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ITServices eNEWS Issue 4 | February 2020
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1. CampusToolkitandSoftwareSessions
WelcometoourNewsletter
2.TheITServiceDesk,heretohelp
3.CustomerRelationshipManagement
4.NewTechnologyinTheHub
5.HaveyouupgradedtoWindows10?
6.ITServicesStaffAchievementAwards
The Hub Windows 10 Upgrade Awards
Customer Relationship Management
IT Service Desk
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Campus Toolkit and Software Sessions
ITServices eNEWSIssue 4 | February 2020
Visitourwebsite:www.ucc.ie/en/itFollowusontwitter:twitter.com/UCCITServices
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ITServices eNEWS Issue 4 | February 2020
Welcome to our latest Newsletter
DrGerardCulleyDirectorofITServices,[email protected]
Iamdelightedtobringyouthefirsteditionofournewsletterfor2020.InthiseditionyoucanfindoutinformationaboutthenewtechnologiesweareusingtosupportlearningandteachinginThe Hub.WearealsodelightedtointroduceourSoftware Sessions,ourweeklyinformationalserieswhichiscurrentlyrunning.YoumightalsobeinterestedtofindoutmoreaboutsomeoftheworkourIT Service Deskisdoing.
Ihopeyoufindthenewsletterinformativeandengaging,ifyouhaveanysuggestionsontopicsyouwouldliketoknowmoreabout,[email protected]
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ITServices eNEWS Issue 4 | February 2020
ITServicesinconjunctionwithTraining&DevelopmentheldaCampusToolkitbriefingsessioninOctober2019.ThesessioncoveredavarietyoftopicsincludingDigitalStorageOptions,Office365,MicrosoftTeams,QuickminutesandITSecurity.AllpresentationsareavailabletoviewonPanoptoHEREDuetothesuccessoftheCampusToolkitSession,wehavelaunchedourSoftwareSessionsSeriesonJanuary23rd.Eachdrop-insessionwillbeonehourandmoredetailsareavailableherewww.ucc.ie/en/ittraining/softwaresessions/
Campus Toolkit Briefing, Pictured top (l-r): NiamhLynch,DeirdreKeaneandDeirdreO’KeeffeofITServices.Pictured above (l-r):SylviaCurranofHR,ChristopherMcElligott,LorraineMcLoughlinandNollaigRyanofITServices.
CAMPUS TOOLKIT AND SOFTWARE SESSIONS
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ITServices eNEWS Issue 4 | February 2020
THE IT SERVICE DESK, HERE TO HELPOur Service DeskTheITServiceDeskhandleawealthofqueriesandhelpsolveyourITproblems.In2018/19theServiceDeskloggedalmost18,000callswhichincludedrequestforservicesandITincidents.Did you know…Over4,000self-servicecallswereloggedlastyear.Youcancheckthestatusofyourcallandlognewones24/7onlineathttps://servicedesk.ucc.ie
FeedbackWewouldwelcomeanyfeedbackyouwouldliketoshareonourservice,[email protected]
IT Service Desk Team, pictured (l-r):MaireO’Connor,DavidDelaney,MarkWaldronHyden,TomHowling,NiamhLynch,ColmO’Mullane,JohnStout,KatieHorganandDylanMurray.
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ITServices eNEWS Issue 4 | February 2020
AspartoftheUniversity’s,Connected University Transformation Programme,ITServiceshasbeenworkingonacollaborativeprojectwithstudentsandstaffacross14servicestodeliversolutionsthattransformthewaystudentservicesaredelivered.
UtilisingtheMicrosoftDynamics365CRMplatform,aservicedesignapproachandanagiledeliverymodel,themultiyeardigitaltransformationjourneyhassofarseentherolloutofanumberofcrossfunctionalsolutions,including:acentralcasemanagementandknowledgebasesystemforallstudentservices,webenquiryandonlineself-serviceoptions.Youcancheckoutsomeoftheseservicesatwww.ucc.ie/en/ask/FormoreinformationonCRMpleasevisit:www.ucc.ie/en/it/services/crm/
Enhancing the Student Journey with Customer Relationship Management (CRM)
Pictured left: KevinHarringtonofITServicespresentingatthe2019HEAnetNationalConference.
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ITServices eNEWS Issue 4 | February 2020
• Throughoutthebuildingtherearetouch-screendisplays,whereyoucaninteractivelybrainstorm,presentorcollaborateusingapplicationssuchasMicrosoft Whiteboard.Manyofthescreensarealsoheightadjustable.
• ComingsoontotheHub-wirelesslyconnecttoanyscreenbycastingfromyourphoneorlaptopusingMirroring 360.Thistechnologyisalreadyrolledoutacrossmuchofcampus,whereuptofourpeoplecanconnectsimultaneouslytothesamescreen,makingcollaborationabreeze!
• Thescreensinallofthe36collaborationroomsaremountedonadjustablearmssothattheycanbeplacedinthepositionthatyouneed.YoucanbookthesecollaborativespacesviaResource Booker,oryoucanscantheQRcodeonthedigitaldisplayslocatedoutsideeachoftherooms.
• YoucancollaborateremotelywithanybodyusingarangeoftechnologiessuchasGoogleMeetandMicrosoftTeams.Formore,seeournewpageaboutVideo and Collaboration.
• Everythinginthebuilding,fromtheWiFi,tothephonesystem,totheaudionetworkhasbeendesignedtosupportflexibleworkingandlearning.Underpinningallofthisisamodernandsecurenetworkinfrastructurethatcancontinuetodeliverresponsivedigitalservicestoourstaffandstudents.
New Technology in The Hub
TheHubismuchmorethanajustanotherbuilding.WhendesigningthetechnologyandspacesforTheHub,thevisionwastodeliveraconnected,collaborative,flexibleandinnovativespacethatwouldsupportandenrichthecampuscommunity.ITServiceshasbeenatthecentreofdeliveringthisvision,implementingmanynewtechnologies.
Ifyouhaven’tvisitedTheHubyet,wehavetakensome360-degreeimagesofsomeofthenewspaces,sotakeaTOURnow!
Pictured above: StudentsandstaffusingthetechnologyintheHub.
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ITServices eNEWS Issue 4 | February 2020
Have you upgraded to Windows 10?On14thJanuary2020,MicrosoftendedtheirsupportfortheWindows7operatingsystem.ThegraphbelowgivesthebreakdownofUCCWindowsMachines.
What actions should I take if I have a Windows 7 PC/laptop owned by UCC?
Fordetailsonwhichdevicesaresupportedforanupgradepleasevisitherewww.ucc.ie/en/is/services/win7/
Pleasevisithttps://servicedesk.ucc.ieandchooseoption1,toeitherscheduleanupgradeorseewhattodoifyourdevice(s)cannotbeupgraded.
Ifyouwanttopurchaseanewcomputerpleasevisithttps://servicedesk.ucc.ieandchooseoption7fordetailsonhowtopurchasefromITServices.Pleasenote,ifyoualreadyhaveaWindows10laptop,youcanconnectthatuptoyourmonitorandkeyboardeasilywithasimpledevicecalledadock.FollowthepreviouslinkfordetailsonhowtopurchaseonefromITServices.
Machines should be upgraded to Windows 10 if supported, and where not supported should be replaced
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ITServices eNEWS Issue 4 | February 2020
STAFF ACHIEVEMENTSWeareveryproudthatthreeofourcolleaguesinITServiceswereawardedfortheirachievementsandservicetoUCCattherecentUniversityStaffAwardsandtheLongServiceAwardsceremonies.CongratulationstoourcolleaguesandalltheyhaveandcontinuetocontributetoUCC.
JerryBuckleystartedworkin1979inthefledglingComputerBureauasaTraineeAnalyst/ProgrammerandwithinashorttimewasmanagingtheimplementationofDobis/Libis,thefirstonlineLibrarysysteminthecountry.
ThisculminatedinhisappointmentasProjectManagerforanIBM/UCCStudyContract,whichwasworthover£1MtoUCCin1988.FurtherhighlightsweretherolloutofOfficeAutomation(firstemail,calendaranddocumentmanagementsystem)tocentraladmininearly1990s;leadingtheselectionandimplementationofITS,thecurrentstudentrecordssysteminlate1990s,andspearheadingthemovetoonlinestudentserviceswiththefirststudentportalin2004.
JerrywasappointedHeadofEnterpriseApplicationsin2002,andcontinuestoleadateamwhodelivercriticalbusinessandapplicationservicesacrossUCCadministration.
SineadisamemberoftheUserServicesteaminITServices.IfyouusetheNAS,youwillbeacquaintedwithSineadasshehasledthedaytodaymanagementandsupportfortheservicesinceshebroughtitintooperationin2008.ButherUCCcareerdidn’tstartthereasSineadfirstjoinedtheComputerBureauin1994asaTechnicalAdvisor,workinginthedepartmentsInformationCentrelocatedintheBooleBasement,providingsupportandadvicetouniversitystaffontheircomputingneeds.Progressingfromthatrole,SineadlookedaftertheUCCHomepageandwebsiteforanumberofyearsworkingcloselyalongsiderecentlyretiredWebmasterPeterFlynn.In1997shemovedtotheQuadWestWingtojointhenewSystemsAdministrationteaminRegistrarstoworkonthenewITSstudentrecordssystem.In2000shewaspromotedtotheroleofDeputyAdministrator.SineadreturnedtotheComputerCentrein2001totakeuphercurrentpostasITAnalyst.
Donal,alongstandingstaffmemberofITServicesteam,haswitnessedvastchangeinUCCcomputingthroughouthiscareer.StartingintheComputerBureauin1983,Donalinitiallyprovidedsupportforapplicationsrunningontheuniversity’scomputermainframes.HeworkedontheintroductionandsupportofwordprocessinginUCC,thatatthetimeuseddedicateddevicesandsoftwareandyearsbeforeMicrosoftOfficesuiteofprogramsbecameastandard.Donalplayedakeyroleintheuniversity’sadoptionandsupportofpersonalcomputers,theiroperatingsystemsandconnectednetworks,multipleversionsfromMS-DOS,Windows3.0throughtoWindows10,Corvus,NovellandTCP/IPandethernetnetworks,theInternet!Thelistislong.DonalwasappointedtohiscurrentpostofITAnalystIn2001andwasoneofthefirstmembersofateamdedicatedtosupportarapidlyexpandingestateofpersonalcomputersandtheirnetworkingacrosstheUniversity.Today,Donalalsoprovidessupportforonlineservicesandisalwaysavailabletoprovideadviceandsupporttohiscolleagues.
Sinead Horgan, awarded for 25 years of service
Jerry Buckley, successful nominee in the Outstanding Colleague category
Donal Kingston, awarded for 35 years of service
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Visitourwebsite:www.ucc.ie/en/itFollowusontwitter:twitter.com/UCCITServices