New DAU Knowledge Management/Sharing
Initiatives
’05 ’06 ’07
John [email protected], Knowledge ManagementeLearning and Technology Center
Integrated Baseline Review
Integrated Baseline Review
System Integration System Demonstration Low-Rate Initial Production
DefenseAcquisition
System(event driven)
Planning,Programming,
Budgeting, & Execution
Process(biennial calendar driven)
MilitaryDepartments &
Defense Agencies
Cost
Integrated Defense Acquisition, Technology, & Logistics Life Cycle Management Framework
FOCIOC
Full-Rate Production/Deployment
MSB
System Development & Demonstration Phase Operations & Support Phase
PostDeploymentPerformance
Review
Three DODDecision Support Systems
Effective Interaction is Essential
Sustainment
National Military Strategy FYDPupdated
ISSUES
BudgetCommittees
Congress Congress
DoDBudget
On Year
Off Year
POM/Budget FormulationPCP/BCP Prep
FinalPBDs
Actual CostsEngineeringCost Estimation
Methods
ParametricAnalogy
Technology Development PhaseConcept Refinement Phase
National Security Strategy
DoD Testimony
Strategic Planning Guidance
Off Year Optional
Fiscal GuidancePresident’sBudget toCongress
Joint Programming GuidanceOff Year Optional
WhiteHouse
OSD &Joint Staff
OMB
SLRG Reviews
Joint Planning Document
PBD Cycle
PMO Budget Estimate
PMO POM Input
FullFunding in
FYDP
CDD
MSC
POM/Budget SubmitPCP/BCP Submit
FYDPupdated
MSA
The Milestone Decision Authority may authorize entry into the acquisition process at any point, consistent with phase specific entrance criteria and statutory requirements
Economic Analysis(MAIS Only)
AoA Plan
System Threat Assessment
InformationSupport
Plan
CPDService/JROCValidation &
Approval
J-6 Interoperability& Supportability Cert. Validated and approved CDD and CPD for each increment of an evolutionary
acquisition
Oversight &Review
Clinger-Cohen Act- Compliance (all IT)- Certification (MAIS)
Net-ReadyKPP
KPPs
CPD
System Threat Assessment
InformationSupport
Plan
Service/JROCValidation &
Approval
J-6 Interoperability& Supportability Cert.
Net-ReadyKPP
Clinger-Cohen Act- Compliance (all IT)- Certification (MAIS)
Clinger-Cohen Act- Compliance (all IT)- Certification (MAIS)
Clinger-Cohen Act- Compliance (all IT)- Certification (MAIS)
ADMExit
CriteriaMet
DAB/ITAB
MDAADMDAB/ITAB MDA ADM
ExitCriteria
MetDAB/ITAB
MDAAPB ADMExit
CriteriaMet
DAB/ITAB
MDA ADMExit
CriteriaMet
DAB/ITAB
MDAAPB ADMExit
CriteriaMet
DAB/ITAB
MDAAPB
MBI
Allocation
Apportionment
AffordabilityAssessment
CARD(Designated Programs)
POE CCA ICE AffordabilityAssessment
POE CCA ICE
Economic Analysis(MAIS Only)
Contracting Acq Plan
Source Selection
Plan
DraftRFP
RFPAcq Plan
DraftRFP
RFPSource
SelectionPlan
Production & Deployment Phase
Increment IIIB C
DRR FRP
Increment IIB C
DRR FRP
KPPs
Joint CapabilitiesIntegration &
Development SystemVCJCS OversightCJCSI 3170.01D
DefenseAcquisition
SystemUSD(AT&L) Oversight
DoDD 5000.1
Planning,Programming,
Budgeting & ExecutionDEPSECDEF Oversight
MID 913
Purpose of LRIP:• Establish
Production Base
• Ramp to Production
Rate• Produce
systems for IOT&E
Low-Rate Initial Production
Systems
FCA
Prototypes/EngineeringDev Models
TechnologyDevelopment Strategy
• Program Strategy• Cost, schedule &
performance goals & exit criteria for first tech
demo• Test Plan
Acquisition Strategy• Program Structure
• Acquisition Approach• Capability Needs
• T&E Considerations• Risk Management
• Resource Management• Life-Cycle Considerations• Business Considerations
System Development& Demonstration
Contract
Integrated Baseline Review
LRIPContract
AoA
BestMateriel
Approach(es)
Draft ver. 4.7. May 21, 2004
StudyContracts
Initiate Evolutionary Acquisition Strategy Evolutionary Acquisition Strategy
Refine initial concept. Develop Technology Development Strategy
Reduce technology risk and determine appropriate set of technologies to integrate into a full system.
Develop a system or increment of capability; reduce integration and manufacturing risk; ensure operational supportability; reduce logistics footprint; implement human systems integration; design for producibility; ensure affordability and protection of critical
program information; and demonstrate system integration, interoperability, safety, and utility.
Achieve operational capability that satisfies mission needs.
Execute a support program that meets operational support performance requirements and sustains the system in the most cost-effective manner over its total life cycle. Dispose of the
system in the most cost-effective manner at the end of its useful life.
TechDemos
PreliminaryIntegrated
Architecture
Acq Plan
DraftRFP
RFP
Source Selection
Plan
TechnologyDevelopment
Contract
Supports O&M Budget Review
Acq Plan
DraftRFP
RFPSource
SelectionPlan
In-ServiceReview
October April / May
August
September - November
October - November November December
JanuaryFebruary (1st Monday)
February - September
DoD Appeals
Disposal
This chart is a classroom aid for Defense Acquisition University students. It provides a notional illustration of the interfaces among the three major decision support systems used to develop, produce, and field a system for national defense. Defense acquisition is a complex process, with many more activities than shown here, and many concurrent processes that cannot be properly displayed on a two-dimensional chart. Supporting
information is on the back of this chart. For more detailed information see the Acquisition, Technology & Logistics Knowledge Sharing System (http://akss.dau.mil).
SystemPerformance
Spec
Prototypes/EngineeringDev Models
InitialProduction
Baseline
CARD – Cost Analysis Requirements DescriptionCCA – Component Cost Assessment
ICE – Independent Cost EstimateMAIS – Major Automated Information System
POE – Program Office EstimateRDT&E – Research, Development, Test & Evaluation
Cost Acronyms
BCP – Budget Change ProposalsFYDP – Future Years Defense Program
MBI – Major Budget IssueOMB – Office of Management & Budget
PBD – Program Budget Decision
PCP – Program Change ProposalsPDM – Program Decision Memorandum
POM – Program Objectives MemorandumSLRG – Senior Leadership Review Group
Planning, Programming, Budgeting & Execution Acronyms
Joint Capabilities
Integration & Development
System (need driven)
ADM – Acquisition Decision MemorandumAoA – Analysis of Alternatives
APB – Acquisition Program BaselineCD – Concept Decision
DAB – Defense Acquisition BoardDRR – Design Readiness ReviewFOC – Full Operational Capability
FRPDR – Full-Rate Production Decision ReviewIOC – Initial Operational Capability
ITAB – Information Technology Acquisition BoardLRIP – Low Rate Initial Production
MAIS – Major Automated Information SystemMDA – Milestone Decision Authority
Oversight & Review Acronyms
RFP – Request for Proposal
Joint Capabilities Integration & Development System - AcronymsCDD – Capability Development Document
CJCSI – Chairman, Joint Chiefs of Staff Instruction
CPD – Capability Production DocumentDOTMLPF – Doctrine, Organization, Training,
Materiel, Leadership, Personnel, and Facilities
DAB – Defense Acquisition BoardICD – Initial Capabilities DocumentIOC – Initial Operational Capability
JROC – Joint Requirements Oversight CouncilKPP – Key Performance Parameter
Draft CDD
AoA
updated
Full-RateProduction
Systems
MajorProducts
AppropriationCommittees
AuthorizationCommittees
Authorization/AppropriationActs Passed
PDM(s)
Appropriated Funds To Support Contracts
FOC
AffordabilityAssessment
POE CCA ICE
Economic Analysis(MAIS Only)
CARD(Designated Programs)
Post Production Software Support Contracts
Sustainment Contracts
Operations &Maintenance
Types ofFunds RDT&E – Management & Support RDT&E – Management & SupportRDT&E – Management & Support
RDT&E – Adv Component Dev & Prototypes RDT&E – Systems Development & Demonstration
Decision Points/Milestones CD DRR FRPDR
Acquisition Strategy• Program Structure
• Acquisition Approach• Capability Needs
• T&E Considerations• Risk Management
• Resource Management• Life-Cycle Considerations• Business Considerations
Acquisition Strategy• Program Structure
• Acquisition Approach• Capability Needs
• T&E Considerations• Risk Management
• Resource Management• Life-Cycle Considerations• Business Considerations
Procurement
AoA
updatedn/a MAIS
AoA
MAIS only
PreferredSystemConcept
FinalProduction
Baseline
ICD
Post Independent Analysis
FunctionalArea Analysis
FunctionalNeeds Analysis
Joint Operations Concepts
DOTMLPF
Joint Operating ConceptsJoint Functional ConceptsJoint Integrating Concepts
Integrated Architectures
DoD StrategicGuidance
Functional Solution Analysis
DOTMLPF Changes(CJCSI 3180)
Service/JROCValidation & Approval
MaterielChanges
(CJCSI 3170)
Ideas forMateriel
Approaches
Analysis ofMateriel
Approaches
Alternative 1Alternative 2Alternative N
RDT&E – Advanced Technology Development
Integrated Baseline Review
ProductionContract
Joint Functional ConceptJoint Integrating Concept
Integrated Architecture
Joint Functional ConceptJoint Integrating Concept
Integrated Architecture
Threshold/objective tradeoffs – Revised Performance Attributes
Threshold/objective tradeoffs – Revised Performance Attributes
Joint Functional ConceptJoint Integrating Concept
Integrated Architecture
FOT&E
LFT&EWaiver
(if appropriate)
TechnicalSystems Engineering
Test & EvaluationSupportability
Analyze/Assess Concepts Versus
Defined User Needs
Develop Concept Performance (& Constraints)
Definition & VerificationObjectives
Interpret User Needs,Analyze Operational
Capabilities & Environmental Constraints
Decompose ConceptPerf into Functional
Definition &Verification Objectives
Assess/AnalyzeConcept System
Versus FunctionalCapabilities
Decompose Concept Functional Definition into
Component Concepts/Assessment Objectives
Develop Component Concepts, i.e., Enabling/Critical
Technologies, Constraints & Cost/Risk Drivers
Assess/AnalyzeEnabling/Critical
Components VersusCapabilities
Interpret User Needs.Analyze Operational
Capabilities & Environmental Constraints
Demo & Validate SysConcepts & Technology
Maturity VersusDefined User Needs
Develop System Perf(& Constraints) Spec &Enabling/Critical Tech
&Verification Plan
Develop FunctionalDefinitions for Enabling/Critical Technologies &
Associated Verification Plan
Demo SystemFunctionalityVersus Plan
Decompose FunctionalDefinitions into CriticalComponent Definition
& Tech Verification Plan
Demo Enabling/Critical Technology
Components Versus Plan
Develop System Concepts,i.e., Enabling/Critical Technologies,
Update Constraints & Cost/Risk Drivers
TRR
PDR
SRR
Interpret User Needs, Refine System
Performance Specs &Environmental Constraints
Develop SystemFunctional Specs &
System Verification Plan
Evolve FunctionalPerformance Specs into
CI Functional (Design to) Specs and CI Verification Plan
Evolve CI FunctionalSpecs into Product
(Build to) Documentationand Inspection Plan
Fabricate, Assemble,Code to “Build-to”
Documentation
Integrated DT&E, LFT&E & EOAs Verify Performance
Compliance to Specs
Individual CIVerification
DT&E
SFR
CDR
INPUTSINPUTS• ICD
• AoA Plan• Exit Criteria• Alternative
Maintenance &
Logistics Concepts
INPUTS OUTPUTS OUTPUTS OUTPUTS
Trades Analyze
Assess/AnalyzeConcept & Verify System Concept’s
Performance
Trades Analyze
Demo/ModelIntegrated System Versus
Performance Spec
Trades Analyze
System DT&E, LFT&E & OAs,Verify System Functionality& Constraints Compliance
to Specs
Monitor and CollectAll ServiceUse Data
DevelopCorrective
Action
Analyze Data toDetermine
Root Cause
DetermineSystem Risk/
Hazard Severity
Integrate & TestCorrective Action
Implement andField
• Process Change –
Hardware/Support
• Materiel Change
INPUTS• Service Use
Data• User Feedback• Failure Reports• Discrepancy
Reports• SEP
OUTPUTS
AnalyzeTrades
Assess Risk of Improved System
Combined DT&E/OT&E/LFT&EDemonstrate System toSpecified User Needs &
Environmental Constraints
• ICD & Draft CDD
• Preferred Sys Concept
• Exit Criteria • T&E Strategy• Support &
Maintenance Concepts & Technologies• AoA• SEP• TDS
• Sys Performance Spec
• Exit Criteria• Validated Sys
Support & Maintenance Objectives &
Requirements• APB • CDD
• SEP • ISP • TEMP
Analyze DeficienciesTo Determine Corrective
Actions
OUTPUTS
Modify Configuration(Hardware/Software/Specs)
To Correct Deficiencies
Logistics & Technical AcronymsASR – Alternative Systems Review
BLRIP – Beyond Low Rate Initial ProductionCDR – Critical Design Review
CI – Configuration ItemDT&E – Developmental Test & EvaluationEDM – Engineering Development Model
EOA – Early Operational AssessmentESOH – Environmental, Safety & Occupational Health
FCA – Functional Configuration AuditFMECA – Failure Mode Effects & Criticality Analysis
FOT&E – Follow-on Test & EvaluationFTA – Failure Tree Analysis
IOT&E – Initial Operational Test & EvaluationISR – In-Service Review
JITC – Joint Interoperability Test CommandLFT&E – Live Fire Test & Evaluation
LCC – Life Cycle CostsLORA – Level of Repair Analysis
LRIP – Low Rate Initial ProductionMTA – Maintenance Task Analysis
OA – Operational Assessment
OT&E – Operational Test & EvaluationOTRR – Operational Test Readiness Review
PESHE – Programmatic Environment, Safety & Occupational Health Evaluation
PDR – Preliminary Design ReviewPCA – Physical Configuration Audit
PRR – Production Readiness ReviewPPP – Program Protection Plan
RMS – Reliability, Maintainability & Supportability
SEP – Systems Engineering PlanS&T – Science & Technology
SFR – System Functional ReviewSRR – System Requirements Review
STA – System Threat AssessmentSVR – System Verification Review
T&E – Test & EvaluationTEMP – Test & Evaluation Master Plan
TDS – Technology Development StrategyTRA – Technology Readiness Assessment
TRR – Test Readiness Review
LeastAcceptable
MostAcceptable
Recycle/Reuse
Reprocessing
DisposalLandfill
Disposal
Logistics/Sustainment
• Test Results • Exit Criteria• APB • CPD
• SEP •TEMP• Product
Support Package
INPUTS
Operations & Sustainment• Peacetime• Training
• Joint Operations • Crises
Evaluate ProductSupport Capabilities
Performance Based Agreements
Business CaseAnalysis
Product Support Integrator/Product Support Provider
LFTEReport to Congress
BLRIPReport to Congress
A CCD DRR FRPDRB
Demonstrate Product Support Capability• Footprint Reduction
• Supply Chain Management• Product Support Elements
Total Life Cycle Systems Management
Verify & ValidateProduction
Configuration
Define Supportability
Objectives
MTA
FMECA
FTA
RCM
LORA
• Prelim Sys Spec
• T&E Strategy• SEP
• Support & Maintenance
Concepts & Technologies• Inputs to:
-draft CDD -AoA -TDS
-Cost/Manpower Est.
ASR
• Sys Performance Spec
• LFT&E Waiver Request
• TEMP• Validated Sys
Support & Maintenance Objectives &
Requirements• SEP •PESHE •PPP
•TRA• Inputs to:
-IBR -ISP -STA -CDD -Acq Strategy
-Affordability Assessment -Cost/Manpower Est. SVR PRR SRR
• Initial Prod Baseline
• Test Reports• TEMP
• Elements of Product
Support• Risk
Assessment• SEP •TRA
• PESHE• Inputs to:
-CPD -STA -ISP -Cost/Manpower Est.
• Data for In-Service Review
• Input to CDD for next increment
• Modifications/upgrades to fielded
systems• SEP
Independent IOT&E
• Production Baseline
• Test Reports
• TEMP • PESHE •
SEP • Input to:
- Cost/Manpower Est.
Full-Up System Level LFT&E
J-6 Interoperability& Supportability Validation
Product Support Package/PBL Implementation• Product Support Elements • Support and Cost Baseline
• Supply Chain Management
• Contract for Sustainment (organic & commercial)
OTRR
JITC Interoperability Certification Testing
PCA
Develop Initial Product Support Strategy• Interoperability
• Supply Chain Mgmt• LCC Optimization
• Footprint reductio
n• Product
Support Elements
Performance Based Logistics (PBL) Strategy (Preferred Product Support Approach)
Refine Supportability
Objectives/Constraints
Set Product Support
Strategy
Pre-IOC & Post IOC Supportability Assessments
• Continuous Tech Refreshment• Obsolescence Management
• Configuration Control• Data Management
Product Support/PBL Management• Public-Private Partnering
• PBA Modifications• Assessment of PSI/PSPs
• Supply Chain Management
Product Support Plan• Statutory/Regulatory• Source of Support
• Legacy Considerations-Supply Support -Training
-Maintenance -Support Data -Manpower & personnel
• Product Support
Elements
The ChallengeDoD’s Big “A”cquisition Systems and Processes
The Acquisition Warrior
Present Mission Is To Support 126,000 Members of the DoD Acquisition Workforce
Acquisition Reform Initiatives from the New Administration and Congress has the DoD Acquisition Workforce Growing to a “Total
Force” of 180,000 Government and Contractor Personnel
AKSS ACC BPCh
(Informal) Acquisition Knowledge Management System (AKMS)
AT&L knowledge repository –
will merge JUN 09 into the
Defense Acquisition Portal (DAP)(MOSS2007)
Repository of
validated practices
and lessons learned.
(MOSS2007)
Collaborative arm of the
AKMS. Hosts acquisition
related Communities of Practice. (Ecco 2.0)
MultimediaVideo and
audio library.(Qumu)
Atlas BlackboardRepository , player of online coursewa
re and continuous learning modules.
Repository of
classroom coursewa
re. Classroo
m support and
course facilitatio
n tool.
(Formal) Learning
Management Systems
GuidanceAAP Q&APolicies
Webcasts
Communities of Practice
VideosBest PracticesLessons learned
Templates
Tools
Guidebooks
Examples
Regulations
LawsHandbooks
Audios
DL Courses
CL ModulesDL Course Lessons
Classroom Materials
Users find formal and informal assets and cohorts/experts through “Formal” Learning Management and “Informal” AKMS systems, Search,
and ACQuipedia articles – at their point and time of need.
DAU KM Initiatives for 09
• New Defense Acquisition Portal (DAP)• New “Faceted” Search Output (ACQuire)• Leveraging Communities of Practice and Mass
Collaboration– Acquisition Encyclopedia (ACQuipedia)– Performance and Learning Tools (PLTs)– Linking all knowledge assets to ACQuipedia Articles
What’s in the future?
Phase I (Launch 30 June, 2009)- Converting to new MS Portal for local
control of content- Expanding knowledge on all elements
of “Big A” to a Defense Acquisition Portal (DAP)
- Ownership by DoD/Industry Knowledge Providers Network
- Expand RSS “push” of new knowledge
- Build exportable “services” for user portals
- New Search Results Design
Phase II- Focus on customization “My DAP”- Expand “Services”- CAC sign-on and SSO to other portals
AKSS ACC BPCh
“Informal” Acquisition Knowledge Management System (AKMS)
Repository of
validated practices
and lessons learned.
MultimediaVideo and
audio library.
Atlas Blackboard
“Formal” Learning
Management Systems
GuidanceAAP Q&APolicies
Webcasts
Communities of Practice
VideosBest PracticesLessons learned
Templates
Tools
Guidebooks
Examples
Regulations
LawsHandbooks
Audios
DL Courses
CL ModulesDL Course Lessons
Classroom Materials
Enterprise Search
Repository of
validated practices
and lessons learned.
(MOSS2007)
Video and audio
library.(Qumu)
Repository , player of online coursewa
re and continuous learning modules.
Repository of
classroom coursewa
re. Classroo
m support and
course facilitatio
n tool.
Collaborative arm of the
AKMS. Hosts acquisition
related Communities of Practice. (Ecco 2.0)
AT&L knowledge repository –
will merge JUN 09 into the
Defense Acquisition Portal (DAP)(MOSS2007)
AKSS ACC BPCh
“Informal” Acquisition Knowledge Management System (AKMS)
AT&L knowledge repository –
will merge JUN 09 into the
Defense Acquisition Portal (DAP)
Repository of
validated practices
and lessons learned.
Collaborative arm of the
AKMS. Hosts acquisition
related Communities of Practice.
MultimediaVideo and
audio library.
Atlas Blackboard
“Formal” Learning
Management Systems
GuidanceAAP Q&APolicies
Webcasts
Communities of Practice
VideosBest PracticesLessons learned
Templates
Tools
Guidebooks
Examples
Regulations
LawsHandbooks
Audios
DL Courses
CL ModulesDL Course Lessons
Classroom Materials
ACQuipedia articles provide easy access to the best of these assets thru an encyclopedia-like directory of
acquisition topics.
AT&L knowledge repository –
will merge JUN 09 into the
Defense Acquisition Portal (DAP)(MOSS2007)
Collaborative arm of the
AKMS. Hosts acquisition
related Communities of Practice. (Ecco 2.0)
Repository of
validated practices
and lessons learned.
(MOSS2007)
Video and audio
library.(Qumu)
Repository , player of online coursewa
re and continuous learning modules.
Repository of
classroom coursewa
re. Classroo
m support and
course facilitatio
n tool.
• Add ACC Front Page to set stage on using CoP tool
• Add ACQuipedia Front Page when launched
• Add ACQuipedia Front Page here
ACQuipedia Articles
From web enabled documents and performance learning tools - topics are linked to ACQuipedia articles – articles grow through CoP activity -And now 2 clicks to what the user
needs
Summary and Conclusions
Developing New Systems and Tools Is Great, But Content Is Still King
But The Bad News Is – It’s ExplodingThis Is Our Biggest KM Issue
But There’s Hopefully More Good News - Breadth, depth, currency, and accuracy of
“content” can be maintained through mass collaboration of “trusted” users
It’s Our Only Hope!
The Good News Is – Content Is Exploding