Download - FY 2011 Part A Program Updates May 17, 2011 The HIV/AIDS Bureau Division of Service Systems
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Ryan White Part A National Technical Assistance
Webinar
FY 2011 Part A Program UpdatesMay 17, 2011
The HIV/AIDS BureauDivision of Service Systems
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AgendaAnnouncements
Questions & Answers
The Federal Financial Report (FFR/SF-425)
Program Terms Report
Questions & Answers
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Presenters
Gary Cook, Acting Director, DSS
Shonda Gosnell, Lead GMS, DGMO
Gbolahan Cole, NE Central Services Branch
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AnnouncementsFY 2012 Comprehensive Plan
Administrative Overview Training, June 13-15
National Monitoring Standards
Part A Final NGA
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I. Questions & Answers
Chat box is on the right panel
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Federal Financial ReportShonda Gosnell
Division of Grants Management Operations
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Federal Financial Report FFR (SF-425) replaces FSR
NEW submission dates for final report
Final FFR now due July 30, 2011
Carryovers Prior Approval EHB
Reconciliation of FFR with PMS
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Federal Financial ReportAttachment “New”
Required to submit FFR
Breakdown of expenditures:
Authorized - Expended = Unobligated
(for each applicable category)
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II. Questions & Answers
Chat box is on the right hand panel
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Program Terms ReportComponents:
•Part A & MAI Planned Allocation Table
•FY 2011 Implementation Plan;
•Consolidated List of Contractors (CLC)
•Contract Review Certification (CRC)
•Revised SF 424A and Budget Narrative
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Allocations TablePurpose: Serves as a monitoring tool to track and monitor the use of Ryan White funds. The Allocations Report identifies:
• Categories of services that are being
delivered
• Changes in the type of services being
provided over time
•Trends in the amount of funds being used
to deliver these services
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Allocations TableAn Allocations Table:Outlines the dollar amounts allocated
for the RW program for the current fiscal year, including MAI amounts
Accounts for prioritized funding set by the planning council/planning body with regard to the 75/25 rule and needs within EMA/TGA
Accounts for administrative dollars and QM (where applicable)
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Implementation PlanPurpose: Serves as a monitoring tool to verify:Service priorityGoalsObjectivesUnit of serviceNumber of Clients to be servedTotal priority allocation planned for the grant
year
Note: Plan should include all service categories and priorities established and reflected in the planned Allocations Report
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Implementation PlanAn implementation plan should include:Objective(s): list objective that are required
to implement a new or continue an existing service
Service Unit Definition: provide the name and definition of the unit of service provided
Quantity: provide the number of people to be served and service unit.
Time Frame: indicate the estimated duration of the activity relating to the objectives
Funds: provide the amount allocated for each service
Outcomes: Select a minimum of two objective and list outcomes/indicators to be tracked.
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Consolidated List of Contracts
Purpose: Serves as a monitoring tool to identify ALL Part A and MAI service providers receiving funds for the current grant year.
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Consolidated List of Contracts
For each service provider input:
•Identifying Information
• Tax Payer Identification # (EIN)
•Service Provider Code
•Contract Amount
•Minority Provider Status
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Contract Review CertificationPurpose: Serves as a monitoring tool to certify all contracts administered by the grantee for the current grant year comply with OMB circulars and other Ryan White requirements.
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Contract Review CertificationDenotes the total grant amount awarded in
contracts for the current fiscal yearCertifies that the procedures used by the grantee
(or an administrative agent) to advertise and award funds meet the minimum standards required by the Office of Management and Budget (OMB) in applicable Circulars
Certifies the budgeted costs in all contracts have been determined allowable according to principles and standards established by OMB in applicable Circulars
Certifies that there are no mathematical errors in the budgets of all contracts
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SF-424AThis form must be revised and submitted with the Final Part A Program Budget to reflect budget allocations based on the actual amount of funds awarded with respect to the following:
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SF-424A•Administration
•HIV Services
•Clinical Quality Management
•MAI (where applicable).
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Budget A program budget must be submitted for each Part A award. It must be based on: Priorities established by the Planning Council Reflect the amount of Part A funds awardedReflect costs in accordance with legislative and programmatic requirements.
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BudgetA budget and narrative must be included for funds allocated to:Administration: up to 10%HIV ServicesClinical Quality Management: up to 5% no greater or $3 million, which ever is lessMAI
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Budget NarrativeDescriptive information used to explain and justify the amounts budgeted within each program budget category. It must include specific information about:WhoWhat WhereWhen Why
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Budget NarrativeA budget narrative is required for:
AdministrationPart A and MAI
HIV ServicesClinical Quality Management
Part A and MAIMAI
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Sample BudgetAdministration
Personnel Annual Salary Part A Salary
John Doe (1.0 FTE)Program Director: Provides administrative oversight to the Ryan White program.
$81,000 $81,000
Susan Smith (.75 FTE)Fiscal Officer: Directs day-to-day financial activities to include management of federal funds, design and implementation of anaccounting system, and reconciliation of city budget reports with internal reports.
$75,000 $56,250
XXXXXXX XXXXXX XXXXXX
XXXXXXX XXXXXX XXXXXX
XXXXXXX XXXXXX XXXXXX
Subtotal: $2,109,56 $913,376
Fringe Benefits:29.97%
$391,064
Total Personnel Costs: $1,304,440
TravelLocal travel: $750= 1000miles at$ 0.75/miHRSA Sponsored Meetings/Conferences: 3people at $7,500
Total$8,500
SuppliesPens/pencils, notebooks, desk items, paper, toner, hand held calculators, support, upgrade and supplement existing computer equipment, etc.
$4,320
XXXXX $XXXXXX
XXX $XXX
Administration Grand Total $1,991,828.00
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III. Questions & Answers
Chat box is on the right hand panel
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Thank You!
Today’s webinar and executive summary will be available on the TARGET Center.