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Microsoft PowerPoint Microsoft PowerPoint is a presentation program
by Microsoft. It is part of the Microsoft Office suite, and runs on Microsoft Windows and Apple's Mac OS X operating system.en.wikipedia.org/wiki/Powerpoint
Presentation software that allows you to create slides, handouts, notes, and outlines.www.gslis.utexas.edu/~vlibrary/glossary/index.html
A Microsoft product for producing slide shows that can incorporate text, graphics, video, animations, etc. LCD / DLP projectors are known to many people as "PowerPoint projectors."www.dynamx.com/projector-dictionary.html 2Yuqiu You
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Class Discussion:Presentation Don’ts
Too much information and decoration
Speak quietlyRead directly from slidesThings not related to the topicDifferent styles/sizes of fontsPoor eye contactLack of knowledge of the topicMixing of random transitionsSpeakers that go off topics
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Preparation
Start earlyCollect informationPrepare an outline
Identify major ideas Arrange ideas into logical sequence
Develop structurePractice presentation
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Organization - Outline
Overview Introduction/BackgroundBody (in sections if needed)Conclusions/Summary
Prepare transitions between each part. Introduce new presenters if changing
people.
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Visual Aids: BIG
Fonts no smaller than 20 ptsFit font size to room size
Can it be seen from the back? Increase size of labels and lines in
graphicsAvoid the far edges and bottom of
the slides Maintain a margin.
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Visual Aids: SIMPLE
One idea per slideBullets - not sentencesAvoid overuse of “flying” text or
other distractors
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Visual Aids: CLEAR
Formatting Avoid distracting backgrounds Use Sans Serif fonts Use high contrast colors
Figures Include only relevant info Use high contrast colors
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Visual Aids: CONSISTENT
Uniform formatting and capitalizationConsistent slide transitionsSame font size and spacing on all
slides Note: PP automatically changes sizes at
times depending on the design chose
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Basic Tips to Design PPT:
Slides should be of a consistent design (the Design tab)
Use graphics and pictures when possible Remove unnecessary information and
graphics Use contrasting background and text
colors Keep the number of font styles used in the
presentation to 3 Keep the fonts consistent throughout the
presentation 12
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To Make Better PPT:
Grab the viewer's attention
Clearly communicate your information
Stay in control of your presentations
http://www.microsoft.com/atwork/skills/presentations.aspx
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Grab the viewer’s attention:
Select a themeUse video and audioUse graphics to emphasize key
pointsUse animations and transitions
wisely
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Grab the viewer’s attention:
Select a theme
Use video and audio
Use graphics to emphasize key points
Use animations and transitions wisely
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Clearly Communicate Your Information
Start by outline your presentation
Use master and layouts to save time
Consider differences between print and on-screen presentation
Use notes pages and handouts
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Stay in Control of Your Presentation
Keep file size manageable
Use the tools available to get it right the first
time
Turn off AutoCorrect
options
Know exactly what your
viewers will see
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Presenting
Be PROFESSIONAL In dress Mannerisms Keep to set time
Be CLEAR Loud Slow Face the audience Animated (if
appropriate)
• Be CONFIDENT– Watch the “umms”– Make eye contact
• Be FLUENT– Avoid reading the slide
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Presenting - KEY
PRACTICE!!• At least 5 times for important presentation• Out loud• Find an audience to critique you or video tape
your practice session and review it.– Figure out what is misunderstood and why
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SummaryGiving Good Presentations
Take the time to prepare.Have a strong presentation
organizationVisual aids should be
Big, Simple, Clear, and ConsistentPresenter should be
Professional, Clear, and Confident.Always Practice!!
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Resources
(1) http://www.cs.cmu.edu/~mihaib/presentation-rules.html(2) http://www.phcris.org.au/infobytes/howto/
pp_presentations.php(3) http://www.chemistry.mcmaster.ca/
~chem4d3/4d3pres.htm
http://www.thinkoutsidetheslide.com/articles/ten_secrets_for_using_powerpoint.htm
Many more can be found in Google