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PPS Web Enhancement Rehires & Changes
UC Santa Barbara Campus RolloutJune 2011
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Introducing Phase 2!
Rehires and Changes A more user-friendly method of entering changes
on existing PPS data An alternative—but not a replacement—to the
existing rehire and appointment change bundles in ‘regular’ PPS
Available for immediate use at:
https://prod.ucop.edu/pp8
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PPS Web Enhancement Project Recap
Multi-campus effort to create a web interface for PPS
No changes to the underlying PPS structure Project phases
1. New Hires (rolled out August 2010)2. Rehires and Changes (June 2011)3. Leaves and Separations (stay tuned!)
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Basic Objectives Recap
Interface is consistent with and supports policies and controls
Labels in “English”, not code Intuitive design Better navigation Better help functions
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And the frosting on the cake…
Ability to suspend transaction in the middle and then return at another time
Templates for repeating data Campus Address Appointment & Distribution
“Smart” processing For a review, see “Web New Hire Powerpoint”
http://hr.ucsb.edu/hris/pps.php
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Web PPS Main Menu – Rehire & Change
https://prod.ucop.edu.pp8
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Select an Employee
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Select an Employee
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Select an Employee
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1. Employee Identification
Possible ActionsName changeCorrect name, social security or date of birth
Notify Jo Ann Stark (x2219)!
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2. Personal Information
Possible ActionsChange/Correct: Ethnic data Disability status Veteran status
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3. Address & Disclosures – Home Address
Possible ActionsChange/Correct:Home addressDisclosuresEmployee can also make these changes on At Your Service Online (AYSO)
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3. Address & Disclosures – Campus Address
Possible ActionsChange/Correct:
Campus address
Movement to another department, such as: Rehire Transfer Promotion
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4. Citizenship & Taxes
Possible ActionsChange/Correct:Citizenship status
Ex: Change from non-resident to resident alien
Tax allowances
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5. Employment Information
Rehire important items: Most Recent Hire Date BELI Employee Relations Code Student Status Special Training Req’d Next Salary Review section
(Career)
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5. Employment Information
Change important items: BELI (appt type change) Employee Relations Code
(title change) Special Training Req’d (title
change) Student Status (no longer a
student)
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6. Appointments & Distributions – New Appt
Possible Actions for a New Appointment
Rehire Reclassification Promotion Transfer Change in appt type
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6. Appointments & Distributions – New Dist
Possible Actions for a New Distribution
Funding change Equity Add stipend, shift
differential, etc.
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6. Appointments & Distributions – Action Codes
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7. Education
Possible ActionsChange/Correct: Education level License/Certificate
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8. Pay Distribution
Possible ActionsNone!!
(Only one choice)
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9. Summary – New Data Tab
New Data
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9. Summary – Old Data Tab
Old Data
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10. Review Messages & Update
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11. Post Authorization Notification (PAN)
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12. Confirmation
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13. IDOC
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Things to remember…
Explorer 7 or higher, Firefox or Safari Access is automatic with regular PPS access Web entry now available for:
New hire Rehire Changes
Transaction may be suspended for one day Templates Stay tuned for the next phase, Leaves of Absence
and Separations!
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Resources
PPS Information Web Site http://hr.ucsb.edu/hris/pps.php
Coni Edick [email protected], x3197
Lou Browdy [email protected], x2326
Jo Ann Stark [email protected], x2219