Download - Sap purchase
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SAP Purchasing
Prepared by Lavanya .M
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Purchasing
The R/3 System consists of a number of components that are completely integrated with oneanother. This integration allows the various departments and units of an enterprise to share andmaintain the same information.
Purchasing is a component of Materials Management (MM). The Materials Management (MM)module is fully integrated with the other modules of the SAP System. It supports all the phases ofmaterials management: materials planning and control, purchasing, goods receiving, inventorymanagement, and invoice verification.
The tasks of the MM Purchasing component are as follows:
• External procurement of materials and services• Determination of possible sources of supply for a requirement identified by the materials planning and control system or arising directly within a user department• Monitoring of deliveries from and payments to vendors
Good communication between all participants in the procurement process is necessary forPurchasing to function smoothly.
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Purchase Order Processing
The Purchasing system adopts information fromthe requisition and the quotation to create a purchase order.
As with purchase requisitions, we can generate POsor have the system generate them automatically.Vendor scheduling agreements and contracts (inthe SAP System, types of longer-term purchase agreement) are also supported.
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Purchasing Process
• Create a requisition
• First release of requisition
• Create RFQ with reference to requisition
• Create PO with reference to RFQ
• Department receives material ordered (GR)
• Department pays invoice (MIRO).
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Create Purchase Requisition
Create PR – ME51 (Transaction code)
Enter the Document Type and click on Enter
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Create Purchase Requisition (Contd..)
Enter the mandatory details and press enter
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Create Purchase Requisition (Contd..)
Enter the valuation Price and click enter
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Create Purchase Requisition (Contd..)
Click on Save
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Purchase Requisition is created
Create Purchase Requisition (Contd..)
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Release purchase Requisition
Enter the Purchase Requisition no. and release code.
Release PR – ME54 (Transaction code)
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Release purchase Requisition (Contd..)
Click on Release + save button
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Purchase Requisition is changed
Release purchase Requisition (Contd..)
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Create Request for Quotation
Enter the Mandatory details and click on Enter
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Create Request for Quotation (Contd..)
Enter the Details in the screen and Click on enter
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Create Request for Quotation (Contd..)
Enter the details of material and vendor and Click on Enter
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Create Request for Quotation (Contd..)
Enter the Details in the screen and Click on Save
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RFQ is created
Create Request for Quotation (Contd..)
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Creation of Purchase OrderCreation of Purchase Order – ME21n (Transaction code)
Enter the details of Purch Org, Group and Company code
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Creation of Purchase Order (Contd…)
Enter the Payment Terms
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Creation of Purchase Order (Contd…)
Purchase order details displayed
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Creation of Purchase Order (Contd…)
PO is created, Message is displayed with the document number.
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Create InvoiceCreate Invoice – MIRO (Transaction code)
Enter the Purchase order no. and click on Enter, to display the material details.
Enter the Required details in all Tabs
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Create Invoice (contd..)
Click the check box, to calculate the Tax
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Create Invoice (contd..)
Enter the Amount and click on save
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Create Invoice (contd..)
Invoice is created
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SAP Reports
• Reports are collection of records that are helpful for arriving at important decisions.
• Reports can be filtered based on requirements parameters. For e.g., TCode MM60 we can filter based on Material as Plant or Material or it can even be a blind filter.
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Purchasing Reports ME53N - Display Purchase Requisition ME5A - Purchase Requisitions: List Display ME5J - Purchase Requisitions for Project ME5K - Requisitions by Account Assignment MELB - Purch. Transactions by Tracking No. ME56 - Assign Source to Purch. Requisition ME57 - Assign and Process Requisitions ME58 - Ordering: Assigned Requisitions ME59 - Automatic Generation of POs ME54 - Release Purchase Requisition ME55 - Collective Release of Purchase Reqs. ME47 – Maintain QuotationME49 – Price Comparison
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