What’s the Difference between Folder and File
• FoldersFolders– Used for organizing Used for organizing
data on you harddata on you hard– Contains files and Contains files and
folders which called folders which called sub folderssub folders
• FilesFiles– Contains data Contains data – ExampleExample
• Word Word • ExcelExcel• access access
Creating Files and Folders Right click → New → Folder → name it →Enter
file
sfo
lder
Ex1:Create a new folder and name it report?
Answer: 1- Right click in empty place. 2- new → folder 3- name it Report → then Enter
Folder and file shortcut menu
• Copy• Cut• Create shortcut• Delete• Rename• Properties
– Read-only
• Send to :– Compressed folder– Desktop create shortcut
Paste
Rename
• It is used to change the folder or the file name
• Right click on the folder or file you want to change its name → Rename → write the new name → then press Enter
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• Ex 2: In the current A: drive change the name of the folder entitled Tax Briefs to Tasks press enter when you have finished
Write Tasks↓
Enter
File Extensiontell computer which application is used to open this file
Word Processor Word .doc
Spread Sheet Excel .xls
Presentation PowerPoint .ppt /.pps
Database Access .mdb
Compressed File
WinZip / Winrar .zip / .rar
Image \ Picture Windows picture Viewer
.jpg
Audio / Video Windows Media Player
.wav / .avi
Copy, Cut and paste
• Copy = Duplicate.
• Cut = “move to” OR “remove to”.
Zip 100(E:)/
Ex3: Remove Accounts from A drive to E drive
Zip 100(E:)/
Ex4: Duplicate Accounts from A drive to E drive
Short Cut
• You can create short cut by one of the following ways:
On Desktop On the same
window
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B-Create Short Cut on Same window
Right click on it ↓
Create short cut
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A-Create Short Cut on Desktop
Right click↓
Send to↓
Desktop Create shortcut
Compressing
• Compressing = Shrinking = Reducing Size
• We use it to make file smaller in order to be easier to send via email attachment.
• Compress ≠ extract
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Compress A fileTo compress a file :
Right click on it ↓
Send to↓
Compressed (zipped ) folder
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Extract Compressed File
Right click on it ↓
Extract all
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Delete file
Right click on it ↓
Delete
Recycle Bin
• After deleting a file it goes directly to the recycle bin.
• In recycle bin you can:– Empty the recycle bin– Restore any file
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Restore file from the Recycle Bin
Right click on the file ↓
Restore
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Empty the Recycle Bin
Right click on the recycle bin↓
Empty Recycle Bin
Open the recycle Bin then
In side the recycle bin ↓
Empty recycle bin from task pane
Arrange Icons by• You can arrange icons in any window
by one of the following:– Name – Size– Type– Modified = Date
Ex: Arrange Icons by Name
Selecting multiple file
• You can select multiple file using:– Mouse – Keyboard
•Ctrl key : selecting file not in a range.•Shift key: to select a range of files
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Press The Ctrl Key from the keyboard then click to select Files
Press The Shift Key from the keyboard then click to select Files
Select Multiple File using keyboard
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Select Multiple File using keyboard
Select FolderHold on Ctrl Key From
the Keyboard Click on the File
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Select Multiple File using keyboard
Select FolderHold on Shift Key From
the Keyboard
Click on the File
Print Screen
• Pressing Print Screen from the Keyboard would place a picture of what is currently displayed on your Monitor onto the Clipboard
• To Paste this picture Open the Paint Program then paste this picture onto it.
Task manager
• Controls applications opened on pc
• You can access task manager by:– Press
ctrl+Alt+Delete– Right click on task
bar ↓
Task manager
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Format Drive
Right click on the drive you
want to format ↓
format
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Change the file status (Read Only or Read and Write)
Right click on the file
↓properties