Project Development Plan PDP-2012
Michael P. Lehmann, P.E. ARD – Project Delivery
South Region
Mike Lehmann Short Course 2011
PDP-2012
Two Parts: What It Is and How It Was Put
Together How It is Used Presently and How It
Will Be Used In The Future
Mike Lehmann Short Course 2011
Mike Lehmann Short Course 2011
Presentation Overview
Progression History, Near Term, PDP-6, PDP-2012
Overview of PDP-2012 Main Elements Current Status
Future Activities
Mike Lehmann Short Course 2011
PDP-2012 History
Lets Dance Where Are We Where We Want To Be (WWWTB)
Mike Lehmann Short Course 2011
Mike Lehmann Short Course 2011
Mike Lehmann Short Course 2011
PDP-2012 History
Lets Dance Where Are We Where We Want To Be (WWWTB) WWWTB 1-5 Regional Standup WWWTB P6 P6 PMO
Mike Lehmann Short Course 2011
PDP-2012 Goals
Move forward together No District gets left behind
Get one year of projects on the shelf Develop project-specific, needs-based
budgets Consultants and ROW
Develop needs-based FTE plan Design and environmental needs
Mike Lehmann Short Course 2011
PDP-2012 One-DOT Process
Project Management Group Core Team 11 Districts, usually DEs or TPDs 4 Regions Divisions including BRG, CST, DES,
ENV, FIN, HRD, ROW, TPP, TSD Offices including AUD, PMO CTR
Mike Lehmann Short Course 2011
PDP-2012 One-DOT Process
Sub-groups, based on areas of expertise 24 Month Let Schedule Consultants ROW Environmental Risk Analysis
Mike Lehmann Short Course 2011
PDP-2012 Communication Plan
Development of “Business Rules” Clarity Template for the future Sub-group “ownership”
Frequent and consistent two-way communications Regional Leadership Team Meetings DDOR Meetings Division briefings Webinars, Webinars, Webinars……
Mike Lehmann Short Course 2011
PDP-2012 Communication Plan
PDP-2012 Sharepoint Site Maintenance and sharing of documents Announcements, Calendar, Blog, etc http://txspapp1/tpd/pdp2012/default.aspx
Mike Lehmann Short Course 2011
PDP-2012 Kick-off
April 2011 First Meeting in FTW Regions, PMO, RLT Chair
Major Assumptions: PDP-2012 replaces the final year of PDP-6 Four Years of Work in Three Years Projects for FY12-FY15 To be developed in FY12-FY14
Initial Analysis
Mike Lehmann Short Course 2011
PDP-2012 Initial Analysis
FY
PL12 V2 PL 13 PL 14 PL 15 BL12 100% 75% 97% 31%13 25% 3% 100% 28%14 100% 32%15 9%16
Total (%) 100% 100% 100% 100% 100% 100%
Work To Be Done (%)All Districts Move Forward Together
From May, 2011
Mike Lehmann Short Course 2011
PDP-2012 The Main Thing
PDP-2012 Formula Amount to Be Developed (A) Amount Already Developed (D) Amount Done by Others (O) Internal Resources (R) Production Rate (P) Time (T)
T = (A - (D+O)) / (R*P)
Mike Lehmann Short Course 2011
PDP-2012 Amount to be Developed
Construct $15.3 Billion Develop $3.2 Billion Prop 12 and 14 Develop $5.3 Billion Total $23.8 Billion
Special thanks to Travis Milner and Elvia Cardinal
Mike Lehmann Short Course 2011
Prop 12, "V2", $2.700
FY 12-15, Fund 6, $9.391
Toll Concession, $1.458
PTF, $0.547
Local Participation, $0.258
Earmarks - Fed Share, $0.247
Prop 14, Safety Bond, $0.122
Prop 14, $0.484
Prop 12, "V1", $0.004
TMF, $0.075
FY 12-15, Fund 6
Toll Concession
PTF
Local Participation
Earmarks - Fed Share
Prop 14, Safety Bond
Prop 14
Prop 12, "V1"
Prop 12, "V2"
TMFProp 14 Eng.
(Const. $), $2.90
Prop 12 Eng. (Const. $),
$2.40
Prop 14 Eng.(Const. $)
Prop 12 Eng.(Const. $)
Type Amount
Construct $15.3 B
11PA $3.2 B
Prop Eng $5.3 B
TOTAL $23.8B
Amoeba PDP-2012
Total: $5.3 B Prop Eng. Projects (“D” Authority) Total: $3.2 B 11PA
Projects (“D” Authority)
Total: $15.3 B Funded Projects (“C” Authority) *
*
*
* Note, construction value of $300 mil Prop12V2 Engineering has not been determined.
Prop12V2
To be developed in FY12-FY14
Mike Lehmann Short Course 2011
PDP-2012 Amount to be Developed
Districts program 24 month let schedule same as usual Districts use PDP Code in DCIS to
program FY 14, 15 and Backlog QC Checks Use FIN Cap Analysis for PL Use Excel tool for BL
Mike Lehmann Short Course 2011
Mike Lehmann Short Course 2011
PDP-2012 Amount Already Developed
Data from P6 and DCIS Excludes “XX” and “TR” projects Considers progress between milestones
Mike Lehmann Short Course 2011
PDP-2012 Amount Developed by Others Data from P6 and DCIS Includes projects developed by: Consultants CDAs, RMAs, etc Local Entities
Special thanks to Michael Bolin
Mike Lehmann Short Course 2011
PDP Code Total Value Developed by
others Already developed Remaining # of CSJs # Not in P6PL12 3,481,583,209$ 1,564,980,203$ 1,085,843,147$ 830,759,859$ 1,807 66PL13 3,358,750,128$ 1,148,194,364$ 462,776,026$ 1,747,779,738$ 1,542 72PL14 1,912,418,506$ 411,955,984$ 213,024,639$ 1,287,437,882$ 763 64PL15 2,063,804,213$ 279,915,769$ 96,893,503$ 1,686,994,941$ 674 117RESPL -$ -$ -$ -$ 0 01BL 639,017,173$ 9,314,932$ 100,181,814$ 529,520,427$ 184 26RESBL 195,087,402$ -$ -$ 195,087,402$ 29 0UTP2 1,498,468,542$ 575,935,504$ 143,358,571$ 779,174,468$ 48 22BL 3,381,961,540$ 2,133,843,604$ 444,522,301$ 803,595,635$ 93 3UTP3 124,545,115$ 88,037,963$ -$ 36,507,152$ 8 04BL 446,057,833$ 124,408,562$ 28,576,643$ 293,072,627$ 16 0UTP5 -$ -$ -$ -$ 0 0UTP7 6,061,141$ 6,061,141$ -$ -$ 1 0BRDGE 186,836,736$ -$ 3,270,193$ 183,566,543$ 77 6SAFTY -$ -$ -$ -$ 0 0PLSMA 10,050,544,987$ 3,477,073,842$ 722,099,089$ 5,851,372,057$ 264 10LDP 13,134,477,070$ 7,779,676,252$ 104,025,519$ 5,250,775,299$ 341 7
Sub-Totals 40,479,613,595$ 17,599,398,121$ 3,404,571,445$ 19,475,644,029$ 5,847 373
WAC35 545,756,451$ 420,756,451$ 118,750,000$ 6,250,000$ 4 0LOCAL -$ -$ -$ -$ 0 0ADMSP 3,273,701,922$ 3,234,037,923$ -$ 39,663,999$ 19 0
Sub-Totals 3,819,458,373$ 3,654,794,374$ 118,750,000$ 45,913,999$ 23 0
Grand Totals 44,299,071,969$ 21,254,192,495$ 3,523,321,445$ 19,521,558,028$ 5,870 373
Percent Complete July 20, 2011 56%
Percent in P6 94%
Mike Lehmann Short Course 2011
PDP-2012 Internal Resources
Resources in Strategy 101 Reviewed and Approved by RLT by District Construction Design Production Design Support
Must Total One-DOT Strategy 101 Allocation Vetted Against CTR Staffing Analysis CST Construction Staffing Analysis
Special thanks to Gus Khankarli and Nabeel Khwaja
Mike Lehmann Short Course 2011
PDP-2012 Internal Resources
Gathered data from P6 and FTE surveys Focus on Str 101 Employees at this time Break out Construction FTEs Break out remaining non-construction FTEs into: Advance Planning PSE Production PSE Support Administration/District Mission
Recognize difference in District size (Metro, Urban, Rural)
Mike Lehmann Short Course 2011
505, 17%
210, 7%
181, 6%
595, 20%
1434, 50%
Sum of PS&E Production (PSP) Sum of Advance Planning (AP) Sum of PS&E Support (PSS)Sum of Administration / District Mission (ADM) Sum of Construction (CST)
Preliminary
Statewide S101 FTE Data Survey
Mike Lehmann Short Course 2011
158 176110 61
60 6364 23
54 6442 21
169 193 154 79
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
EAST NORTH SOUTH WEST
Sum of PS&E Production (PSP) Sum of Advance Planning (AP) Sum of PS&E Support (PSS) Sum of Administration / District Mission (ADM)
Preliminary
Statewide S101 FTE Data Survey
Mike Lehmann Short Course 2011
Statewide S101 FTE Data Survey
17 14116 11
14 7 69 38
17
8 15
8
3127
19
5
17
11
5
9
7
139
5
13
65
45 46 3 21
15
4
64
4
24
17 6
8
8
2
2
3
2
8
7
2
03 7
40 3
4 1 1825
2
3
8
3
9
18
6
4
32
3
3
2
4
2
4
3
2318
118 1019 9 80
37 11
11 23
2
2133
26
34
2912
1313
5
22
98
9
0%
20%
40%
60%
80%
100%
BMT
BRY
HO
U
LFK
ATL
BWD
DAL
FTW
PAR
TYL
WAC
WFS SA
T
AUS
CR
P
LRD
PHR
YKM
ABL
AMA
CH
S
ELP
LBB
OD
A
SJT
EAST NORTH SOUTH WEST
Sum of PS&E Production (PSP) Sum of Advance Planning (AP) Sum of PS&E Support (PSS) Sum of Administration / District Mission (ADM)Preliminary
Mike Lehmann Short Course 2011
PDP-2012 Production Rate
Start with PDP-6 Weighted by Category
Mike Lehmann Short Course 2011
Category Prod RateCat 1 7,500,000Cat 2 (Note 1) 6,500,000Cat 3 6,500,000Cat 4 6,500,000Cat 5 5,000,000Cat 6 2,500,000Cat 7 5,000,000Cat 8 5,000,000Cat 9 5,000,000Cat 10 5,000,000Cat 11 6,500,000Cat 12 5,000,000Others (Note 2) 5,000,000
7,500,000 High 5,000,000 Low6,500,000 Mid 2,500,000 Very Low
Note 1: For Metro Districts (AUS, DAL, FTW, HOU, SAT), assume $5 mil per FTE.
Note 2: Others include: Prop 12, Prop 14, ARRA, ARRA2, Top 100, RTR, and Waco Special
Final overall average productivity rate: $5.596 Million/FTE
PDP-6 Production Rate
Mike Lehmann Short Course 2011
PDP-2012 Production Rate
Start with PDP-6 Weighted by Category Adjusted for Deflation and Design
Optimization
Mike Lehmann Short Course 2011
Bid Analysis Jan 2010 to Apr 2011
Low Bid (Millions)
Engr Est (Millions)
Difference (Millions)
$3,851
$4,243 -$392
-9.2% average
Mike Lehmann Short Course 2011
Start PDP-6
Production Rates from PDP-6 Adjusted for Deflation and Design Optimization
Jan 2010, 172.56
Apr 2011, 165.25, -4.4%
Mike Lehmann Short Course 2011
Production Rates from PDP-6 Adjusted for Deflation and Design Optimization
Total Bid Underrun -9.2%
Bid Underrun due to Deflation -4.4%
Remainder of Bid Underrun due to Design Optimization Initiatives
-4.8%
$5.596 Million/FTE
PDP-6 Rate $5.08 Million/FTE
Adjusted PDP-6 Rate
Mike Lehmann Short Course 2011
PDP-2012 Production Rate
Start with PDP-6 Weighted by Category Adjusted for Deflation and Design
Optimization Factor For Future Inflation (2 to 4%) Compare to available P6 data CTR Research Project 6581 Special thanks to Dr. Khali Persad
Mike Lehmann Short Course 2011
CTR 0-6581 Project Prelim. Actual District Performance
Preliminary district PE staff for FY 08-10 letting volumes: 1.44 per $10 million 3 year volume 4.32 per $10 million annual volume
Mike Lehmann Short Course 2011
CTR 0-6581 Project Prelim. PE Cost per Hour
PE$ = $65.80 per Hour recorded
Mike Lehmann Short Course 2011
CTR 0-6581 Project Prelim. PE Cost per Hour
Mike Lehmann Short Course 2011
CTR 0-6581 Project Remaining Tasks
Develop a model to predict staffing based on overall program dollars and funding category dollars. Develop a model to estimate consultant work
volume in relation to consultant costs. Develop models for estimating ADM
(administration), AP (advance planning), PSP (PS&E production), PSS (PS&E support) staffing, and Consultant Mgmt staff. Submit initial models by November 30, 2011.
Mike Lehmann Short Course 2011
PDP-2012 Work Sharing
PDP Work Will Be Fully Coordinated Statewide All districts move forward together Focus on building backlog of PL first
RLT-Approved Priorities DEs Determine what Districts Work On
Mike Lehmann Short Course 2011
PDP-2012 Work Sharing
Review and refine amount already developed PL and BL by district
Using RLT priorities, determine Statewide capacity Produce a District by District resource
delta Specialty skills (ie, bridge detailing) Do similar exercise for Environmental
Mike Lehmann Short Course 2011
Mike Lehmann Short Course 2011
PDP-2012 Consultants
Consult what TxDOT cannot do in-house 35% Requirement will be met Full Consultant PSE Prop 12/14/RTR Projects
Most Districts use Consultants for: Specialty Engineering (Survey, SUE, Bridge,
etc.) Division Use
Mike Lehmann Short Course 2011
PDP-2012 One-DOT Staffing Plan
One-DOT major inputs: Complete PDP data Division Engineering Operations Analysis
Result: Needs-based FTE plan
Mike Lehmann Short Course 2011
PDP-2012 Original Timeline
May Develop Time Line Develop Business Rules
June Identify Projects July Verify Resources
Finalize Production Rate Verify Amount Already Complete
August Develop Level Letting Plan Update P6 Schedules Develop Statewide Work Sharing Plan Consultant Usage Plan Update One-DOT Staffing Plan
Mike Lehmann Short Course 2011
PDP-2012 Impact of Prop12V2
Original Plan: Complete PDP excluding Prop12V2 Redo PDP after Prop12V2 projects selected
Revised Plan Complete as many PDP tasks as possible Incorporate Prop12V2 projects Finalize Level Letting Plan Develop Work Sharing and Consultant Plans Update P6 Schedules Update One-DOT Staffing Plan
Mike Lehmann Short Course 2011
PDP-2012 Status as of Oct 1
Develop Time Line Develop Business Rules
Draft Draft
Identify Projects All but V2 Verify Resources Finalize Production Rate Verify Amount Already Complete
In Progress In Progress Not Started
Develop Level Letting Plan Update P6 Schedules Develop Statewide Work Sharing Plan Consultant Usage Plan Update One-DOT Staffing Plan
In Progress All but V2 Not Started In Progress Not Started
Mike Lehmann Short Course 2011
PDP-2012 Revised Timeline
Finalize Time Line Finalize Business Rules
Sept 30 Oct 21
Program V2 Projects, QC, Backfill Oct 14 Finalize Level Letting Plan Update P6 Schedules Finalize Production Rate Finalize Resources Finalize Amount Already Complete
Oct 21 Oct 31 Oct 31 Nov 30 Nov 30
Develop Statewide Work Sharing Plan Finalize Consultant Usage Plan Update One-DOT Staffing Plan
Dec 15 Dec 31 Jan 31
Mike Lehmann Short Course 2011
PDP-2012 Future PDP Efforts
Framework is in place, no need to recreate the wheel Review and update business rules as
needed Replace assumptions with actual data,
especially production rates Complete CTR project, modernization
Use as much reliable P6 data as available
Mike Lehmann Short Course 2011
PDP-2012 Future PDP Efforts
Amount to Be Developed Amount Already Developed Amount Done by Others Internal Resources Production Rate
Refresh Data Refresh Data Refresh Data Refresh Data Refresh Data
Mike Lehmann Short Course 2011
PDP-2012 Future PDP Efforts
Amount to Be Developed Amount Already Developed Amount Done by Others Internal Resources Production Rate
Mike Lehmann Short Course 2011
Districts program projects Redo work sharing and consultant plans Update One-DOT Staffing Plan
PDP-2012 Future PDP Efforts
Mike Lehmann Short Course 2011
Develop QC Tools to help monitor status and predict problems Reliance on data from DCIS and P6 QC tools will only be as accurate as source
data Tie to 4 Year Work Plan and LAR Initially, will be data dumps Long range plan for seamless integration
PDP-2012 Future PDP Efforts
Mike Lehmann Short Course 2011