Download - Implementation of OHSAS 18001
The Basics of OHSAS 18001
Occupational Health & Safety Management System
Ansarullah Lawi
14/6/2014
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Outline
• Safety Briefing• Safety Overview• What is an OHSMS?• What is OHSAS 18001?• Key OH&S Definitions• Why become OHSAS 18001 Registered?• Requirements of the Standard• Implementation Steps
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Safety Briefing
Emergency Phone Numbers
Fire Emergency:
Call 113
Medical Emergency:
Call 118
First Aid Responders?
Room Hazards
Location of Exits and Nearest Fire Extinguisher
Storm Shelter Location
In the event of an evacuation, we will congregate at car parking area
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Overview: What is Safety
Health and safety is intended to bring about condition free from risk of injury or threat to our health and well-being.
“Workplace accidents, illness and incidents are preventable
provided thatHealth and Safety
is Managed”
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Overview: History of Safety
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SUPERVISORSUPERVISOR
Overview: Cost of Accidents
SufferingSuffering Lost of earningLost of earning
Extra expensesExtra expenses
Effect on familyEffect on familyContinuing disabilityContinuing disabilityEffect onEffect on
sport & hobbiessport & hobbies
VICTIM AND DEPENDENTSVICTIM AND DEPENDENTS
WorryWorryRecriminationRecrimination
Report, extra work, training new staffReport, extra work, training new staff
Loss prestigeLoss prestige
SECTION OR DEPARTMENTSECTION OR DEPARTMENT MoraleMoraleCapacityCapacity
to to produceproduce
FIRM OR ORGANISATIONFIRM OR ORGANISATIONLoss of earningLoss of earningCompensationCompensation
Extra insuranceExtra insurancepremiumpremium
Lost of clientLost of clientDamage toDamage to
the equipmentthe equipmentand materialsand materials
Loss in payingLoss in payingin legal actionin legal action PenaltyPenalty
NATIONNATIONLoss ofLoss of
income inincome ina form of a form of
income taxincome tax
Loss ofLoss ofmoralemorale
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Key OH&S Definitions
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Key OH&S Definitions
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Key OH&S Definitions
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What is an OHSMS?
• OHSMS – Occupational Health and Safety Management System
• OHSMS aims to continuously improve OHS performance through the effective management of OHS risks and activities in the workplace.
• It contains a set of plans, actions and procedures that assist an organization to systematically manage health and safety risk associated with their business.
• Many organizations are implementing an OHSMS to help them manage risk, address legislation and to protect their workforce.
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What is OHSAS 18001?
• OHSAS 18001: Occupational Health and Safety Assessment Series, published by the British Standards Institute. (BSI)– OHSAS 18001 specification gives requirements for an OHSMS – Designed to be applicable to
• all types and sizes of companies• diverse geographical, cultural and social conditions.
• It is not an ISO standard, but integrates well withISO 9001 (quality) and ISO 14001 (environment), and applies to any organization.
• OHSAS 18001 does not state specific occupational health and safety (OH&S) performance criteria. It sets a baseline and implements continuous improvement.
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Comparison 1999 : 2007
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Why become OHSAS 18001 registered?
• Competent health & safety practices helps identify, eliminate or minimize injury, illness or disease in the workplace.
• Reduces the number and severity of injuries and claims by systematically and effectively managing OHS risk – often reducing costs.
• Gives a structured approach to managing OH&S• Increased regulatory compliance
• Top management involvement
• Increased employee awareness & involvement• Positive image with customers and other stakeholders
Overview of the Requirementsof the OHSAS 18001 Standard
Plan – Do – Check - Act
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OHSMS Risk Management Principles
1. Identify health and safety hazards in the workplace that persons may be exposed to
2. Assess the hazards to determine the risk (likelihood and consequence of injury or harm to a person) resulting from such hazards
3. Control the hazard by considering means by which the risk can be reduced and implement method to eliminate or control that risk
4. Regularly review controls to make sure they remain effective.
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Requirements: Summary
Key Requirements of OHSAS 18001:• OH&S Policy Statement• Planning• Document, implement and maintain the
system.• Checking and Corrective Action• Management Review• Continual Improvement• OHSAS 18001 parallels ISO 14001 very
closely
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Requirements: General
Follow a Plan-Do-Check-Act approach.• Plan - Establish the objectives and processes needed to deliver the
results (in line with the OHSMS).• Do - Implement the needed processes of the OHSMS.• Check - Check the processes against the policy, objectives, targets,
regulations, and report the results. (Auditing)• Act - Take actions that will continually improve the OHSMS.
PLANDO
CHECK
ACT
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Requirements (Plan): Management
• Top Management must be committed to and involved in the design and implementation of the OHSMS.
• They will write the Health & Safety Policy and be responsible for making sure it is communicated and implemented.
• After implementation Management will conduct management review to ensure continued effectiveness of the system.
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Requirements (Plan): Resources
• The OHSMS must clarify what resources, human and physical are required to create safe working environment & products or services.
• During development of the system you will determine how to ensure competent personnel, identify training that is required, and identify the infrastructure and work environment required
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Requirements (Plan): Form OHSMS
• Your organization will need to plan all of the processes that go into making your product to ensure safe conditions.
• You will need to state of scope of the OHSMS and clearly identify the products and define the locations or sites that are part of the OHSMS.
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Requirements (Do):Safety & Health Review
• An initial OH&S review will be needed.• Perform an assessment of hazards and risks;
as well as their Impacts.• Regulatory, legal and other requirements will
need to be identified.
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Requirements (Do): Create OHSMS
• OH&S programs with targets and objectives will need to be established, implemented and evaluated on an ongoing basis.
• Perform risk assessments suitable and create action plans based upon results, including:– Actions to be taken to maintain existing control measures– Actions to introduce new control measures – Actions to minimize risks that cannot be controlled.
• Emergency preparedness procedures will be required to address potential accidents and emergencies.
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Requirements (Do): Create OHSMS
• A process will be needed for the Safety Team to evaluate compliance to legal and other requirements.
• Measuring and monitoring equipment will need to be controlled and calibrated.
• Monitoring the achievement of objectives• Records to facilitate corrective and preventive actions• Measuring and monitoring of product and process
characteristics that can have an impact on safety.– qualitative and quantitative aspects
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Requirements (Check):Control Nonconformities
• Emergency response procedures should address – identifying potential for incidents and emergencies– preventing and mitigating resultant illnesses and injuries– responding to incidents and emergencies when they occur.
• Establish and document a system for controlling nonconformities.– When specified process limits are exceeded potentially unsafe
conditions must be identified, assessed, controlled and dispositional appropriately.
– Identify corrections and corrective actions to mitigate health & safety risks and to eliminate the nonconformity and its cause.
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Requirements (Check): Audit System and Control Records
• Establish the internal audit process. - Train auditors, and plan internal audits to establish an
audit program that will determine if the OHSMS is effective and current.
• Control the records associated with the OHSMS.
• Conduct regular management reviews to ensure effectiveness of the OHSMS.
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Requirements (Act): Improve your OHSMS
• Continually improve the OHSMS through the use of:– Management reviews– Internal audits– Corrective actions
– Analysis of data / results
– Update the OHSMS
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General Requirements OHSMS
OHSAS 18001 Implementation Steps
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Implementation Timeline
• You will need to develop an implementation plan that covers:1. Learn about the OHSAS 18001 Standard2. Perform an OHSAS 18001 hazard/risk review &
gap analysis3. OHSAS 18001 project timetable (sample on next page)
4. Train your organization on OHSAS 180015. Document your OHSMS according to 18001 6. Implement your OHSMS and conduct business7. Audit your OHSMS8. Registration Audit
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Implementation Timeline
O H & S D E V E L O P M E N T T A S K S 1 2 3 4 - 5 6 - 7 8 - 9 1 0 - 1 1 1 2 1 3 1 4 1 5 1 6
A . P r e p a r a t i o n P h a s e - f r o m T a s k s 1 - 1 3
1 . D e s c r i b e y o u r o r g a n i z a t i o n
. D e c i d e o n t h e m a n a g e m e n t s y s t e m
. S e l e c t O H S M a n a g e m e n t R e p + S t e e r i n g t e a m
7 . C o n d u c t O H S T e a m m e e t i n g s
. F o r m u l a t e O H & S P o l i c y
. S t a t e S c o p e o f t h e O H & S s y s t e m
1 3 . A s s i g n i m p r o v e m e n t a c t i o n s
B . D e v e l o p m e n t P h a s e - f r o m T a s k s 1 4 - 2 3
1 4 . P r o v i d e O H & S t r a i n i n g - E x e r c i s e A - E
. I d e n t i f y h a z a r d s - - D e t e r m i n e c o n t r o l s
. I d e n t i f y l e g a l a n d o t h e r r e q u i r e m e n t s
. I d e n t i f y O H & S . p r o g r a m s
. M a n a g e i m p l e m e n t a t i o n p r o j e c t
. C o l l e c t e x i s t i n g d o c u m e n t s
. D o f i n a n c i a l s t u d y - C o s t s v s B e n e f i t s
. R e c o n f i r m O H S A S 1 8 0 0 1 d e c i s i o n
2 3 . P r o m o t e & p r a c t i c e t e a m w o r k
C . I m p l e m e n t a t i o n P h a s e - r e f T a s k s 2 4 - 2 8
2 4 . O b t a i n / R e v i e w O H S M o d e l / T e m p l a t e
. D r a f t O H S d o c u m e n t a t i o n - u s e M o d e l
A p p r o v e O H & S M a n u a l
A p p r o v e P r o c e d u r e s & I n s t r u c t i o n s
. I m p l e m e n t P r o c e d u r e s & I n s t r u c t i o n s
. T r a i n a u d i t o r s & c o n d u c t I n t e r n a l A u d i t T r a i n A u d i t
2 8 . P e r f o r m m a n a g e m e n t r e v i e w
D . R e g i s t r a t i o n P h a s e - f r o m T a s k s 2 9 - 3 0
2 9 . S e l e c t a r e g i s t r a r
P e r f o r m d o c u m e n t a t i o n r e v i e w
P e r f o r m f i n a l R e g i s t r a t i o n a u d i t
3 0 . R e c e i v e O H & S c e r t i f i c a t e / C E L E B R A T E ! !
S i g n i f i c a n t D a t e s J a n2 0 1 1
F e b M a r A p - M a y J u - J u l A u - S e p O c - N o v D e c 1 1 J a n 1 2 F e b M a rA p r
2 0 1 2
O H S A S 1 8 0 0 1 : 2 0 0 7 O H & S T I M I N G C H A R T f o r : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ O H S R E P : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
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Implementation: Conduct the OH&S Gap Analysis
1. You must determine your position with regards to Health & Safety:– Are there GAPS that need to be bridged? – What are they and where are they located?– How can they be improved?– Who will be taking corrective / preventive actions?
2. Your OH&S position needs to be analyzed so that the GAPS can be bridged / closed.
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Implementation: Conduct the OH&S Gap Analysis
3. Conduct a Gap Analysis – Complete a series of assessments in the following order:– Perform Initial Hazard Analysis– Perform Risk Assessment – Aspects/Impacts– Identify Legal and Other Requirements– Identify Health & Safety programs with objectives & targets
4. Based on the results of the assessments, implement Improvement actions.
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Implementation: Form a Team
• Appoint a Management Representative
- This individual will be the OHSMS project manager.
• Assign an Health & Safety Team– This team will be active in the design and development of
the OHSMS and participate in the on going operation of the system.
• Assign a Management Team - This team will be providing the direction and guidance for the
development and implementation of the OHSMS.
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Implementation: Form a Team
• The Management Team will act as a steering team for the project, assigning responsibilities, providing resources and coordinating the project.
– The Management Team can assign task teams to work on specific processes that must be designed and documented for the OHSMS.
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Implementation: Form a Team
• Each task team will evaluate the current process that they are assigned to and the requirements of the standard.
– A new or modified process will be developed, documented and submitted to the Management Team for review and approval.
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Implementation: Execute your plan
• After the task teams have designed and documented a new or modified process, it must be implemented.
• Train all employees that are involved in the process
• When the required processes have been implemented, start your internal audit program and management review meetings.
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Implementation: Audit
• Use information / results from internal audits and management review to make improvements to the OHSMS.
• Run your system long enough to generate records for the Registrar to audit.
• Train all employees on OHSAS 18001 • Have a Registrar conduct your Registration Audit.
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SS earch all hazards at workplace. earch all hazards at workplace.
AA ssess the potential risk.ssess the potential risk.
FF ind the control measures. ind the control measures.
EE xercise and make it habit. xercise and make it habit.
TT ake part on OHS programmed and activities. ake part on OHS programmed and activities.
YY ell for commitment. ell for commitment.
SS
AA FF
EE
TT
YY
Safety Tips
Back up
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JSA / JSA Assessment Form
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Risk Assessment Guide
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4.1 General Requirements OHSMS4.1 General Requirements OHSMS
The organisation shall define and document the scope of its OH&S
Management System
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4.2 OHS Policy4.2 OHS Policy
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4.2 OHS Policy4.2 OHS Policy
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4.2 OHS Policy4.2 OHS Policy
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4.2 OHS Policy4.2 OHS Policy
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4.2 OHS Policy4.2 OHS Policy
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4.3.2 Legal & Other Requirements4.3.2 Legal & Other Requirements
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4.3.2 Legal & Other Requirements4.3.2 Legal & Other Requirements
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4.3.2 Legal & Other Requirements4.3.2 Legal & Other Requirements
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4.3.2 Legal & Other Requirements4.3.2 Legal & Other Requirements
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4.3.2 Legal & Other Requirements4.3.2 Legal & Other Requirements
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4.3.1 HIRA and Determining Control4.3.1 HIRA and Determining Control
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4.3.1 HIRA and Determining Control4.3.1 HIRA and Determining Control
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4.3.1 HIRA and Determining Control4.3.1 HIRA and Determining Control
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4.3.1 HIRA and Determining Control4.3.1 HIRA and Determining Control
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4.3.1 HIRA and Determining Control4.3.1 HIRA and Determining Control
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4.3.1 HIRA and Determining Control4.3.1 HIRA and Determining Control
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4.3.1 HIRA and Determining Control4.3.1 HIRA and Determining Control
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4.3.1 HIRA and Determining Control4.3.1 HIRA and Determining Control
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4.3.1 HIRA and Determining Control4.3.1 HIRA and Determining Control
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4.3.1 HIRA and Determining Control4.3.1 HIRA and Determining Control
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4.3.1 HIRA and Determining Control4.3.1 HIRA and Determining Control
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4.3.1 HIRA and Determining Control4.3.1 HIRA and Determining Control
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4.3.1 HIRA and Determining Control4.3.1 HIRA and Determining Control
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4.3.3 Objectives and targets4.3.3 Objectives and targets
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4.3.3 Objectives and targets4.3.3 Objectives and targets
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4.3.3 Objectives and targets4.3.3 Objectives and targets
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4.3.3 Objectives and targets4.3.3 Objectives and targets
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4.3.3 Objectives and targets4.3.3 Objectives and targets
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4.3.3 Objectives and targets4.3.3 Objectives and targets
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4.3.3 Implementation & Operation4.3.3 Implementation & Operation
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4.3.3 Objectives and targets4.3.3 Objectives and targets
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility
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4.4.4 Documentation4.4.4 Documentation
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4.4.4 Documentation4.4.4 Documentation
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4.4.4 Documentation4.4.4 Documentation
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4.4.5 Document and Data Control4.4.5 Document and Data Control
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4.4.5 Document and Data Control4.4.5 Document and Data Control
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4.4.5 Document and Data Control4.4.5 Document and Data Control
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4.4.6 HIRA4.4.6 HIRA
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4.4.6 HIRA4.4.6 HIRA
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4.4.6 HIRA4.4.6 HIRA
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4.4.7 Emergency Preparedness and Response4.4.7 Emergency Preparedness and Response
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4.4.7 Emergency Preparedness and Response4.4.7 Emergency Preparedness and Response
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4.4.7 Emergency Preparedness and Response4.4.7 Emergency Preparedness and Response
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4.4.7 Emergency Preparedness and Response4.4.7 Emergency Preparedness and Response
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4.4.7 Emergency Preparedness and Response4.4.7 Emergency Preparedness and Response
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4.5 Measurement and Evaluation4.5 Measurement and Evaluation
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4.5.1 Monitoring and Measurement4.5.1 Monitoring and Measurement
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4.5.1 Monitoring and Measurement4.5.1 Monitoring and Measurement
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4.5.1 Monitoring and Measurement4.5.1 Monitoring and Measurement
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4.5.2 Evaluation of Compliance4.5.2 Evaluation of Compliance
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4.5.2 Incident Investigation, 4.5.2 Incident Investigation, Corrective and Preventive ActionCorrective and Preventive Action
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4.5.2 Incident Investigation, 4.5.2 Incident Investigation, Corrective and Preventive ActionCorrective and Preventive Action
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4.5.3 Control Of Records4.5.3 Control Of Records
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4.5.3 Control Of Records4.5.3 Control Of Records
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4.5.4 OHSMS Audit (Internal)4.5.4 OHSMS Audit (Internal)
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4.5.4 OHSMS Audit (Internal)4.5.4 OHSMS Audit (Internal)
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4.5.4 OHSMS Audit (Internal)4.5.4 OHSMS Audit (Internal)
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4.6 Management Review4.6 Management Review
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4.6 Management Review4.6 Management Review
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4.6 Management Review4.6 Management Review