PUBLIC SERVICES HEALTH & SAFETY ASSOCIATION (PSHSA)
EDUCATION AND CULTURE ADVISORY COUNCIL MEETING
Date: Wednesday, September 10, 2014
Time: 11:00 a.m. – 1:00 p.m
Location: 4950 Yonge St., Suite 1505, Toronto, ON M2N 6K1
MEETING MINUTES
Attendees: J. Benoit, Manager, Occupational Health & Safety, Laurentian University
C. Broadbent, Health and Safety Manager, Toronto District School Board /
Representative, Ontario Association of School Business Officials (OASBO)
(teleconference)
C. Cooper, Manager, Agricultural and Veterinary Safety Environmental Health
and Safety, University of Guelph (teleconference)
E. Shaeen-Hanright, Manager, Occupational Health and Safety, Royal Ontario
Museum
G. Sharma, Director, Safety & Risk Management, OCAD University
L. MacDonald, Health, Safety and Wellness Program Coordinator, Durham
Catholic District School Board (regrets)
F. Macpate, CRSP, Provincial Specialist, Industrial Health and Safety Program,
Ontario Ministry of Labour, Occupational Health and Safety Branch
L. Morine, Senior Manager Health, Safety and Risk Management
McMaster University
R. Saunders, Senior Scientist, Institute for Work and Health
M. Seguin, Director, Maintenance and Caretaking, Partenariat des conseils
franco-ontariens en santé et sécurité (teleconference)
S. Kibbee, Director, Safety, Health, Environment & Risk Management
Wilfrid Laurier University
PSHSA Staff: M. Szabo, Executive Director, Government and Public Safety
M. Da Ponte, Executive Director, Education
R. Adam, Director of Education
Recorder: Gloria Garcia, Executive Assistant, Prevention Services PSHSA
Acronyms used:
ETFO Elementary Teachers' Federation of
Ontario
AGO Art Gallery of Ontario
OASBO Ontario Association of School
Business Officials
CEHSO Council of Environmental Health and
Safety Officers
MOL Ministry of Labour CODE
CUPE Canadian Union of Public Employees OLIP Ontario Leading Indicators Project
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WELCOME AND INTRODUCTIONS
Ron Kelusky greeted members and provided
o Update on organizational restructuring with PSHSA
Introduced new Executive Director of Education, Monica Da Ponte and
Introduced Director of Education, Ryan Adam
o Update on our business model going forward
o Update on PSHSA E-Learning projects and initiatives
REVIEW AND APPROVAL OF AGENDA
Agenda approved
REVIEW AND APPROVAL OF MAY 21, 2014 MINUTES
Minutes accepted with changes requested as follows:
o Translation of Asbestos Fast Fact has not been completed (page 3) – Action Item
o Checklist and Health and Safety for Managers and Supervisors document for Custodial
and Janitorial Occupations still to be provided (page 2) – Action Item
o ETFO and OASBO taskforce should be ETFO and OASPO (page 4), Report with
recommendations will be made available to the Ministry
Action Item: Asbestos Fast Fact to be translated to French and forwarded to AC members when
available – R. Adam to follow up
Action Item: Checklist, and Health and Safety for Managers and Supervisors document for Custodial
and Janitorial Occupations to be sent to AC members – R. Adam to follow up
REVIEW OF ACTION ITEMS
2012 stats for Loss Time Exposures for 817 Rate Group to be provided with minutes, M. Szabo to
send new stats– COMPLETED, to be reviewed during meeting
Education Ad isory Cou il e ers to pro ide feed a k o P“H“A’s Market “eg e tatio –
COMPLETED, to be reviewed during meeting
Education Sector LTI stats for 2013 to be forwarded to Advisory Council members– COMPLETED,
to be reviewed during meeting
Asbestos Fast Fact to be forwarded to Advisory Council members– COMPLETED, Sent out after
last meeting, edits completed (English version only)
F. Macpate to forward link to full report on Initiatives and Blitzes– COMPLETED, sent out after
last meeting
M. Szabo to forward link to Hazard Alert, to be sent to Advisory Council members– COMPLETED,
sent out after last meeting (regarding Folding Partition)
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REVIEW OF TERMS OF REFERENCE
AC members reviewed Terms of Reference, comments/feedback discussed included:
o Frequency of meetings, lapse in communication in between, need to engage on a more
regular basis
o Working well together collaboratively
o Information gathered at AC meetings taken back to groups by members
o MOL should be listed as O ser er o the Education Advisory Council member list
o May need more members on the Education Advisory Council
Missing Members from Sub Sectors (e.i. colleges, libraries, private schools,
elementary schools)
Need union representation
S. Kibbee will approach CUPE Union Representative to discuss becoming a
member of Education Advisory Council
J. Benoit will approach contact from Georgian
L. Morine will approach contact from Hamilton Colleges, depending on response
fro J. Be oit’s o ta t fro Georgia
F. Macpate suggested contacting Valence John at ETFO
E. Shaeen-Hanright to approach AGO
o Matrix of Membership (length of time on Council) requested by AC members
o Attendance of AC members to be reviewed
o C. Broadbent updated AC on L. Macdonald’s urre t health
o Materials to be sent out two weeks ahead of meetings
Action Item: PSHSA will put out a Call for Members, AC members to provide contacts,
guidance on whom to send invitation to or speak to interested parties directly to discuss
membership on Education Advisory Council
Action Item: S. Kibbee will approach known CUPE Union Representative to discuss becoming
a member of Education Advisory Council
Action Item: J. Benoit will approach contact from Georgian to discuss becoming a member of
Education Advisory Council
Action Item: L. Morine will approach contact from Hamilton Colleges, depending on
respo se fro J. Be oit’s co tact fro Georgia to discuss becoming a member of Education
Advisory Council
Action Item: PSHSA to contact Valence John at ETFO to discuss becoming a member of
Education Advisory Council
Action Item: E. Shaeen-Hanright to approach AGO to discuss becoming a member of
Education Advisory Council
Action Item: Matrix of Membership and Attendance of AC members to be reviewed and
discussed with Chair and PSHSA, G. Garcia to forward breakdown (including: individual,
length on the committee, term, where they are in the term, # of meetings attended vs
invitations). Final document to be reviewed at next meeting
Action Item: Procedure of reimbursement of expenses to be sent out to AC members by G.
Garcia
SECTOR APPROACH – STRATEGY / ADVISORY COUNCIL ENGAGEMENT / FOCUS AREAS
Mo i a D prese ted o P“H“A’s se tor approa h, Po erpoi t slides pro ided
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Topics raised for discussion included:
o Consultant shift resulting from move to Sectors
Letters from new consultants have not been received by most AC members who
had a shift in consultants
G. Sharma noted that she has not been contacted by any PSHSA consultant
C. Cooper has met with her new consultant
J. Benoit has been contacted by his new consultant, asked about consultant for
Lakehead
L. Morine was pleased with the past consultant, Frances Ziesmann, who
serviced her organization, wanted to pass along her appreciation
Action Item: PSHSA to confirm with J. Benoit who is the consultant for Lakehead
o SIPP – Safety Improvement Partnership Program
o Improve client relationships through volunteering, conferences, community networking
o E ide e Based Guida e a d “upport phrase/a tio recommended for adoption
Action Item: PSHSA to provide Stats around effectiveness of mandatory Health and Training,
R. Saunders and Monica D to work together, will present at next meeting
o Health and Safety Initiative for Small Businesses, update provided by R. Adam
Museums, art galleries
Online courses for small businesses are provided by Chambers
o CEHSO Lab Safety program
o CODE partner specific development
Action Item: PSHSA to review previous minutes and compile emerging needs and key
barriers, PSHSA will schedule workshop to discussed findings and solutions with AC members
o Current focus areas
Mixed reviews from AC members regarding 2 days online, 1 day in class Blended
Learning option, yet to be approved
G. Sharma may be approached for letter of support
Action Item: PSHSA to request letter of support regarding Blended Learning from G.
Sharma
Mixed reviews from AC members regarding Train the Trainer (TTT)
Reviews been compiled to review effectiveness, process to be reviewed
Action Item: Kim Slade-Traynor to be asked to provide information on TTT, M. Da
Ponte to follow up
Action Item: C. Broadbent offered to share details on electronic inspection program
for workplace inspectors – R. Adam to follow up
C. Broadbent offered to share their in-house Lift & Transfer of Special Needs
Children program
G. Sharma interested in module regarding evacuation of disabled persons or
persons in wheelchairs from buildings
Safety in a Box
Affiliate Programming
Current HRPA relationship includes a shared web page with Health and
Safety resources and courses
Partnership with CEHSO needed
Survey is available on IWH regarding benchmarking reports (OLIP)
Culture project (Survey, focus groups and observations)
G. Sharma interested in participating
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Action Item: R. Adam to review Bill 36 and provide update to AC members
SUB SECTOR GROUPS – MARKET SEGMENTATION
AC members feedback on market segmentation
o On Page 3, groups on right hand column points of contact, may not respond, may need
to be removed
o Remove Public Service Employees, COU
o Entry for Council Directors of Code to be corrected
o Add CUPE
o Entry for COPE should be CODE
o Private Schools should be under their own category
o Catholic School boards association should be added, C. Broadbent to follow up
o French Board - Council of Directors of Education for French language, M. Seguin to
follow up
o Under Community Colleges, Public Service Employees should be removed
o Library Associations and Career Colleges needed
Action Item: Revised Segmentation to be provided to next meeting, AC members to provide feedback
on sub groups to M. Da Ponte and R. Adam
REVIEW OF STATS
R. Adam provided update on Education LTI Stats for Schedule 1 firms, powerpoint presentation
provided (previously sent out after last meeting)
Topics raised for discussion included:
o Breakdown of employee groups within Schedule 2
C. Broadbent commented that workplace violence is seen as number one within
school boards
o Blip in 2012, would need to review numbers to understand increase
o C. Broadbent requested deep dive into Slips/trips/falls provincial stats to compare
against fall from heights and falls from same level
WSIB does not currently provide this breakdown
MOL UPDATE
F. Macpate
o New Young Worker Blitz results to be posted shortly
Action Item: F. Macpate will forward New Young Worker Blitz results to G. Garcia when they
become available
o Material Handling Industrial Sector blitz (Sept-Oct), Supervisors to review compliance
o Falls Blitz in February
Focusing on residential falls
o Safety Videos currently online
http://www.labour.gov.on.ca/english/contest/index.php
o Focus groups for the sectors being organize to get feedback on Phase 2 Certification
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o Working at Heights standards, not mandatory, no regulation to make it mandatory
ADVISORY SUMMIT
M. Da Ponte provided update on upcoming Advisory Summit
ROUNDTABLE
Action Item: PSHSA to consider making meetings 2.5 hours instead of 2 hours long
Electronic Inspection Program has been launched, contact C. Broadbent for more information
C. Cooper, working through Health and Safety training with returning sessionals and graduate
students required to take it
ADJOURNMENT
Meeting adjourned at 1:00 p.m.
ACTION ITEMS
(Taken from Minutes – updates highlighted)
Asbestos Fast Fact to be translated to French and forwarded to AC members when available – R.
Adam to follow up
Checklist, and Health and Safety for Managers and Supervisors document for Custodial and
Janitorial Occupations to be sent to AC members – R. Adam to follow up – COMPLETED,
forwarded with minutes
PSHSA will put out a Call for Members, AC members to provide contacts, guidance on whom to
send invitation to or speak to interested parties directly to discuss membership on Education
Advisory Council – In Process, Tim Lauzon Health & Safety Officer of the Greater Essex County
District School Board has been welcomed as a new member
S.Kibbee will approach known CUPE Union Representative to discuss becoming a member of
Education Advisory Council
J. Benoit will approach contact from Georgian to discuss becoming a member of Education
Advisory Council
L. Mori e ill approa h o ta t fro Ha ilto Colleges, depe di g o respo se fro J. Be oit’s contact from Georgian to discuss becoming a member of Education Advisory Council
PSHSA to contact Valence John at ETFO to discuss becoming a member of Education Advisory
Council
E. Shaeen-Hanright to approach AGO to discuss becoming a member of Education Advisory
Council
Matrix of Membership and Attendance of AC members to be reviewed and discussed with Chair
and PSHSA, G. Garcia to forward breakdown (including: individual, length on the committee,
term, where they are in the term, # of meetings attended vs invitations). Final document to be
reviewed at next meeting
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Procedure of reimbursement of expenses to be sent out to AC members by G. Garcia –
COMPLETED
PSHSA to confirm with J. Benoit who is the consultant for Lakehead
PSHSA to provide Stats around effectiveness of mandatory Health and Training, R. Saunders and
Monica D to work together, will present at next meeting
PSHSA to review previous minutes and compile emerging needs and key barriers, PSHSA will
schedule workshop to discussed findings and solutions with AC members – IN PROCESS, two
powerpoint documents forwarded with minutes
PSHSA to request letter of support regarding Blended Learning from G. Sharma
Kim Slade-Traynor to be asked to provide information on TTT, M. Da Ponte to follow up
C. Broadbent offered to share details on electronic inspection program for workplace inspectors
– R. Adam to follow up – COMPLETED, Chris has nothing in particular to forward to the AC about
their electronic inspection program, however if anyone has any questions about it they can
connect with Chris.
R. Adam to review Bill 36 and provide update to AC members – COMPLETED, Bill 36 does not
refer to Radon. Bill 11 was reviewed by PSHSA, update on work being done (Fast Fact, Measures,
Progress of Bill 11, Webinar) will be provided by R. Adam
Revised Segmentation to be provided to next meeting, AC members to provide feedback on sub
groups to M. Da Ponte and R. Adam – IN PROCESS, two powerpoint documents forwarded with
minutes
F. Macpate will forward New Young Worker Blitz results to G. Garcia when they become
available
PSHSA to consider making meetings 2.5 hours instead of 2 hours long – COMPLETED, M. Da
Ponte and L. Morine have agreed that meetings in the new year will be 2.5 hours in duration
PSHSA to let HRPA know that we have advisory councils on key areas of focus and that Health
&Safety Reps are involved – M. Da Ponte to work with H. Van hulle
