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School Portal
for SE MN’sAction Plan Documents
using PH-Doc
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Building the AP RepositoryAssumptions:• Olmsted County will host the AP repository for SE Minnesota
Using a separate instance of the PH-Doc database Account Administration tasks and issues here
• Primary physician from one of the SE MN Beacon partner sites; Mayo Clinic “M”/ Winona Health “W”/ Olmsted Medical Center “O”
• Primary physician sees patient/student and develops AP The AP is stored as a PDF document at the Beacon partner site (“M/W/O”) Attending School is collected by M/W/O
Release of information process undecided is obtained at M/W/O Is obtained by school via paper
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Building the AP RepositoryData Flow:• M/W/O sends list of new APs to Olmsted GATEWAY
Nightly? Weekly? Patient demographics (for searches and correlations) Primary physician and/ or service area (updates via fax or future Direct) Includes current school information (for creating school lists)
• For each student on the list … Gateway updates AP database (structured data elements) Gateway requests AP Document from sending site (M/W/O) Gateway stores AP Document in document cache (non-structured data)
• Optionally M/W/O can use NwHIN Push Includes same structured data as above Includes PDF document
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11/22/20114
EHR at Primary Physician’s Site
(M/W/O)
PH-DocSCHOOL PORTAL
PH-Doc Database
InternetNew APs
1) Student Name2) Demographics 3) School4) Physician/
Service AreaS F T P (Flat file)
New APs1) Student Name2) Demographics 3) School4) Physician/
Service Area
Request AP for each studentGateway
(using Mirth appliance)
AP (as PDF)
Return AP for each student
Gateway
Document CACHE
(File Server)
AP (as PDF)
Building the AP Repository
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Using the School Portal to Access APData Flow:• School nurse will sign into school portal
Using standard Web Browser and HTTPS Rigorous Security and Authentication, Password Reset
• School nurse will see list of students Search by school and/or student name
• School nurse will select student from list and … View Action Plan View MIIC Webpage (immunizations given and forecasted) Complete INCIDENT REPORT and send to physician
• What if student not found on list … School nurse will need consent to search outside of Portal repository NwHIN CONNECT Outbound Request to Beacon partners If found, added to repository
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M/W/OGateways
11/22/20116
InternetSCHOOL PORTAL
Website
Using the School Portal (web browser)
PH-Doc Database
Pull
Document CACHE
(File Server)
MIICWebsite
Direct Access
Co
nn
ec
tEmail
Or Fax
Push
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Portal URL
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11/22/201110
Either-or Option (Fields disabled until selected)
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Selection
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Paging
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Sorting
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Selection
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Selection
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Selection
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Provider Search MIIC Search
Document Type
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Any Questions?
11/22/201125
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