RUNNING EFFECTIVE MEETINGSRizzie Enriquez

Know the components of

an effective meeting

To be able to run an effective

meeting

Purpose and Objectives

Dilbert on Meetings

Purpose Agenda Place

Time Team Participation

Action Follow Through Value

Components

Determine the

objective.

Prepare the

agenda.

Make meeting

room reservations

.

Send invitations

.

Before the Meeting

Informing

Brainstorming

Status Reporting

Reviewing

Problem Solving

Decision Making

1. Determine the objective

Time

2. Prepare the agenda.

Size of the team.

Room set up.

3. Make reservations.

Email/Outlook

Agenda

Advance reading

Response

4.Send invitations.

Ground Rules

Effective Chairing

During the Meeting

Start and end on time.

Make sure that everyone is comfortable.

Ban technology.

Set an atmosphere of free expression.

1. Ground Rules

Follow the agenda.

Park questions that are off topic.

Purpose and summary.

Next steps.

2. Effective Chairing

Send minutes of the meeting

within 2 days.

Track progress of things decided

during the meeting.

Evaluate the value of the

meeting.

After the meeting

Meeting has a process. Follow the process but never overdo it.

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References:Running Effective Meetings. Retrieved from http://www.mindtools.com/CommSkll/RunningMeetings.htmAhmadsanadsalim (2014, March 22). Effective Meeting. Retrieved from http://www.slideshare.net/ahmadsanadsalim/effective-meeting-32596924?next_slideshow=1Laura Staley (2012, Feb.29). Leading effective meetings slides. Retrieved from http://www.slideshare.net/LauraStaley1/leading-effective-meetings-slides?related=1 Running Effective Meetings. Retrieved from http://leadership.uoregon.edu/resources/exercises_tips/skills/running_effective_meetingsRunning effective meetings. Retrieved from http://www.diycommitteeguide.org/article/running-effective-meetingsSection 1. Conducting Effective Meetings. Retrieved from http://ctb.ku.edu/en/table-of-contents/leadership/group-facilitation/mainAdams, Scott (2001). Dilbert cartoon. Retrieved from http://dilbert.com/strips/comic/2001-06-27/Adams, Scott (1996). Dilbert cartoon. Retrieved from http://dilbert.com/strips/comic/1996-07-05/Various clip arts used in this presentation were from the internet using simple search keywords.