paul jeffreys - research integrity: institutional responsibility

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Wellcome Collection Conference Centre, 13 September 2011 Strand B: Institutional Responsibility Professor Paul Jeffreys, Director of IT, University of Oxford Research Integrity Conference

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Page 1: Paul Jeffreys - Research Integrity: Institutional Responsibility

Wellcome Collection Conference Centre, 13 September 2011

Strand B: Institutional Responsibility

Professor Paul Jeffreys, Director of IT, University of Oxford

Research Integrity Conference

Page 2: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT2

Institutional Responsibility “We will hear from two major research-intensive institutions about the actions

they are taking to meet their responsibilities towards research data management and address some of the challenges raised during the morning. Topics to be covered include developing a strategy and vision, securing 'buy-in' from senior management and researchers, and some practical steps to implement the vision.”

‘… are taking …’ would not claim to have more than started the journey in Oxford…

Start the presentation with an example (thanks to James Wilson)

We are delivering a new SaaS for Oxford and for HE Database as a Service – dial up database creation for researchers

http://vidaas.oucs.ox.ac.uk/ In response to clear requirement from researchers (see later)

Page 3: Paul Jeffreys - Research Integrity: Institutional Responsibility

3

Sharing research data (1)

Looks like there is some interesting data

behind this

But it doesn’t makes much sense to

me

Page 4: Paul Jeffreys - Research Integrity: Institutional Responsibility

4

Sharing research data (2)Nice data –

I can use this!Oh.

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How the DaaS worksI can access and

cite good research data

I can find and re-use data other people have

been gathering

We can easily add & edit data and open it up to

collaborators or the public

Page 6: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT6

Database-as-a-Service

Part of University Modernisation Funded project – VIDaaS DaaS offered within Oxford, in your University, or on HE cloud (UMF) Managed, resilient, cost effective, shared, accessible, easy to combine… Databases will enter University-wide data catalogue with associated meta-

data

But wait a minute… Not a full solution For how long do we guarantee the service? Is it long term data curation? Although free initially in Oxford, we will have to charge - what happens for

research which is not funded, and after funded projects complete? … and same questions for use of DaaS on HE cloud

-> DaaS needs to exist within an overall framework and set of policies

Page 7: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT7

‘Digital Services’ In summer 2011, held workshop to look at range of Digital Services offered to

support research Researchers, support staff, administrators

Listed all the ‘digital services’; subdivided into: Services to support collaboration Services to support research bids Services to support dissemination, reporting and engagement Data management services (includes data storage, archiving, data security) Training services

Attempted to capture a generic University of Oxford research cycle Added the digital services

Probably very little of this specific to Oxford

Page 8: Paul Jeffreys - Research Integrity: Institutional Responsibility

• concept• meet colleagues• background research• discuss

PRE-PROPOSAL

AWARDED

SUBMIT

THE RESEARCH CYCLE

Sign-off from department/

college/ division & RSO

12

DETAILED DRAFT PROPOSAL

EXIT/POST-PROJECT

DISSEMINATION

3

5

6

FOLLOW-ON PROJECT/ EXTENSION FUNDING

7Referees: department research

committee

Re-draft

+ RSO

PROJECT4

Dissemination can continue post-project,

e.g. monitoring of impact

Many support services provided

locally

If not a funded project . . .

Page 9: Paul Jeffreys - Research Integrity: Institutional Responsibility

• concept• meet colleagues• background research• discuss

PRE-PROPOSAL

AWARDED

SUBMIT

THE RESEARCH CYCLE

• plan research activity

• attract research participants

• meetings• data management

plan

Sign-off from department/

college/ division & RSO

12

DETAILED DRAFT PROPOSAL

• consider University policies• consider ethics approval• data management plan• fit with funder’s criteria• meetings (online)• finances/resources• costing in Resolve• permissions• manage progress of

applications• sharing• versioning

EXIT/POST-PROJECT

• archive data • DOI links• share data• publications• final report

DISSEMINATION

ORA Databank Local to

department

3

5

6

FOLLOW-ON PROJECT/ EXTENSION FUNDING

7Referees: department research

committee

Re-draft

• Project disappears?• Long-term report/reflection• Ensure long-term access to data

+ RSO

• create/maintain community• HR, Finance, contracts, collaborator

agreements• ethics approval• fieldwork risk assessment• maintain compliance

• manage/monitor project• website creation• training• undertake research• bibliographic research• provide computing infrastructure

• collect & manage data (raw & processed)

• software licences• alerts• meet• embed long-term access

• conference papers• reporting - internal• publish• organise conferences/workshops• reporting - external

PROJECT4

Dissemination can continue post-project,

e.g. monitoring of impact

Many support services provided

locally

If not a funded project . . .

Page 10: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT10

Digital Services – many, varied, coordinated? Impressive number of Digital Services to support research, developed to

meet need, delivered both centrally and locally

But how good are these in the context of Strand B today?

Questions: Framework? Coordinated? Fit-for-purpose? Easily accessible to researchers? Have buy-in from researchers? Sustainable?

Beginning to try to coordinate…

Page 11: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT11

Research Data Management ‘portal’

Page 12: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT12

University Staff Gateway

Page 13: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT13

Research Support

Page 14: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT14

Research Support: Costing and Pricing

Page 15: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT15

Oxford: Research and Libraries

Page 16: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT16

Digital Humanities @ Oxford

Page 17: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT17

Oxford e-Research Centre

Page 18: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT18

OUCS: Research Skills Toolkit

Page 19: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT19

RDM: Data Management Planning Checklist

Page 20: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT

Workshops on Research Data Management

Ongoing series at Oxford:

14.09.2011 - DCC Roadshow 22.07.2010 - Data Management Training for the Humanities 16.06.2010 - Digital Curation 101 Lite: How to Manage Research

Data 29.03.2010 - Institutional Policy and Guidance for Research Data 14.10.2009 - Data Curation: from lab to reuse 09.06.2009 - DAF Review Workshop - The application of the data

audit framework (DAF) within DataShare at Oxford

03.06.2009 - The Data Imperative Workshop 13.06.2008 - Scoping Digital Repository Services for Research Data

Management

Training extremely important

Page 21: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT21

Let’s stop a moment and take stock

The title of this conference is ‘Research Integrity’ our strand is ‘Institutional Responsibility’

An interpretation: Integrity of research depends on the integrity of the data Integrity of the data is a shared responsibility among all members of the

research team, and .. The institution must deliver a system within which integrity of data can be

ensured

Research data refers to: information collected, stored and processed in a systematic manner to meet the objectives of research

Often considered more in context of science and social science…

Data Integrity forms large part of Research Integrity

Page 22: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT22

Unpack Data Integrity Selection:

Determination of appropriate data type, source and instruments that allow investigators to adequately answer research questions

Collection: Process of gathering and measuring information in an established systematic

fashion that makes it possible to answer research qs, test hypotheses, ..

Handling: Processes to ensure research data is stored, archived, disposed in a safe and

secure manner, during and after research project

Analysis: Process of systematically applying techniques to describe and illustrate, recap

and condense, and evaluate data

Reporting and publication: preparing and disseminated research findings

Ownership: possession of, and responsibility for, information

Page 23: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT23

University of Oxford

Scale and importance of task to ensure Research Integrity recognised

Coordination of Digital Services important part

Steps being taken to meet institutional responsibilities Framework and policies for Research Integrity required Many components in place, and being developed, coordination required

Page 24: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT24

University of Oxford Context

Research Committee

ADMIRAL SUDAMIH

UK RDS

PRAC ICT RIMSC

Scoping Digital

Repository Services

Academic Divisions

Computing Services

Library Services

Research Services

Strategy and Policy

Researcher and Services

Strategic projects

EIDCSR VIDaaSDataFlow

Page 25: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT25

University Statement – Research Data

‘The University of Oxford is committed to supporting researchers in appropriate curation and

preservation of their research data, and where applicable in accordance with the research

funders’ requirements. It recognises that this must be achieved through the deployment of a

federated institutional data repository. This repository has to be supported by a suitable

business model, and where possible funded through full economic cost recovery, so that the

University can guarantee that the data deposited there will be managed over the long term.

The data repository will be a cross-agency activity developed and supported by a number of

departments within the University and will build, as far as possible, on existing services,

including the Oxford University Research Archive (ORA). It will be overseen by a Steering

Group which reports to the University Research Committee. The management and curation

of research data will be addressed in cooperation with specialist agencies, research funders

and other institutions in the UK and internationally.’

Page 26: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT26

Current areas of institutional focus New sub-committee of University Research Committee

Oversight of research data (as opposed to information management) Develop policies similar to Edinburgh’s Embryonic Data Policy Address funding, funding, funding

Information Security policies Defining new range of policies to ensure Secure Information

Policies to be endorsed by Council in MT -> new regime for Oxford

University Shared Data Centre SLD includes building security and data security Gateway to HE cloud

Creation of catalogue of University data JISC project funded last week, DoMaRO, searchable catalogue

Business models for data management services Through project and beyond, on-site and cloud

Page 27: Paul Jeffreys - Research Integrity: Institutional Responsibility

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT27

Conclusions

Like many other universities, Oxford has started the journey

Aiming to ensure Research Integrity and Data Integrity Strategically important for University Much to learn from each other universities and at

workshops

Thank You