att sus end user guide

8/10/2019 ATT SUS End User Guide

http://slidepdf.com/reader/full/att-sus-end-user-guide 1/67

AT&T EnterprisePurchasingSUS How toGuideVersion 1.00 – April 00!

"eleases#S"$ 00% SP0SUSE'' (.0

1 of 67



) 'op*right 00( SAP AG. All rightsreser+ed.

,o part o- this pulication /a* ereproduced or trans/itted in an* -or/ or

-or an* purpose without the epressper/ission o- SAP AG. The in-or/ationcontained herein /a* e changed withoutprior notice.

So/e so-tware products /areted * SAPAG and its distriutors contain proprietar*so-tware co/ponents o- other so-tware+endors.

$icroso-t2 3indows2 4utloo2 andPowerPoint are registered trade/ars o-

$icroso-t 'orporation.

56$2 762 76 Uni+ersal 7ataase2 4S82Parallel S*sple2 $VS8ESA2 A592 S8:02AS8;002 4S8:02 4S8;002 iSeries2 pSeries2Series2 <Series2 <84S2 A=P2 5ntelligent$iner2 3eSphere2 ,et>nit*2 Ti+oli2 and5n-or/i are trade/ars or registeredtrade/ars o- 56$ 'orporation in theUnited States and8or other countries.

4racle is a registered trade/ar o- 4racle

'orporation.

U,592 984pen2 4S=812 and $oti- areregistered trade/ars o- the 4pen Group.

'itri2 5'A2 Progra/ ,eighorhood2$eta=ra/e2 3in=ra/e2 Video=ra/e2 and$ulti3in are trade/ars or registeredtrade/ars o- 'itri S*ste/s2 5nc.

HT$?2 9$?2 9HT$? and 3' aretrade/ars or registered trade/ars o-

3'@2 3orld 3ide 3e 'onsortiu/2$assachusetts 5nstitute o- Technolog*.

a+a is a registered trade/ar o- Sun$icros*ste/s2 5nc.

a+aScript is a registered trade/ar o-Sun $icros*ste/s2 5nc.2 used under

'ontained in this docu/ent ser+esin-or/ational purposes onl*. ,ationalproduct speci>cations /a* +ar*.

These /aterials are suBect to change

without notice. These /aterials arepro+ided * SAP AG and its aCliatedco/panies DSAP GroupF -orin-or/ational purposesonl*2 without representation or warrant*o- an* ind2 and SAP Group shall not eliale -or errors or o/issions with respectto the /aterials. The onl* warranties-or SAP Group products and ser+ices arethose that are set -orth in the epresswarrant* state/ents acco/pan*ing suchproducts and ser+ices2 i- an*. ,othing

herein should e construed as constitutingan additional warrant*.

These /aterials are pro+ided as iswithout a warrant* o- an* ind2 eitherepress or i/plied2 including ut notli/ited to2 the i/plied warranties o-/erchantailit*2 >tness -or a particularpurpose2 or nonIin-ringe/ent.SAP shall not e liale -or da/ages o- an*ind including without li/itation direct2special2 indirect2 or conseJuentialda/ages that /a* result -ro/ the use o-

these /aterials.SAP does not warrant the accurac* orco/pleteness o- the in-or/ation2 tet2graphics2 lins or other ite/s containedwithin these /aterials. SAP has no controlo+er the in-or/ation that *ou /a* accessthrough the use o- hot lins contained inthese /aterials and does not endorse*our use o- third part* we pages norpro+ide an* warrant* whatsoe+er relatingto third part* we pages.SAP ,et3ea+er HowIto Guides are

intended to si/pli-* the producti/ple/entation. 3hile speci>c product-eatures and procedures t*picall* areeplained in a practical usiness contet2it is not i/plied that those -eatures andprocedures are the onl* approach insol+ing a speci>c usiness prole/ usingSAP ,et3ea+er. Should *ou wish to

2 of 67



license -or technolog* in+ented andi/ple/ented * ,etscape.

$a76 is a trade/ar o- $*SK? A62Sweden.SAP2 "82 /*SAP2 /*SAP.co/2 Apps2

App2 and other SAP products andser+ices /entioned herein as well as theirrespecti+e logos are trade/ars orregistered trade/ars o- SAP AG inGer/an* and in se+eral other countriesall o+er the world. All other product andser+ice na/es /entioned are thetrade/ars o- their respecti+e co/panies.7ata

recei+e additional in-or/ation2clari>cation or support2 please re-er toSAP 'onsulting.An* so-tware coding and8or code lines 8strings D'odeF included in thisdocu/entation are onl* ea/ples and are

not intended to e used in a producti+es*ste/ en+iron/ent. The 'ode is onl*intended etter eplain and +isuali<e thes*nta and phrasing rules o- certaincoding. SAP does not warrant thecorrectness and co/pleteness o- the 'odegi+en herein2 and SAP shall not e liale-or errors or da/ages caused * theusage o- the 'ode2 ecept i- suchda/ages were caused * SAPintentionall* or grossl* negligent.

3 of 67



Table of Contents

1 Purpose of this Document.................................................................6

2 Process Overview.................................................................................7

3 Vendor Process.....................................................................................8

3.1 Log on....................................................................................................................8

4 Creating Purchase Order Response..............................................10

4.1 Purchase Order Identificaton...............................................................................10

4.1.1 Purchase Order Selection.........................................................................11

4.2 Process Purchase Order Response......................................................................124.2.1 Basic Data.....................................................................................................12

4.2.2 Item Oerie!................................................................................................13

4.2.3 Item Detai"s...................................................................................................13

4.2.4 Basic Data in Item Detai" #creen..................................................................144.2.$ %reating #chedu"e Lines................................................................................14

4.2.& Price Information 'Item Detai" #creen(.........................................................14

4.2.) *essages 'Item Detai" #creen(......................................................................1$4.2.8 Partner Information 'Item Detai" #creen(.....................................................1$

4.2.+ %ontract Reference 'Item Detai" #creen(......................................................1$

4.2.10 ,ttachments 'Item Detai" #creen(..............................................................1$

4.2.11 *essages '-eader Lee"(...........................................................................1& 4.2.12 Partner Information '-eader Lee"(..........................................................1&

4.2.13 Price Information '-eader Lee"(..............................................................1)

4.2.14 ,ttachment '-eader Lee"(........................................................................1)

4.3 Posting the Purchase Order Response.................................................................1)

Creating Confirmation.......................................................................19

$.1 Purchase Order #e"ection....................................................................................1+

$.2 %onfirmation Processing.....................................................................................20$.2.1 Basic Data '-eader Lee"(............................................................................21

$.2.2 Item Oerie! '-eader Lee"(......................................................................22$.2.3 Item Detai" #creen.........................................................................................22$.2.4 Basic Data 'Item Lee"(.................................................................................23

$.2.$ Price Information 'Item Lee"(......................................................................23

$.2.& *essages 'Item Lee"(...................................................................................23$.2.) Partner Information 'Item Lee"(..................................................................24

$.2.8 erms of De"ier 'Item Lee"(........................................................................24

4 of 67



$.2.+ ,ttachment 'Item Lee"(................................................................................24

$.2.10 *essages '-eader Lee"(...........................................................................24

$.2.11 Partner Information '-eader Lee"(..........................................................2$$.2.12 Price Information '-eader Lee"(..............................................................2$

$.2.13 ,ttachment '-eader Lee"(........................................................................2$

$.3 Posting the %onfirmation.....................................................................................2&

$.4 Posting a Partia" %onfirmation............................................................................2& 5.4.1 Processing Partia" %onfirmation..................................................................2)

Process %onfirmation #creen.....................................................................................2)

$.$ /ie!ing and Processing %onfirmation.................................................................2+5.5.1 Select Confirmation....................................................................................305.5.2 ,"" %onfirmation............................................................................................305.5.3 In Process %onfirmations..............................................................................31$.$.4 %omp"etion Reported.....................................................................................32

$.$.$ ,ccepted B %ustomer...................................................................................32

5.5.6 Reected B %ustomer...................................................................................33

6 Creating !nvoices................................................................................34

&.1 #e"ect Inoice.......................................................................................................34

&.2 Inoice ith Reference to a Purchase Order.......................................................3$6.2.1 Process Inoice..............................................................................................3& 6.2.2 Basic Data '-eader Lee"(............................................................................3& 6.2.3 Products and #erices '-eader Lee"(..........................................................3) 6.2.4 Item Detai"s...................................................................................................3) 6.2.5 Basic Data 'Item Lee"(.................................................................................38

6.2.6 Price Information 'Item Lee"(......................................................................386.2.7 *essages 'Item Lee"(...................................................................................386.2.8 Partner Information 'Item Lee"(..................................................................38

6.2.9 ,ttachments 'Item Lee"(...............................................................................3+6.2.10 aigation Bac to -eader #creen............................................................3+

6.2.11 *essages '-eader Lee"(...........................................................................3+6.2.12 Partner Information '-eader Lee"(..........................................................3+

6.2.13 Price Information '-eader Lee"(..............................................................406.2.14 erms of Pament '-eader Lee"(..............................................................406.2.15 ,ttachments '-eader Lee"(.......................................................................406.2.16 Posting a Inoice........................................................................................41

&.3 Inoice ith Reference to a %onfirmation...........................................................426.3.1 Process Inoice..............................................................................................43

&.4 Partia" Inoice......................................................................................................446.4.1 Process Inoice..............................................................................................4$

7 "dministration.....................................................................................47

of 67



).1 *aintain O!n Data.............................................................................................48

# $%tended &earch 'unctiona(it)*......................................................49

+ &e(f Registration Process*................................................................52

+.1 ,dmin ID..............................................................................................................$2

+.1.1 #5# Login......................................................................................................$4

+.1.2 %reate a user in the Ro"e #erice agent........................................................$4

1, &ervice Order Confirmation..........................................................59

10.1.1 Order #e"ection..........................................................................................$+10.1.2 Order Processing.......................................................................................&0

10.1.3 Posting the %onfirmation...........................................................................&2

6 of 67



1 Purpose of this Document

Purpose of this document is to describe how to use the web-application SupplierSelf Services (SUS) by Suppliers. It is tareted for individuals vendors who are

e!posed to SUS such as"

S#P Purchasin

S#P vendors

This documents is user manual for suppliers to e!ecute various $usinesstransaction e!. Purchase order response% Confirmation% Invoice% #dministrationetc

7 of 67



2 Process Overview

Supper Self Service is a solution that helps to connect Suppler electronically

with their Customer and improves the e!chane of business documents andshortenin the time it ta&es to process the content of these documentsns.Usin SUS% suppliers do not need their own systems to supply oods andservices% but have direct Internet access to the purchaser's procurementsystem via a eb browser. $y this means% they are able to rapidly react toorder functions received from the host. In SUS system suppler can viewPurchase rder which is received from customer S*+ (,$P) system. orthese Purchase order supplier can send a response by acceptin or reectinpurchase order items and can send confirmation of oods or services onre/uested delivered date. Supplier Purchase order response and subse/uentconfirmation is updated in Customers S*+ system for acceptance. Supplier

can also send their invoices from SUS system for a Purchase order orconfirmation to Customer S*+ system.

# of 67



3 Vendor Process

The Supplier Self-service tool is based on the standard S*+-System 0.1 and hasa $SP based data entry screen% Service ,ntry Sheet (S,S).

3.1 Log on

SUS can be accessed throuh the provided lin&"https"22hpcoe3.wdf.sap.corp"41332sap2bc2bsp2sap2srmsus2default.htm

#fter loin on to the system the home pae will be uploaded. Some ofthe &ey menu elements have been consolidated in the content area.

+ of 67



#fter the re/uired operations have been completed the system should beleft by clic&in 56o ff7 at the top naviation bar.

1, of 67



4 Creating Purchase Order Response

In a purchase order response% supplier can confirm or reect each individual itemor all items in the purchase order. Supplier can also create or edit schedule lines

for items.

4.1 Purchase Order Identification

Purchase order response starts by identifyin the appropriate Purchase rder(P) for which response has to be created

Option - 1. Purchase orders could be selected accordin to the status from themenu Purchase rders 8 9ew 2 Chaned 2 In Process 2 Confirmed 2 #ll 2 Partly

Confirmed.Option - 2. Purchase orders could be selected by clic&in the appropriate lin& onthe start pae under #ll Purchase rders

P overview screen

11 of 67

1 2



4*1*1 Purchase Order &e(ection

Suppliers have the followin options for selectin purchase orders"• #ll purchase orders

•

#ccordin to status• ith the e!tended search function% which in this case% also includes the

purchase order number as search criterion

Supplier can select purchase orders by means of status as follows"

&tatus /eaning

e! This status is set automatically in SUS when a purchase order isreceived from the procurement system.

"n ProcessSupplier set this status to show that the purchase order is beinprocessed. This status is not displayed in the purchaser'ssystem.

Confirmed This status is set automatically when supplier confirms all of theitems in a purchase order.

Partiall#Confirmed

This status is set automatically when supplier confirms some% butnot all% of the items in a purchase order.

$e%ected This status is set automatically when supplier reects all of theitems in a purchase order.

Canceled &#Customer This status is set automatically if the purchaser cancels apurchase order

9ote

The status of a purchase order is shown in bold type if the customer has madechanes to the purchase order and Suppliers have not opened it yet. In the sidemenu% you can choose the option Chan'ed in the Purchase Orders section toshow a list of all chaned purchase orders.

Suppliers can identify what follown documents are e!pected for a Purchase order under the $asic :ata Section% *e/uired ollow ; on :ocuments% in the ProcessPurchase rder Screen

Select the Purchase rder for which Purchase rder *esponse has to be

posted by clic&in the :ocument 9umber correspondin to the Purchaserder

12 of 67



4.2 Process Purchase Order Response

Select < = $utton from the Purchase rder :isplay Screen to Process the P *esponse

4.2.1 Basic Data

Under (asic )ata% supplier can assin their own :ocument 9ame to thepurchase order *esponse.ther fields li&e :ocument 9umber% :ocument :ate%

and Purchase rder 9umber are defaulted.$asic :ata ives the details of *e/uired ollow-on :ocuments for the P.,!ample" Purchase rder *esponse% Conformation% Invoice.urther% it also ives the Present Status of the :ocument.

,nter the Supplier7s *eference in <:ocument 9ame= field

13 of 67

$asic :ata a

Item verview

+essaes

PartnerInformation

PriceInformation



4.2.2 Item Overview

>ere suppliers can chane the ?uantity for responses in confirmed ?uantity fieldwhich is initially defaulted with reference to the Purchase rder.In the Item verview supplier can confirm or reect items individually by clic&in

the Icon or or confirm or reect all items by usin < = or <

= button.The item verview section ives the overview of the items ordered.Supplier has the fle!ibility to confirm the items either in the Item overview screenor the Item detail screen

,nter the ?uantity in <Confirmed ?uantity= field and select the appropriate

confirmation Icon.

n :ouble clic&in the item 9o (Say 9o @) supplier can enter the Item :etailScreen.

4.2.3 Item Details

Item :etail Screen

14 of 67

$asic :ata a

:elivery Times

Price Information

+essaes

PartnerInformation



4.2.4 Basic Data in Item Detail Screen

Under (asic )ata% supplier can enter the confirmed /uantity. Confirmed?uantity is usually defaulted by the P order /uantity. Supplier can chanethe same and enter the desired value.In the confirmed for field% :ate for the delivery of the item could be entered%

,nter the ?uantity and the :ate for delivery

4.2.5 Creating Sce!"le #ines

$nter De(iver) 0imes !tem Detai( &creen

Under *nter )eli+er# ,imes% Suppliers can enter the delivery dates for a new

schedule line% as well as separate confirmed /uantities for each delivery dateif re/uired.This could be done by clic&in on the < = button and addin the :eliverydate and Confirmed ?uantity.

Clic& on the icon to confirm the item in the $asic :ata view

4.2.6 $rice In%&rmati&n 'Item Detail Screen(

Under Price information 9et Aalue ordered is displayed and the 9et Aalueconfirmed is usually defaulted with reference to 9et Aalue rdered. 9et AalueConfirmed could be chaned by supplier if re/uired.

1 of 67

Contract *eference

#ttachments



4.2.7 )essages 'Item Detail Screen(

Under -essa'es% supplier can enter messaes to the purchaser and viewany messae from purchaser. (This +essae is Item 6evel +essae and willnot be displayed in the >eader) +essae from Purchaser" This could be viewed by clic&in on the

+essae from purchaser lin&. +essae to Purchaser" To Create a +essae to Purchaser% Clic& on the

lin& +essae to Purchaser (@) and in the te!t bo! (3) displayed enter there/uired te!t and save the te!t by clic&in the < = button

,nter a +essae to the Purchaser (ptional)

4.2.8 $artner In%&rmati&n 'Item Detail Screen(

Information reardin Sold ; to ; Party% Boods *ecipient and Ship-To- #ddress is displayed. The Information includes Telephone% a! and ,-maildetails of the respective partner.

4.2.9 C&ntract *e%erence 'Item Detail Screen(

The referred contract in the P is displayed in this section alon with contractitem 9umber.

4.2.10 +ttacments 'Item Detail Screen(

Under ttachments% Supplier can attach a file for the purchaser to thepurchase order.

"ttachment from Purchaser " #ny #ttachment from Purchaser could beviewed by clic&in the lin& displayed.

16 of 67

2



"ttachment for the purchaser

>ere Supplier can attach documents for the purchaser.

To attach a document clic& on button < = and for the file

and clic& on the button < =

#bove screen shows the 6in& to the attached document.

#ttach the re/uired :ocuments (ptional)

4.2.11 )essages ',ea!er #evel(

Under -essa'es% Supplier can enter messaes to the purchaser and viewany messae from purchaser.

+essae from Purchaser" This could be viewed by clic&in on the+essae from purchaser lin&.

+essae to Purchaser" To Create a +essae to the Purchaser%

Clic& on the lin& +essae to Purchaser and in the te!t bo!displayed enter the re/uired te!t and save the te!t by clic&in the <

= $utton ,nter a >eader 6evel +essae to Purchaser (ptional)

4.2.12 $artner In%&rmati&n ',ea!er #evel(

Information reardin Sold ; to ; Party% Boods *ecipient and Ship-To- #ddress is displayed.The Information includes Telephone% a! and ,-mail details of therespective partner

17 of 67



4.2.13 $rice In%&rmati&n ',ea!er #evel(

This view displays the

• 9et Aalue of the Confirmed Items

• 9et Aalue of #ll Items

• 9et Aalue of unconfirmed Items

4.2.14 +ttacment ',ea!er #evel(

Under ttachments% Supplier can attach a file for the purchaser to thepurchase order.

#ttachment from Purchaser" #ny #ttachment from Purchaser could beviewed by clic&in the lin& displayed.

#ttachment to Purchaser" >ere supplier can attach documents for the

purchaser. To attach a document clic& on button < = and

for the file and clic& on the button . These attachments are at headerlevel

#ttach the re/uired :ocuments (ptional)

4.3 Posting the Purchase Order Response

1# of 67



To Post the *esponse Clic& on < = $utton on the top half of the >eader Screen. # +essae <Success your chanes have been adopted= is

displayed and the status will chane from 9ew to Confirmed

Post the Purchase rder *esponse $y Clic&in the button

1+ of 67



Creating Confirmation

This function enables suppliers to create and edit confirmations in Supplier Self-Services (SUS)% and send them to customers.

Supplier can create confirmations for purchase orders with the statuses "n Process/

Chan'ed % or

Confirmed

The document control settins in the purchase order determine whether or not supplier needs to create a confirmation for an item.The SUS system copies all of the items for which a purchaser e!pects aconfirmation from the purchase order to the confirmation.

5.1 Purchase Order Selection

Option - 1. rom the user menu choose Purchase rder 8 9ew2Inprocess2Confirmed (Purchase rders for which *esponses have beenposted will be available under the menu Purchase rder 8 Confirmed)

Option - 2. Confirmations could also be processed by selectin the lin&<Create= under #ll confirmations in the start pae.

Select the +enu Purchase rder 8 9ew2In process2Confirmed

2, of 67

12



Purchase rder verview

Choose the Purchase rder from the :isplayed 6ist to view the

confirmation Screen

Select the Purchase rder by clic&in the :ocument 9umber for

the correspondin P

5.2 Confirmation Processing

Confirmation Screen

21 of 67



Clic& on $utton to start processin the confirmation.

n clic& of this button screen for processin confirmation is displayed.

Process Confirmation Screen

22 of 67



5.2.1 Basic Data ',ea!er #evel(

In $asic :ata supplier can enter :ocument 9ame (Supplier *eference) and canAiew the followin :etails

Confirmation 9umber :ocument :atePurchase rder 9umber Status of the :ocument

,nter :ocument 9ame

5.2.2 Item Overview ',ea!er #evel(

23 of 67

$asic :ata a

Item verview

+essaes

Partner Information

Price Information

#ttachments



In the Item overview% supplier can enter confirmation ?uantity for items.

?uantity field is initially defaulted with reference to Purchase order data.Supplier can edit the confirmation /uantity either in the Item overview screen orin the Item detail screenSupplier can choose to view Item details screen by choosin Item 9o and editthe relevant Item details data.

,nter Confirmation ?uantity.

5.2.3 Item Detail Screen

5.2.4 Basic Data 'Item #evel(

24 of 67

asic Data

Price !nformation

/essages

Partner !nformation

0erms of De(iver)

"ttachment



Under (asic )ata% supplier can chane the Confirmation ?uantity which isdefaulted from the purchase order data.Supplier can chec& Ship to C66I code and inal :estination C66I Code here .

,nter the Confirmation ?uantity

5.2.5 $rice In%&rmati&n 'Item #evel(

9et Aalue of the Item is displayed in the Price information details at the itemlevel. Supplier can chane the 9et Aalue if re/uired.

5.2.6 )essages 'Item #evel(

Under -essa'es% supplier can enter messaes to the purchaser and viewany messae from purchaser.

+essae from Purchaser" This could be viewed by clic&in on the

+essae from purchaser lin&. +essae to Purchaser" To Create a +essae to the Purchaser% Clic&

on the lin& +essae to Purchaser and in the te!t bo! displayed enterthe re/uired te!t and save the te!t by clic&in the < = $utton

,nter a +essae to the Purchaser (ptional)

5.2.7 $artner In%&rmati&n 'Item #evel(

2 of 67



Information reardin Sold ; to ; Party% Boods *ecipient and Ship-To- #ddress is displayed.The Information includes Telephone% a! and ,-mail details of the respectivepartner

5.2.8 -erms &% Deliver 'Item #evel(

In the Terms of :elivery supplier can view the Incoterm.

5.2.9 +ttacment 'Item #evel(

Under ttachments% supplier can attach a file for the purchaser to thepurchase order.

#ttachment from Purchaser" #ny #ttachment from Purchaser could

be viewed by clic&in the lin& displayed.

#ttachment to Purchaser" >ere supplier can attach documents forthe purchaser. To attach a document clic& on button < =

and for the file and clic& on the button .

#ttach the re/uired documents (ptional)


Under -essa'es% supplier can enter messaes to the purchaser and viewany messae from purchaser.

+essae from Purchaser" This could be viewed by clic&in on the

+essae from purchaser lin&.

26 of 67



+essae to Purchaser" To Create a +essae to the Purchaser%

Clic& on the lin& +essae to Purchaser and in the te!t bo!displayed enter the re/uired te!t and save the te!t by clic&in the <

= $utton

,nter a >eader 6evel +essae to Purchaser (ptional)


Information reardin Sold ; to ; Party% Boods *ecipient and Ship-To- #ddress is displayed.The Information includes Telephone% a! and ,-mail details of therespective partner


Suppliers can view the 9et value of the confirmed Items under price information.

5.2.13 +ttacment ',ea!er #evel(

Under ttachments% supplier can attach a file for the purchaser to thepurchase order.

#ttachment from Purchaser" #ny #ttachment from Purchaser could

be viewed by clic&in the lin& displayed #ttachment to Purchaser" >ere supplier can attach documents for

the purchaser. To attach a document clic& on button < =and for the file and clic& on the button .

#ttach the re/uired documents (ptional)

5.3 Posting the Confirmation

27 of 67



To post the confirmation clic& on the button at the top half of theProcess Confirmation screenn Successful postin supplier will receive a Success messae.

Clic& the button to post the confirmation

n Successful postin supplier will receive a success messae and statusof the confirmation is set to Completion *eported.

5.4 Posting a Partial Confirmation

rom list of Purchase rders select the purchase order for which theconfirmation has to be posted. 9aviation to the above screen is same ase!plained in the section create confirmation.

2# of 67



To Create confirmation clic& on the button

5.4.1 $r&cessing $artial C&n%irmati&n

$r&cess C&n%irmati&n Screen

2+ of 67



In the Item overview enter the ?uantity for confirmation. ?uantity is initiallydefaulted as per the purchase order. In the above screen the defaulted value is@1 (copied from the purchase order)

,nter the ?uantity for confirmation and clic& on the button

to update the 9et Aalue. 9et value in the Price information isupdated.

Clic& on the button to post the Partial Confirmation. #

Success messae is displayed for successful postin.

rom the Purchase rder +enu choose Confirmed and select the Purchaserder for which the Partial confirmation was posted. 9aviation to this screen is

same as e!plained in the section create confirmation.

3, of 67



n Clic&in the button supplier can see the outstandin ?uantity forwhich the confirmation is due% defaulted in the ?uantity field.

5.5 ie!ing and Processing Confirmation

Start Pae

31 of 67



**1 &e(ect Confirmation

Suppliers have the followin options for selectin confirmations"• #ll confirmations

• #ccordin to status

• ,!tended Search

Supplier to select confirmations accordin to status as follows"

&tatus /eaning

"n ProcessThis status is set automatically set when aconfirmation is created.

Comletion $eorted This status is set automatically after the serviceprovider reports the completion of the service tothe purchaser by selectin Confirm.

$e%ected &# Customer This status is set automatically when thepurchaser reects a confirmation.

cceted &# Customer ro+ed

This status is set automatically when thepurchaser accepts a confirmation

Canceled This Status is set automatically when the supplier 2purchaser cancels a confirmation

5.5.2 +ll C&n%irmati&n Screen Showin Confirmation of #ll Statuses

32 of 67



5.5.3 In $r&cess C&n%irmati&ns

Screen Showin the Confirmation in Status in process

Confirmations which are in status In Process could be processed by this menuand confirmation could be completed.

To process an <In Process= Confirmation Select the confirmation from the

displayed list of confirmations and clic& on the button

33 of 67



To complete the confirmation follow the process e!plained in the section <CreateConfirmation=

5.5.4 C&mleti&n *e&rte!

Screen Showin the Confirmation in Status Completion *eported

5.5.5 +ccete! B/ C"st&mer.

Screen Showin the Confirmation in Status #ccepted by Customer.

34 of 67



5.5.6 *eecte! B/ C"st&mer

Screen Showin the Confirmation in Status *eected by Customer.

3 of 67



6 Creating !nvoices

Invoice Processin

This function enables suppliers to create and edit invoices in Supplier Self-Services (SUS)% and send them to customers.

Create Invoices

Supplier can create invoices with references to purchase orders andconfirmations. rom the follow on document displayed in the Purchase order%supplier can determine whether or not he can create an invoice for an item

".1 Select In#oice

You can select invoices as follows:• All invoices

• According to status

You can select invoices by status as follows:

Stat"s )eaning

In ProcessThis status is set automatically when an invoice is created. This status

remains as long as the invoice is not sent.

Document #ent This status is set automatically when you choose #end . The invoice is

sent to the purchaser.

,ccepted 6

%ustomer This status is set automatically if the purchaser accepts an invoice.

Reected 6

%ustomer This status is set automatically if the purchaser rejects an invoice.

Pament *adeYou can set this status manually if the purchaser has initiated the payment.

36 of 67



".2 In#oice $ith Reference to a Purchase Order

To create an Invoice with reference to a P select <Create Invoice= from themenu Invoices and Credit +emo and clic& on the lin& <or a Purchase rder formthe Create invoice screen displayed.

Select the lin& or a Purchase rder

Select the appropriate Purchase rder and clic& on the button .

Clic& the button

37 of 67



6.2.1 $r&cess Inv&ice

Process !nvoice &creen

6.2.2 Basic Data ',ea!er #evel(

Under (asic )ata% suppliers can chane the description of the document% as wellas enter unplanned delivery costs.$asic data also displays the Invoice 9umber% Status% :ocument :ate and,!ternal reference (P 9umber)

3# of 67

$asic :ata a

Product and Services

+essaes

Partner Information

Price Information

Terms of Payment

#ttachment



,nter the :escription and Unplanned delivery costs

6.2.3 $r&!"cts an! Services ',ea!er #evel(

Under products and Services supplier can enter the ?uantity which is initiallydefaulted from the Purchase rder.?uantity could be entered either in the header screen or on the item detailscreen.

rom the :ropdown for the Ta! supplier can set heather the item is Ta!,!empted or Ta!able.9et Aalue is defaulted from the Purchase order% net value could be chaned inthe item detail screen

,nter the ?uantity and select the Ta!

6.2.4 Item Details

!tem Detai( &creen

3+ of 67



6.2.5 Basic Data 'Item #evel(

In $asic :ata supplier can enter the ?uantity and select the Ta! from the dropdown provided (Ta! ,!empt or Ta!able)

,nter the ?uantity and select the Ta!

6.2.6 $rice In%&rmati&n 'Item #evel(

Under Price "nformation% supplier can chane the defaulted 9et price

4, of 67



6.2.7 )essages 'Item #evel(

*efer Create Purchase order or Create confirmation section for detailedinformation of this section

,nter a +essae to Purchaser (ptional)

6.2.8 $artner In%&rmati&n 'Item #evel(


6.2.9 +ttacments 'Item #evel(

*efer Create Purchase order or Create confirmation section for detailedinformation of this section.

#ttach the re/uired document (ptional)

6.2.10 avigati&n Bac t& ,ea!er Screen

41 of 67



To naviate bac& to the >eader :ata Screen Clic& on the lin& on thetop half of the screen



,nter a +essae to Purchaser (ptional)




In the Price information Tab Supplier will be able to view 9et Aalue% Unplanned:eliver cost and Bross Price.

Unplanned delivery cost is entered in the $asic data and is updated in the price

information on clic&in the button

42 of 67



Screen shows the updated Unplanned :elivery Costs and the ross price.

6.2.14 -erms &% $a/ment ',ea!er #evel(

Suppliers can view the terms of payment from this section

6.2.15 +ttacments ',ea!er #evel(


#ttach the re/uired document (ptional)

6.2.16 $&sting a Inv&ice

#fter enterin all the re/uired details Invoice could be posted by clic&in the

button at top half of the screen.

Clic& the button to post the invoice

43 of 67



Supplier will receive a success messae after successful postin of the invoice.

".3 In#oice $ith Reference to a Confirmation

Start Pae

44 of 67



To create Invoice with reference to a Confirmation select <Create Invoice= fromthe menu Invoices and Credit +emo and clic& on the lin& <or a Confirmationform the Create invoice screen displayed*

Select the lin& <or a Confirmation=

Select the confirmation for which invoice has to be created and clic& on

the button


Process !nvoice &creen

4 of 67



urther steps and process for creation of the invoice with reference to

confirmation is same as that e!plained in the section Invoice with reference toPurchase rder

".4 Partial In#oice

46 of 67



&tart Page

rom the +enu Invoice and Credit +emo choose create invoice and from thedisplayed create invoice screen select <or a Purchase rder= or <or aConfirmation=

Select the lin& <or a Purchase rder= or <or a Confirmation=

Select the P for which Invoice has to be posted and clic& on the button

47 of 67




Process Invoice Screen

n clic&in the button Process invoice screen is displayed. ?uantity ofitem for invoice is initially defaulted from the Purchase order 2 Confirmationreference and the net value and Bross Price calculated on the basis of the same

Clic& on button

4# of 67



,nter the Partial ?uantity for which invoice has to be posted in the ?uantity field%enter Unplanned delivery cost if any and clic& on the button Update Price

In the price information view 9et Aalue% Unplanned :elivery Costs and the Bross

Price are updated accordinly.To Post the invoice clic& on the button .Supplier receives a success messae on successful postin of the invoice.

,nter the ?uantity and the unplanned delivery costs and clic& on button

Clic& on the button to post the invoice

4+ of 67



7 "dministration

Under administration menu Supplier can chane his personal details such asBeneral User Information% Contact Information and Settins.

, of 67



%.1 &aintain O!n 'ata

To +aintain wn :ata select #dministration 8 wn :ata and clic& on button

followin screen is displayed*

In this screen supplier can chane his password% 6anuae and other eneralinformation as displayed in the screenSupplier can maintain his contact information in contact information section

Supplier can set his own :ate format% :ecimal format and Time one from thesection <Settins=

Clic& the button to save the chanes made.

Clic& the button to cancel the chanes made.

1 of 67

eneral Information

!ontact Information

"ettings



8 $%tended &earch 'unctiona(it)*

Usin the e!tended search functionality in SUS% Suppliers can search for thedocuments and further process them as re/uired

&tart Page

rom the start pae select the lin& ind

Document &earch &creen

rom the displayed :ocument search screen different document types such asPurchase rders% Confirmations% Invoices etc could be searched based ondifferent search combinations.

2 of 67



Screen showin :ifferent :ocuments types that could be searched usin searchfunctionality

Select the Type of the document to be searched

Select the Time rame% based on the time frame selected Created #fter

field is defaulted. (,ither select the Time rame or the Created #fter field) Select the Status of the :ocument. (Status displayed in the dropdown bo!

depends on the :ocument type selected)

3 of 67



Search could also be restricted usin the Partner 9umber.Screen shows the Combination of Status% Crated #fter and Partner 9umber.

Clic& on the button to display the search result

Screen showin the search result

Cance((ation. Response Confirmation and !nvoice&ervice Order confirmation

4 of 67



of 67



9 &e(f Registration Process*

(.1 )dmin I'.

*eistered vendors will receive an email with the contact details with the self reistrationlin& and reistration id.Usin this 6in& vendor can create a vendor admin I: in SUS systemith the admin id% vendor can lo in to the SUS system and create users for differentroles for his oraniation.

Sample email as shown

6in& for self reistration where supplier can maintain the admin user for his

company.

Usin this lin& supplier can create an admin id for his company by ivin the

details as shown above.

6 of 67



,nter the User :etails and clic& on the button to create an #dmin

User. (ields indicated with a D are mandatory)

#n #dmin Id for the Aendor is created. Usin this I: Aendor can create users forhis oraniations with different roles li&e Service aent% rder Processor etc.

7 of 67



9.1.1 SS #&gin

,nter User 9ame and Password of the #dmin User Created in the previous step

and clic& on the button

9.1.2 Create a "ser in te *&le Service agent

To Create a user select #dministration 8 Create Users

# of 67



Create Users Screen

Create User Screen has different sections li&e :ata Privacy Statement% BeneralUser Information% Contact Information and Settins.

:ata Privacy Statement

#ccept the Privacy Statement by chec&in the Chec& bo!

+ of 67



Beneral Information

Under Beneral Information section% enter the eneral user data li&e User

9ame% Password% irst 9ame% 6ast 9ame% ,-+ail #ddress% Country% and6anuae.

Select the role from the list of the roles displayed for the user. In this case

it should be S#PE,CESUSES,*AIC,E#B,9T.

#vailable *oles

Contact Information

,nter the contact information of the user

6, of 67



Settins

,nter the :ate format% :ecimal format% Time Fone.

#fter completin the entries clic& on the button Save. User in the role

Service aent is created.

Screen with User :etails and the assined roles are displayed

61 of 67



User created in the last steps could loin to the SUS system by usin his username and Initial Password set by the #dmin user.

System will prompt for chanin the initial password.

,nter the initial Password and 9ew Password and clic& the button

to chane the password and loin to SUS.

62 of 67



1, &ervice Order Confirmation

10.1.1 Or!er Selecti&n

6oin to SUS as a Service aent

rom the displayed start pae select Purchase rder 8 9ew or Select thelin& <9ew= on the Start Pae under #ll Purchase rders

63 of 67



rom the displayed list of Purchase orders select the Purchase order for

which confirmation has to be posted

10.1.2 Or!er $r&cessing

To start processin the confirmation clic& the button .

Process Confirmation Screen

64 of 67



rom Process Confirmation Screen% under Item overview section clic& on

the item number to enter the item detail screen.

Item :etail Screen

Under the section Service Performance Times clic& on the button

Select the :ate for service performed and fill in the ?uantity field.

Under start and ,nd field enter the start and the end time. This field is onlyfor information

or addin further entries clic& on the button successively

and ma&e your entries #fter completin the entries naviate bac& to Process Confirmation screen byclic&in on the lin& <process confirmation= (Top half of the screen)

6 of 67



10.1.3 $&sting te C&n%irmati&n

In the Process Confirmation Screen clic& on the button to post the

confirmation

# +essae for the successful postin is displayed.

66 of 67



6o off from the system

att sus end user guide

Documents