and acted upon only in cases of exoneration.

• If any penalty is imposed (even censure), the findings in the sealed cover become infructuous and the officer is considered for the next year in the normal course.

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Action on DPC Action on DPC recommendationsrecommendations

• The recommendations of the DPC, with Railway-wise panels, duly approved by Chairman/UPSC, are sent to Ministry of Railways.

• Minutes submitted for approval of the President (Minister for Railways)

• DAR/Vigilance clearance is again taken from Board Vigilance and Zonal Railways

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Action on DPC Action on DPC recommendationsrecommendations

• Notifications (promotion orders) are issued by the Ministry of Railways.

• Date of effect of promotion is the date of UPSC's letter communicating the approval of the Commission to the recommendations of the DPC.

• No promotion orders are issued in respect of officers who cease to be in service before the date of effect of promotion.

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Action on DPC recommendationsAction on DPC recommendations

• If the recommended officer is undergoing a penalty of withholding of increment or reduction of pay, promotion orders are issued only after the expiry of the penalty.

• While pro-forma promotion is given in such cases from the date of effect of the panel, monetary benefits accrue only from the date of actual promotion.

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Promotion to Group ‘A’ / Senior Promotion to Group ‘A’ / Senior Scale inScale in Misc. Cadres & RDSO (Till Misc. Cadres & RDSO (Till

now)now)• Promotion to Senior scale of Group ‘A’• The number of posts in the promotion quota for

each cadre is determined with reference to the total number of posts in Senior Scale in the cadre and the provisions in the Recruitment Rules regarding percentage of posts to be filled through promotion.

• Promotion is made through selection from amongst Group 'B' officers of the respective departments with 8 years regular service in the grade.

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Promotion to Group ‘A’ / Senior Promotion to Group ‘A’ / Senior Scale inScale in Misc. CadresMisc. Cadres

• DPCs are held for vacancies that physically arise in the promotion quota posts.

• A single panel is formed for all Railways / PUs put together on the basis of integrated seniority of eligible Group 'B' officers.

• The DPC procedure and action on recommendations of DPC is the same as for Organized services.

• Only 5 ACRs are assessed even though eligibility is 8 years

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JAI HINDJAI HIND

For any query /clarification/details/circulars you are most welcome.

[email protected] CUG

030-44670 Rly

dpc procedure for promotion from gr ‘b’ to ‘a’ railway officers

Documents

jr scale posts

junior scale rs

sr scale

group aservice

senior scale rs

posts dr quota

promotion appointment

eligible group b seniority