TOASTMASTERS INTERNATIONAL
DISTRICT 90, REGION 12
2016
ANNUAL CONFERENCE
29-30 APRIL, 1 MAY
AGENDA and REPORTS BOOK
Rooty Hill RSL Club
Rooty Hill NSW
AgendaandReportsBook,April2016Page2
District Council Meeting Toastmasters International — District 90
Saturday, 30 April 2016 Rooty Hill RSL Club, Rooty Hill, NSW
AGENDA Item PageOpeningandWelcome..................................................................................................................3Vale-RemembranceEstablishmentofQuorumMinutesofPreviousDistrict90CouncilMeeting.........................................................................4 1.1 AddendumtoMinutes1:District90ContestsResults2015-2016.....................14Correspondence...........................................................................................................................15Reports 1.2 AuditCommitteeReport.....................................................................................17 1.3 FinanceManager'sReport..................................................................................18 1.4 DistrictDirector'sReport....................................................................................23 1.5 ProgramQualityReport......................................................................................25 1.6 ClubGrowthReport............................................................................................27 1.7 PublicRelationsReport.......................................................................................29 1.8 ImmediatePastDistrictGovernor'sReport........................................................30 1.9 EasternDivisionReport......................................................................................31 1.10 HawkesburyDivisionReport...............................................................................32 1.11 MacquarieDivisionReport.................................................................................33 1.12 NorthernDivisionReport....................................................................................34 1.13 OxleyDivisionReport..........................................................................................35 1.14 WesternDivisioneport.......................................................................................36 1.15 NominatingCommitteeReport..........................................................................37ElectionofDistrict90Officersfor2016-2017MotionsonNotice.......................................................................................................................38 1.16 Motion1:DistrictAlignment 1.17 Motion2:Contests1 1.18 Motion3:Contests2 1.19 Motion4:Conferences 1.20 Motion5:ChangeoverDinner 1.21 Motion6:RecognitionNextMeetingAddendum 1.22 District90CouncilContinuingMotions..............................................................43
AgendaandReportsBook,April2016Page3
Opening and Welcome
Toastmasters International Mission
Weempowerindividualstobecomemoreeffectivecommunicatorsandleaders.
District Mission
Webuildnewclubsandsupportallclubsinachievingexcellence.
Club Mission
Weprovideasupportiveandpositivelearningexperienceinwhichmembersareempoweredtodevelopcommunicationandleadershipskills,resultingingreaterself-confidenceandpersonalgrowth.
Toastmasters International Values
•Integrity•Respect•Service•Excellence
Toastmasters International Envisioned Future
Tobethefirst-choiceproviderofdynamic,high-value,experientialcommunicationandleadershipskillsdevelopment.
AgendaandReportsBook,April2016Page4
Minutes of District 90 Council Meeting
heldat2.00pmon28November2015atWestTamworthLeagueClub,TamworthNSW
HeadTable
BobKirchner OAMDTM DistrictDirectorMichaelSaid ACGCL ProgramQualityDirectorShirleyChilds ACGALB ClubGrowthDirectorJustynPhillips DTM PublicRelationsManagerDebbieTibbles DTM AdministrationManagerJanVecchio DTM FinanceManagerDavidFisher DTM ImmediatePastDistrictGovernor
Open:2.00pmabannerparadeledbytheDivisionBanners,followedbytheDistrict90banner,thentheAboriginal,NSWandAustralianflags.
EasternDivision Chin-HwiAngACGALB
HawkesburyDivision PhilReedDTM
MacquarieDivision LesSavilleDTM
NorthernDivision RosScobleDTM
OxleyDivision UdoMoerigDTM
WesternDivision MervTobinDTM(Area14Director)
District90Banner TanyaWickhamDTM
AboriginalFlag EllenWebsterCCCL
NSWFlag NickRinaldiDTM
AustralianFlag GaryWilsonOAMDTM(District70Governor1982-1983)
OpeningRemarks
BobKirchnerextendedawelcometoallthoseattendingthemeetinganddeclaredtheDistrictCouncilMeetingofDistrict90open. Inthebest interestsofourdistrictandthismeetingallmembersofourdistricthavespeakingrights.OnlymembersoftheDistrictCouncilmayvoteonanymotionsoramendments.
Pleasekeepinmindthatallvotesareofequalvalue,theminorityhastherighttoexpressopinions,yetthemajorityrules.Justice,respectandcourtesyforallismostimportant.PleasekeeptheToastmastersvaluesinmind.
Distinguishedvisitorswereintroduced:InternationalDirectorCharlieStarrettDTM,PastInternationalDirectorandPastDistrictGovernorGaryWilsonDTM,allPastDistrictGovernorspresentwereaskedtostandandberecognised.AllpastDistrict70GovernorshavebeenadoptedasPastDistrict90Governors. Inaddition,BruceGeorgeDTM(District69)andDenisMcCord(District73).
MissionoftheDistrict:
AlisonEdwardsACGALB(Area18Director)readtheValuesandMissionStatementsofToastmastersInternational.
Toastmasters InternationalMission -We empower individuals to becomemore effective communicators andleaders.
DistrictMission-Webuildnewclubsandsupportallclubsinachievingexcellence
AgendaandReportsBook,April2016Page5
ClubMission -Weprovideasupportiveandpositive learningexperience inwhichmembersareempoweredtodevelopcommunicationandleadershipsskills,resultingingreaterself-confidenceandpersonalgrowth.
ToastmastersInternationalValues–Integrity–Respect–Service-Excellence
AnnualConferenceOfficialWelcome:
John Taylor DTM (Semi Annual Conference Chairman) welcomed everyone to the 2015 Semi-Annual AnnualConference.
Apologies:
AllapologiesaretobeenteredintheApologiesbooklocatedatthedoor.
Motion:“Thatthattheapologiesaspertheapologiesbookbeaccepted”.
Moved:DebbieTibbles Seconded:LesSaville Motioncarried.
Vale:
WetakeamomenttorememberToastmastersandfamilymembersofToastmasterswhohavepassedawaysincethelastDistrictCouncilmeeting.Oneminutesilencewasobserved.
• RogerHarris• TomHodgson• AdrianLynch• ArthurMajor• ScottTrist
BobKirchnerreadaletterfromMr&MrsTrist,copyappendedtotheminutes.
Quorum:
DebbieTibbles(District90AdministrationManager)statedthat“Aquorumisone-thirdoftheclubpresidentsandvicepresidentseducationfrommemberclubsinourdistrict,ortheirproxies.Basedon146activeclubsandtwovotesperclub,thetotalavailablenumberofvotesis292onethirdofthetotalvotes,therefore,aquorumis98.Thetotalnumberofvotesatthemomentis153,therefore,wedohaveaquorum”.
The use ofmicrophones, timing and voting rules and procedures were explained by the District Director BobKirchnerOAMDTM.
AcknowledgeFirstTimers:
At this time,wewouldnormallyacknowledge first timers,butasweareall first timers for this firstDistrict90Conference,everyonehasreceivedafirsttimerribbonatregistration.
MinutesofthelastDistrictCouncilmeeting:
Motion:“thattheminutesoftheDistrictCouncilmeetingheldatBankstownon16thMay2015asprintedintheAgendaandReportbookbeconfirmed”.
Moved:DebbieTibbles Seconded:LaurelHolterman Motioncarried.
Nobusinessarising.
AgendaandReportsBook,April2016Page6
CorrespondenceInwards:
Motion:“thatthattheCorrespondenceInwardsasprintedintheAgendaandReportsBookandontheaddendumascirculatedbereceived”.
Moved:DebbieTibbles Seconded:TerryAustin Motioncarried.
Nobusinessarising.
CorrespondenceOutwards:
Motion:“thattheOutwardsCorrespondenceasprintedintheAgendaandReportsBookandontheaddendumascirculated,beendorsed”.
Moved:DebbieTibbles Seconded:AlisonCleaver Motioncarried.
Nobusinessarising.
Budget2015/2016:
Motion:“the2015/2016BudgetasprintedintheAgendaandReportbookbereceived”.
Moved:JanVecchio Seconded:BrianJones Motioncarried.
Nobusinessarising.
Motion:“thatthe2015/2016BudgetasprintedintheAgendaandReportbookbeadopted”.
Moved:JanVecchio Seconded:SeanLeise Motioncarried.
Nobusinessarising.
FinanceReport2015/2016:
• MainAccount-asat27thNovember-$18,212.15• ConferenceAccount–asat27thNovember-$12,078.75• PayPalBalance–transferredtotheConferenceAccount27thNovember-$5,390.40• ThebudgetaspresentedtotheDECmeetingisslightlydifferentfromthebudgetapprovedbytheDECin
September.• Thechangesare–
o Reallocationofexpendituretodifferentmonths.Thisdidnotaffectthefinalfigurewhichremainedatadeficitof$734.
o IncreaseinCashandCashEquivalentsto$151,495.56.ThisfigureissuppliedbyWHQandisoutofourcontrol.
Motion:“thattheFinanceReportasprintedintheAgendaandReportbookbereceived”.
Moved:JanVecchio Seconded:DianneSammut Motioncarried.
Businessarising:
Nobusinessarising.
Motion:“thattheFinancereportasprintedintheAgendaandReportbookbeadopted”
Moved:JanVecchio Seconded:MarieonSchauer Motioncarried.
Nobusinessarising.
DistrictOfficerReports:
AgendaandReportsBook,April2016Page7
ConductofthemeetingwastransferredtoProgramQualityDirectorMichaelSaidACGCL.
DistrictDirectorsReport:
Motion:“thattheDistrictDirector’sreportasprintedintheAgendaandReportBookbeadopted”.
Moved:BobKirchner Seconded:RonMarriott Motioncarried.
ConductofthemeetingwastransferredbacktoDistrictDirectorBobKirchnerOAMDTM.
ProgramQualityDirectorsReport:
Motion:“thattheProgramQualityReportasprintedintheAgendaandReportBookbeadopted”.
Moved:MichaelSaid Seconded:EricElsley Motioncarried.
ClubGrowthDirectorsReport:
Motion:“thattheClubGrowthReport,asprintedintheAgendaandReportBookbeadopted”.
Moved:ShirleyChilds Seconded:JanetColeman Motioncarried.
PublicRelationsManagerReport:
Motion:“thatthePublicRelationsReportasprintedintheAgendaandReportBookbeadopted”.
Moved:JustynPhillips Seconded:HiltonKing Motioncarried.
ImmediatePastDistrictGovernorsReport:
Motion:“thattheIPDGReportasprintedintheAgendaandReportBookbeadopted”.
Moved:DavidFisher Seconded:AlisonWatson Motioncarried.
NobusinessarisingfromanyoftheDistrictOfficerreports.
DivisionReports:
EasternDivisionDirectorsReport:
Motion:“thattheEasternDivisionDirector’sreportasprintedintheAgendaandReportbookbeadopted”.
Moved:Chin-HwiAng Seconded:GailHeggie Motioncarried.
HawkesburyDivisionDirectorsReport:
Motion:“thattheHawkesburyDivisionDirector’sreportasprintedintheAgendaandReportbookbeadopted”.
Moved:PhilReed Seconded:MelanieCheong Motioncarried.
MacquarieDivisionDirectorsReport:
Motion:“thattheMacquarieDivisionDirector’sreportasprintedintheAgendaandReportbookbeadopted”.
Moved:LesSaville Seconded:GianAlarcon Motioncarried.
AgendaandReportsBook,April2016Page8
NorthernDivisionDirectorsReport:
Motion:“thattheNorthernDivisionDirector’sreportasprintedintheAgendaandReportbookbeadopted”.
Moved:RosScoble Seconded:RobDoyle Motioncarried.
OxleyDivisionDirectorsReport:
Motion:“thattheOxleyDivisionDirector’sreportasprintedintheAgendaandReportbookbeadopted”.
Moved:UdoMoerig Seconded:MaryFord Motioncarried.
WesternDivisionReportDirectorsReport:
Motion:“thattheWesternDivisionreportasprintedintheAgendaandReportbookbeadopted”.
Moved:DhammikaKulatunge Seconded:AliciaDennis Motioncarried.
BusinessarisingfromDivisionreports:
• 3ClubsunderdevelopmentinHawkesburyDivisionwithpotentialtocharterbyendofToastmastersyear.• SuccessfulNorthernDivisionLeadershipExpoheldinBarraba.• SunUpToastmastersisproceedingwithassistanceofAreaDirectorJaneLally,withgoaltocharterbyend
ofJune2016.• AlisonEdwardsadvisedanamendmenttoNorthernDivisionreport–SueMoshamdidnotreceiveTriple
Crownaward.
NominatingCommitteeReport:
Thereisnonominatingcommitteereportatthisstageastheprocessofseekingnominationsfor2016-2017isjustgettingunderway.NominatingCommitteeChairmanthisyearisPDGJohnTaylor.
MotionsonNotice:
Motion: “that the District Director’s appointment of the Public Relations Manager, Administration Manager,FinanceManagerandDirectorsforeachAreawhereappointedbeconfirmed”.
Movedby:MichaelSaid Seconded:AllieMarriott Motioncarried.
Businessarising:
• AlisonEdwardsquestionedneedforthismotion,DistrictDirectorBobKirchnerconfirmedthisispartofourContinuingMotions,andarequirementforall“appointed”position.
• Variousdiscussionsregardingotherrolestobeconfirmed,DistrictDirectorBobKirchnerexplainedallotherpositionsincludingDivisionDirectorswerevotedonatlastDistrictCouncilmeeting.
GeneralBusiness:
• BobKirchnerpresentedDistrict90withaceremonialmace(acceptedbyMichaelSaid).o Anumberofattendeesprovidedadviceoncorrectpositionofmace(topreventwar).
• ElizabethWilsononbehalfofToastmastersSuppliesAustraliathankedeveryonefortheirsupportoftheSuppliesoperation.WhileaffiliatedtoDistrict90,itdoestradeasaseparateentity.
o EveryoneagreedtheSuppliesteamisfantasticandprovidesanamazinglyfastservice.
AgendaandReportsBook,April2016Page9
• NickRinaldi reminded clubs toupdate their postal addresseson the TIwebsite, andadvisehimof thechange. Incorrect addresses result in delays for clubs receiving New Member Kits and creates andunnecessarycosttoDistrict90.
• BobKirchneracknowledgedthesupportofNickRinaldi tobothDistrict70andDistrict90,andthiswasreflectedinNickbeingaskedtocarrytheNSWflagatbannerparade.
• JanetColemanaskedabouttheDistrict90AnnualConference–venueistobeconfirmed,butconsideringRootyHill.District70conferencewillbeheldatBankstown.
• DebbieTibblespresentedBobKirchnerwiththenewDistrict90InternationalSpeechperpetualtrophyonbehalfofDeeWhyRSLToastmastersClub.
• InternationalDirectorCharlieStarrettDTMaddressedtheCouncil(copyofpresentationappendedtotheminutes).
• REPChiefAmbassadorJanVecchioDTMprovidedanupdateontoCouncil(copyofpresentationappendedtotheminutes).
• TwocandidatesforInternationalDirectorwerepresentatthemeeting,eachpresenteda2-minutespeech(speakersinalphabeticalorderbysurname):
o DavidFisherDTMo DenisMcCordDTM
Announcements:
• 2016District90AnnualConference–April29&30andMay1.• Bidsareopenforthe2016SemiAnnualConference!• Club Leadership Training for club executive officers and future leaders will be held across District
commencinginDecember.PleaseconsulttheCalendarandtheWhat’sOnPagesontheDistrictWebsiteforinformationonsessions.
• NextDECMeetingisonSundayFebruary8atPittwaterRSLMonaVale.• 2016ToastmastersInternationalConvention,willbeheldinWashingtonfrom17thto20thAugust.• VeryproudoftheAreaDirectorteam,almostallclubvisitshavebeenloggedontotheTIwebsite.• RegionAdvisorPhilipBendeichDTMwillbepresentingaNewClubWorkshoponDecember8th,referto
What’sOnformoreinformation.
Thankyouto:
• DistrictPublicationsOfficerLeanneKirchnerCCCLforproducingtheagendaandreportbookforthismeeting. Thework involved inpreparingtheAgendaandReportBook isnosmall task. It requiresmuchpatienceandcreativity,notjustfordesigningthebookbutforencouragingofficerstosubmitinformationontime.Inaddition,thankyoutoourever-vigilantproof-readersJanVecchioandDebbieTibbles.
• AdministrationManagerDebbieTibblesforpreparingalltheprintedmaterialforthismeeting.• VotingRightsteam.• OurTimer–District70AdministrationManagerLindaSaidACSALB• DistrictAudioTeamGregHoltermanandLaurelHolterman.• DistrictPhotographerSubenSubenthiran.• AndyouourDistrictCouncilMembers.
Close:
ThenextDistrict90Councilmeetingwillbeheldon30April2016.
Meetingwasclosedat3.20pm.
BobKirchnerOAMDTMDistrictDirector2015–2016
AgendaandReportsBook,April2016Page10
Revitalised Education Program Chief Ambassador Report
ContentPilot–Morethan1,200membersfrom168clubsaroundtheworldarecurrentlyparticipatingintheContentPilot.79districtsareinvolvedacross23countries.Aminimumof6membersfromeachclubhavebeenassignedtocompleteandprovidefeedbackoneachprojectwithintheRevitalizedEducationProgram.Todate53projectshavebeenreviewed.ThreehigherlevelprojectsfromLevel5havenotbeenreviewed.AllprojectshavebeencoveredintheContentPilotwithsomemembersallocatedtoLevel1projects,otherstoLevel2etc.throughtoLevel5.TheContentPilotwillcontinuethroughtotheendofDecember.ThefeedbackfromtheContentPilothasbeenextremelypositive.Memberswhohaveparticipatedcanseethevalueofthenewprogram.Allparticipantshavebeengivingfeedbackforallprojects.SomehavecommentedthattheexplanationofthespeechdevelopmentprocessisbetterthanitisintheCompetentCommunicatorManual.Suggestedareasforimprovementinclude-
• Clarity of assignments –What domembers need to do to complete the project? What is theintentionoftheproject?
• Evaluationsforms–Basicallytheformsneedtobeimproved.• Additional instructionalmaterials–Moredetail is required regarding theVLE (Virtual Learning
Environment).• Trainingtosupportthetransition–WhatwillhappentoexistingmembersgoingintotheREP?
HowwedothingsnowwillbedifferentintheREPbutnotanyharderthanthecurrentprogram.
ChangeManagement–320,000membersaroundtheworldwillbeinvolvedwithinchange.AmbassadorsneedtohelppeopletounderstandthebenefitsandreduceanyanxiousnessabouttheREP.ChangeManagementisthestructuredprocessforleadingpeoplethroughchange.Ifdoneeffectively,ChangeManagementwillhelpmemberstofeelpartofthechangeandtoacceptandsupportthechange.Reactionstochangesare–
• Denial–Peoplequestionwhythechangeisnecessary.Becausethecurrentprogramhasexistedforalongtime,itneedstobemodernisedtoallowforrobustlearningandsomemberscanapplytheskillstheyarelearning.
• Resistance-Peoplebecomepessimistic.Rememberthebrandrefreshin2010?Somemembersresisted the change,but eventually theybecamecomfortablewith it. Weneed tobeable toidentifywhattheresistanceistothechange.
• Exploration–Atthisstage,membersbegintoaskquestionsandbegintoseethatthechangecanbegood.Theyrealisethattheskillsandcompetenciestheyareusedtoarestillthereinthenewprogrambutinadifferentformat.
• Acceptance–Adecisionismadethatthechangecanwork.
OurtasksasChiefAmbassadorsandAmbassadorsareto-• Createawareness-Peopleneedtobemadeawareofthechange.(About60%ofthemembersare
awareoftheREPandthechangethatwillhappentotheToastmasterseducationprogram.)• Fosterunderstanding–Peopleneedtounderstandthebenefitsandtheimplications• Encourageadoption–Helppeoplebelievethechangeisworthy.• Promotecommitment–Peoplewillproactivelycommunicateandactonbehalfofthecausewhen
theyarecommitted.
Allofthisleadstoadvocacy,wherepeoplewillwhollysupportandsustainthechange.UpdateofExpectationsfortheFuture–
1. ContentPilot-Wearenearingtheendofthecontentpilot–sharetheresults,sharethevision.
AgendaandReportsBook,April2016Page11
2. Configuration/VLE–ThefinalchangestotheprogramwillcomeaboutastheresultsoftheContentPilotareknown.Followingthis,thetranslations(into8differentlanguages)cancommence.
3. AlphaTesting–undertakenbystaffatWHQinthefirstquarterof2016.4. BetaTesting–undertakenbytheBoardofDirectors,ChiefAmbassadors,Ambassadors,District
Leaders,ClubLeaders(President/VPE)andotherselectedmembersinthesecondquarterof2016.5. ProgramPilot–ThreegeographicallydiversedistrictswillbeinvolvedintheProgramPilot–July.6. PhasedRollOut–AllChiefAmbassadorsneedtobedeeplytrainedontheinnerworkingsofthe
REPtohelpclubleaderslearn.ThePhasedRollOutwillcommenceinthesecondquarterof2016with10districtsatatime.Thiswilltakearound10monthswith10districtscomingonboardeachmonth.
7. When all districts are on the program, the transition period of 2 years will commence. It isexpectedthattheendofthecurrentsystemwillbeinJune2019.BythatstagetheREPwillbefullyoperationalacrossalldistrictsaroundtheworld.
TherearenoexpectedchangestheTimeline(anupdatewillbegivenin2016).BythenthecriteriaforDistinguished Toastmaster will be defined, recognition will be explained and the final review of theContentPilotwillbecomplete.JanVecchioChiefAmbassadorDistrict70/90International Director ReportTOPIC12015StrategicPlanToday,ToastmastersInternationalhasmorethan330,000membersparticipatingin15,400clubsaroundtheworldeachweek.Theorganizationstandsatan-alltimehighinmembershipandclubsasaresultofstrongleadership,anexceptionalproductanddisciplinedplanning.Toensurethatwecontinuetofocusontheorganization’scoreideology–representedthroughthemissionandcorevalues–andthefutureweenvision,wemustmakedecisionsandtakeactionsthatshapeandguidewhoweserve,whatwedoandwhywedoit.Thisprocessbeginswithstrategicplanning.InanorganizationaslargeasToastmasters,withmorethan100,000leadersfromtheclubtointernationallevel,strategicplanningisn’tjustnecessary,itisvitaltoourlong-termsuccess.Effectivestrategicplanningarticulatesnotonlywhereanorganizationisgoingandtheactionsneededtomakeprogress,butalsohowtheorganizationwillknowifitissuccessful.Fromthisplanningprocess,adocumentemergesthatisusedtocommunicatetotheorganization’sstakeholdersthegoals,theactivitiesneededtoachievethosegoalsandalloftheothercriticalelementsdevelopedduringtheplanningexercise.Thestrategicplansetsthecourseforallofus;whetheryouareamember,aclubleader,adistrictleader,aninternationalleaderorastaffmember,weallhavearesponsibilitytodoourparttostrengthentheorganization,worktowardacommongoalandleverageourcorevaluesofintegrity,respect,serviceandexcellencetofosterourmissionsandachievesuccess:
• ToastmastersInternationalMission–Weempowerindividualstobecomemoreeffectivecommunicatorsandleaders.
• DistrictMission–Webuildnewclubsandsupportallclubsinachievingexcellence.
AgendaandReportsBook,April2016Page12
• ClubMission–Weprovideasupportiveandpositivelearningexperienceinwhichmembersareempoweredtodevelopcommunicationandleadershipskills,resultingingreaterself-confidenceandpersonalgrowth.
2010StrategicPlanInAugustof2010,theBoardofDirectorsintroducedafive-yearstrategicplanthataddressedfourareasoffocus:
1. GrowthandRetention2. EducationPrograms3. Revenue4. GlobalImpact
Nearlyalloftheobjectivesofthe2010StrategicPlanwereaccomplished,however,somewillcarryovertothe2015plan.Theseinclude:
- FocusonCollegesandUniversities- RevitalizedEducationProgram- GlobalLogistics
2015:Future.Envisioned.In2014,astheintendedlifespanforthe2010StrategicPlanwasdrawingnear,theBoardofDirectorsembarkedonstrategicplanningandthedevelopmentofanewdocumenttoreleasein2015.Theprocessbeganbyreflectingonourcoreideology,whichistimelessandthefutureweenvisiontobethefirst-choiceproviderofdynamic,high-value,experientialcommunicationandleadershipskillsdevelopment.Morevividly,thefutureweenvisionisforToastmasterstoberecognizedbyourmembersasrelevantandinvaluabletotheirpersonalandprofessionalsuccess:
• EmployersrecognizeToastmastersInternationalasanessentialcomponentoftheiremployees’professionaldevelopment.
• Throughourclubs,weprovideavibrant,growingandsuccessfulcommunicationandleadershipdevelopmentprogram.
• Clubmembersreceiveahigh-quality,customizedexperienceinasupportiveenvironmentthatrespondstoindividualandcommunity-specificneeds.
• Aclearpathtosuccessisknown.• Memberstakerisksandexperimentknowingthattheyaresupportedandencouragedbyothersto
maximizetheirpotentialinreachingpersonalandprofessionalgoals.• Toastmastersusestechnologyeffectivelytosavetime,communicateanddeliverservices.Andwe
aregloballyrecognizedasaprogressive,responsiveandexperientialprogramthatchangesindividualsandtheworldforthebetter.
Asthemethodologyprogressed,itbecameveryclearwhatweneededtofocuson.TheStrategicPlanningCommitteestronglybelievedthatthenewplanmustaddressthethreekeyelementsthatarethesouloftheorganization:
• ClubExcellence• MemberAchievement• Awareness,EngagementandParticipation
Goals,objectivesandsupportinginitiativesemerged.Eachgoalisoutcome-oriented,includes3-5objectivesandprioritizedinitiatives.Thesewillguideandmeasureoursuccess.Goal1:ClubExcellence–toensurethatclubsconsistentlydeliveronthebrandpromiseby:
• Enhancingselection,developmentandsupportofleaders• Expandingandimprovingtheuseoftechnology• Increasingglobaladaptabilityandunderstanding
AgendaandReportsBook,April2016Page13
Goal2:MemberAchievement–allclubsdeliveraconsistent,high-qualitymessageregardlessoflocationby:
• Increasingmemberunderstandingoftheopportunitiesavailable• Enablingapersonalizedexperience• Fosteringaccomplishmentofmemberspersonalgoals
Goal3:Awareness,EngagementandParticipation–heightenedawarenessinexternaltargetmarketsresultinginprospectivememberengagementandparticipationby:
• Identifyingandprioritizingtargetmarkets• Improvingrelevanceandclarityofmessagingforeachmarket• Expandingtargetedmessagesandeffectiveuseofcommunicationchannels
Thekeyareasareandwillbetheconcentrationoftheorganizationforyearstocome.Theyalsofocusonasingleentity–themember.Tolearnmoreaboutthe2015StrategicPlan,visitwww.toastmasters.org.Immediateprioritiesareoutlinedintheplan.Additionalinitiativeshavebeenidentifiedthroughthedevelopmentoftheplan.EachyeartheBoardofDirectorswillevaluatetheexecutionoftheplantodetermineprogress,setnewmilestonesandbeginnewinitiativesthatsupporttheaccomplishmentofthegoals.Theplanmayseemsimple,butitisinnowayeasytoachieve.Weeachhavetheabilitytopositivelyimpactclubexcellence,memberachievementandawareness,engagementandparticipationthroughourleadership.Andwewillreachthefutureweenvisionifweworktogethertowardourcommongoals.TOPIC2SupportingClubsinAchievingExcellenceThroughoutthedevelopmentofthe2015StrategicPlan,theStrategicPlanningCommitteeandtheBoardofDirectorswerecommittedtocreatingaflexibleplanthatfocusedonwhatwastrulyimportanttotheorganization:whatarewedoingandwhatarewewantingtoreach.Ourgoalsforthenextfiveyearscentreonthreecriticalareas:
- ClubExcellence- MemberAchievement- Awareness,EngagementandEducation
Whiledistrictswillcontributetoallthreeofthegoals,wheretheywillhavethemostdirectimpactisthroughClubExcellence,whichwillbeachievedwhenallclubsconsistentlydeliveronthebrandpromise.Aftermuchexplorationanddeliberation,theBoardapprovedtheToastmastersBrandPromiseduringtheAugustmeeting:Empoweringindividualsthroughpersonalandprofessionaldevelopment.Thisisthepromisewemaketoourmembers,andoncewehavereachedthisgoalconsistently,throughallclubsacrosstheglobe,wewillhaveachievedclubexcellence.Clubs,areas,divisions,districts,regionadvisors,internationalofficersanddirectors,andWorldHeadquartersallsupportclubexcellenceinmyriadways.Sohowcanthedistrictcontributetothegoalofclubexcellence? Throughtheselection,developmentandsupportofleadersatalllevels.SelectionClubsthatdeliveronthebrandpromiseandmeetmembers’needsareledbystrongclubleaders.Atthesametime,leadershipisnotarequirementofmembership,andthedistrictmustarmclubswiththeright
AgendaandReportsBook,April2016Page14
skillsandtrainingtoencourageengagementinleadership.Hereareafewwaysthedistrictcanassistclubsinengagingpotentialleaders.DevelopmentOneoftheprimaryresponsibilitiesofthedistrictistoprovideeffectivetrainingandleadershipopportunitiesforclubleaders.Withoutproperlytrainedleaders,clubscannoteffectivelymeetmembers’needsorensureclubquality.
SupportAreaDirectorsplayacriticalrolebyprovidingdirectsupporttotheclubleadersthroughouttheyear.Duringareacouncilmeetings,besuretoworkcloselywithyourclubleaderstounderstandwhattheyneed,andhowyoucanhelpthemdeliveraqualityexperiencethatdeliversonthebrandpromise.ServicetoMembersTheresponsibilitiesoftheBoardofDirectorsaregreat,frombudgetaryoversight,toleaderdevelopmenttofutureplanning.Butnoresponsibilityisgreaterthanourresponsibilitytoyou.Iwelcomeyoutoshareyourthoughtsandfeedbackontheserviceandsupportyoureceive,eitherwithmeduringtheconferenceorviaemailatboardcontact@toastmasters.org.CharlieStarrettInternationalDirector
Addendum to Minutes: District 90 Contest Results 2015-2016
Humorous Speech Contest Winner KathrynIles HawkesburyRunnerUp TomWilde EasternThirdPlace AshleighCormack Macquarie Contestants: ColinHill Western
RobPhilp Northern
BarbaraStewart Oxley
Table Topics Contest Winner RonMarriott WesternRunnerUp JamesDyson OxleyThirdPlace JeanineSciacca Macquarie Contestants: SaeedFassaie
AnnMasonTomWilde
HawkesburyNorthernEastern
AgendaandReportsBook,April2016Page15
Correspondence
District 90 Correspondence Inwards 2015-2016
CORRESPONDENCEIN
District90-Region12-ToastmastersInternational2015/2016N° Date From To Details
R49 16/12/2015Districts(ToastmastersInternational) DD TIsystemupdatereScottTrist
R50 27/01/2016 DaveReinhold AMFeedbackregardingNoticeofDistrictCouncilMeeting.
R51 3/02/2016 MajorieHines DD ExchangeRates
R52 7/01/2016 OOHMedia PRMMacquarieCentreandTamworthShoppingWorld-LightboxBillboards
R53 5/02/2016 TIExecDept DDAdviceIPMikeStorkeytovisitD90in2016/2017
R54 10/02/2016 IDCharlieStarrett DDResponserefeedbacktoOctduesincrease
R55 11/02/2016TonyMillerA24Director DMC PassingofKathyMarvel–Toukley
R56 18/02/2016 ListRequestTI AM Responsereclubpostaladdresslist
R57 26/02/2016 FundsRequisitionTI DD Responsererequisitionoffunds
R58 29/02/2016 Concept33Novotel PQD ConfirmationACproposalagreementR59 1/02/2016 ContestsTI PQD ResponsereruleclarificationR60 3/03/2016 ContestsTI PQD Furtherresponsereruleclarification
R61 16/03/2016AlisonEdwardsA18Director AM MotionsonNoticeforAC
R62 17/03/2016 ContestsTI CGD Responseretestspeaker@contests
R63 26/03/2016ToastmastersInternational DD
ResponsereclashwithD70andD90contestsatInternationalSpeechcontestsemifinal
AgendaandReportsBook,April2016Page16
District 90 Correspondence Outwards 2015-2016
CORRESPONDENCEOUT
District90-Region12-ToastmastersInternational2015/2016N° Date To From Details
S56 13/12/2015Districts(ToastmastersInternational) DD
AppointmentofChrisMcLoon(WesternDivisionDirector),passingofScottTrist
S57 8/01/2016 TIFinanceTeam FM AmendedcertificationforSept15S58 11/01/2016 RichardCrisp AM GetWellCardS59 24/01/2016 BruceRonan AM DTMbadgeS60 24/01/2016 MarkRenton AM DTMbadgeS61 24/01/2016 KamalArora AM DTMbadge
S62 27/01/2016 DaveReinhold AMResponserefeedbackreNoticeofDistrictCouncilMeeting
S63 31/01/2016 RicohAustralia AMCreditapplication(splitRicohA/CD70andD90)
S64 5/02/2016 MajorieHines DD ResponsetoExchangeRates
S65 2/02/2016 OOHMedia PRMMacquarieCentreandTamworthShoppingWorld-LightboxBillboards
S66 5/02/2016 TIExecDept DD AcknowledgementIPvisitin2016/2017S67 10/02/2016 IDCharlieStarrett DD FeedbackregardingOctduesincreaseS68 11/02/2016 TI FM PostagereimbursementNMKS69 14/02/2016 KathleenO'Rourke DD ResponsereD90useofConfluence
S70 14/02/2016 ListRequestTI AMRequestedlistofpostaladdressesforclubs
S71 23/02/2016 StephenThatcher DDResponsetofeedbackreOctduesincrease
S72 26/02/2016 FundsRequisitionTI DD RequisitionofFundsS73 26/02/2016 Concept33Novotel PQD SignedagreementRootyHillRSL(AC)S74 1/02/2016 ContestsTI PQD Ruleclarification
S75 10/03/2016 SallyNewellCohenTI REP FeedbackonREPprogramfrommember
S76 15/03/2016
ClubCoach(ToastmastersInternational) CGD ClubCoachMacquarieUni-ValerieClose
S77 15/03/2016
ClubCoach(ToastmastersInternational) CGD
ClubCoachMacquarieUni-AndrewSayers
S78 14/03/2016 ContestsTI CGD Testspeaker@Contests
S79 18/03/2016
ClubCoach(ToastmastersInternational) CGD
ClubCoachTransportChatswood-RaviRikkala
S80 23/03/2016
NewClubs(ToastmastersInternational) MarkTaylor ATOSandozToastmasters
S81 21/03/2016ToastmastersInternational DD
FeedbackregardingschedulingofD70andD90contestsinInternationalSpeechsemi-final
S82 27/03/2016 ACU CGD Confirmationofcharter
AgendaandReportsBook,April2016Page17
REPORTS
Audit Committee Report
InJanuary2016,theDistrict90AuditCommitteeundertookthemid-yearauditoftheDistrict90financialrecordsfortheyearended31December2015.Thedocumentsaccuratelyreflectedincomeandexpenses,andrecordingproceduresareinlinewiththerequirements specified by Toastmasters International. The financial activities of District 90werewelldocumentedandorganized.Supportingdocumentationforalltransactionswasmadeavailable.ThankyoutotheAuditCommitteemembers,WendyLipskiDTMandErrolByrnesforyoursupportandcommitment.IanLipskiACGALBD90AuditCommitteeChairman2015–2016
AgendaandReportsBook,April2016Page18
Finance Manager’s Report
ThisisthefirstfinancialreportforDistrict90.AfinancialreporttotheendofMarchwillbemadeavailabletoallDistrictCouncilmembersattheDistrictCouncilmeetingtobeheldonSaturday30thApril.OnthefollowingpagesaretheFinancialReportfortheSixMonthsEnded31stDecember2015,AvailableFundsat31stDecember2015,theNarratives(abriefexplanationforbudgetdiscrepancies)andtheSemi-AnnualConferenceReport.TheMid-YearAuditwasheldonSaturday23rdJanuary2016.Theclaims,statementsandrelevantfinancialsupportingdocumentationfortheDistrictwereprovidedtotheAuditCommitteeChair,IanLipskiACG,ALB.Ianandhisteamconductedathoroughauditofalltransactionsforthesix-monthperiod.Someclaimswerequestionedandadvicewasgiventoassistinstreamliningtheaccountingprocess.AllclaimshavebeenauthorisedbytheDistrictDirectorandeithertheProgramQualityDirectorortheClubGrowthDirectorexceptinthecasewheretheclaimantistheDistrictDirector,whichrequiressignatureofbothsub-Directors. The December reports were signed by the District Director, FinanceManager and allmembersoftheAuditCommitteeandsenttoWHQon11thFebruary2016. AllclaimsandsupportingdocumentationwerepackagedandsenttoWHQon12thFebruary2016.InFebruaryIsubmittedaReimbursementRequestfordistributioncostsrelatingtoNewMembersKits($1,189.10)andaRequisitionforDistrictFundsfor$US20,000tofundthenextsixmonthsoftheyear.Bothrequestsremainoutstandingatthedateofthisreport.2015-2016BudgetThere are a number of expenditure areas showing an underspend compared with the budget. Theunderspendrelatestotimingofclaims(mainlyintravel)andthemarketingandpublicrelationsportfolios.Itisanticipatedthatexpenditurewillbeincurredinthenextfewmonthsinbothportfolios.TheSemi-AnnualConferencesurplushasbeenappliedtocoveraone-offallowanceforlodgingforAreaandDivisionDirectors,attendingtheSemi-AnnualConferenceandwhoseclaimsweresubmittedby31stDecember2015.GratitudeThankyouto–
• RegStewart(ContestBudgetsOfficer)formanagingtheContestBudgetsubmissionsandapprovalsprocessandguidingourDivisionandAreaDirectorsintheareaofbudgetpreparation.
• GailHeggie(ClaimsOfficer)whoprocessesallclaims.• ElizabethWilson(SuppliesSalesOfficer),GaryWilson(SuppliesPurchasingOffice)formanaging
ToastmastersSuppliesAustralia,whichisaseparate,independententityfromDistrict90.ThankyouforyoursupportduringmytermasFinanceManager.JanVecchioDTMD90FinanceManager2015-2016
AgendaandReportsBook,April2016Page19
Narratives for 2015 – 2016
AgendaandReportsBook,April2016Page20
AgendaandReportsBook,April2016Page21
End Year Results 2015 — Actual vs. Budget Summary
Available Funds — Balance as at 31 December 2015
AgendaandReportsBook,April2016Page22
Semi Annual Conference Sub Entity Report
AgendaandReportsBook,April2016Page23
District Director’s Report
Althoughweare less than threequartersof theway throughourToastmasters yearaswewriteour“annual”reports,andstilltwomonthsawayasweholdourannualconference,IcanhappilysayIamverypleasedinthewayournewDistrictiscompletingitsfirstyear.OurDistrictMission,whichrequiresustobuildnewclubsandsupportallclubsinachievingexcellence,underpinstheDistinguishedDistrictProgram(DDP),justliketheClubMissiondoesintheDistinguishedClubProgram(DCP).LiketheDCP,theDDPisanexcellentreferencetohowwellwearedoingasaDistrict,reflectinghowwelltheDistrictismanagedandhoweffectiveourleadersareatalllevelsinhelpingmembersachievetheirownpersonalgoals.Andsothebestreflectionofthisistherecordofmemberachievement.ProgramQualityDirectorMichaelreports,asatMarch,thereweremorethan400awardsattainedbymembers.ThisisaverygoodresultforaDistrictoursizeandwillincreasedramaticallyasmoremembersstrivetocompleteprojects.Memberachievementthenreflectsonclubachievementwhichcanalreadybeseenwithsomethingliketwothirdsofourclubs,ormorethanahundred,intherunningforDistinguishedwiththree,four,fiveormoregoalsalreadyachieved.Atthisstageoftheyear,aclubwiththreepointscaneasilyreachfiveormoreaswellasthequalifyingnumberof20plusmembersoranetgrowthoffiveintheyear.Ontheclubs’front,asClubGrowthDirectorShirleyindicates,wearelookinggoodandmayevenreachour President’s Distinguished number as your Management Committee set as our District goal for2015/2016.IncreasingournumberofclubsandmembersextendstheToastmastersopportunitytosomanymorepeople,thatiswhyclubgrowthandincreasedmembershiparesuchimportantpartsofwhatwedo.WehaveallbenefittedinsomewayfromourinvolvementinToastmasterssoweshoulddoeverythingwecantomakethatopportunityavailabletoothers.ThesecondaryaimwithourDistrictgoalsthisToastmastersyearwastosetabenchmarkforfutureyears.Notjusttodowellin2015-2016buttolaythegroundworkforDistrict90toachieveinyearstocome.AndIbelievesofar,wearecertainlydoingthat.Butwedoneedthehelpofallmembers…tokeepexistingclubshealthyorworktomakeclubshealthy…tokeepthemomentumfornewclubsgoing…tokeepaskingpeople along to our meetings so we can increase membership… and maintain contact with currentmemberssotheycontinuetheirmembership.Duringtheyear,webeganintroducinga“CareforMembers”subtheme.FollowingthetragiclossofScottTristlatein2015,manymembers,includingyourDistrictManagementCommittee,weremovedtotakestepsthatwouldallowanyoneinachallengingsituationtogethelp.There are many pressures in our society and members of Toastmasters are not immune to those.Pressuresthatmayhavestemmedfrombullying,orchildabuse,ordomesticviolence.Toprovidemoresupport,wehavebegunrollingoutaseriesofworkshopsthatwillhelpmembers,andourclubanddistrictleadersinparticular,understandanddealwithpressuresoflifeandleadership.
AgendaandReportsBook,April2016Page24
Finally,Isaythankyoueveryonewhoishelpingtomakeourfirstyearasuccessfulone,includingourmanystaffofficerswhoworkinthebackground,onmanyoccasionswithoutrecognition.Firstly,mypartnerinlifeLeannewhohasnotonlyactedasmypersonalassistantbutalsoheldtherolesofPublicationsOfficer,ArchivistandservedontheSemiAnnualConferenceCommittee.AuditCommitteeChairmanIanLipskiandAuditCommitteeMembersWendyLipskiandErrolByrnes.SemiAnnualConferenceChairmanJohnTaylor(theTamworthone!)andjointAnnualConferenceChairmanAliciaDenisandSeanLeise.NominatingCommitteeChairmanandChairmanofourPastDistrictGovernor’sCommitteeJohnTaylor(thePastDistrictGovernor!).SuppliesSalesOfficer,nowOAMDTMElizabethWilsonandStatistician,Postmaster,SuppliesPurchasingOfficerandAlignmentOfficerGaryWilson.SoundTeamLeaderGregHoltermanandAudioTeamMemberLaurelHolterman(plusHeatherHunterandGeoffSouthintheNorth,LeesaBarnardinEastern,JanVecchioinOxley,DianneSammuttinMacquarieandSheilaRiordaninWestern).LogisticsManagerTanyaWickhamandTIWarehouseOfficerNickRinaldi.AndDistrictPhotographerSubenSubenthiran.ThankstoourSeniorManagementCommitteeMichael,Shirley,Justyn,Jan,DebbieandDavid.TotheDistrictManagementCommitteeChin-Hwi,Phil,Les,Ros,UdoandChris.Andtoallofourmembers…forhelpingtomakeitso!BobKirchnerOAMDTMDistrictDirector
AgendaandReportsBook,April2016Page25
Program Quality Report
Atthetimeofgoingtoprint,theDistrictlookslikefinishinginabetterpositionthanwhenwestartedtheyear.Havingmoreclubsandmembersnowthanatthebeginningoftheyear,isanexcellentpositiontobein.Asweenterthehomestretch,itisatimetoreapthefruitsofeveryone’shardworkthroughouttheyear.ClubOfficerTrainingRoundTwoClub Leadership Traininghasbeen completedand results arebeing compiled. So far, theresultsaredownonRoundOneCLTfigures,from83%to67%.However,itisexpectedthatthesefigureswillimprovesomewhatassomeAreasareyettoregisterthenumberofofficerstrained.InterimTrainingresultsare:
Div Clubs <4trained 4-6trained 7Trained %≥4trainedE 28 6 21 1 79%H 27 7 19 1 74%M 32 14 15 3 56%N 13 0 13 0 100%O 16 8 7 1 50%W 30 12 15 3 60%
Total 146 48 89 9 67%ThankyoutoTLIChairmanElizabethWilson,andtheDivisionDirectorsandtrainersfortheireffortsindeliveringthisdecentralisedtrainingprogram.Fromallreports,thismodelhasproventobesuccessfulandsomethingthatwillbecomestandardpracticeforDistrict90.ContestsAt the timeof going toprint, threeDivision contests havebeen successfully completed. In theotherDivisions,someAreasarecurrentlyfinalisingtheircontests.TheseAreaandDivisionContestsarewherethetrainingandleadershipskillsofourAreaandDivisionDirectorsbecomesareality.OurplanthisyearwastohaveallAreaandDivisionDirectorssubmittheactualcostsfortheircontests.Wearestillworkingtowardsachievingthisgoal.ThankyoutoourBudgetsOfficer,RegStewartforallhisworkinmonitoringandadvisingAreaandDivisionDirectorswiththeirbudgetaryrequirements.MemberAchievementsMembersarecontinuingtoachieveandobtainrecognitionfortheseachievements.Todate,District90has224Communicationawardsand175Leadershipawards,including14memberswhohaveachievedthe Distinguished Toastmaster Award - the highest educational award a member can achieve inToastmasters.Inaddition,wehave19TripleCrownrecipients.Thisisoutstanding!!ThesuccessandachievementsofourmemberswillensureweareontracktoreachtheDistrictDistinguishedgoalintheeducationandleadershipawards.
AgendaandReportsBook,April2016Page26
AnnualConferenceOur inaugural District 90 Annual Conference at Rooty Hill RSL has been themed as ‘Bring it Home’ -encouragingyoutoutiliseyourToastmastersskillsinallaspectsofyourlife.ConferenceChairmenAliciaDenisandSeanLeise,haveworkedextremelyhardtoensurethisconferenceisthesuccessthatitis.ItneedstobepointedoutthatSeanhasbeenaToastmasterforlessthan12monthsandhasembracedleadershipbytakingonco-chairmanshipofanAnnualConference.ThankyoutoSeanandAlicia.Over these three days,we have the pleasure of hearing educational presentations byDavidGriffiths(multiple District 70 speech champion), Steve York (hostage negotiator) and Mark Hunter (WorldChampion of Pubic Speaking). Thank you to David, Steve and Mark for your contributions to ourConference.Thankyoutoeveryoneforbeingatthisyear’sConference.Withoutyou,wewouldnothaveaConference.SuccessionPlanningAreaandDivisionDirectorshaveworkedhardtoencourageToastmasterstotakeupleadershippositionswithinourDistrictforthecomingyear.WeareplanningourfirstArea/DivisionDirectortraininginmid-JuneandexpectallDistrictOfficerrolestobefilledbythistime.Finally,ontheearlymorningofSaturdaythe12thMarch, IhadthegoodfortunetobeinterviewedbySusie Elerman in the studios of 2GB Sydney, about the benefits if Toastmasters. The nerves quicklydisappearedandthetimeendedupgoingquitequickly.ThisexercisetaughtmethattheskillsthatweallhaveasToastmastersarehighlyrespectedandsoughtoutwithinthecommunity.Weshouldtakeeveryopportunitythatcomesourway.Imustsaythat5minutesbeforetheinterview,Iwasnotthinkinglikethis. The nervousness however quickly became excitement. The podcast can he heard at:http://www.2gb.com/audioplayer/162621Thank you for your ongoing support. Having members and clubs achieve leads to our new DistrictachievingDistinguishedstatus.MichaelSaidACGCLProgramQualityDirector
AgendaandReportsBook,April2016Page27
Club Growth Report
At the time of writing this report, it is too early to report on the final result of club numbers andmembershipgrowth.Itisimportanttonotethatwearerelentlessinthepursuitofmembershipandclubgrowth by developing appropriate programmes for ourmembers so theywill be better equipped toperformtheirroles.Theseprogrammesinclude:
1. Incentiveprogrammes.2. TraintheTrainer,VPMandVPPRWorkshops,SalesandMarketingSeminarsandSponsors,
MentorsandCoachesWorkshops.3. Seminarsandworkshopstohelpup-skillourmembers.4. AseriesofworkshopsonLeadershipChallenges.
TheClubGrowthteamisworkinghardinrevivingandrebuildingclubs.ItisworthwhilementioningthetwoMacquarieUniversityclubsandforustobeawarethatMQandMGSMhavesomeuniquechallenges:
• AlthoughtherescueoperationforMQhasbeensuccessful,thereisalengthyaffiliationprocesstogothrough.AffiliationapprovalforMGSMwassubmittedinDecemberandisstillpending.
• NoexistingmemberinMQwasawareoftherequirementtoaffiliatewiththeStudentUnion.• Thetransientnatureofuniversityclubsmeansthatthe‘knowledge’mayleave,resultinginalack
oflongtermcontinuityofexperiencedmemberstodrivetheclub.• Nonstudentsarepermittedtobemembers,howevernon-studentsmaynotexceed25%oftotal
membershipoftheclub.• Nonon-studentmemberispermittedtoholdaclubofficerrolemeaningtheclubsfacea
challengeintheiron-goingabilitytoconductclubbusiness.Toovercomethechallengesandtoensurecontinuity,itisimportantto:
• Keepthestudentmembersinformedsothattheyhavetheknowledgeonhowandwhattodoandtakeownershipoftheclub.
• Placeatleastonenon-studentmentortoguidetheclub.ThementormustbeaToastmasterwhoiswillingtostaylongterm,trainthesuccessorsandunderstandstheuniquechallengesoftheclub.MQcurrentlyhas2coachestohelpinitsrebuilding.
Theotherclubworthmentioning isPAwhich isavirtualattendanceclub inaccordancewithPhase1VirtualClubsapprovedbyToastmastersInternationalinAugust2015Phases1allowsmemberswhoarenotabletoattendmeetingsinpersontoattendon-line.Thispolicyopensuphugeopportunitiestoformclubsincorporationswheresalespeopleorconsultantsgenerallydonotworkonsite,excepttoattendofficemeetings.Phase2whichallowstotalvirtualattendance,isscheduledtobeimplementedinJuly2016.Inthecontextofvirtualmeetings,itisalsoappropriatetomentionthatwearenearcompletionofourinvestigationon theuseofwebinars toextend thedeliveryofeducationand training sessions to thebroadermembership.ItisexpectedthatsomeprogramswillberolledoutinthenextToastmastersyear.Corporateclubscanbechallengingtomaintainandsustain,moresothancommunityclubs.Onereasonisbecausethesix-monthrequirementperiodformentorsisinsufficienttohelpnewcorporateclubssettleand fully understand their responsibilities. My recommendation is that mentors continue for anadditionalsixmonthsormore,toensurethestabilityofthecorporateclubs.SimilartoUniversityclubs,
AgendaandReportsBook,April2016Page28
thereshouldalwaysbeoneortwonon-staff-memberToastmastersbased intheclubtoassist. Atalltimes,itisimperativethatmentorsunderstandthecultureofthecorporationsandthewaytheywork.Goingbacktobasicsiscrucialforthesustainabilityofclubsingeneral.Wetrainourmemberstomentornewmembersnotjustonthefirstthreespeechesbutalsointheclubofficerroles.District90offerstwotrainingopportunitiesperyearforclubofficers,howeverthesetrainingsessionsaloneareinsufficienttofullytrainandsupportclubofficersintheirrole.Myobservationisthatsuccessfulclubsaredirectlylinkedto a goodmentoringprogram. At the JanuaryDistrict Leaders training (inNewZealand)wehad theopportunitytomeetwithotherDistrictsinRegion12and14.Thegeneralconsensuswasthatgoingbacktobasicswasabsolutelynecessaryforaclub'shealth.Therewasalsoagreementontheimportanceofmentoringandincreasedemphasisonmentoringandtrainingtoequipthementorswiththeskillstheyneed.District90isplanningtomaketrainingavailableforDivisionandAreaDirectorsandmentors,sotheywillbewell-equippedtohelpclubs.InmyjourneyasaToastmasterandespeciallyinthiscurrentrole,Ihavebecomeacutelyawarethatthereare many challenges in leadership which could affect our mental health and therefore affect ourperformance.OurDistrictplanstoofferworkshopsdesignedtohelpmembersbecomeawareof,andrecognisethesignsthatmayindicateamemberisunderstress,andtohelpusallbecomemoreeffectiveleaders.OurlifeasToastmastersisinextricablefromourpersonalandworklife,soitiscrucialthatweareabletohelpourmembersinwaysotherthanthetraditionaltrainingwereceive.InmyopinionthiswouldbeaworldclassactivityandafirstforToastmastersonaglobalbasis.IfeelIhavegrownintheroleofClubGrowthDirectorandithasgivenmeaddedbeliefandconfidenceinmyself. Thankyoutoallthemembersofthisgreatorganisation.Youhaveplayedamajorpartinmydevelopment.ThisaddeddimensionwillhelpmeasaleadertofurtherhelpourDistrict.District90ismovingforwardwithtechnology,whichisprogressingandbecomingmorerelevanttoourmembersandthecommunityeveryday.WeareconfidentthatourDistrictwillgrowfromstrengthtostrengthbyconcentratingontheneedsofourmembersandensuringprogramsareplannedtobuildandsustainqualityclubs.Thisinturnwillhelpmemberstoup-skillandsharpentheirleadershipskillsandtoreachthewiderpopulationofmembers.Withtheco-operationofallmembersandleaders,District90willshineasaworldclassdistrict.ShirleyChildsACGALBClubGrowthDirector
AgendaandReportsBook,April2016Page29
Public Relations Report
ManyClubs,AreasandDivisionshavebeenactive inpublic relations thisyear.Theyhavegainednewmembersandincreasedexposuretotheirlocalcommunities.District90wishestorecognisethosethathaveexcelledinPublicRelations.JoinmeincongratulatingthoseindividualsrecognisedaswinnersinthePRContestfor:CaptivatingCommuniqué,StunningWebSiteandTalkoftheTown.
Nowisnotthetimetorestonourlaurels.AbigPublicRelationspushwillprovideyournewExecutiveCommitteewithastrongbaseonwhichtobuild.
There are many ways to get your message out. For example, in Port Macquarie we have arrangedinterviews on local FM and ABC radio stations. Contact me at [email protected] forFrequentlyAskedQuestionstogiveyouastartingpointforradiointerviews.Localnewspapersarealsolookingforfreshmaterialandwillgiveyoubroadcommunitycoverageatnocost.
WehavehadsuccesswitharticlesinlocalnewspaperspublicisingsuccessfulSpeechcraftCourses.Inoneinstance the reporter was so keen that she plans an interview with some of participants. There isinformationontheDistrict90PRportalonhowtowriteapressrelease.
SocialmediaisanothermethodpromotetheToastmastersnameintothepublicarena.
WecurrentlyhaveMeetupavailableinCanberra,SydneyandNewcastle.Itisveryexpensivetoextendpastthisatthemoment.WearewaitingforMeetuptoreleaseanewproductthatwillallowusmoreextensivecoverage.Ifyouwouldliketoknowmore,contactBobKirchnerorme,todirectyoutovideosthatitthatexplainhowtouseMeetup.
AnumberofclubsuseFacebooktoshowcasethemselvestothepublic.LikeClubWebsites,ClubFacebookpagesneedtobekeptfreshandattractiveforthegeneralpublic.ClubFacebookpagesshouldonlybeusedtopromoteyourclub.District90hasaclosedFacebookGroupwherememberscanaskquestions(relatingtoToastmasters)onwhichtheyneedguidance. However,foranyissuesorproblems,pleasecontactoneoftheDistrictManagementTeamdirectly.ToaccesstheclosedDistrict90Facebookgroup,searchforthepagethenaskedtojointhegroup.
Websites:
TheDistrict90websitehasnowsettledandcanbeusedforToastmastersbusiness.Forexample,ifyougototheClubOfficesResourcestab,youwill findaPRportalthathasa largeamountof informationusefultoClubs.
Anewwebsitewww.jointoastmasters.com.auhasbeencreatedandisavailabletoanyoneinNewSouthWaleslookingforaToastmastersClub(thisisajointventurebetweenDistrict70andDistrict90).The‘FindaClub’currentlylinkstotheTIsitealthoughtheDistrict90sitedoesprovideabreakdownintotownsorregionstohelplocateclubdetailseasier.Thereareplanstodevelopabetterinterfaceforthisinthenearfuture.
SoSpreadtheWord
JustynPhillipsDTMPublicRelationsManager
AgendaandReportsBook,April2016Page30
Immediate Past District Governor’s Report
ServingasImmediatePastDistrictGovernorisstillayearoflearningandonewhichresultsindeepself-reflection.Thisisoneofmanybenefitswhichcomewiththerole.Theopportunitytodiscoverhowothershandlethesamecircumstancesisenlighteningandtheexperienceofwitnessingdifferentcircumstancesbroadensourhorizons.IthasbeenadelighttoexperiencethegrowthinmembersofourDistrictExecutiveCommittee,revelingwith them in theirmanysuccessesandbondingwith them in timesofchallenge.Theresulthasbeengrowthonalargescale.Thefirstyearofanewdistrictwillalwaysprovidechallengesforitsleaders,butthesehavebeenhandledwell by our Trio of Bob Kirchner, Michael Said and Shirley Childs, supported willingly by our PublicRelationsManager Justyn Phillips, AdministrationManager Debbie Tibbles and FinanceManager JanVecchio,AftersevenyearsontheDistrictExecutiveCommittee,itistimeformetovacatemyseattoallowotherstostepup.IthasbeenademandingyetjoyousjourneyandonewhichIwouldrepeattomorrow.Successforeveryofficercomesfromsteppingupconstantlyandthisjeweliscertainlyavailableforoneandalloncommitmenttothisjourney.Irecommenditunconditionally.IcanonlylaudandgivefullgratitudetoallparticipantsofeachteamonwhichIhavehadtheprivilegetoserveduringtheseyears,everyclubandeverymemberwithwhomIhavecomeintocontact.It isourmemberswhomaketheworksoworthwhileandwhoalsomotivateustotryharder.IthasbeenatruehonourtoserveinDistrict70andDistrict90inthistime.Iwishournewlyelectedteamtheverybestandknowthatweareingoodhandsintothefuture.Enjoyyourconferenceandreapthebenefitsforyourselfandyourclubmembers.DavidFisherDTMImmediatePastDistrictGovernor2015–2016
AgendaandReportsBook,April2016Page31
Eastern Division Report
Our mission continues to provide accessible resources and training throughout our division, byencouragingandbuildinginter-clubandinter-areacommunityandsocialinteractions.Thiswas showcasedmost recently, atourDivisionConteston the13thofMarch.ThehighqualityofspeechcontestantsalongwithahealthyattendancefromallAreasandotherDivisionsinDistricts90and70madethecontestphenomenal!Iwouldliketoacknowledgethe greatwork of our Area Directors this year: Stephen Thatcher(Area 12), Richard Crisp (Area 15), Pieta Beggs (Area 23), ScottJohnston(Area21)andTonyMiller(Area24).Thanksgo toBrianPriorACGALBandStephenNeedsDTMfor theirassistancewithArea15projectsrecently.Towelcome the festive season,we presented the second ‘Super Saturday Seminars’ on Saturday 5thDecember,which incorporatedCLTandaneducationalon ‘GivingEvaluationswithoutNotes’byTomWilde DTM. Our seven Advanced Club Leadership Training (CLT) sessions held during December toFebruary,ensurednearly80%ofourclubshadat least4officerstrained.Thefocuswasprovidingthevalueofclubofficernetworking,throughsharingofqualitystandardsandbrainstorming.We have identified our greatest challenge – membership building. As a result, we have providedmarketingtoolstoourAreaDirectors,DivisionOfficersandClubCoachestoempowerandencouragetheclubs,inwhichtheyinteract,tobeproactive.Membership building initiatives such as Bunnings Soapbox projects, letter box drops and advertisingthroughtheNewcastleCityCouncilandlocalradiostationsarebeingexecuted.WecongratulateourToastmasterClubs:Charlestown,EttalongBeachWarMemorialClub,FastTrack,NewcastleandNewlakeontheirupcominganniversaries.Thisisanotheropportunitytowelcomereturnvisitorsandpastmembers,byrekindlinginterestinToastmastersinourlocalcommunity.WhilstSpeechcraftCoursesareveryactiveinE15andE23,with4coursesrunningoverthepast2months,wewillcontinuetokeepotherareasactive.ClubCoachesaremakingadifferenceatFastTrack(E15)andNewlake(E23).Many of our clubs will reach at least Distinguished Club status, and some have reached SelectDistinguishedstatusalready.Congratulationstoourclubsforkeepingthecommitmentandgivinggreatvaluetoyourmembers.SuccessionplanningforDivisionandAreaDirectorshipisnowinplaceforthenewToastmastersyear.Wewillencouragestrongclubsandleaderstoconsiderbeingclubmentors,sponsorsandcoaches.AproposalisinplacetocreateanewAreaintheLakeMacquarie/CentralCoastvicinityinthenearfuture–soClubGrowthwillbeapriorityintheNewYear.Chin-HwiAngACGALBEasternDivisionDirector
AgendaandReportsBook,April2016Page32
Hawkesbury Division Report 2015-2016GoalforHawkesburyDivision,“TheJewelintheDistrict90Crown”:TheHawkesburyDivisioncontinuestogrowinbothqualityandenergyandwilltrulybeasuccessfulDivision.TheteamofHawkesburyDivisionAreaDirectorscontributetotheDivisionsuccessthroughcontactwiththeclubsintheirAreas.ThisisagreatbenefitforthoseclubsandforDistrict90.IacknowledgetheeffortsoftheAreaDirectorsandIthankthemfortheirinvolvementinHawkesburyDivisionthisyear:A6,MelanieCheongCC/ALB;A8,MerindaAirACB;A10,GillWalkerCC/ALB;A19GreyHayesACS/ALB;A22,PeterColombi.“What’sHot”inHawkesburyDivision:The‘camaraderie’withinDistrict90iswhat’sHOT!AreaDirectorsandmembersfrombothMacquarieandWesternDivisionshavebeenavailabletoassistwithAreaContestsinHawkesburyDivision.CluborMemberMilestonesfromJanuary2016:• Clubs: Forest-48years;Harbourview-32years;NorthSydneyAchievers-30years• Members: SueLoucksACGALBandJanVecchio-TripleCrownAward• Member: GrahamClarkAGCCL(SeaEagles)joinedToastmasters1974
DerekRowlandCTM(Forest)joinedToastmasters1974HarryEdwardsCL(SeaEagles)joinedToastmasters1976
ClubsatRisk/ClubChallenges:• A06-TransportNSW-RaviDikkalaACBCLhasbeenappointedClubCoach.Aplanhasbeencreatedtorescue
thisclub.• A10-ProfessionalAdvantage-ateamisworkingwithShirleyChilds,theclubcurrentlyhassixmembersand
willgrowasTheProfessionalToastmastersClub.• A10-DWSadvisedtheywillclose.ShirleyChildsisinvestigatingtheprospectofrevivingtheclub.• A19-GESydney-asmaymergewithGEParramatta• Severalclubs(atorovercharterstrength)reportlowattendanceatmeetings.Weplananopendiscussionwith
clubstoreviewtheissueandcreatequalitymeetings.AseriesofEducationalSessionswillbepresentedatAreaCouncilMeetingstoassistclubswithlownumberstorebuildmembershiporhelpattractadditionalmemberstoreachDistinguishedClubstatus.
DivisionEvents(contests,CLT,orseminars):DuringrecentAdvancedCLT,wetrainedclubofficersfrom24(of27)clubsintheDivision,13clubsinMacquarieandWesternDivisions and8 clubs inDistrict 70. Contests. TheHawkesburyDivision International Speech&EvaluationContestsisscheduledforthe10thApril2016ClubsinFormationorProspectiveClubs:AustralianCatholicUniversitycharteredMarch2016.GalleryMosmanandKeynotersHornsby(AdvancedClub)areboth clubs in formation. The demonstration meeting for Keynoters Hornsby was held on 19 March and ademonstrationmeeting isscheduledforEastwoodon23April. Weare inactivediscussionwithtwopotentialcorporateclubs.DistinguishedClubProgram:Themajorityof clubs inHawkesburyDivisionwill bedistinguished this year. Asof 25thMarch - 17 clubshaveachieved4ormoregoals,and11clubsachievedlessthan4goals.TheDivisionteamwillreviewmembershiplevelsafter1April.WhereclubsdonotqualifyforDistinguishedClubStatusbecauseofmembership strength,wewill provide information regardingmembershipbuilding (seeClubChallengesabove).PhilReedDTMHawkesburyDivisionDirector
AgendaandReportsBook,April2016Page33
Macquarie Division Report
Thank you to the Macquarie Division Area Directors. You have challenged yourselves and becomesuccessfulclubofficertrainers.Thereareonlythreeandahalfmonthsuntiltheendofterm-stillplentyoftimeformoreclubsuccesses.AllAdvancedLeadershipTraininghasbeencompleted.ThankyoutoallthetrainerswhosupportedtheDivisionandforgivingyourtimeandenergytodeliverthebestforalltheclubsofficerswhoattended.CongratulationstoDundasandCumberlandForestToastmastersClubsforachievingall7ClubOfficerstrainedinbothAugust2015andFebruary2016.Atthetimeofwritingthisreport:1. AreaContestdates–allsetandregisteredontheD90Website.
• Area2completed• Area9completed• Area25completedasof18thMarch• Area7and16scheduledfor19thMarch• Area3scheduledfor23rdMarch
2. ClubVisits–• Area16clubvisitsarecomplete• TheArea7Directorhascompletedtwovisitstodate
3. NewClubprospects-• SandozToastmasters(inMacquariePark)isholdingademonstrationmeetingonWednesday30th
March.TheclubisplannedtocharterinArea3.• CurrentlytherearenoothernewclubprospectsinMacquarieDivision.
MacquarieUniversityToastmastersClubhasbeenrevivedwithstudentsnominatedandelectedtoformanexecutivecommittee.TheaffiliationtotheUniversityStudentUnionisyettobefinalised.ValerieCloseandAndrewSayershavebeenappointedasClubCoaches.ThankyouShirleyChilds,MichaelSaidandPhilReedforyoursupportandtothestudentsfortheircommitmenttoexcellence.I amextremely grateful toRouseHill ToastmastersClub, for agreeing tohost theMacquarieDivisionInternationalSpeechandEvaluationContestsonthe9thApril2016atTheAustralianBrewery,RouseHill.Thisdivisionhas:
• 31Clubswithonemoretobeformedandchartered• 696membersasattheendofMarch• 20clubswithmorethan20members• 10clubswithbetween13-19members
Inaddition,OracleToastmastersClubisunderreviewwithpotentialtobecomeavirtualclub.ThankstoShirleyChildsforhersupport.Membershiprenewalsarestilltoberegistered.Momentumisgatheringinthisarea.CongratulationstoGeraldineRich,nomineeforMacquarieDivisionDirector2016-2017.Ashermentor,IlookforwardtosupportingGeriifsheissuccessfullyelectedtothisrole. LesSavilleDTMMacquarieDivisionDirector
AgendaandReportsBook,April2016Page34
Northern Division Report 2015-2016Goals(andstatus)forNorthernDivisionI believe the strengthening process has continued throughout the year in Northern Division. There is a bondbetween our members as they continue to Share the Experience, Explore the Opportunities and Spread theExcitement.ThiswasapparentduringtheEvaluationandInternationalSpeechAreaContests.Thestatisticsbelowat21stMarchindicate-1. NorthernDivisionclubsaremaintainingtheirmembershiplevels–areflectionofqualitymeetingsthat
keepmemberswantingtoattend.2. 100%attendanceatClubLeadershipTraining-committedteamswanttodotheirbestfortheirmembers.3. Astrongfocusonachievingeducationalawards-opportunitiesbeingofferedtomembersforself-
improvement. Member/
ShipLeadersTrained
DCPGoalsAchieved
Member/Ship
LeadersTrained
DCP GoalsAchieved
NewEngland 15 4 5 GlenInnes 16 5 5TamworthCommunicators
22 6 5 InverellBreakfast
20 5 7
Tamworth 24 4 6 Inverell 18 6 4Gunnedah 15 5 3 FossickersWay 16 4 2Moree 11 5 3 NWS&L 17 4 5Narrabri 11 5 2 Quirindi 14 4 4Federation 8 6 5
“What’sHot”inNorthernDivision1. ThreeclubscurrentlyhavethehighestnumberofeducationalawardsinDistrict90Top10-Inverell
Breakfast10,Federation4andNorthWestSpeakersandLeaders6.Congratulations!!2. Wehaveoneclubinformation(SunUp)andoneofficiallyproposedatTamworthRegionalCouncilwith
Council’ssupport.Athirdclub(aTrainersClub),isveryclosetohavingademonstrationmeetingpossiblyinArmidale.
3. ThreeclubsinNorthernDivisionhavebeenidentifiedasneedingaclubcoach–Moree,NarrabriandFederation.Whilstthemembershipintheseclubsislow,bycomparison,theyarefabulousclubswithmemberswhomeetforthecommonpurposeofhelpingeachotherontheirjourneyofself-discovery.TheyareDistinguishedClubsintheirownrightbecauseoftheircommitmentandservicetotheirmembers.Theirleadershavebeentrained,membershipissteadyandbetweenthemthemembershavegained10DCPgoals.CongratulationstoMoree,NarrabriandFederation!!
ClubMilestonesQuirindiToastmastersClubwillbecelebratingits35thAnniversarythisyearwithacelebratorydinnertobeheldatQuirindiRSLonSaturday7Maytomarktheoccasion.Theorganisersarehopingforabigrollup.Savethedate!!DivisionEvents(Contests,CLT,orseminars)AllAreaContestDayswereawonderfulexperience.Theywerewellpreparedandwellexecuted.Congratulationstothe4AreaDirectorswhoworkedhardtoensurethedesiredresult.TheNorthernDivisionConferencewasagreatsuccesswithboththeEvaluationandInternationalSpeechContestsbeinghotlycontested.Congratulationstoallcontestantsfortheeffortandpreparationputintotheirpresentations.CongratulationstoLiaMahony,thefirstplace-getterinboththeEvaluationandInternationalcontests.EveryonewishesLiagreatsuccessintheDistrictFinalsattheAnnualConferenceinApril/May.My thanks go to themanywonderful toastmasters of Northern Division - in particular Inverell Breakfast Clubmembers,BruceGeorgeandAllisonMaberly-Smith,whohavebeentowersofstrengththroughouttheyear.RosScobleDTMNorthernDivisionDirector
AgendaandReportsBook,April2016Page35
Oxley Division Report
2015-2016GoalsforDivision:Subjecttomembershipnumbers,OxleyisontracktoattainDistinguishedstatus.Membershipnumbersat mid-March are up compared with the beginning of the year. Membership retention is still a keydiscussionpointwithAreaDirectorsandClubsPresidentsbeforetheendofJune.“What’sHot”inOxleyDivision:CLTRound2wasasuccessinboththenorthandthesouthoftheDivision.ThegeographicalnatureoftheOxleyDivisionmakes networking at CLT difficult, but itwas good to see all in attendance participatevigorouslyindiscussionanddebate.CluborMemberMilestones:Nambucca Valley celebrated it's 25 birthday and rumor has it, that a recent DTM from 'down south'celebrated40yearsasamemberinApril.Congratulationstoboth.ClubsatRisk/ClubChallenges:Membershipnumbersareup,butwestillhaveanumberofclubsatriskwith12orlessmembers.Districtassistanceandguidanceneedstoincreaseforsuchclubswithanemphasisonmembershipgrowthandretention,andprovideassistancethroughtheClubCoachProgram.DivisionEvents:The Oxley International Speech and Evaluation Contests and the 4th District 90 District ExecutiveCommitteeMeetingwereheldon the2ndand3rdApril inPortMacquarie.Special thanksgo toPublicRelationsManagerJustynPhillipsDTM,LogisticsManagerTanyaWickhamDTMandthemembersofPortMacquarieClubfortheirorganizationandassistance.ProspectiveClubs:ThereistheprospectofanewclubintheKyoglearea.TherehasalsobeenanapproachfromtheClarence-Nambucca SES to provide some form of assistance to their members. Both opportunities are beinginvestigated.Speechcraft:PortMacquarieranaverysuccessfulSpeechcraftCourseduringMarch.LennoxLightningisalsolookingatrunningacoursebeforetheendoftheyear.General:AdditionalsupportissoughtfromDistrict90tosupportOxleyDivision.Anypromotionalmaterialthatisavailablewouldbeagreathelp.AnyguidanceorassistancetorunseminarsforthebenefitsofmembersandclubswillcontributetoongoingsuccessinOxleyDivision.IthasbeenaprivilegetoworkwiththemembersofOxleyDivisionoverthepastyear.ThelengthofthedivisionandnothavingtwoAreaDirectors,havebothbeenachallenge.However,itlookslikelythattherewillbeafullcomplementofADsforOxleyDivisionnextyear.ThiswillhelptocontinuethemomentumofsuccessandgrowthintheDivision.UdoMoerigDTMOxleyDivisionDirector
AgendaandReportsBook,April2016Page36
Western Division Report
WesternDivisionhasnowcompleteditscontestschedulefor2015-16culminatinginawellorganisedandsupported InternationalSpeechandEvaluationContestonthe12thMarch. WinnersonthedaywereJenniferDavid(EvaluationContest)andMartinRogers(InternationalSpeechContest).TheynowmovethroughtotheDistrict90ContestsattheAnnualConference.ClubLeadershipTrainingMostAreas heldClub Leadership Training sessionsprior to the end February cut-off. These sessionsexperiencedvariablelevelsofsupportfromWesternDivisionclubswith2clubshavingregisteredallsevenExecutivemembersashavingattendedthissessionoftraining.Thisiscounterbalancedby5clubswhohavenotregisteredanyExecutivememberstrainedinthisperiod.DivisionHealthWesternDivisioncomprises31clubsincludingAONParramattawhichissuspended.Oftheremaining30,thereare4clubsthathavepoorengagementandreducedmembernumbers–thisnumbermightchangeafterthemembershiprenewalsthismonth.ShirleyChildsandMichaelSaidhavebeenworkingwiththeAreaDirectorsoftheseclubsandtheclubexecutiveswithactionplanstoencouragemembergrowthand‘activemembership’.AriskthatremainsandthatwilllikelysurfaceinMayisthatsomeclubsexistthroughtheeffortsofacoregroupofmemberswhofilltheExecutiverolesyearafteryear.SomeoftheseExecutivemembersaretiredandintendtostepdownfromClubLeadershiprolesin2016-17.Iexpectthatthiswillresultinmore‘at-risk’clubswhichwillrequireconcertedeffortsfromtheDivisionLeadershipteamtoinjectmotivationandinspirationtokeepthedivisionvibrant.Onapositivenote,thereissignificanturbandevelopmentintheWesterndivisionwithnewresidentialdevelopment in areas such as Glenmore Park, Ropes Crossing, Stonecutters Ridge, Marsden Park,Thornton(Penrith),JordanSprings,andWerringtonthathavenotbeenexploitedtoencourageresidentstojoinexistingclubsinthearea,and/orasasourceofnewclubs. This isanopportunitythatwillbeactivelyexploredoverthenext12months.SpecialEventsAfewWesternDivisionClubsarecelebratingspecialanniversaries:ParrachieversWestmeadcelebrates30Yearsasaclub,andbothQuakersHillandParramattaBreakfastClubsareeachcelebratingtheir500thmeeting.ItisalsoworthytonotethatArea4isexploringtheideaofaYouthLeadershipProgramwithParramattaCityCouncilLibrary.
D90WesternDivisionManagementTeamArea4 DhammikaKulatungeACS Area11 PeterWalkerACSALBArea13 BenTrojkoACBALB Area14 MervTobinDTMArea26 ChrisMcLoonCC,ALB Area27 PradeepPenkeACGALBArea28 EddyvanderHoutACBALB ThankyoutoalltheWesternDivisionteamfortheirenthusiasmandsupportthisyear.ChrisMcLoonCCALBWesternDivisionDirector
AgendaandReportsBook,April2016Page37
Nominating Committee Report
IampleasedtoadvisethefollowingcandidateshavenominatedforDistrict90Leadershippositionsforthe Toastmasters District year 2016/2017. As required by Toastmasters International each of theCandidateshascompletedandsignedtheOfficerAgreementandReleaseForm.Office Candidate ClubDistrictDirector MichaelSaidACGCL ParramattaProgramQualityDirector ShirleyChildsACGALB WestPennantHillsClubGrowthDirector UdoMoerigDTM LennoxLightning(alphabeticalorder) PhilReedDTM SociableSeafarersEasternDivisionDirector LeesaBarnardDTM NewcastleToastmastersHawkesburyDivisionDirector NilatclosingdateMacquarieDivisionDirector GerardineRichACGALB RouseHillNorthernDivisionDirector JaneLallyACBALB TamworthCommunicatorsOxleyDivisionDirector JanetColemanDTM YambaYabbiesWesternDivisionDirector ChrisMcLoonCCALB SydneyWaterTheelectionforthesepositionswillbeheldduringtheDistrictCouncilmeetingattheAnnualConferenceonSaturday30thApril2016.Allcandidateshavemettherequiredqualificationsforthepositiontheyhavenominated for.Furthernominations foranyof theabovepositionsmaybemadefromthe floorduring the District Councilmeeting. Anymemberwishing to do somust have completed theOfficerAgreementandReleaseFormandmeetthequalificationsforthepositionforwhichtheyarestanding.IwouldliketothankDistrictDirectorBobKirchnerforaskingmetoperformthisrole,DavidFisherforhiscounseland theNominatingCommitteemembers for theirassistanceandexpertise.Membersof thecommitteeare: JanCummingsDTM,RegStewartDTM, John InglisDTM, JohnTaylorDTM,MaryFordDTM,DianneSammutDTM.JohnTaylorDTMNominatingCommitteeChairman
AgendaandReportsBook,April2016Page38
Motions on Notice
Motion 1: District Alignment
“Thatfrom1July2015,District90bealignedintothirty-two(32)Areasandsix(6)DivisionsaspertheTablebelow.”Movedby:GaryWilsonOAMDTM
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AgendaandReportsBook,April2016Page40
Motion 2: Contests 1
“That,fromthe2016/2017Toastmastersyear,District90holdsthreecontestseachyear,withtheDistrictfinalsforeachcontest,heldattheAnnualConference.“
Movedby:AlisonEdwardsDTM
Explanation
The2015SpeechContestRulebookunder1.SpeechContestPolicyB.(page5)statesthat:
2.“DistrictsmustconducttheInternationalSpeechContest”,
3.“Districtmayconductuptothreeadditionalcontests…”
…whichlegitimisesthedecisiontoorganisecontestsinthismanner.
District90coversalmosttwothirdsofNewSouthWales,withthreedivisionshavingupto6hours’traveltimefromendtoend.Anythingthatcanbedonetoreducetheamountoftravelshouldbeconsideredaworthwhileexercise.MostDivisionsandAreasinthepastyearhavestruggledtofindhostclubsfortheircontests.Thismotionwillreducethehostingtojustoneclubeachyear,whichwillbeafareasiertask.
Thefinancialburdenonclubswillalsobereduced.Manyruralclubshavelimitedfundsandaskingthemtosharethecostsoftwocontestscanbeahugeask.Havingjustonesetofcontests,willreducethedrainonclubbankaccountsandthedrainonmembers’pockets.IbelievethatthisreducedfinancialstresswillbeofbenefittoAreaandDivisioncontests,withmorememberswantingtoattend.
Byholdingjust3contestseachyear,District90openstheopportunityforaYouthContestaspartofaYouthShowcase,shouldthisbedecided.ThiswillallowDistrict90GavelClubmemberstheopportunitytobenchmarktheirskillsthroughcompetitionwithothers.
District 90 is a brand new district. It is time for us to forge a path for ourmembers to theWorldChampionshipofPublicSpeaking,torecognisethechallengesthatourDistrictfacesandofferthebestchancesforimprovementinskilldevelopment.
Motion 3: Contests 2
“That, contingent toMotion 1 being carried, the three contests be the International Speech Contest(compulsory)andtwoofeitherTableTopics,HumorousSpeech,EvaluationorTallTales,asdeterminedbyrandomdrawheldatthefirstDistrictExecutiveCommitteeMeetingeachyear,withtheresultsofthedrawtobecommunicatedtoallmembersnolaterthantheendofJulyeachyear.”
Movedby:AlisonEdwardsDTMExplanation:
Contestsarebenchmarkingopportunitiesformemberstohelpthemassessatwhatleveltheyarewiththeirskillsandwhatskillsneedtobeimprovedtoreachthenextlevel.Withtheregularrotationoftwo
AgendaandReportsBook,April2016Page41
contests(otherthantheInternationalSpeechContest),membersofDistrict90willhaveanopportunityforbenchmarking.
Furthermore, members will be continuously improving their skills, one of the guiding principles ofToastmasters International. I believe that regular rotation of contests (other than the InternationalSpeechContest)willalsoimprovethecalibreofcontestsandconsequentlytheskillsofcontestants.
“That,fromthe2016/2017Toastmastersyear,District90holdsthreecontestseachyear,withtheDistrict
Motion 4: Conferences
“That, from the2016/2017Toastmasters year,District 90holdsone conferenceeach yearoutsideofSydney,subjecttoviableandacceptedbids.”
Movedby:AlisonEdwardsDTM
Explanation:
The recent Semi-AnnualConference (held inNorthernDivision)has set aprecedent forDistrict 90 tooperateonadecentralisedmodel.TheToastmastersClubsofTamworthhaveproven,throughtheirverysuccessful firstDistrict90Semi-AnnualConference, thatholdingconferences ina locationoutsidethemajormetropolitanareasofourDistrict (Sydney,CentralCoastandNewcastle) ispossibleandcanbesuccessful. Inverell and Inverell Breakfast Toastmasters Clubs have also proven this, by successfully aDistrict69AnnualConferenceintheirtown.
District90hasanumberofclubslocatedbeyondthesemetropolitanareas,inplacesasdiverseasDubbo,Taree,Narrabri,Tenterfield,LithgowandBellingen.ByhostingDistrictconferences,theseclubswillbeabletopromoteToastmastersintheirowntownswithamuchbiggervoiceandtoaconsiderablywideraudience.Invitationscouldbesenttolocalcommunitymembers,leadersandgroupstocomealongandseewhatitisthatmakesToastmastersunique.Thisinturnwilllayapathtoincreasedmembershipandpossiblymoreclubs.
Hostingaconferenceisachanceforclub/stoshineandfornon-ToastmasterstoseewhatispossiblefrombeingamemberofToastmasters.
Motion 5: Changeover Dinner
“That,fromthe2016/2017Toastmastersyear,District90notholdaChangeoverDinner.TheincomingDistrictOfficerswillbeinductedatthefirstDistrictExecutiveTrainingeachyear.“
Movedby:AlisonEdwardsDTM
Explanation:
District90coversalmosttwothirdsofthestateofNewSouthWalesandtobringallofficerstoacentralpointforasingledinnereachyearisacostlyexerciseforbothincomingandoutgoingDistrictOfficers,not
AgendaandReportsBook,April2016Page42
tomentiontheDistrictitself.ItisincumbentontheDistrictCounciltospenddistrictfunds(belongingtomembers)inawiseandcostefficientmanner.ThismotionensuresareductionintravelandprintingcostsforDistricteachyear.
ThepercentageofmemberswhoattendtheChangeoverDinnerissmallandmoreoftenthannot,itisthesame‘devoted’facesturninguptotheeventyearafteryear.ConsiderabletimeandexpensegoesintoprintingcertificatesfortheChangeoverDinnerandthesecertificatesareduplicatedattheSemiAnnualConference.
IncomingofficerscanbeinductedinashortceremonyatthefirstDistrictExecutiveCommitteeMeetingofthenewyear.ThesamememberswhowouldnormallyattendaChangeoverDinnerwillbewelcometotheinductionceremonyattheDEC.
Motion 6: Recognition
“That,fromthe2016/2017Toastmastersyear,District90presentstheAreaDirector,DivisionDirectorandToastmasteroftheYeartrophies,PublicRelationsAwardsandallotherawards/recognitionfortheToastmastersyearattheSemiAnnualConferenceimmediatelyafterthatyear.”
Movedby:AlisonEdwardsDTM
Explanation:
Holding the awards ceremonies for the Area Director of the Year, Division Director of the Year andToastmasterof theYearat theSemi-AnnualConference,willattractmorepeople to thedinner/lunchevent at which the winners are acknowledged. Having Club Recognition awards at the Semi-AnnualConference,willopen theopportunity tohavemoreclubmembersattendingandavailable tocollectawardsandcertificates.
Holding such an occasion at a Semi-Annual Conference is a valuable tool for the promotion of clubsoutsidethemetropolitanareas.Smallerclubscouldinvite(attheirdiscretion)localleaders,dignitariesandothermembersofthecommunitytotheevent.
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ADDENDUM
District 90 Council Continuing Motions A. GOVERNANCEA1 ThatDistrict90,whichisgovernedbythecurrenteditionoftheDistrictAdministrativeBylaws,tailorsthat
documentwiththefollowingallowableinsertionsandchanges: Article1:(b)Title:AdministrativeBylawsofDistrict90. ArticleV:Boundaries ThegeographicboundariesofthisDistrictshallbeasfollows:
TheStateofNewSouthWalesbelowthelineoflatitude28.5°south,andaboveaneasttowestlinethroughSydneyHarbour,alongtheParramattaRiver,downDuckRivertothejunctionwiththeM4motorway,duewestfromthatpointtotheGreatDividingRange,southalongtherangetothelineof34°latitudeandduewestonthelineof34°latitudetotheStateborder.
ArticleXIII:RulesofOrder Thecurrenteditionof"GuideforMeetings"byNERentonshallbethefinalauthorityon
parliamentaryprocedureinsofarasitdoesnotconflictwithanyprovisionintheDistrictAdministrativeBylawsorotherpoliciesandproceduressetbyToastmastersInternational.
A2 ThatinaccordancewithArticleVII:Officers(c)oftheDistrictAdministrativeBylaws,theDistrict’s
AdministrationManager,FinanceManager,PublicRelationsManagerandAreaDirectorsshallbeappointedbytheDistrictDirectorexceptthat,whereanAreaCouncilexistsandmakesanominationforanAreaDirectorforthefollowingterm,theDistrictDirectorshallautomaticallyappointsuchnominee.
B. ADMINISTRATIONB1 ThatDistrict90establishapermanentDistrictManagementCommittee,consistingoftheDistrictDirector,
ProgramQualityDirector,ClubGrowthDirector,PublicRelationsManager,AdministrativeManager,FinanceManager,ImmediatePastDistrictDirector,andDivisionDirectors,andthattheDistrictManagementCommitteeshall:(a) FormulatepracticesfortheoperationofDistrict90.(b) AdministertheaffairsofDistrict90betweenmeetingsoftheDistrictExecutiveCommitteein
accordancewiththeproceduresandbudgetsadoptedbytheDistrictCouncil.(c) ReviewandmonitorthestatusofClubs,AreasandDivisions.
B2 ThatthetermSeniorDistrictManagementCommitteebedefinedasagroupofthefollowingofficers:
DistrictDirector,ProgramQualityDirector,ClubGrowthDirector,PublicRelationsManager,AdministrationManager,FinanceManagerandImmediatePastDistrictDirector.
B3 ThatfortheSemi-AnnualandAnnualDistrictCouncilmeetingsofDistrict90theAgendaandReportsBook
beuploadedinamembersecureaccessareaontheDistrict90website(unlessspecificallyrequestedtobeposted)toallclubsatleast21dayspriortotheCouncilmeetingdateandthatnotificationofthisbeemailedtoclubs.
B4 ThatatDistrict90Conferences,copiesofallrelevantreportsbemadeavailabletoallToastmasters,
whetherinavotingornon-votingcapacity,atthetimeofregistrationattheConferencevenue.B5 Thatanup-to-datelistofallDistrictContinuingMotionsbeincludedintheAgendaandReportsBookat
eachDistrict90CouncilMeeting.
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B6 ThattheresultsofallDistrict90ContestsandAwards,madeatDistrict90Conferences,berecordedby
theDistrictAdministrativeManagerasanaddendumtotheminutesofthatCouncilMeeting.B7 ThatatDistrict90CouncilMeetings,theapologiesberecordedinanApologiesBookattheVotingRights
Desk.C. FINANCIALC1 ThataFinanceCommitteebeappointedbytheincomingDistrictDirectorpriortoJune15withtheDistrict
DirectorasChairman,suchcommitteetoincludeatleasttheoutgoingandincomingFinanceManagers,ProgramQualityDirector,ClubGrowthDirector,PublicRelationsManager,AdministrationManagerandatleast2pastleaderswithknowledgeofDistrictfinancialpractices,toprepareabudgetandtooverseethemanagementoftheDistrict’sfinancesinaccordancewith:(a) ToastmastersInternational’sPoliciesandProtocols(b) ToastmastersInternational’sDistrictLeadershipHandbook(c) ToastmastersInternational’sManagingDistrictFinancesGuideforDistrictleaders
andthattheCommitteeregularlyreviewoperationalproceduresandformsusedbyDistrict90andmaintaintheseasopenresourcesontheDistrict90website.
C2 ThattheFinanceManagersubmitreportstotheDistrictDirector,ProgramQualityDirector,ClubGrowth
DirectorasrequiredbyToastmastersInternationalandthelatestreportistobefurthersubmittedtoeachmeetingoftheDistrictManagementCommittee,withthereporttoalsoinclude:(a) Adetailedincome/expenditurestatementfortheDistrictyeartodatewithcomparisontothe
Budget.(b) Detailsofallincomeandexpendituretransactionsbyperson/organisationandbudgetheadingsince
thepreviousreport.D. BUDGETINGD1 Thatforthepurposeofestablishingabudgetlevelofexpenditure,theallowanceforAreaDirectorsbe
determinedasfollows:(a) Travel-ADistrictbudgetedunitcostperkilometretravelledfromhomeandreturntoallattended
AreaCouncilmeetingsintheArea,allattendedDistrictExecutiveCommitteemeetings,allattendedDistrict90Conferences,andtwiceeach12monthstoeachclubattendedintheArea.
(b) Otherexpenses-AnallowanceforotherexpensestobedeterminedbytheFinanceCommittee.D2 Thatforthepurposeofestablishingabudgetlevelofexpenditure,theallowanceforDivisionDirectorsbe
determinedasfollows:(a) Travel-ADistrictbudgetedunitcostperkilometretravelledfromhomeandreturntoallattended
AreaCouncilmeetingsintheDivision,toallattendedDistrictManagementmeetings,toallattendedDistrictExecutiveCommitteemeetings,andtoallDistrictConferences.
(b) Otherexpenses-AnallowanceforotherexpensestobedeterminedbytheFinanceCommittee.D3 ThatforfunctionstheyattendatDistrictConferences,District90paysthefullfeesandsinglerate
accommodationfortheConferenceChairman,DistrictDirector,ProgramQualityDirector,ClubGrowthDirector,PublicRelationsManager,AdministrativeManager,FinanceManagerandImmediatePastDistrictDirectorandfullfeesonlyforDivisionDirectors.
AgendaandReportsBook,April2016Page45
D4 ThatDistrict90paysaccommodationexpensesofallseniorDistrictOfficersrequiredtoattendmid-yeartrainingandtraininginconjunctionwiththeInternationalConvention,includingtheImmediatePastDistrictDirector(ifhe/sheleadstheDistricttoDistinguishedorbetterduringhis/heryear,asconfirmedbyToastmastersInternational);suchpaymenttobeatthepublishedsingleroomratefortheInternationalConventionortrainingvenueandthenumberofnights’accommodationbeasrequiredforallbuttheImmediatePastDistrictDirector,whoshallbecoveredforamaximumoffournightstoattendonlytheInternationalConvention.
D5 ThatDistrict90donatesaclubbannertonewlycharteredclubsandtheFinanceCommitteebeauthorised
toprovideforthisamountinthebudget.E. AWARDSE1 ThattheDistrictManagementCommitteeselecteachyearaDistrict90ToastmasteroftheYearusingthe
followingprocedure,withtheawardtobepresentedattheDistrict90ChangeoverDinner:(a) Nominationstobecalledforby31Januaryfromclubsandmembers,withnominationstocloseon
15May.(b) AnyeligibleToastmaster,excludingDistrictManagementCommitteemembers,maybenominated.(c) EachnominatormaynominateonlyoneToastmaster.(d) Thecriteriaforselectionshallincludebutnotbelimitedto:
• ActivemembershipinanyclubinDistrict90.• OutstandingandcontinuousservicetoDistrict90anditspredecessor,includingbeyondthe
currentyear.• AttendanceatDistrict90functions.• ContributionstoDistrict90’sgoalsofclubformation,membershipbuildingandDistinguished
Clubs.E2 ThattheDistrictManagementCommitteeselectatitsmeetingaftertheAnnualConferenceeachyear,an
AreaDirectoroftheYearwiththeawardtobepresentedattheDistrict90ChangeoverDinner,thecriteriaforconsiderationfortheawardtoincludebutnotbelimitedto:• DistinguishedAreastatus.• AttendanceatArea,DivisionandDistrictmeetings.• AreaDirector’sClubVisitReportssubmittedontime.• QualityofAreaCouncilmeetings,contestsandtrainingsessions.
E3 ThattheDistrictDirector,ProgramQualityDirectorandClubGrowthDirectorselectaDivisionDirectorof
theYearwiththeawardtobepresentedattheDistrict90ChangeoverDinner,thecriteriaforconsiderationfortheawardtoincludebutnotbelimitedto:• DistinguishedDivisionstatus.• AttendanceatArea,DivisionandDistrictmeetings.• QualityofDivisionCouncilmeetings,contestsandtrainingsessions.
E4 ThattheDistrictManagementCommitteeselectarecipientfortheJazzerSmithAwardatitsmeetingprior
totheAnnualConference,therecipienttobeamemberofDistrict90,excludingtheManagementCommittee,whoexemplifiesinsomeway,theattributesandcharacteristicsofthelateJazzerSmithsuchascourage,overcomingadversity,persistenceandperseverance,loyaltytoToastmasters,prideinToastmasters,friendliness,cheerfulnessandsupportforothermembers,andinadditionacitationistobepreparedtobepresentedwiththeawardbythecurrentNorthernDivisionDirectorattheAnnualConference.
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E5 ThattheTamworthtrophy,knownasthe“TravelGavel”beawardedateachAnnualConferencetotheClubthatscoresthehighestnumberofpointsbythefollowingformula:
Totalmembersinattendancex100xD
Totalmembership Where:
• Totalmembersinattendanceincludesonlyfinancialmembers.• TotalmembershipisthatreportedtoToastmastersInternationalasattheSemi-AnnualReporting
periodpriortothedateoftheConference• D=squarerootoftheroaddistancetotheConferencevenue.
F. DISTRICTCONFERENCESF1 ThattheDistrictManagementCommitteeconfirmtheselectionofthevenueandaConferenceChairman
forallDistrict90conferencesatleast12monthsbeforetheconferencedate,withfinalconferencebudgetstobesubmittedforapprovaltotheDistrictManagementCommitteenolessthansixmonthspriortotheeventtofacilitatethesettingofattendancefees.
F2 ThatDistrict90ConferencesbeorganisedandmanagedinaccordancewiththeguidelinesintheDistrict
LeadershipHandbookwiththeDistrictDirector,ProgramQualityDirector,andClubGrowthDirectorbeingmembersofeachConferenceCommittee.
G. DISTRICTSPEECHCONTESTSG1 ThatDistrict90Contestfinalsareheldasfollows: SemiAnnualConference TableTopics Humorous AnnualConference Evaluation InternationalG2 ThatwhilethespeechcontestrulesofToastmastersInternationalallow:
(a) AllclubsinAreaswith4orfewerclubsarepermittedtosend2contestantsforwardtonextlevelatallcontests.
(b) AllAreasinDivisionswith4orfewerAreasarepermittedtosend2contestantsforwardtothenextlevelatallcontests.
G3 ThatDistrict90providespersonaltrophiestoberetainedbythefirst,secondandthirdplacegettersof
Districtlevelcontestfinalswithcontestantsreceivingparticipationcertificatesbutnotplacingcertificates.G4 ThatDistrict90encouragesclubstousetheirownmembersasjudgesfortheirclubcontestswhere
possibleinordertoprovidetrainingincontestjudgingformembers.
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PreparedbyLeanneKirchnerCCALBPublicationsOfficer2015–2016
SupportedbyeditorsandproofreadersDebbieTibblesDTMandJanVecchioDTM
Delegate’s Signature
District 90 Council Meeting and Voting Proxies Voting members of the District 90 Council are the Club Presidents, Vice Presidents Education, and the members of the District Executive Committee: District Director, Program Quality Director, Club Growth Director, the Immediate Past District Governor, Public Relations Manager, Administration Manager, Finance Manager, Division Directors, and Area Directors.
Either the Club President or the Club Vice President Education may designate, in writing, any active member in good standing of the Club to act as a proxy or proxies, and cast one or both ballots of the Club at the District Council meeting. In the event that one of those Officers is not in attendance at the meeting and has not designated, in writing, an active member of the Club to act as proxy or proxies of the Club at any Council meeting, the other Officer in attendance may cast two votes. The intent is to assure that every Club will be able to cast two votes.
A written proxy, to be valid at a District Council meeting, must contain the following details:
(a) District number
(b) Description of event
(c) Date and location of meeting
(d) Club name and number
(e) Name of Club representative, or proxy holder
(f) Signature of authorisation of Club Officer and Office held, and(g) The date the credential/proxy is signed.
It must be delivered personally, by mail, by fax, by email, by electronic transmission, or by other reasonable means to the Club member who will hold the proxy. The Proxy Form below may be used for this purpose. The proxy holder must present the proxy in paper form (i.e., print out an E‐mail) to the Voting Rights Desk. If the proxy does not bear a handwritten signature, it must have the typed name of the Club Officer(s) giving the proxy or some other indication that the Club Officer(s) authorised the proxy to be given. A proxy holder cannot transfer or assign a proxy to someone else. A valid proxy delivered to the proxy holder is revoked only if the Club Officer who gave the proxy takes one of the following subsequent actions: he or she destroys the proxy, cancels the proxy in writing, issues another proxy authorised at a later date, or actually attends the District Council meeting.
Each member of the District Council, or Club proxy for the Club President or Vice President Education as authorised above, in attendance is entitled to one vote. Any active member who carries the proxies of both the Club President and the Vice President Education from the Club is entitled to two votes; and any such Toastmaster who is also a member of the District Executive Committee is entitled to three votes. All other Toastmasters shall be limited to a maximum of two votes, regardless of the number of Clubs to which they belong. A Toastmaster belonging to two or more Clubs may cast one vote for each of two Clubs, but again is limited to a maximum of two votes. (The maximum number of votes that any Toastmaster may cast is three, regardless of the number of Clubs to which that Toastmaster belongs.)
Club Name: Club No. Area Division
I, being the President of the above Club nominate
to carry my proxy for the District 90 Council Meeting
to be held on 30 April 2016 at Rooty Hill RSL Club,Rooty Hill, NSW.
/ / President’s Signature Delegate’s Signature Date
Club Name: Club No. Area Division
I, being the Vice President Education of the above Club nominate
to carry my proxy for the District 90 Council Meeting
to be held on 30 April 2016 at Rooty Hill RSL Club,Rooty Hill, NSW.
/ / Vice President Education’s Signature Date