The Catenian Association
Our Strategic ObjectivesMembershipYouthInformation TechnologyFinanceBreak-out
The Catenian Association
Our Strategic Objectives
Strategy Committee: John Rayer, Gerry Barton, Bernard Noakes and Peter Woodford
The Analysis
Project 2008
Launched at Eastbourne 2002
GC revisited the strategy in 2008
Strategic Plan agreed 2010
Five Themes identified in 2008
Restructuring the AssociationYouthMembership DevelopmentRelationship with the ChurchMembership Criteria
Theme: Restructuring the Association
Aim: International development and greater effectivenessAllow for: bottom up representation and an effective international governing bodyEstablished the Restructure CommissionGrand Council considering the report
Theme:Membership Development
Internationalisation
Communications
Younger members
Retention
Other themes
Criteria for membershipWho can become a CatenianFreemasons, clergy, women cannotPractising Catholic in hand
Youth: in progressRelationship with clergy: in progress
Strategic ObjectivesTo increase the number of members to 15,000 by 2020.To reduce the age profile of the membership such that by 2020 the average age of the members will be 65 years.By 2015 to have created a greater awareness in the Church of the support given to the Church by our membersTo develop a discussion on Catholic youth using study or focus groups such that by 2015 a clear plan can be developed. To review by 2013 the aims of the Association to confirm that they are fit for purpose and enable the strategic objectives to be achieved.To consider the recommendations of the Restructure Commission and establish an effective form of Governance for the International Association
Restructure
Full report to GC in February 2012150 pages
Time needed to consider itAim to publish it nowProposals to GC July 2012Dialogue with membership
Membership
The key focus is the 15,000 members objectiveThe approach is co-ordinated
Specific Areas
RetentionRecruitmentRegions - internationalRitual & RegaliaRecreation – what we doRepackaging our communications
The Church and Clergy
Dispel the “best kept secret”Develop positive dialogue with the clergy and Church
They need/welcome our supportWe need/welcome their support
Active Catholics and not Catholic ActionLeverage the Bursary fundJoint activitiesVocations
Youth
“in 2018…Youth wing is made up of males and females and has its own social activities”
David Rowley is heading the debate and discussion to result in a plan for discussion and then action
Aims of the Association
Have stood the test of time for 100 yearsNeed a review for the next 100 yearsAn emerging question from younger people is a widening of charitable aimsRRPP are carrying out the review
Grand Council Actions
Membership is the key focusCo-ordinated with Publicity and LiaisonRepackage what we say to the clergyYouth focus Aims reviewRestructure being sorted
Province and Circle actions
Membership is the key
Check we are doing our best
Tell the world, especially the clergy
The Catenian Association
Membership
Membership Work Group
Bernard Noakes Director Province 2George Brand Director Province 22Kevin Doherty Director Province 21Julian Taylor Director Province 15Tony Godden Past Grand President
The Strategic plan
Increase the Membership from 10000 to 15000 by 2020.
Reduce the average age to 65 by 2020
The last 6 Years
THE GOOD NEWS
Recruitment since Jan 2006 was 3429
Average per year 570
The last 6 years (2)
THE SAD NEWS
Total deaths since 2006 was 1643
Average per annum 270
The last 6 years (3)
THE BAD NEWS
Resignations/Forfeitures since Jan 2006 was 2403
Average 400
Retention (1)
The CMO’s have recruited at an average of 570 per annum, but then we are losing 400 by resignation. Where are we going wrong?Retention is the biggest single problem we have.
Retention (2)
Active role of sponsorsThe social programmeThe tender early months - “mind the gap”Welcoming (v) cliques?Keeping in touch? Old fashioned procedures?
Ritual and RegaliaMeeting format and prayers
Retention (3)
Dress Code?Charitable Aims?Taking Office?Visiting – Good or Bad?Quick to take Office – Good or Bad?
Retention (4)-Some suggestions
Sponsors role continues for a long timeLively and efficient meetings Interesting social calendar both formal and informal –pub lunches – Theatre visits.Regular Contact – crucialFRIENDSHIP – Never to be undersold
Retention (5)
If we are to achieve the necessary increase in Membership, then we must overcome the retention problem.The problem cannot be solved by Grand Council or Provincial Councils, it is up to all Circles.Make the Circle meeting the best evening of the Month.
Membership today
Total membership at 31 March 2012 is 10217
Only 4883 to go!
THANKS FOR LISTENING
The Catenian Association
YOUTH
“ To advance the interests of young Catholics and to assist them in the choice of a career”
The Association’s Aim
Strategic Objective
“ To develop a discussion on Catholic youth using study or focus groups such that by 2015 a clear plan can be developed”
MY APPROACH
As much involvement as possibleHave a link Brother in each Province (9 so far – more please!)Establish a network with those BrothersUse email, teleconferencing, Skype etc. to communicateProduce interim report by November 2012
WHAT I WOULD LIKE TO KNOWWhat are we doing now? – suspect more than we think eg Bursary Fund, Public speaking, mock interviews, schools concerts, bibles to schoolsWhat are we doing in Further Education? – suspect this is a weak areaIdeas of what we should be doing ( quality not quantity)
Information Technology for the Association
Infrastructure and Systems
The Catenian Web Site
Infrastructure & Systems
Improvements to hardware and infrastructure at Head Office to deliver
improved security automated backup greater productivity
Infrastructure & Systems
Improvements to the Portal underwaySecurity at logonChange password optionComplete Head Office returns on lineVoting on Rule & Regulation changes on lineDatabase search options for SecretariesOrdering Directories on line
Further improvements envisagedOn line completion of Membership Application FormOn line Directory
Catenian Web SitePortal
On line documents to Head OfficeData changes to main Database system
Members AreaSemi secureDetailed information on the AssociationNo personal detail
Open AreaGeneral information on the Association available to anyone
Members area and Open area to be dramatically improved
Catenian Web Site
Where is it now?A new clean design has been produced and shown to Head Office teamAll pages have an ‘owner’ and a ‘next update’ datePublic main site and a private main siteOther pages can be created when needed
Catenian Web Site
Next StepsTo find and train the authors of the materialLoad up all appropriate materialAim for a release in November 2012
The Catenian Association
Finance
Who manages the Finances?
Janet Harris – Finance AdministratorPhil Roberts – Grand Treasurer
The Finance CommitteeOdran Steed – Chairman
John HoganPhil Roberts – Grand Treasurer
The Finance Focus
ComplianceBudgetary ControlWatching the CashReportingStrategic Financial Management Keeping the Shop Open
“Hot” Issues in 2011-12
Change of Banks40/75 RuleGT4 ProcessChesham Place
Draft Results 2011-12£000s
2011-12 Budget
2011-12 Actual
2011-12 Variance
2012-13 Budget
Income Capitation RentsOtherTotal
28758
345
28548
8341
(2)(10)
8(4)
29456
2352
CostsGrand CouncilHead OfficeDirectoryConferenceOther inc. taxTotal
89128
92545
296
81131
102342
287
8(3)(1)
239
102137
72533
304
Surplus/(Deficit) 49 54 5 48
Recent History
£000s 2008/09 2009/10 2010/112011/12 Mgt
accounts
IncomeCostsSurplus/(deficit)
307359(52)
288293(5)
282276
6
341287
54
Cash at BankBank debtsCircle loans
Current ratioQuick ratio
27142
-
0.290.26
25175
-
0.250.23
8979
164
0.840.80
11362
194
5.533.01
Issues in 2011-12
Keeping the lid on costs.Especially the cost of Grand Council meetings.And the Conference in 2013.To ensure funds are available to support Grand Council’s strategies. To support the review of the Restructure Commission’s work and the decisions arising.
Our ObjectivesIn 2008-09
To balance the budget from 2009/10.To remove the need for loan and overdraft facilities by 31st March 2011.
NowTo ensure strategies do not fail for shortage of funds.To repay Circle and Provincial loans in October 2013.
Friday members’ session Eastbourne