SAID Business School, 2 March 2012
DataFlow and VIDaaS Workshop Data Management at Oxford
Professor Paul Jeffreys, Director of IT, University of Oxford
Take Charge of Your Data
OFFICE OF THE DIRECTOR OF IT
Enabling Oxford University to make optimal use of IT
2
‘Digital Services’
In summer 2011, held workshop to look at range of Digital Services offered to support research
Researchers, support staff, administrators
Listed all the ‘digital services’; subdivided into:
Services to support collaboration
Services to support research bids
Services to support dissemination, reporting and engagement
Data management services (includes data storage, archiving, data security)
Training services
Attempted to capture a generic University of Oxford research cycle
Added the digital services
• concept
• meet colleagues
• background research
• discuss
PRE-PROPOSAL
AWARDED
SUBMIT
THE RESEARCH CYCLE
Sign-off from department/
college/ division & RSO
1
2
DETAILED DRAFT PROPOSAL
EXIT/POST-
PROJECT
DISSEMINATION
3
5
6
FOLLOW-ON PROJECT/ EXTENSION FUNDING
7 Referees: department
research committee
Re-draft
+ RSO
PROJECT 4
Dissemination can continue post-project,
e.g. monitoring of impact
Many support services provided
locally
If not a funded project . . .
• concept
• meet colleagues
• background research
• discuss
PRE-PROPOSAL
AWARDED
SUBMIT
THE RESEARCH CYCLE
• plan research activity
• attract research participants
• meetings
• data management plan
Sign-off from department/
college/ division & RSO
1
2 DETAILED DRAFT
PROPOSAL
• consider University policies
• consider ethics approval
• data management plan
• fit with funder’s criteria
• meetings (online)
• finances/resources
• costing in Resolve
• permissions
• manage progress of applications
• sharing
• versioning
EXIT/POST-
PROJECT • archive data
• DOI links
• share data
• publications
• final report
DISSEMINATION
ORA Databank Local to
department
3
5
6
FOLLOW-ON PROJECT/ EXTENSION FUNDING
7 Referees: department
research committee
Re-draft
• Project disappears?
• Long-term report/reflection
• Ensure long-term access to data
+ RSO
• create/maintain community
• HR, Finance, contracts, collaborator agreements
• ethics approval
• fieldwork risk assessment
• maintain compliance
• manage/monitor project
• website creation
• training
• undertake research
• bibliographic research
• provide computing infrastructure
• collect & manage data (raw & processed)
• software licences
• alerts
• meet
• embed long-term access
• conference papers
• reporting - internal
• publish
• organise conferences/workshops
• reporting - external
PROJECT 4
Dissemination can continue post-project,
e.g. monitoring of impact
Many support services provided
locally
If not a funded project . . .
OFFICE OF THE DIRECTOR OF IT
Enabling Oxford University to make optimal use of IT
5
Digital Services – many, varied, coordinated?
Impressive number of Digital Services to support research, developed to meet need, delivered both centrally and locally
Questions:
Framework?
Coordinated?
Fit-for-purpose?
Easily accessible to researchers?
Have buy-in from researchers?
Sustainable?
Beginning to try to coordinate…
OFFICE OF THE DIRECTOR OF IT
Enabling Oxford University to make optimal use of IT
6
Research Data Management ‘portal’
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Enabling Oxford University to make optimal use of IT
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University Staff Gateway
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Enabling Oxford University to make optimal use of IT
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Research Support
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Enabling Oxford University to make optimal use of IT
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Research Support: Costing and Pricing
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Enabling Oxford University to make optimal use of IT
10
Oxford: Research and Libraries
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Enabling Oxford University to make optimal use of IT
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Digital Humanities @ Oxford
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Enabling Oxford University to make optimal use of IT
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Oxford e-Research Centre
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Enabling Oxford University to make optimal use of IT
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OUCS: Research Skills Toolkit
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Enabling Oxford University to make optimal use of IT
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RDM: Data Management Planning Checklist
OFFICE OF THE DIRECTOR OF IT
Enabling Oxford University to make optimal use of IT
Workshops on Research Data Management
Ongoing series at Oxford:
02.03.2012 - Workshop today 14.09.2011 - DCC Roadshow 22.07.2010 - Data Management Training for the Humanities 16.06.2010 - Digital Curation 101 Lite: How to Manage Research Data 29.03.2010 - Institutional Policy and Guidance for Research Data 14.10.2009 - Data Curation: from lab to reuse 09.06.2009 - DAF Review Workshop - The application of the data audit framework (DAF) within DataShare at Oxford 03.06.2009 - The Data Imperative Workshop 13.06.2008 - Scoping Digital Repository Services for Research Data
Management
Training extremely important
OFFICE OF THE DIRECTOR OF IT
Enabling Oxford University to make optimal use of IT
16
University Statement – Research Data
‘The University of Oxford is committed to supporting researchers in appropriate curation and
preservation of their research data, and where applicable in accordance with the research
funders’ requirements. It recognises that this must be achieved through the deployment of a
federated institutional data repository. This repository has to be supported by a suitable
business model, and where possible funded through full economic cost recovery, so that the
University can guarantee that the data deposited there will be managed over the long term.
The data repository will be a cross-agency activity developed and supported by a number of
departments within the University and will build, as far as possible, on existing services,
including the Oxford University Research Archive (ORA). It will be overseen by a Steering
Group which reports to the University Research Committee. The management and curation
of research data will be addressed in cooperation with specialist agencies, research funders
and other institutions in the UK and internationally.’
OFFICE OF THE DIRECTOR OF IT
Enabling Oxford University to make optimal use of IT
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DRAFT POLICY ON THE MANAGEMENT OF RESEARCH DATA AND RECORDS (November 2011)
1. The University of Oxford seeks to promote the highest standards in the management of research data and records as fundamental to both high quality research and academic integrity.
2. Responsibility for the effective management of research data and records lies primarily with researchers.
3. Researchers, departments/faculties, divisions, central administrative units and service providers, and where appropriate research sponsors and external collaborators, need to work in partnership to implement good practice and meet relevant legislative, research funder and regulatory requirements.
4. Research data and records should be:
Accurate, complete, authentic and reliable;
Identifiable, retrievable, and available when needed;
Secure and safe;
Kept in a manner that is compliant with legal obligations and, where applicable, the requirements of funding bodies and project-specific protocols approved under the University Policy on the…
OFFICE OF THE DIRECTOR OF IT
Enabling Oxford University to make optimal use of IT
18
Research Data Management Interventions
Project
Planning
Project
Set up
Data
Creation
Local
Storage &
Retrieval Institution
al Storage Rediscovery
Mechanism
Retrieval
Mechanis
m Documentati
on
Training
OFFICE OF THE DIRECTOR OF IT
Enabling Oxford University to make optimal use of IT
19
Research Data Management Interventions
Project
Planning
Project
Set up
Data
Creation
Local
Storage &
Retrieval Institution
al Storage Rediscovery
Mechanism
Retrieval
Mechanis
m Documentati
on
Training
Oxford DMP
Online
OFFICE OF THE DIRECTOR OF IT
Enabling Oxford University to make optimal use of IT
20
Research Data Management Interventions
Project
Planning
Project
Set up
Data
Creation
Local
Storage &
Retrieval Institution
al Storage Rediscovery
Mechanism
Retrieval
Mechanis
m Documentati
on
Training
Oxford DMP
Online Online Research Database Service
(ORDS)
DataStage
OFFICE OF THE DIRECTOR OF IT
Enabling Oxford University to make optimal use of IT
21
Research Data Management Interventions
Project
Planning
Project
Set up
Data
Creation
Local
Storage &
Retrieval Institution
al Storage Rediscovery
Mechanism
Retrieval
Mechanis
m Documentati
on
Training
Oxford DMP
Online Online Research Database Service
(ORDS)
DataFlow
Databank
OFFICE OF THE DIRECTOR OF IT
Enabling Oxford University to make optimal use of IT
22
Research Data Management Interventions
Project
Planning
Project
Set up
Data
Creation
Local
Storage &
Retrieval Institution
al Storage Rediscovery
Mechanism
Retrieval
Mechanis
m Documentati
on
Training
Oxford DMP
Online Online Research Database Service
(ORDS)
DataFlow
Databank DataFinder
OFFICE OF THE DIRECTOR OF IT
Enabling Oxford University to make optimal use of IT
23
Research Data Management Interventions
Project
Planning
Project
Set up
Data
Creation
Local
Storage &
Retrieval Institution
al Storage Rediscovery
Mechanism
Retrieval
Mechanis
m Documentati
on
Training
Oxford DMP
Online Online Research Database Service
(ORDS)
DataFlow
Databank DataFinder
Oxford RDM Hub; ITLP courses; Research Skills Toolkit; Documentation & training for tools; induction
slide packs: Divisional training contributions
OFFICE OF THE DIRECTOR OF IT
Enabling Oxford University to make optimal use of IT
24
Conclusions
Like many other universities, Oxford has started the journey
Strategically important for University
Much to learn from other universities and at workshops
Hope you enjoy the day!
Thank You