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MANAGING YOUR PROJECT
Project Manager’s Brown BagSponsored by PMG
January 2008
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PM METHODOLOGY PHASES
Idea/Problem/Opportunity
Propose
Charter
Launch
Manage
Close
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MANAGING THE PROJECT
The path to take is defined in your charter...
Tracking
Communicating
Managing activities/staff/risks and issues/changes
Organizing - Keeper of project information
Inspiring/Cheerleading/Begging/Pleading
Keeper of the end state vision
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SCHEDULE
Tracking Planned vs Actual
Reporting/Communicating Planned vs Actual
Inspiring to complete actual
Evaluating Planned when Actual is not realized
Reworking / Communicating new schedule
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WHEN AND WHY! SHOULD I USE A CHANGE CONTROL
FORM?
The project will not make a milestone as scheduled
The project will not complete a deliverable as documented
The project will not
complete as scheduled
The scope of the project has changed
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PEOPLE
Communicating work to be completed, time line and expectations
Organizing staff and resources to complete activities
Getting and REPORTING status
Holding/Organizing team meetings/ TBs/ Etc.
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ANTICIPATING RISKS...
Understand the skill sets you need and
can get; communicate the delta
Understand group dynamics; what do you need to be prepared for? How are your mediation skills?
Understand workings at the University; holidays,
closures, vacations, start of quarters, etc
Don’t assume anything!
Be clear in what you NEED to accomplish; stick to it!
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COMMUNICATION
Status Reports
TBs, Project /Sponsor Meetings, Hallway
Technical Meetings
Client Meetings
Web page; news letters
Presentations
Issues/Risk Logs
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ISSUE/RISK LOG
Why keep one?
Issues/Risks - What’s the difference?
To circulate or not to circulate?
Managing the log
When and how to escalate an issue
??
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OTHER TOPICS FOR THE MANAGE PHASE?
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PM RESOURCES
PM coaching and mentoring
Ann Berry-Kline
Chuck Greer
Leslie Geary
Marion Bashista
Mark Cianca
PM Status
Marion Bashista
IT Training and Development
Bonita Sebastian
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THANK YOU