Download - Hpm354 effective meetings k lubragge 12.1.12
people arrive late or don’t show 3D’s: doodling, daydreaming,
dozing too many people talk at once nothing gets accomplished run too long occur too often
When there is NO:• preparation• resources • expectations• focus• control• participation• plan of action• recognition• completed tasks
…an event consisting of people, content, and a process for a purpose
Many different types of meetings
Participants are people that take part in meetings
Information sharing
Q&A opportunities Resolve important
issues as a group Work as a team Sense of
community
Create an Agenda –
Who, What, Where,
When, Why and How?
Finalize and Distribute
Prepare necessary
materials
START ON TIME!
Set the tone - introductions
Establish the “Ground Rules”
Assign Roles:
Facilitator
Timekeeper
Note-taker
Follow the Agenda
Set & Maintain an appropriate pace
Share Information
Conduct Discussion
Manage Participation
Get a Decision
Plan Actions & Make Assignments
End the meeting on time (very important)!
Summarize the main points, decisions,
actions and assignments
Thank participants and express appreciation
Write & distribute meeting minutes
Remember--YOU make the difference between an effective meeting & an ineffective one.
Prepare your agenda and materials Start your meeting on time! Follow the agenda at an appropriate pace Q&A and the “Parking Lot”
Be productive yet progressive
Make decisions & plan actions
Thank participants
Follow up in a timely manner