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U.S. General Services Administration
Ernie BeattySenior Personal Property Disposal Specialist
Federal Acquisition Services
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U.S. General Services Administration
GSA Auctions®Writing a solid item description
Federal Acquisition Services
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Why is the description so important?
Create a visual picture
What would you want to know as a buyer – Bidder’s shoes
Maximum Price
Brief and Accurate information - Credibility
Repeat business
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For lots of miscellaneous property, begin descriptions with –“One lot consisting of:”
Items within a lot shall be separated by a “;” in order to differentiate where the description of one item ends and the next item description begins.
Example: 1. One lot consisting of: Typewriters, Swintec, Mdl: 456, 5 each; Fax
Machines, Brother, Mdl: 678, 3 each; and Cell Phones, Nokia, Mdl: 6140, 10 each.
Where to start?
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Standard Condition Codes 1 Unused/No modification or repairs required 4 May Require Repairs/Property shows some wear/Additional
deficiencies are unknown
7 Repairs Required/Property is unusable in its current condition/(List all known major deficiencies, parts missing)/Additional deficiencies are unknown
X Salvage/Property has value in excess of its basic material content, |but repair or rehabilitation is impractical and/or uneconomical*
S Scrap/Property has no value except for its basic material content**
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Vehicles Accurate custodian information Color – very important Transmission – type and speeds Any deficiencies in the vehicle At least 5 pictures – especially if there is body damage
X – Sold for salvage only “Not to be titled for Highway Use”
S – Sold for scrap only “Not to be titled for highway use”
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All property should be checked to see if a reference to Special Terms & Conditions statements is required:
Examples: For medical equipment: Bidders are responsible
for complying with the clause entitled “Medical Devices” listed in “Special Terms and Conditions”
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Review sale item descriptions
Your SCO will send you an email with information on the sale
READ IT for validation
YOU are the final reviewer of the descriptions
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Questions?
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Sales Team
Ernie Beatty, Senior Personal Property Specialist [email protected]
Debbie Rojas Cook, Sales Chief, Denver [email protected]