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AT&T EnterprisePurchasingSUS How toGuideVersion 1.00 – April 00!
"eleases#S"$ 00% SP0SUSE'' (.0
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Table of Contents
1 Purpose of this Document.................................................................6
2 Process Overview.................................................................................7
3 Vendor Process.....................................................................................8
3.1 Log on....................................................................................................................8
4 Creating Purchase Order Response..............................................10
4.1 Purchase Order Identificaton...............................................................................10
4.1.1 Purchase Order Selection.........................................................................11
4.2 Process Purchase Order Response......................................................................124.2.1 Basic Data.....................................................................................................12
4.2.2 Item Oerie!................................................................................................13
4.2.3 Item Detai"s...................................................................................................13
4.2.4 Basic Data in Item Detai" #creen..................................................................144.2.$ %reating #chedu"e Lines................................................................................14
4.2.& Price Information 'Item Detai" #creen(.........................................................14
4.2.) *essages 'Item Detai" #creen(......................................................................1$4.2.8 Partner Information 'Item Detai" #creen(.....................................................1$
4.2.+ %ontract Reference 'Item Detai" #creen(......................................................1$
4.2.10 ,ttachments 'Item Detai" #creen(..............................................................1$
4.2.11 *essages '-eader Lee"(...........................................................................1& 4.2.12 Partner Information '-eader Lee"(..........................................................1&
4.2.13 Price Information '-eader Lee"(..............................................................1)
4.2.14 ,ttachment '-eader Lee"(........................................................................1)
4.3 Posting the Purchase Order Response.................................................................1)
Creating Confirmation.......................................................................19
$.1 Purchase Order #e"ection....................................................................................1+
$.2 %onfirmation Processing.....................................................................................20$.2.1 Basic Data '-eader Lee"(............................................................................21
$.2.2 Item Oerie! '-eader Lee"(......................................................................22$.2.3 Item Detai" #creen.........................................................................................22$.2.4 Basic Data 'Item Lee"(.................................................................................23
$.2.$ Price Information 'Item Lee"(......................................................................23
$.2.& *essages 'Item Lee"(...................................................................................23$.2.) Partner Information 'Item Lee"(..................................................................24
$.2.8 erms of De"ier 'Item Lee"(........................................................................24
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$.2.+ ,ttachment 'Item Lee"(................................................................................24
$.2.10 *essages '-eader Lee"(...........................................................................24
$.2.11 Partner Information '-eader Lee"(..........................................................2$$.2.12 Price Information '-eader Lee"(..............................................................2$
$.2.13 ,ttachment '-eader Lee"(........................................................................2$
$.3 Posting the %onfirmation.....................................................................................2&
$.4 Posting a Partia" %onfirmation............................................................................2& 5.4.1 Processing Partia" %onfirmation..................................................................2)
Process %onfirmation #creen.....................................................................................2)
$.$ /ie!ing and Processing %onfirmation.................................................................2+5.5.1 Select Confirmation....................................................................................305.5.2 ,"" %onfirmation............................................................................................305.5.3 In Process %onfirmations..............................................................................31$.$.4 %omp"etion Reported.....................................................................................32
$.$.$ ,ccepted B %ustomer...................................................................................32
5.5.6 Reected B %ustomer...................................................................................33
6 Creating !nvoices................................................................................34
&.1 #e"ect Inoice.......................................................................................................34
&.2 Inoice ith Reference to a Purchase Order.......................................................3$6.2.1 Process Inoice..............................................................................................3& 6.2.2 Basic Data '-eader Lee"(............................................................................3& 6.2.3 Products and #erices '-eader Lee"(..........................................................3) 6.2.4 Item Detai"s...................................................................................................3) 6.2.5 Basic Data 'Item Lee"(.................................................................................38
6.2.6 Price Information 'Item Lee"(......................................................................386.2.7 *essages 'Item Lee"(...................................................................................386.2.8 Partner Information 'Item Lee"(..................................................................38
6.2.9 ,ttachments 'Item Lee"(...............................................................................3+6.2.10 aigation Bac to -eader #creen............................................................3+
6.2.11 *essages '-eader Lee"(...........................................................................3+6.2.12 Partner Information '-eader Lee"(..........................................................3+
6.2.13 Price Information '-eader Lee"(..............................................................406.2.14 erms of Pament '-eader Lee"(..............................................................406.2.15 ,ttachments '-eader Lee"(.......................................................................406.2.16 Posting a Inoice........................................................................................41
&.3 Inoice ith Reference to a %onfirmation...........................................................426.3.1 Process Inoice..............................................................................................43
&.4 Partia" Inoice......................................................................................................446.4.1 Process Inoice..............................................................................................4$
7 "dministration.....................................................................................47
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).1 *aintain O!n Data.............................................................................................48
# $%tended &earch 'unctiona(it)*......................................................49
+ &e(f Registration Process*................................................................52
+.1 ,dmin ID..............................................................................................................$2
+.1.1 #5# Login......................................................................................................$4
+.1.2 %reate a user in the Ro"e #erice agent........................................................$4
1, &ervice Order Confirmation..........................................................59
10.1.1 Order #e"ection..........................................................................................$+10.1.2 Order Processing.......................................................................................&0
10.1.3 Posting the %onfirmation...........................................................................&2
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1 Purpose of this Document
Purpose of this document is to describe how to use the web-application SupplierSelf Services (SUS) by Suppliers. It is tareted for individuals vendors who are
e!posed to SUS such as"
S#P Purchasin
S#P vendors
This documents is user manual for suppliers to e!ecute various $usinesstransaction e!. Purchase order response% Confirmation% Invoice% #dministrationetc
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2 Process Overview
Supper Self Service is a solution that helps to connect Suppler electronically
with their Customer and improves the e!chane of business documents andshortenin the time it ta&es to process the content of these documentsns.Usin SUS% suppliers do not need their own systems to supply oods andservices% but have direct Internet access to the purchaser's procurementsystem via a eb browser. $y this means% they are able to rapidly react toorder functions received from the host. In SUS system suppler can viewPurchase rder which is received from customer S*+ (,$P) system. orthese Purchase order supplier can send a response by acceptin or reectinpurchase order items and can send confirmation of oods or services onre/uested delivered date. Supplier Purchase order response and subse/uentconfirmation is updated in Customers S*+ system for acceptance. Supplier
can also send their invoices from SUS system for a Purchase order orconfirmation to Customer S*+ system.
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3 Vendor Process
The Supplier Self-service tool is based on the standard S*+-System 0.1 and hasa $SP based data entry screen% Service ,ntry Sheet (S,S).
3.1 Log on
SUS can be accessed throuh the provided lin&"https"22hpcoe3.wdf.sap.corp"41332sap2bc2bsp2sap2srmsus2default.htm
#fter loin on to the system the home pae will be uploaded. Some ofthe &ey menu elements have been consolidated in the content area.
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#fter the re/uired operations have been completed the system should beleft by clic&in 56o ff7 at the top naviation bar.
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4 Creating Purchase Order Response
In a purchase order response% supplier can confirm or reect each individual itemor all items in the purchase order. Supplier can also create or edit schedule lines
for items.
4.1 Purchase Order Identification
Purchase order response starts by identifyin the appropriate Purchase rder(P) for which response has to be created
Option - 1. Purchase orders could be selected accordin to the status from themenu Purchase rders 8 9ew 2 Chaned 2 In Process 2 Confirmed 2 #ll 2 Partly
Confirmed.Option - 2. Purchase orders could be selected by clic&in the appropriate lin& onthe start pae under #ll Purchase rders
P overview screen
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4*1*1 Purchase Order &e(ection
Suppliers have the followin options for selectin purchase orders"• #ll purchase orders
•
#ccordin to status• ith the e!tended search function% which in this case% also includes the
purchase order number as search criterion
Supplier can select purchase orders by means of status as follows"
&tatus /eaning
e! This status is set automatically in SUS when a purchase order isreceived from the procurement system.
"n ProcessSupplier set this status to show that the purchase order is beinprocessed. This status is not displayed in the purchaser'ssystem.
Confirmed This status is set automatically when supplier confirms all of theitems in a purchase order.
Partiall#Confirmed
This status is set automatically when supplier confirms some% butnot all% of the items in a purchase order.
$e%ected This status is set automatically when supplier reects all of theitems in a purchase order.
Canceled &#Customer This status is set automatically if the purchaser cancels apurchase order
9ote
The status of a purchase order is shown in bold type if the customer has madechanes to the purchase order and Suppliers have not opened it yet. In the sidemenu% you can choose the option Chan'ed in the Purchase Orders section toshow a list of all chaned purchase orders.
Suppliers can identify what follown documents are e!pected for a Purchase order under the $asic :ata Section% *e/uired ollow ; on :ocuments% in the ProcessPurchase rder Screen
Select the Purchase rder for which Purchase rder *esponse has to be
posted by clic&in the :ocument 9umber correspondin to the Purchaserder
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4.2 Process Purchase Order Response
Select < = $utton from the Purchase rder :isplay Screen to Process the P *esponse
4.2.1 Basic Data
Under (asic )ata% supplier can assin their own :ocument 9ame to thepurchase order *esponse.ther fields li&e :ocument 9umber% :ocument :ate%
and Purchase rder 9umber are defaulted.$asic :ata ives the details of *e/uired ollow-on :ocuments for the P.,!ample" Purchase rder *esponse% Conformation% Invoice.urther% it also ives the Present Status of the :ocument.
,nter the Supplier7s *eference in <:ocument 9ame= field
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$asic :ata a
Item verview
+essaes
PartnerInformation
PriceInformation
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4.2.2 Item Overview
>ere suppliers can chane the ?uantity for responses in confirmed ?uantity fieldwhich is initially defaulted with reference to the Purchase rder.In the Item verview supplier can confirm or reect items individually by clic&in
the Icon or or confirm or reect all items by usin < = or <
= button.The item verview section ives the overview of the items ordered.Supplier has the fle!ibility to confirm the items either in the Item overview screenor the Item detail screen
,nter the ?uantity in <Confirmed ?uantity= field and select the appropriate
confirmation Icon.
n :ouble clic&in the item 9o (Say 9o @) supplier can enter the Item :etailScreen.
4.2.3 Item Details
Item :etail Screen
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$asic :ata a
:elivery Times
Price Information
+essaes
PartnerInformation
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4.2.4 Basic Data in Item Detail Screen
Under (asic )ata% supplier can enter the confirmed /uantity. Confirmed?uantity is usually defaulted by the P order /uantity. Supplier can chanethe same and enter the desired value.In the confirmed for field% :ate for the delivery of the item could be entered%
,nter the ?uantity and the :ate for delivery
4.2.5 Creating Sce!"le #ines
$nter De(iver) 0imes !tem Detai( &creen
Under *nter )eli+er# ,imes% Suppliers can enter the delivery dates for a new
schedule line% as well as separate confirmed /uantities for each delivery dateif re/uired.This could be done by clic&in on the < = button and addin the :eliverydate and Confirmed ?uantity.
Clic& on the icon to confirm the item in the $asic :ata view
4.2.6 $rice In%&rmati&n 'Item Detail Screen(
Under Price information 9et Aalue ordered is displayed and the 9et Aalueconfirmed is usually defaulted with reference to 9et Aalue rdered. 9et AalueConfirmed could be chaned by supplier if re/uired.
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Contract *eference
#ttachments
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4.2.7 )essages 'Item Detail Screen(
Under -essa'es% supplier can enter messaes to the purchaser and viewany messae from purchaser. (This +essae is Item 6evel +essae and willnot be displayed in the >eader) +essae from Purchaser" This could be viewed by clic&in on the
+essae from purchaser lin&. +essae to Purchaser" To Create a +essae to Purchaser% Clic& on the
lin& +essae to Purchaser (@) and in the te!t bo! (3) displayed enter there/uired te!t and save the te!t by clic&in the < = button
,nter a +essae to the Purchaser (ptional)
4.2.8 $artner In%&rmati&n 'Item Detail Screen(
Information reardin Sold ; to ; Party% Boods *ecipient and Ship-To- #ddress is displayed. The Information includes Telephone% a! and ,-maildetails of the respective partner.
4.2.9 C&ntract *e%erence 'Item Detail Screen(
The referred contract in the P is displayed in this section alon with contractitem 9umber.
4.2.10 +ttacments 'Item Detail Screen(
Under ttachments% Supplier can attach a file for the purchaser to thepurchase order.
"ttachment from Purchaser " #ny #ttachment from Purchaser could beviewed by clic&in the lin& displayed.
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"ttachment for the purchaser
>ere Supplier can attach documents for the purchaser.
To attach a document clic& on button < = and for the file
and clic& on the button < =
#bove screen shows the 6in& to the attached document.
#ttach the re/uired :ocuments (ptional)
4.2.11 )essages ',ea!er #evel(
Under -essa'es% Supplier can enter messaes to the purchaser and viewany messae from purchaser.
+essae from Purchaser" This could be viewed by clic&in on the+essae from purchaser lin&.
+essae to Purchaser" To Create a +essae to the Purchaser%
Clic& on the lin& +essae to Purchaser and in the te!t bo!displayed enter the re/uired te!t and save the te!t by clic&in the <
= $utton ,nter a >eader 6evel +essae to Purchaser (ptional)
4.2.12 $artner In%&rmati&n ',ea!er #evel(
Information reardin Sold ; to ; Party% Boods *ecipient and Ship-To- #ddress is displayed.The Information includes Telephone% a! and ,-mail details of therespective partner
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4.2.13 $rice In%&rmati&n ',ea!er #evel(
This view displays the
• 9et Aalue of the Confirmed Items
• 9et Aalue of #ll Items
• 9et Aalue of unconfirmed Items
4.2.14 +ttacment ',ea!er #evel(
Under ttachments% Supplier can attach a file for the purchaser to thepurchase order.
#ttachment from Purchaser" #ny #ttachment from Purchaser could beviewed by clic&in the lin& displayed.
#ttachment to Purchaser" >ere supplier can attach documents for the
purchaser. To attach a document clic& on button < = and
for the file and clic& on the button . These attachments are at headerlevel
#ttach the re/uired :ocuments (ptional)
4.3 Posting the Purchase Order Response
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To Post the *esponse Clic& on < = $utton on the top half of the >eader Screen. # +essae <Success your chanes have been adopted= is
displayed and the status will chane from 9ew to Confirmed
Post the Purchase rder *esponse $y Clic&in the button
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Creating Confirmation
This function enables suppliers to create and edit confirmations in Supplier Self-Services (SUS)% and send them to customers.
Supplier can create confirmations for purchase orders with the statuses "n Process/
Chan'ed % or
Confirmed
The document control settins in the purchase order determine whether or not supplier needs to create a confirmation for an item.The SUS system copies all of the items for which a purchaser e!pects aconfirmation from the purchase order to the confirmation.
5.1 Purchase Order Selection
Option - 1. rom the user menu choose Purchase rder 8 9ew2Inprocess2Confirmed (Purchase rders for which *esponses have beenposted will be available under the menu Purchase rder 8 Confirmed)
Option - 2. Confirmations could also be processed by selectin the lin&<Create= under #ll confirmations in the start pae.
Select the +enu Purchase rder 8 9ew2In process2Confirmed
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Purchase rder verview
Choose the Purchase rder from the :isplayed 6ist to view the
confirmation Screen
Select the Purchase rder by clic&in the :ocument 9umber for
the correspondin P
5.2 Confirmation Processing
Confirmation Screen
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Clic& on $utton to start processin the confirmation.
n clic& of this button screen for processin confirmation is displayed.
Process Confirmation Screen
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5.2.1 Basic Data ',ea!er #evel(
In $asic :ata supplier can enter :ocument 9ame (Supplier *eference) and canAiew the followin :etails
Confirmation 9umber :ocument :atePurchase rder 9umber Status of the :ocument
,nter :ocument 9ame
5.2.2 Item Overview ',ea!er #evel(
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$asic :ata a
Item verview
+essaes
Partner Information
Price Information
#ttachments
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In the Item overview% supplier can enter confirmation ?uantity for items.
?uantity field is initially defaulted with reference to Purchase order data.Supplier can edit the confirmation /uantity either in the Item overview screen orin the Item detail screenSupplier can choose to view Item details screen by choosin Item 9o and editthe relevant Item details data.
,nter Confirmation ?uantity.
5.2.3 Item Detail Screen
5.2.4 Basic Data 'Item #evel(
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asic Data
Price !nformation
/essages
Partner !nformation
0erms of De(iver)
"ttachment
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Under (asic )ata% supplier can chane the Confirmation ?uantity which isdefaulted from the purchase order data.Supplier can chec& Ship to C66I code and inal :estination C66I Code here .
,nter the Confirmation ?uantity
5.2.5 $rice In%&rmati&n 'Item #evel(
9et Aalue of the Item is displayed in the Price information details at the itemlevel. Supplier can chane the 9et Aalue if re/uired.
5.2.6 )essages 'Item #evel(
Under -essa'es% supplier can enter messaes to the purchaser and viewany messae from purchaser.
+essae from Purchaser" This could be viewed by clic&in on the
+essae from purchaser lin&. +essae to Purchaser" To Create a +essae to the Purchaser% Clic&
on the lin& +essae to Purchaser and in the te!t bo! displayed enterthe re/uired te!t and save the te!t by clic&in the < = $utton
,nter a +essae to the Purchaser (ptional)
5.2.7 $artner In%&rmati&n 'Item #evel(
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Information reardin Sold ; to ; Party% Boods *ecipient and Ship-To- #ddress is displayed.The Information includes Telephone% a! and ,-mail details of the respectivepartner
5.2.8 -erms &% Deliver 'Item #evel(
In the Terms of :elivery supplier can view the Incoterm.
5.2.9 +ttacment 'Item #evel(
Under ttachments% supplier can attach a file for the purchaser to thepurchase order.
#ttachment from Purchaser" #ny #ttachment from Purchaser could
be viewed by clic&in the lin& displayed.
#ttachment to Purchaser" >ere supplier can attach documents forthe purchaser. To attach a document clic& on button < =
and for the file and clic& on the button .
#ttach the re/uired documents (ptional)
5.2.10 )essages ',ea!er #evel(
Under -essa'es% supplier can enter messaes to the purchaser and viewany messae from purchaser.
+essae from Purchaser" This could be viewed by clic&in on the
+essae from purchaser lin&.
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+essae to Purchaser" To Create a +essae to the Purchaser%
Clic& on the lin& +essae to Purchaser and in the te!t bo!displayed enter the re/uired te!t and save the te!t by clic&in the <
= $utton
,nter a >eader 6evel +essae to Purchaser (ptional)
5.2.11 $artner In%&rmati&n ',ea!er #evel(
Information reardin Sold ; to ; Party% Boods *ecipient and Ship-To- #ddress is displayed.The Information includes Telephone% a! and ,-mail details of therespective partner
5.2.12 $rice In%&rmati&n ',ea!er #evel(
Suppliers can view the 9et value of the confirmed Items under price information.
5.2.13 +ttacment ',ea!er #evel(
Under ttachments% supplier can attach a file for the purchaser to thepurchase order.
#ttachment from Purchaser" #ny #ttachment from Purchaser could
be viewed by clic&in the lin& displayed #ttachment to Purchaser" >ere supplier can attach documents for
the purchaser. To attach a document clic& on button < =and for the file and clic& on the button .
#ttach the re/uired documents (ptional)
5.3 Posting the Confirmation
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To post the confirmation clic& on the button at the top half of theProcess Confirmation screenn Successful postin supplier will receive a Success messae.
Clic& the button to post the confirmation
n Successful postin supplier will receive a success messae and statusof the confirmation is set to Completion *eported.
5.4 Posting a Partial Confirmation
rom list of Purchase rders select the purchase order for which theconfirmation has to be posted. 9aviation to the above screen is same ase!plained in the section create confirmation.
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To Create confirmation clic& on the button
5.4.1 $r&cessing $artial C&n%irmati&n
$r&cess C&n%irmati&n Screen
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In the Item overview enter the ?uantity for confirmation. ?uantity is initiallydefaulted as per the purchase order. In the above screen the defaulted value is@1 (copied from the purchase order)
,nter the ?uantity for confirmation and clic& on the button
to update the 9et Aalue. 9et value in the Price information isupdated.
Clic& on the button to post the Partial Confirmation. #
Success messae is displayed for successful postin.
rom the Purchase rder +enu choose Confirmed and select the Purchaserder for which the Partial confirmation was posted. 9aviation to this screen is
same as e!plained in the section create confirmation.
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n Clic&in the button supplier can see the outstandin ?uantity forwhich the confirmation is due% defaulted in the ?uantity field.
5.5 ie!ing and Processing Confirmation
Start Pae
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**1 &e(ect Confirmation
Suppliers have the followin options for selectin confirmations"• #ll confirmations
• #ccordin to status
• ,!tended Search
Supplier to select confirmations accordin to status as follows"
&tatus /eaning
"n ProcessThis status is set automatically set when aconfirmation is created.
Comletion $eorted This status is set automatically after the serviceprovider reports the completion of the service tothe purchaser by selectin Confirm.
$e%ected &# Customer This status is set automatically when thepurchaser reects a confirmation.
cceted &# Customer ro+ed
This status is set automatically when thepurchaser accepts a confirmation
Canceled This Status is set automatically when the supplier 2purchaser cancels a confirmation
5.5.2 +ll C&n%irmati&n Screen Showin Confirmation of #ll Statuses
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5.5.3 In $r&cess C&n%irmati&ns
Screen Showin the Confirmation in Status in process
Confirmations which are in status In Process could be processed by this menuand confirmation could be completed.
To process an <In Process= Confirmation Select the confirmation from the
displayed list of confirmations and clic& on the button
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To complete the confirmation follow the process e!plained in the section <CreateConfirmation=
5.5.4 C&mleti&n *e&rte!
Screen Showin the Confirmation in Status Completion *eported
5.5.5 +ccete! B/ C"st&mer.
Screen Showin the Confirmation in Status #ccepted by Customer.
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5.5.6 *eecte! B/ C"st&mer
Screen Showin the Confirmation in Status *eected by Customer.
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6 Creating !nvoices
Invoice Processin
This function enables suppliers to create and edit invoices in Supplier Self-Services (SUS)% and send them to customers.
Create Invoices
Supplier can create invoices with references to purchase orders andconfirmations. rom the follow on document displayed in the Purchase order%supplier can determine whether or not he can create an invoice for an item
".1 Select In#oice
You can select invoices as follows:• All invoices
• According to status
You can select invoices by status as follows:
Stat"s )eaning
In ProcessThis status is set automatically when an invoice is created. This status
remains as long as the invoice is not sent.
Document #ent This status is set automatically when you choose #end . The invoice is
sent to the purchaser.
,ccepted 6
%ustomer This status is set automatically if the purchaser accepts an invoice.
Reected 6
%ustomer This status is set automatically if the purchaser rejects an invoice.
Pament *adeYou can set this status manually if the purchaser has initiated the payment.
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".2 In#oice $ith Reference to a Purchase Order
To create an Invoice with reference to a P select <Create Invoice= from themenu Invoices and Credit +emo and clic& on the lin& <or a Purchase rder formthe Create invoice screen displayed.
Select the lin& or a Purchase rder
Select the appropriate Purchase rder and clic& on the button .
Clic& the button
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6.2.1 $r&cess Inv&ice
Process !nvoice &creen
6.2.2 Basic Data ',ea!er #evel(
Under (asic )ata% suppliers can chane the description of the document% as wellas enter unplanned delivery costs.$asic data also displays the Invoice 9umber% Status% :ocument :ate and,!ternal reference (P 9umber)
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$asic :ata a
Product and Services
+essaes
Partner Information
Price Information
Terms of Payment
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,nter the :escription and Unplanned delivery costs
6.2.3 $r&!"cts an! Services ',ea!er #evel(
Under products and Services supplier can enter the ?uantity which is initiallydefaulted from the Purchase rder.?uantity could be entered either in the header screen or on the item detailscreen.
rom the :ropdown for the Ta! supplier can set heather the item is Ta!,!empted or Ta!able.9et Aalue is defaulted from the Purchase order% net value could be chaned inthe item detail screen
,nter the ?uantity and select the Ta!
6.2.4 Item Details
!tem Detai( &creen
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6.2.5 Basic Data 'Item #evel(
In $asic :ata supplier can enter the ?uantity and select the Ta! from the dropdown provided (Ta! ,!empt or Ta!able)
,nter the ?uantity and select the Ta!
6.2.6 $rice In%&rmati&n 'Item #evel(
Under Price "nformation% supplier can chane the defaulted 9et price
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6.2.7 )essages 'Item #evel(
*efer Create Purchase order or Create confirmation section for detailedinformation of this section
,nter a +essae to Purchaser (ptional)
6.2.8 $artner In%&rmati&n 'Item #evel(
*efer Create Purchase order or Create confirmation section for detailedinformation of this section
6.2.9 +ttacments 'Item #evel(
*efer Create Purchase order or Create confirmation section for detailedinformation of this section.
#ttach the re/uired document (ptional)
6.2.10 avigati&n Bac t& ,ea!er Screen
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To naviate bac& to the >eader :ata Screen Clic& on the lin& on thetop half of the screen
6.2.11 )essages ',ea!er #evel(
*efer Create Purchase order or Create confirmation section for detailedinformation of this section
,nter a +essae to Purchaser (ptional)
6.2.12 $artner In%&rmati&n ',ea!er #evel(
*efer Create Purchase order or Create confirmation section for detailedinformation of this section
6.2.13 $rice In%&rmati&n ',ea!er #evel(
In the Price information Tab Supplier will be able to view 9et Aalue% Unplanned:eliver cost and Bross Price.
Unplanned delivery cost is entered in the $asic data and is updated in the price
information on clic&in the button
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Screen shows the updated Unplanned :elivery Costs and the ross price.
6.2.14 -erms &% $a/ment ',ea!er #evel(
Suppliers can view the terms of payment from this section
6.2.15 +ttacments ',ea!er #evel(
*efer Create Purchase order or Create confirmation section for detailedinformation of this section
#ttach the re/uired document (ptional)
6.2.16 $&sting a Inv&ice
#fter enterin all the re/uired details Invoice could be posted by clic&in the
button at top half of the screen.
Clic& the button to post the invoice
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Supplier will receive a success messae after successful postin of the invoice.
".3 In#oice $ith Reference to a Confirmation
Start Pae
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To create Invoice with reference to a Confirmation select <Create Invoice= fromthe menu Invoices and Credit +emo and clic& on the lin& <or a Confirmationform the Create invoice screen displayed*
Select the lin& <or a Confirmation=
Select the confirmation for which invoice has to be created and clic& on
the button
6.3.1 $r&cess Inv&ice
Process !nvoice &creen
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urther steps and process for creation of the invoice with reference to
confirmation is same as that e!plained in the section Invoice with reference toPurchase rder
".4 Partial In#oice
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&tart Page
rom the +enu Invoice and Credit +emo choose create invoice and from thedisplayed create invoice screen select <or a Purchase rder= or <or aConfirmation=
Select the lin& <or a Purchase rder= or <or a Confirmation=
Select the P for which Invoice has to be posted and clic& on the button
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6.4.1 $r&cess Inv&ice
Process Invoice Screen
n clic&in the button Process invoice screen is displayed. ?uantity ofitem for invoice is initially defaulted from the Purchase order 2 Confirmationreference and the net value and Bross Price calculated on the basis of the same
Clic& on button
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,nter the Partial ?uantity for which invoice has to be posted in the ?uantity field%enter Unplanned delivery cost if any and clic& on the button Update Price
In the price information view 9et Aalue% Unplanned :elivery Costs and the Bross
Price are updated accordinly.To Post the invoice clic& on the button .Supplier receives a success messae on successful postin of the invoice.
,nter the ?uantity and the unplanned delivery costs and clic& on button
Clic& on the button to post the invoice
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7 "dministration
Under administration menu Supplier can chane his personal details such asBeneral User Information% Contact Information and Settins.
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%.1 &aintain O!n 'ata
To +aintain wn :ata select #dministration 8 wn :ata and clic& on button
followin screen is displayed*
In this screen supplier can chane his password% 6anuae and other eneralinformation as displayed in the screenSupplier can maintain his contact information in contact information section
Supplier can set his own :ate format% :ecimal format and Time one from thesection <Settins=
Clic& the button to save the chanes made.
Clic& the button to cancel the chanes made.
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eneral Information
!ontact Information
"ettings
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8 $%tended &earch 'unctiona(it)*
Usin the e!tended search functionality in SUS% Suppliers can search for thedocuments and further process them as re/uired
&tart Page
rom the start pae select the lin& ind
Document &earch &creen
rom the displayed :ocument search screen different document types such asPurchase rders% Confirmations% Invoices etc could be searched based ondifferent search combinations.
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Screen showin :ifferent :ocuments types that could be searched usin searchfunctionality
Select the Type of the document to be searched
Select the Time rame% based on the time frame selected Created #fter
field is defaulted. (,ither select the Time rame or the Created #fter field) Select the Status of the :ocument. (Status displayed in the dropdown bo!
depends on the :ocument type selected)
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Search could also be restricted usin the Partner 9umber.Screen shows the Combination of Status% Crated #fter and Partner 9umber.
Clic& on the button to display the search result
Screen showin the search result
Cance((ation. Response Confirmation and !nvoice&ervice Order confirmation
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9 &e(f Registration Process*
(.1 )dmin I'.
*eistered vendors will receive an email with the contact details with the self reistrationlin& and reistration id.Usin this 6in& vendor can create a vendor admin I: in SUS systemith the admin id% vendor can lo in to the SUS system and create users for differentroles for his oraniation.
Sample email as shown
6in& for self reistration where supplier can maintain the admin user for his
company.
Usin this lin& supplier can create an admin id for his company by ivin the
details as shown above.
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,nter the User :etails and clic& on the button to create an #dmin
User. (ields indicated with a D are mandatory)
#n #dmin Id for the Aendor is created. Usin this I: Aendor can create users forhis oraniations with different roles li&e Service aent% rder Processor etc.
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9.1.1 SS #&gin
,nter User 9ame and Password of the #dmin User Created in the previous step
and clic& on the button
9.1.2 Create a "ser in te *&le Service agent
To Create a user select #dministration 8 Create Users
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Create Users Screen
Create User Screen has different sections li&e :ata Privacy Statement% BeneralUser Information% Contact Information and Settins.
:ata Privacy Statement
#ccept the Privacy Statement by chec&in the Chec& bo!
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Beneral Information
Under Beneral Information section% enter the eneral user data li&e User
9ame% Password% irst 9ame% 6ast 9ame% ,-+ail #ddress% Country% and6anuae.
Select the role from the list of the roles displayed for the user. In this case
it should be S#PE,CESUSES,*AIC,E#B,9T.
#vailable *oles
Contact Information
,nter the contact information of the user
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Settins
,nter the :ate format% :ecimal format% Time Fone.
#fter completin the entries clic& on the button Save. User in the role
Service aent is created.
Screen with User :etails and the assined roles are displayed
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User created in the last steps could loin to the SUS system by usin his username and Initial Password set by the #dmin user.
System will prompt for chanin the initial password.
,nter the initial Password and 9ew Password and clic& the button
to chane the password and loin to SUS.
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1, &ervice Order Confirmation
10.1.1 Or!er Selecti&n
6oin to SUS as a Service aent
rom the displayed start pae select Purchase rder 8 9ew or Select thelin& <9ew= on the Start Pae under #ll Purchase rders
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rom the displayed list of Purchase orders select the Purchase order for
which confirmation has to be posted
10.1.2 Or!er $r&cessing
To start processin the confirmation clic& the button .
Process Confirmation Screen
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rom Process Confirmation Screen% under Item overview section clic& on
the item number to enter the item detail screen.
Item :etail Screen
Under the section Service Performance Times clic& on the button
Select the :ate for service performed and fill in the ?uantity field.
Under start and ,nd field enter the start and the end time. This field is onlyfor information
or addin further entries clic& on the button successively
and ma&e your entries #fter completin the entries naviate bac& to Process Confirmation screen byclic&in on the lin& <process confirmation= (Top half of the screen)
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10.1.3 $&sting te C&n%irmati&n
In the Process Confirmation Screen clic& on the button to post the
confirmation
# +essae for the successful postin is displayed.
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6o off from the system