Download - Intro Ch 08 A
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Copyright © 2006 by The McGraw-Hill Companies, Inc. All rights reserved.McGraw-Hill Technology EducationMcGraw-Hill Technology Education Copyright © 2006 by The McGraw-Hill Companies, Inc. All rights reserved.
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Copyright © 2006 by The McGraw-Hill Companies, Inc. All rights reserved.McGraw-Hill Technology Education
Chapter 8A
Productivity Software
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8A-3
Acquiring Software
• Commercial software– Software that must be purchased– Stand alone products
• Solve one type of problem
– Software suites• Integrated tools that work together• Solve many problems
– Shareware• Try before you buy• May deactivate if not purchased
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8A-4
Software Suite
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8A-5
Acquiring Software
• Freeware– No obligation to purchase
• Donations often accepted
– Software may be distributed freely– Public domain software
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8A-6
Acquiring Software
• Open source– Programs distributed with source code– Allows users to modify the software– Modifications and comments are welcome– Linux and OpenOffice
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8A-7
Open Office
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8A-8
Word Processing Programs
• Creates text documents• Graphics and other objects are
supported• Professional quality can be achieved• Simple web pages may be created
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8A-9
Word Processing Programs
• Interface– Document area– Menu bar– Toolbars– Rulers– Scroll bars– Status bars
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8A-10
Word Processing Programs
• Entering and editing text– Text is entered by typing– Cursor indicates position– Blocks of text can be manipulated– Most other programs include text tools
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8A-11
Word Processing Programs
• Formatting text– Controls the document’s appearance– Character formatting tools
• Fonts• Type style
– Paragraph formatting tools• Line spacing• Tabs
– Document formatting tools• Margins• Headers
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8A-12
Spreadsheet Programs
• Calculates numbers and finances• Data viewable in many ways
– Tables– Graphs
• Complex calculations can be automated
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8A-13
Spreadsheet Programs
• Interface– Rows, columns and cells
• Cell holds data or formulas
– Formula bar– Labels describe cell contents– Values– Dates– Formulas
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8A-14
Presentation Programs
• Creates slides or transparencies• Complete set is a presentation• Enhances a speech or lecture• Color and animation enhance the slides
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8A-15
Spreadsheet Interface
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8A-16
Presentation Programs
• Interface– Similar to a word processor– Slide window– Outline window– Speaker notes
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8A-17
Presentation Interface
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8A-18
Presentation Programs
• Creating a presentation– Templates can simplify the process– Build the slides
• Pick a layout• Enter the desired text• Apply special formatting
– Continue adding slides in order– Apply slide transitions if desired
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8A-19
Presentation Programs
• Presenting slide shows– Use to enhance a speech– Mouse click advances to next slide– Physical transparencies on an overhead– Computer screen delivery– Large monitor delivery– Data projector
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8A-20
Using a Large Monitor
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8A-21
Personal Information Managers
• PIM software• Keep track of contact information• Track upcoming events and times• MS Outlook is popular
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8A-22
Personal Information Managers
• Data organization– Contact information organized by last name– Users may search for data– Appointment reminders can be set
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Copyright © 2006 by The McGraw-Hill Companies, Inc. All rights reserved.McGraw-Hill Technology Education
Chapter 8A
End of Chapter