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Page 1: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders
Page 2: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

What’s the Difference between Folder and File

• FoldersFolders– Used for organizing Used for organizing

data on you harddata on you hard– Contains files and Contains files and

folders which called folders which called sub folderssub folders

• FilesFiles– Contains data Contains data – ExampleExample

• Word Word • ExcelExcel• access access

Page 3: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Creating Files and Folders Right click → New → Folder → name it →Enter

file

sfo

lder

Page 4: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Ex1:Create a new folder and name it report?

Answer: 1- Right click in empty place. 2- new → folder 3- name it Report → then Enter

Page 5: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Folder and file shortcut menu

• Copy• Cut• Create shortcut• Delete• Rename• Properties

– Read-only

• Send to :– Compressed folder– Desktop create shortcut

Paste

Page 6: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Rename

• It is used to change the folder or the file name

• Right click on the folder or file you want to change its name → Rename → write the new name → then press Enter

Page 7: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

7

• Ex 2: In the current A: drive change the name of the folder entitled Tax Briefs to Tasks press enter when you have finished

Write Tasks↓

Enter

Page 8: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

File Extensiontell computer which application is used to open this file

Word Processor Word .doc

Spread Sheet Excel .xls

Presentation PowerPoint .ppt /.pps

Database Access .mdb

Compressed File

WinZip / Winrar .zip / .rar

Image \ Picture Windows picture Viewer

.jpg

Audio / Video Windows Media Player

.wav / .avi

Page 9: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Copy, Cut and paste

• Copy = Duplicate.

• Cut = “move to” OR “remove to”.

Page 10: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Zip 100(E:)/

Ex3: Remove Accounts from A drive to E drive

Page 11: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Zip 100(E:)/

Ex4: Duplicate Accounts from A drive to E drive

Page 12: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Short Cut

• You can create short cut by one of the following ways:

On Desktop On the same

window

Page 13: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

13

B-Create Short Cut on Same window

Right click on it ↓

Create short cut

Page 14: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

14

A-Create Short Cut on Desktop

Right click↓

Send to↓

Desktop Create shortcut

Page 15: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Compressing

• Compressing = Shrinking = Reducing Size

• We use it to make file smaller in order to be easier to send via email attachment.

• Compress ≠ extract

Page 16: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

16

Compress A fileTo compress a file :

Right click on it ↓

Send to↓

Compressed (zipped ) folder

Page 17: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

17

Extract Compressed File

Right click on it ↓

Extract all

Page 18: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

18

Delete file

Right click on it ↓

Delete

Page 19: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Recycle Bin

• After deleting a file it goes directly to the recycle bin.

• In recycle bin you can:– Empty the recycle bin– Restore any file

Page 20: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

20

Restore file from the Recycle Bin

Right click on the file ↓

Restore

Page 21: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

21

Empty the Recycle Bin

Right click on the recycle bin↓

Empty Recycle Bin

Page 22: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Open the recycle Bin then

In side the recycle bin ↓

Empty recycle bin from task pane

Page 23: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Arrange Icons by• You can arrange icons in any window

by one of the following:– Name – Size– Type– Modified = Date

Page 24: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Ex: Arrange Icons by Name

Page 25: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Selecting multiple file

• You can select multiple file using:– Mouse – Keyboard

•Ctrl key : selecting file not in a range.•Shift key: to select a range of files

Page 26: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

26

Press The Ctrl Key from the keyboard then click to select Files

Press The Shift Key from the keyboard then click to select Files

Select Multiple File using keyboard

Page 27: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

27

Select Multiple File using keyboard

Select FolderHold on Ctrl Key From

the Keyboard Click on the File

Page 28: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

28

Select Multiple File using keyboard

Select FolderHold on Shift Key From

the Keyboard

Click on the File

Page 29: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Print Screen

• Pressing Print Screen from the Keyboard would place a picture of what is currently displayed on your Monitor onto the Clipboard

• To Paste this picture Open the Paint Program then paste this picture onto it.

Page 30: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

Task manager

• Controls applications opened on pc

• You can access task manager by:– Press

ctrl+Alt+Delete– Right click on task

bar ↓

Task manager

Page 31: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

31

Format Drive

Right click on the drive you

want to format ↓

format

Page 32: What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders

32

Change the file status (Read Only or Read and Write)

Right click on the file

↓properties


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