Assessment of National Priorities for Metrology and Conformity Assessment
CARDS 2004 – CROATIA
INCEPTION REPORT
Project Number: AA 116533
Nikola Poposki, Ani Todorova, Nineta Majcen, Philip Taylor
Report EUR 22665EN
The mission of IRMM is to promote a common and reliable European measurement system in support of EU policies.
European Commission Directorate-General Joint Research Centre Institute for Reference Materials and Measurements Contact information Dr Philip Taylor European Commission Directorate-General Joint Research Centre Institute for Reference Materials and Measurements Retieseweg 111 B-2440 Geel • Belgium E-mail: [email protected] Tel.: +32 (0)14 571 605 Fax: +32 (0)14 571 863 http://www.irmm.jrc.be http://www.jrc.ec.europa.eu Legal Notice Neither the European Commission nor any person acting on behalf of the Commission is responsible for the use which might be made of the following information. A great deal of additional information on the European Union is available on the Internet. It can be accessed through the Europa server http://europa.eu.int EUR Report 22665EN ISSN 1018-5593 Luxembourg: Office for Official Publications of the European Communities © European Communities, 2007 Reproduction is authorised provided the source is acknowledged Printed in Belgium
Assessment of National Priorities for Metrology and Conformity Assessment
CARDS 2004 – CROATIA
INCEPTION REPORT
Project Number: AA 116533
Nikola Poposki, Ani Todorova, Nineta Majcen, Philip Taylor
CARDS 2004 project “Assessment of national priorities for metrology and conformity assessment” INCEPTION REPORT
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Beneficiary Institution State Office for Metrology (DZM) Contact person Mr Mirko Vuković, Director Address Ulica grada Vukovara 78, HR-10000 Zagreb, Croatia Phone Number + 385 1 610 63 20 Fax number + 385 1 610 93 20 Contractor Institution European Commission DG Joint Research Centre
Institute for Reference Materials and Measurements (IRMM) Contact person Dr Philip Taylor Address Retieseweg 111, B-2440 Geel, Belgium Phone Number + 32 14 571 605 Fax number + 32 14 571 863 The Inception Report for the CARDS 2004 project "Assessment of National Priorities for Metrology and Conformity Assessment" was presented at the 1st Steering Committee meeting in Zagreb on the 5th October 2006. Delegation of the European Commission to the Republic of Croatia – approval: Ms. Friederike Wünschmann Project Manager ________________________ (Signature) ________________________ (Date) The findings, conclusions and interpretations expressed in this document are those of the authors only and should in no way be taken to reflect the policies or opinions of the European Commission.
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Table of Contents
LIST OF ABBREVIATIONS .................................................................................................................... 6
PROJECT SYNOPSIS ............................................................................................................................ 7
EXECUTIVE SUMMARY......................................................................................................................... 9
1 ANALYSIS OF THE PROJECT IMPLEMENTATION FRAMEWORK....................................... 10 1.1 Institutional and wider project framework.......................................................................... 10 1.1.1 Relevant country background ........................................................................................... 10 1.1.2 Current state of affairs in the relevant sector .................................................................... 10 1.2 Project implementation and management structure ......................................................... 17 1.3 Co-ordination with other donors/projects .......................................................................... 19 1.4 Activities during the Inception phase ................................................................................ 20
2 CONCLUSIONS AND RECOMMENDATIONS .......................................................................... 22 2.1 Overall conclusions ........................................................................................................... 22 2.1.1 Assumptions underlying the project intervention .............................................................. 22 2.1.2 Risks.................................................................................................................................. 22 2.1.3 Complementary observations ........................................................................................... 22 2.2 Recommendations, including proposed deviations from the Terms of Reference ........... 23
3 OVERALL WORKPLAN ............................................................................................................. 24
4 DETAILED WORKPLAN FOR THE FIRST IMPLEMENTATION PERIOD ............................... 27 4.1 Component 1: Establishment of joint IRMM-DZM working group on strategic planning .. 27 4.2 Component 2: Identification of national needs in metrology and conformity assessment 27 4.3 Component 3: Strategic planning and impact study ......................................................... 29 4.4 Component 4: Investment planning .................................................................................. 30 4.5 Component 5: Reporting project results ........................................................................... 31
ANNEXES ............................................................................................................................................. 32
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LIST OF ABBREVIATIONS BIPM Bureau International des poids et mesures DZM State Office for Metrology EUROMET European Collaboration in Measurement Standards HAA Croatian Accreditation Agency HZN Croatian Standards Institute IRMM Institute for Reference Materials and Measurements MiC Metrology in Chemistry OIML International Organisation for Legal Metrology TrainMiC Training in Metrology in Chemistry WELMEC European Cooperation in Legal Metrology
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PROJECT SYNOPSIS Project Title: Assessment of national priorities for metrology and conformity assessment Project starting date: 16/05/2006 Project end date: 15/05/2007 Contract Number: AA 116533 Country: Croatia
Wider Objective
• The overall objective is to further develop the quality infrastructure in the Republic of Croatia, in line with the
provisions of the SAA, and to crate an enabling environment for the Croatian industries and manufacturers to improve their trade and industrial relations with the EU and international markets as well as quality of life
Specific Objectives • The specific objective of the contract is to support the upgrading of the technical infrastructure and the creation of
recognised measurement laboratories and measurement standards in Croatia and the region.
Project Activities
Component 1: Establishment of a joint DZM-IRMM working group on strategic planning • Establishment and start-up meeting of the joint DZM-IRMM working group • Training on strategic planning and organizational development Component 2: Identification of the national needs in metrology and conformity assessment • Stakeholders needs survey • Analysis of the survey results • Economic needs analysis • Stakeholders consultation meetings • Reporting national needs analysis results Component 3: Strategic planning and impact study • Prioritization of the national needs • Elaboration of the draft national strategy • Impact study • Consultations on the impact study results • Elaboration of the final draft of the national strategy • Workshop on the needs analysis, draft strategy and impact study results Component 4: Investment planning • Technical needs assessment in priority areas • Elaboration of the draft investment strategy • Discussion of the draft investment strategy with DZM • Elaboration of the technical specifications for CARDS 2004
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Component 5: Reporting project results • Elaboration of the final report • Presentation of the final report
Planned Outputs
Component 1 Establishment of a joint DZM-IRMM working group on strategic planning • A working group to carry out strategic planning established • Croatian Working Group members trained and ready to participate in strategic planning process Component 2 Identification of the national needs in metrology and conformity assessment • Economic needs analysis report Component 3 Strategic planning and impact study • National strategy in the field of metrology and conformity assessment elaborated • Impact study of the national strategy carried out • Strategic planning outputs presented to the stakeholders Component 4 Investment planning • Investment strategy to satisfy technical needs in priority areas elaborated • Technical specification for equipment to be supplied under the CARDS 2004 elaborated Component 5 Reporting project results • Project results reported
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EXECUTIVE SUMMARY The CARDS 2004 - Croatia project targeting the "Assessment of national priorities for metrology and conformity assessment" has as a main objective formulating a strategic document that would define the priorities in the Metrology field on national level. The result of this process, including needs analysis and impact study, would offer an objective assessment of the Croatian technical needs in areas defined as priority ones. Finally, this is meant to offer solid ground for the future decisions on investment policy to be based on. The State Office for Metrology is within the defined scope of the activities the beneficiary institution and its top management would appear as the main pillar in the strategy producing process. The level of involvement and dedication of the institution to the project's objectives would certainly determine to a large extend the quality and follow-up of the final output (meaning the strategic document) that is planed to be available in April 2007. In addition, it is estimated that the practical involvement of representative stakeholders from the Metrology community in Croatia (such as CROLAB and Croatian Society for Metrology) would be beneficial to the entire process. The conformity assessment part of the strategy that would be the final product of this project should logically be focused on metrology related directives (NAWI, MID, LVD, EMC, ATEX). The Ministry of Economy, coupled by DZM, should be involved in the strategy drafting efforts in line with the Ministerial competence in the policy development process on Conformity Assessment. Furthermore, this project is closely related to a CARDS 2004 – Croatia project on "Development of National Metrology, Standardisation, Conformity Assessment and Accreditation System". The later including a wider scope of Quality Infrastructure topics, would provide technical assistance to Croatian Metrology, targeting essentially the Chemistry sub-field. The management of both projects would be conducted in parallel.
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1 ANALYSIS OF THE PROJECT IMPLEMENTATION FRAMEWORK
1.1 Institutional and wider project framework 1.1.1 Relevant country background
By signing the Stabilisation and Association Agreement (SAA) in 2001, the Government of the Republic of Croatia committed itself to “take necessary measures in order to gradually achieve conformity with Community technical regulations and European standardisation, metrology, accreditation and conformity assessment procedures” (Article 73).
In June 2004 Republic of Croatia gained the status of the candidate country for EU membership. Negotiations for full membership of the Republic of Croatia started on 3 October 2005.
1.1.2 Current state of affairs in the relevant sector
Legal Framework
Metrology legislation consists of: • The Law on metrology (NN 163/03) • Ordinances issued by the DZM Director, e.g.:
o on amount and type of fee payment for expenses of measuring instrument type testing, verification, prepackages testing and laboratory competence testing
o on types of measuring instruments subject to metrological control o on verification periods for certain legal measuring instruments and their manner of
application, and on calibration periods for standards used for verification of legal measuring instruments
• Regulations issued by the DZM Director, e.g.: o On national standards o On requirements for accreditation of scientific metrological laboratories o On metrological requirements to certain categories measuring instruments o On the performance of type evaluation of measuring instruments o On metrological and technical requirements for accreditation of services o On requirements for accreditation of legal persons
• Instructions issued by the DZM Director containing testing or verification procedures of measuring instruments and pre-packages
DZM implements an Ordinance on determining imported and exported goods based on permits issued by the Croatian government. The Law on Metrology governs the following:
• use of legal measurement units • establishment, organization and functioning of the body in charge of legal metrology • ways of developing, maintaining and using national measurement standards, the rights and
obligations of national calibration laboratories, calibration of measurement standards and certification of reference
• materials’ characteristics • types and use of legal measuring instruments • assessment of the conformity of measuring instruments with legal requirements and
verification of legal measuring instruments • marketing and use of measuring instruments • conformity assessment of packed products
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• the rights and obligations of services for the preparation of measuring instruments for verification
• recognition of foreign conformity certificates and marks • provision of official measurements • delegation of powers in the area of legal metrology • operation of metrology surveillance • financing and fees.
In the area of legislative measures, there are several ordinances which have been passed or they are in the process of drafting:
• Ordinance on Non-automatic weighing instruments (Directive 90/384/EC) - passed in 2005; • Ordinance on pre-packages and bottles used as measuring containers (Directives
76/211/EEC, 75/106/EEC, 75/107/EEC, 80/232/EEC) – passed in 2005; • Ordinance on measuring instruments (Directive 2004/22/) - should be passed by the end of
2006; • Ordinance on measurement units (Directive 1980/81/EEC) - should be passed by the end of
2006. Transposition of European Directives in the field of metrology is planned to be finalised in the coming months. DZM is planning to draft amendments to the Law on metrology (or a new law) in 2007 in order to simplify legislation and to create a legal framework for establishment of the Croatian metrology institute. The law and the new legal acts that transpose European Directives are supposed to be reviewed as part of the project activities. A review of the Ordinance on types of measuring instruments subject to metrological control is recommended too in order to align the scope of legal metrology with common EU practices concerning laboratory measuring instruments and measurement standards used in testing and verification of measuring instruments. The Law on Technical Requirements for Products and on Conformity Assessment (NN 158/03) governs the following:
• technical requirements that products, that are placed on the market and/or put into service, have to comply with,
• rights and obligations of legal and natural persons placing products on the market and/or putting them into service,
• procedures for assessing conformity with prescribed requirements, • rights and obligations of bodies carrying out conformity assessment of products to technical
requirements, • documentation (certificates, technical documentation etc.) that has to be kept available for
products being placed on the market and/ put into service as well as the marking of products.
This Law is the legal base for transposing New Approach directives into the Croatian legal system.
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Responsibilities and mandate of institutions
According to the National Programme for the Integration of the Republic of Croatia into the European Union - 2004 and the framework laws in the field of free movements of goods adopted in September/October 2003, the reorganisation of the quality infrastructure in the Republic of Croatia was undertaken. The State Office for Standardization and Metrology has been reorganized and a new governmental body, the State Office for Metrology (DZM), as well as two new public institutions were established: the Croatian Standards Institute (HZN) as the Croatian national standards body and the Croatian Accreditation Agency (HAA) as the Croatian national accreditation service. The Governmental Decrees on their establishment have been issued in October 2004 (NN 154/2004; NN 158/2004). The appointments of temporary directors and members of Administrative Boards for both new public institutions were made in March 2005 (NN 34/2005). The registration of the HZN and HAA at the Court was made on the 13th April 2005. The independent work of the two newly established institutions started on the 1st July 2005. Related to the above developments, the institutional structure for the metrology sector has been aligned. Accordingly, the central metrology authority (being the governmental body; State Office for Metrology - DZM) incorporates the responsibilities for coordinating metrology policy and activities. Only formally existing Croatian Metrology Institute (HMI) is meant to perform all technical tasks in the future. The State Office for Metrology is in a position to terminate the undertaken process of establishment of the HMI. The strategic goals of the competent metrology institution – being the State Office for Metorlogy (as well as the HMI, if established) would be:
• to make a consistent structure of metrology relative to measurement traceability; • to meet the requirements (organizational and legal) for implementation of the New Approach
directives. Special attention is directed towards the support to the testing laboratories in terms of measurement quality and the structure of metrology laboratories, in order to enable the Republic of Croatia to organize and establish market surveillance properly. DZM has currently 114 employees located in Zagreb, Osijek, Split and Rijeka premises.
DZM internal organization scheme
* PIU – Project Implementation Unit The most updated organisational scheme of the DZM is to be expected within the following weeks.
Coordination of external national calibration laboratories
DZM
Legal Metrology
Legal and Financial
Department
Fundamental metrology
Metrological Surveillance
Noble Metals, Homologation and
MiC
Office in Zagreb
Office in Rijeka
Office in Osijek
Office in Split
Mass lab
Density lab
PIU*
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DZM management staff is represented by: • Mr. Vuković – DZM Director • Mr. Vrgoč – Head of Legal Metrology • Ms. Risović – Head of Fundamental Metrology • Mr. Banić – Head of Noble Metals, Vehicle Homologation and Metrology in Chemistry • Mr. Vodopivec – Head of Metrological Supervision • Ms. Hamš – Head of Legal and Financial Department • Ms. Bašura – Head of the Project Implementation Unit.
Ministry of Economy
Following the restructuring of the former State Office for Standardisation and Metrology (DZNM) and the establishment of DZM, as well as HAA and HZN as separate bodies, the legislation aligning process that targets the Quality Infrastructure compounds relies in the field of competence of the Ministry of Economy. The newly established Internal Market Unit, headed by Ms Ladislava Čelar, is meant to take the lead in these efforts through coordinating the expert inputs while drafting legislation proposals and the transposition of related European Directives would be under competence of the Industry and Privatisation Directorate within the same Ministry. The Unit for Internal Market having two staff members (one senior and one junior adviser), in addition to the Head of Unit, is doing some recruitment efforts in line with the ambition to increase the institutional capacity in digesting the specific subject field inputs and canalise them into the ministerial pipeline. The elimination of the understaffing concerns is required by all stakeholders (sooner rather then later) in order to provide them with the expected feedback. The current revision of the Law on Technical requirements for products and on conformity assessment appears to be an initial challenge for stronger involvement of the beneficiary institution in the drafting of amendments phase. Their contribution being of importance to the outcome, it is strongly advisable to enhance the interaction and sustain the development of reliable institutional communication channels with the Ministry of Economy.
Scientific metrology In the field of scientific metrology Croatia operates a distributed system of national calibration laboratories coordinated by DZM: № Subject field Laboratory, organization Accredited by 1. Mass Laboratory for Mass, DZM DAR-DKD,
Germany 2. Density Laboratory for Density, DZM DAR-DKD,
Germany 3. Length Laboratory for Precise Measurement of Length (LFSB),
Faculty of Mechanical Engineering and Naval Architecture, University of Zagreb
SIT, Italy
4. Temperature and Pressure
Laboratory for Process Measurements (LPM), Faculty of Mechanical Engineering and Naval Architecture, University of Zagreb
DAR-DKD, Germany
5. Force Laboratory for testing of mechanical properties (LIMS), Faculty of Mechanical Engineering and Naval Architecture, University of Zagreb
6. Electrical quantities
Primary electromagnetic laboratory (PEL), Faculty of Electrical Engineering, University of Zagreb
7. Acoustic and Vibration
Laboratory for acoustic and vibration, Ship building institute
8. Dosimetry Laboratory for dosimetry, Institute Rudjer Bošković
DAR-DKD, Germany (in process)
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Some measurement fields are not covered by the distributed system: • Photometry and Radiometry • Radioactivity • Metrology in Chemistry • Time and Frequency • Flow.
Croatian needs in these fields should be subject to evaluation and strategic planning as well, since some of them support measurements necessary to implement EU directives in healthcare, environmental protection, veterinary and agriculture while others are important from consumer protection point of view. DZM is a full member of EUROMET and the national calibration laboratories participate actively in EUROMET projects. Part of the Croatian calibration and measurement capabilities (CMCs) under the CIPM MRA are submitted to EUROMET Technical Committees for review. DZM, LFSB and LPM Quality systems were presented at the 11th EUROMET Quality Forum Meeting in Lisbon, on 27-28 January 2004. Croatian national calibration laboratories provide some traceability in the region (B&H, Macedonia) as well as industrial calibrations for local customers. In some areas (e.g. length) the big number of low level industrial calibrations indicates a need of secondary level calibration laboratories. The laboratories visited are professionally established, some of the facilities were recently renovated and new equipment was supplied. DZM laboratory premises are limited and some equipment for mass measurements is under storage until reconstruction of the laboratory. University laboratories have bilateral cooperation with other NMIs. The laboratories identify needs in:
• study visits to foreign NMIs • new equipment to strengthen measurement capabilities • training to work with the new equipment.
Establishment of the Croatian Metrology Institute, as well as strengthening the coordination among the national calibration laboratories is welcomed by both, DZM and the external national calibration laboratories. Existing communication channels can be further upgraded. Even belonging to different institutions, the national calibration laboratories should represent consistent system sharing the same vision and mission. It is recommended to involve actively all of them in the strategy drafting and investments planning process. DZM will have to address the issue about financing of the investment strategy (a new EU financed project could be proposed in 2007 when the strategy is elaborated).
Legal metrology There are a small number of local producers of measuring instruments (some NAWI, domestic gas meters, water meters and heat meters) in Croatia. Most of the type approvals are based on acceptance of test certificates issued abroad. Initial and subsequent verifications are provided both by DZM verification offices and authorized laboratories. Four legal persons are authorized to carry out verifications:
Authorized legal persons Measuring instruments CEI - ieta, d.o.o. Electrical quantities CENTAR ZA VOZILA HRVATSKE, Mjeriteljski laboratorij centra za vozila Hrvatske, Tehnički odjel Exhaust gas analyzers, pressure, force
Končar - Institut za elektrotehniku d.d., Zavod za EMC, sigurnost i umjeravanje, Laboratorij za umjeravanje električnih mjernih instrumenata
Electrical quantities
Vage d.d. Non-automatic weighing instruments The Croatian Vehicles Centre laboratory is well established and operates quality management system according to the ISO/IEC 17025. Its management is enthusiastic about establishing a conformity assessment body under MID.
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There are many authorized services for measuring instruments involved in preparation of legally controlled measuring instruments for verification. Control of net quantities of pre-packages is carried out by DZM as well as by authorized legal persons. Both authorizations are based on technical and metrological requirements determined in the DZM Regulations. A quality system according to ISO/IEC 17025 is requested to be implemented. Metrological Supervision unit is operational since 2005. The legal metrology system in Croatia is established according to the classical model. Implementation of NAWI and MID will reflect organization of that system and DZM activities in the field. The future Croatian Metrology Institute will be designated as conformity assessment body of some categories of measuring instruments. This would be a positive step towards avoiding future conflict of interest between conformity assessment and market surveillance. Some authorized laboratories are also interested to become conformity assessment body. DZM is expected to take responsibility for market surveillance of measuring instruments under the New Approach Directives. CARDS 2003 Project “Development of accreditation systems and support to national testing and calibration laboratories in Croatia” aims to support:
• Implementation of NAWI Directive 90/384/EC • Transposition and implementation of MID 2004/22/EC • Supply of some of the needed equipment.
CARDS 2004 project activities, related to legal metrology and conformity assessment, should be based on the results achieved under the CARDS 2003 and address institutional strengthening of DZM and the future Institute.
Industrial metrology Industrial calibrations are provided both from national calibration laboratories and HAA accredited laboratories. There is a need for more secondary level calibration laboratories in some fields. It is recommended to assess future needs and to raise awareness of business operators on metrology services that could be developed in the private sector. The association of national metrological, testing and analytical laboratories, named Croatian Laboratories CROLAB (www.crolab.hr), was established in 2003 as a not-profit national association. The goal of CROLAB is to join the laboratories in the Association in order to improve the quality system of each single laboratory and in order to facilitate their integration into the European market by using common resources and potentials. There are 85 members of CROLAB. The organization recently started to publish a newsletter and will organize its 1st international conference in November 2006. Croatian Metrology Society (www.hmd.hr) is a voluntary non-profit and non-governmental association involved in the metrology fields and technical regulations related to metrology. The Society is founded with the aim to pursue common objectives and activities established by the Constitution and the Law on Associations. The society has active membership in IMEKO. It also provides training events. As a consequence of their wide range application in complementary activities and following the establishment of the initial contacts, the Consultant shares the opinion that CROLAB and the Croatian Society for Metrology could definitely bring some desired value-added to the projects conduct. In this sense, they would be considered as valuable partners in the awareness events.
International and European cooperation
The Republic of Croatia is a full member of the OIML since 1998 and an associate member of the General Conference on Weights and Measures (CGPM) since 2005. DZM is a full member of EUROMET since 2005 and DUNAMET since 2000 and an associate member of WELMEC from May 2006.
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Croatian Representatives at EUROMET
EUROMET structure Name Organization e-mail
EUROMET Delegate
Zdenko Franić Institute for Medical Research (IMI) [email protected]
Acoustics, Ultrasound and Vibration
Vladislav Komeštik
Brodarski Institute, d.o.o. (HRBI) [email protected]
Electricity and Magnetism
Josip Butorac University of Zagreb, Faculty of Electrical Engineering and Computing
Interdisciplinary metrology
Dubravko Risović Ruđer Bošković Institute (IRB) [email protected]
Ionizing Radiations Branko Vekić Ruđer Bošković Institute (IRB) [email protected] Length Vedran Mudronja
University of Zagreb, Faculty of Mechanical Engineering and Naval Architecture
Mass and related quantities
Biserka Mladinić State Office for Metrology (DZM) [email protected]
Metrology in Chemistry
Biserka Raspor Ruđer Bošković Institute (IRB) [email protected]
Photometry and Radiometry
Nazif Demoli
Insitute of Physics (IFS) [email protected]
Quality Mrs Jadranka Rukavina
State Office for Metrology (DZM) [email protected]
Thermometry Davor Zvizdić University of Zagreb, Faculty of Mechanical Engineering and Naval Architecture
Time and Frequency
Josip Butorac University of Zagreb, Faculty of Electrical Engineering and Computing
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1.2 Project implementation and management structure Responsible body The Delegation of the European Commission to the Republic of Croatia. Project Partner The main project partner is the State Office for Metrology (DZM). In line with the provisions from the terms of reference, the main functions of the Steering Committee would be the following: - to discuss and assess project progress and the Consultant’s Reports; - to jointly discuss any critical points or bottlenecks for further project implementation; - to propose and discuss remedy actions to be taken in order to tackle problems. The State Secretary from the Ministry of Economy, Labour and Entrepreneurship, Ms Tajana Kesić-Šapić would act as a chairman of the Steering Committee. The SC session would take place at the end of the Inception period (this being the 05th of October 2006), then after 6 months and one week before the end of the contract. The consultant will organize the meetings, prepare both the agenda and the minutes of the SC meetings, and further distribute both documents to all SC members via the chairperson. The consultant has to keep them in a file as project documentation. The Project Implementation Unit (PIU) is the key contact point for coordination and organisation of the activities within the State Office for Metrology as a main beneficiary of the project. As commonly agreed during the inception phase with all the beneficiary institutions, the Steering Committee for this project would share the sessions with those on a complementary CARDS 2004 project targeting the “Development of National Metrology, Standardisation, Conformity Assessment and Accreditation System”. Founded on pure efficiency gain basis, the formal proposal from the consultant has been officially approved by the ECD (see annex approval).
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The Steering Committee’s members are listed as follows:
Contact details SC Members Institution Position Address E-mail Phone
Mr Mirko VUKOVIĆ DZM Director General Vukovarska 78 mirko.vukovic@dzm hr + 385 (0)1 610 6271
Ms Biserka BAJZEK-BREZAK HAA Temporary director Vukovarska 78 [email protected] + 385 (0)1 610 6322
Ms Snježana ZIMA HZN Temporary director Vukovarska 78 [email protected] +385 (0)1 6106 095
Ms Liljana BAŠURA DZM Head of PIU Vukovarska 78 [email protected] +385 (0)1 610 95 26
Mr Miroslav BANIĆ DZM Head of OMP
PJ Zagreb Ibrišimovićeva 36 [email protected] +385 (0)1 370 1100
Ms Tajana KESIĆ-ŠAPIĆ Min.of Economy, labour
and E. State Secretary Vukovarska 78 [email protected] +385 (0)1 610 6110
Mr Davor ČILIĆ Central Office Deputee State Secretary Ratkajev prolaz 4 [email protected] +385 (0)1 4569 166
Mr Lino FUČIĆ M. of Env.pro, Phy.pl.and
Cons Head of section
for building construction R. Austrije 20 [email protected] +385 (0)1 378 2145
Dr Sami SAMARDZIC M.of Health and Social
Welfare Head of PIU Ksaver 200 a [email protected] + 385 (0)1 4607 555
Mr Dubravka VLAŠIĆ - PLEŠE M.of F.A and European
Integration Head of department Petretićev trg 2 [email protected] +385 (0)1 459 9300
Ms Božena VRBANIĆ State Inspectorate Deputee Chief Inspector Vukovarska 78 [email protected] +385 (0)1 6106 199
Ms Friederike WUENSCHMANN EC Delegation in Zagreb Sector manager Trg žrtava fašizma 6 [email protected] +385 (0)1 4896 528
Dr Philip TAYLOR EC DG JRC - IRMM Project Director Retieseweg 111 [email protected] +32 (0)14 571
Mr Nikola POPOSKI EC DG JRC - IRMM Team Leader CARDS 2004 Retieseweg 111 [email protected] +385 (0)1 610 6325
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1.3 Co-ordination with other donors/projects Within the framework of the “Accreditation and Certification for Middle and Eastern European States” (AMOS) project, during October and November 1996, 28 Croatian experts received training by BAM (Bundesanstalt für Materialforschung und -prüfung) in the field of accreditation (testing laboratories, inspection bodies, etc.). The German Federal Ministry of Economy financed this project, aiming at introducing the Global Approach to Eastern European countries. The project “Development of Metrology Infrastructure in the Republic of Croatia” is an agreement between the Croatian Government and the Government of the Federal Republic of Germany (years 2000-2004, total budget of 1.200.000 DEM). The project was developed under the aegis of German institutions such as BAM and Physikalisch Technische Bundesanstalt (PTB). The objective was to train experts of DZNM and other calibration laboratories in the field of metrology and calibration and to obtain accreditation from the Deutscher Akkreditierungs Rat (DKD) for eight calibration laboratories. However, there is still demand from industry, trade and state for metrological services. The CARDS 2001 project “European Union Industrial Standards” finished in April 2005. It had enabled staff of DZNM and other governmental bodies, testing and calibration laboratories, certification and inspection bodies to extend their knowledge on New and Global Approach. Furthermore, the project focused on the transposition of 9 New Approach Directives, assessment of the existing quality infrastructure, participation of experts from DZNM and other interested parties in a number of various events and training programmes within and outside of the Republic of Croatia, purchase of equipment for an electronic sale system of standards as well as equipment for calibration laboratories. The CARDS 2002 Regional programme “Quality infrastructure” has started in October 2004 and DZM is hosting the project team leader. This project targets the development of CARDS countries’ quality infrastructure in line with the structures of the EU and in accordance with Sap/SAA requirements (assessment of the state of the quality infrastructure and needed improvements, raise of knowledge of quality infrastructure, increase expertise and create network of competences), as well as to establish cooperation among them. The expected results include: assessment reports about the state of technical regulations, standardization, accreditation, testing-certification-inspection, metrology and market surveillance in the five countries with recommendations for prioritised actions for improvement, especially multi-country activities; a sustainable cooperation between the five countries within the quality infrastructure that should result in coordinated development and joint use of resources in the region (efficient information exchange has been established). It should be ensured, that the results of the 2002 Regional programme will be taken into consideration while implementing other CARDS projects as well as other projects (for example TAIEX) in order not to duplicate activities that have been already done. Until today, all assessments were performed in all areas of the quality infrastructure in all CARDS countries and draft reports were distributed within the countries. The objective of CARDS 2003 project “Development of accreditation systems and support to national testing and calibration laboratories” is to enhance and facilitate trade in industrial products, thus increasing Croatia's presence in the European and world markets (support further harmonization of Croatian technical legislation with the one existing in the EU; enhance the institutional capacity of various parts of the Croatian Quality Infrastructure and further develop the technical capacity of the staff of Metrology, Standardization, Accreditation and Conformity Assessment bodies. The expected results of this project include: alignment of Croatian technical legislation to the EU legislation verified by the number of EU Directives transposed into national legislation and implemented; national calibration laboratories for mass, density, length and electrical quantities should fulfil their tasks according to Measuring Instruments Directive (MID) and Non-automatic weighing instruments Directive (NAWI), the National Accreditation system will be improved and conformity assessment systems for certain directives will be established; the capacity of the staff of the Croatian metrological infrastructure to fulfil their tasks according to MID and NAWI should be enhanced; the capacity of the national accreditation system staff to fulfil their tasks should be enhanced and Croatian experts will be actively involved in the work of European technical committees, working groups and events. Some bilateral projects with European countries (e.g. MATRA-flex with Netherlands) are under consideration as well as short term assistance projects under TAIEX (intellectual properties rights and standards, methods of reference to standards in legislation etc.).
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A coordination meeting is envisaged to happen on the 16th October 2006 with the PTB’s project management representatives in order to coordinate this project’s activities with the planned continuation of bilateral cooperation between German and Croatian Metrology Institutes. The results would be incorporated in the Inception report at a later stage. 1.4 Activities during the Inception phase Following the official start of the project on the 16th of May 2006, the kick of meeting took place in Zagreb on the 01-02 of June 2006. As previously agreed between all the beneficiaries, the Contracting authority and the Project Management, the kick-off meeting for this project was conducted in parallel with the one on a related “CARDS 2004 – Croatia” project targeting the “Development of National Metrology, Standardisation, Conformity Assessment and Accreditation System” (Contract n° AA 116536). Accordingly, the meetings were structured in line with the following schedule:
TIME ACTIVITY
Wednesday, 31 MAY 2006
16.30 - Meeting at the EC Delegation Thursday, 01 JUNE 2006
09.00 – 10.00 INTRODUCTORY SESSION 10.00 – 11.00 HAA 11.00 – 12.00 HZN
Lunch break 13.00 – 14.00 DZM
pm Labs visits: Croatian Institute of Viticulture and
Enology Friday, 02 JUNE 2006
08.30 – 10.30 Labs visits: Zagreb Health Institute 11.30 – 13.00 CONCLUDING SESSION
Within this framework, the Introductory and Concluding sessions were plenary ones and included the following participants:
Participants Institution Position
Mirko Vukovic DZM Director Miroslav Banic DZM Head of Chemistry Dept Ljiljana Basura DZM Head of PIU Snjezana Zima HZN Acting Director Biserka Bajzek-Brezak HAA Acting Director Maja Gusic HAA Assistant Director Vladimir Mucko HAA Lead Assessor Nineta Majcen DG JRC - IRMM Senior Expert Ani Todorova DG JRC - IRMM Senior Expert Philip Taylor DG JRC - IRMM Project Director Friederike Wuenschmann ECD - Zagreb Project Manager Nikola Poposki DG JRC - IRMM Team Leader
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For the Inception phase duration, the following visits were conducted and contacts established with the respective officials:
Institution Representatives Date
Ministry of Economy Department for IM Coordination Ms Ladislava Čelar Head of Department 27/06/2006
Ministry of Economy European Integration Department Ms Horvatić Head of Department 21/06/2006
Ms Vrbanić Deputy chief Inspector State Inspectorate Governmental Body Ms Weiss Market Inspector
27/06/2006
Mr Trpimir Zupić Managing Director Croatian Chamber of Commerce Centre for Quality
Ms Crnecki Deputy Managing Director
21/06/2006
Croatian Society for Quality NGO Mr Bozidar Ljubić President 29/06/2006
Mr Mladen Jakovcić President Croatian Metrology Society NGO Ms Visnja Gasljević Deputy
27/06/2006
CROLAB NGO Dr Vjera Krstelj President 27/06/2006
Institute for Viticulture and Enology National Institute Dr Veronika Kurbanović Head of Laboratory 01/06/2006
Zagreb Health Institute Public Institution Dr Dinko Puntarić Head of Department 02/06/2006
DZM laboratories for Mass and Density National Standard-holders 19/06/2006
Mr Goran Pejić Head of Department Mr Gordan Gasljević Associate Croatian Vehicle Centre
Technical Department, Authorized laboratory for
verification of exhaust gas analyzers Mr Kruno Pljancić Associate
19/06/2006
Dr Lovorka Grgec Bermanec Research Assistant 20/06/2006 National calibration laboratory for temperature
and pressure
University of Zagreb, Faculty of Mechanical Engineering and
Naval Architecture Laboratory for process measurement Dr Tomislav Veliki Research Assistant 20/06/2006
National calibration laboratory for length University of Zagreb, Faculty of
Mechanical Engineering and Naval Architecture, Laboratory
for Length
Dr Vedran Mudronja Head of laboratory 20/06/2006
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2 CONCLUSIONS AND RECOMMENDATIONS
2.1 Overall conclusions 2.1.1 Assumptions underlying the project intervention
• The Government will allocate necessary financial and human resources to meet the obligations of the Project Partner as defined in the Terms of Reference.
• All parties have to be actively involved in the project from the beginning. • DZM top management would manifest strong dedication and personal involvement in the strategy
drafting process. • The Directorate for Internal Market established at the Ministry for Economy, Labour and
Entrepreneurship actively acts as co-ordinating body and supports the definition of National priorities in the measurement area.
• The Project Implementation Unit being the main interlocutor between the Project partner, the consultant and the EC Delegation in Zagreb, is sufficiently staffed and trained in Project management issues.
2.1.2 Risks
• Lack of interest from the various stakeholders, leading to unclear input into the consultation process. • Insufficient response on formulated questionnaires from solicitated stakeholders. • Insufficient cooperation between governmental bodies regarding to the implementation and
harmonization of technical legislation of the Republic of Croatia with the EU legislation. • Insufficient or not enough relevant data providing basis for economic impact study • Relevant ministries are not actively participating in the project.
2.1.3 Complementary observations
Metrology infrastructure in Croatia is established as distributed system represented and coordinated by the State Office for Metrology (DZM). Services are provided in the three metrology fields: scientific, legal and industrial metrology. National calibration laboratories provide measurement traceability and calibration services in certain measurement fields operating accredited quality management systems according ISO/IEC 17025. Strengthening coordination of the system of designated laboratories, international recognition under the CIPM MRA and development of capabilities in other industry important measurement fields are estimated as future needs. Establishment of the Croatian metrology institute to undertake these responsibilities is a priority for DZM. Legal metrology activities are performed both by DZM and authorized legal bodies providing type testing and verifications of measuring instruments. Transposition of the European directives in the Croatian metrology legislation is in process. Implementation of the harmonized legislation including establishment of measuring instruments conformity assessment bodies is a main future priority. Deregulation of some categories legally controlled measuring instruments seems to be an issue for further review and discussion. Many laboratories provide industrial metrology services but it seems that there is a space for further development of the system of accredited calibration laboratories. CROLAB and Croatian metrology society could become important DZM partners. Most of the laboratories provide services in more than one metrology field using the same facilities, equipment and personnel. There is a general need to modernize existing equipment as well as to develop measurement capabilities in new subject fields. Training is requested by all the laboratories.
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Croatia is already integrated into the international and European metrology organizations. The project could contribute to strengthen positioning of the Croatian metrology into the European scientific and legal metrology systems. Cooperation with neighbour counties exists. Croatia metrology is already advanced implementing some European practices. Implementation of the harmonized legislation and the need to strengthen coordination of the distributed system is expected to result in a new metrology system organization. 2.2 Recommendations, including proposed deviations from the Terms of Reference Based on the above listed observations, the following points are considered to be supportive to the project’s best logic and quite beneficial to the final output:
• It is estimated that the participation of CROLAB and Croatian Society for Metrology representatives as partners in the awareness events would be beneficial to both, the beneficiary as well as participants. Both organisations appear to be quite representative on a national level and their mastering of the practical dimension of metrology and conformity assessment related issues in Croatia can definitely bring a value-added component to the strategic thinking process.
• The fact that at the end of the inception phase the staff of the PIU counts only one person – the head of Unit, raises some concerns on whether the load of work can realistically be performed without providing an appropriate assistance. In this respect, the beneficiary institution could definitely profit from additional recruitment within this Unit.
• The activities under CARDS 2004 projects linked to legal metrology and conformity assessment fields should be in line with the results achieved under the CARDS 2003 element. Both components should tend to address the issues related to the institutional strengthening of DZM and the future National Metrology Institute. Since the projects are focused on similar subject areas, strong coordination efforts between the Consultants, on one hand and with the institutions on the other would be beneficial to the long run outputs.
• The conformity assessment part of the strategy that would be the final product of this project should logically be focused on metrology related directives (NAWI, MID, LVD, EMC, ATEX). The Ministry of Economy, coupled by DZM, should be involved in the strategy drafting efforts in line with the Ministerial competence in the policy development process on Conformity Assessment.
• Following a common agreement between the beneficiary institution and the Consultant, as well as subject to an approval by the EC Delegation in Zagreb, the inception phase has been extended until the first week of October 2006. The essential reason for this change is linked to the fact that the inception period overlaps with holidays in Croatia and therefore significantly decreases availability of the main stakeholders in the project. In line with this modification, the first Steering Committee would take place on Thursday, the 5th of October 2006.
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3 OVERALL WORKPLAN
DOMAINS / ACTIVITIES M/days Experts Total m/days
1 Establishment of a joint IRMM-DZM working group on strategic planning
1.1 Establishment and start-up meeting of the working group 3 1 31.2 Training on strategic planning and organizational development 3 1 3
subtotal 6
2 Identification of national needs in metrology and conformity assessment
2.1 Stakeholders needs survey 2.2 Analysis of the survey results 2.3 Economic needs analysis 2.4 Stakeholders consultation meetings 4 1 42.5 Reporting national needs analysis results
subtotal 4
3 Strategic planning and impact study 3.1 Prioritization of the national needs 3 1 33.2 Elaboration of the draft national strategy 3.3 Impact study 3.4 Consultations on the impact study results 3 2 63.5 Elaboration of the final draft of the national strategy 3.6 Workshop on the needs analysis, draft strategy and impact study results 3 1 3
subtotal 12
4 Investment planning 4.1 Technical needs assessment in priority areas 5 4 204.2 Elaboration of the draft investment strategy 4.3 Discussion of the draft investment strategy with DZM 3 1 34.4 Elaboration of the technical specifications for CARDS 2004
subtotal 23
5 Reporting project results 5.1 Elaboration of the final report 5.2 Presentation of the final report
subtotal 0
TOTAL 45
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Graphical presentation of the time schedule
No Component/Activity 2006 2007
41
42
43
44
45
46
47
48
49
50
51
52
1 2 3 4 5 6 7 8 9 10
11
12
13
14
15
16
17
18
19
20
1 Establishment of a joint DZM-IRMM working group on strategic planning
1.1 Establishment and start-up meeting of the joint DZM-IRMM working group (WG)
1.2 Training on strategic planning and organizational development
2 Identification of the national needs in
metrology and conformity assessment 2.1 Stakeholders needs survey 2.2 Analysis of the survey results 2.3 Economic needs analysis 2.4 Stakeholders consultation meetings 2.5 Reporting national needs analysis results
3 Strategic planning and impact study
3.1 Prioritization of the national needs discussion 3.2 Elaboration of the draft national strategy 3.3 Impact study 3.4 Consultations on the impact study results 3.5 Elaboration of the final draft of the national
strategy 3.6 Workshop on the needs analysis, draft strategy
and impact study results
4 Investment planning 4.1 Technical needs assessment in priority areas 4.2 Elaboration of the draft investment strategy 4.3 Discussion of the draft investment strategy with
DZM 4.4 Elaboration of the technical specifications for
CARDS 2004
5 Reporting project results 5.1 Elaboration of the final report 5.2 Presentation of the final report
activity including mission activity
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Component/Activity
1
2
3
4
5
Experts
1.1 1.2 2.1 2.2 2.3 2.4 2.5 3.1 3.2 3.3 3.4 3.5 3.6 4.1 4.2 4.3 4.4 5.1 5.2
1 Project Director M
2 Project Leader M M M M
3 Key Expert Metrology M M M M M
4 Key Expert Economy
5 Expert Strategic Planning M
6 Expert Subject Field M
7 Expert Subject Field M
8 Expert Subject Field M
9 Expert Subject Field M
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4 DETAILED WORKPLAN FOR THE OVERALL IMPLEMENTATION PERIOD 4.1 Component 1: Establishment of joint IRMM-DZM working group on strategic
planning
Activity 1.1 Establishment and start-up meeting of the joint IRMM-DZM working group (WG)
Background information Elaboration of the national strategy on metrology and conformity assessment will require input both from governmental, non-governmental and private sector. Some of the stakeholders could be involved in the drafting process.
Objective of the activity
• To present project goals • To report findings under the inception phase • To plan future work and distribute responsibilities within the members of
the WG Methodology Two days start-up meeting combined with activity 1.2
Implementation period 16 – 20 Oct 2006 Expected result A WG representing major interested parties to be established
Deliverables • A list of the members of the WG • Presentations • A start-up meeting report including plan and responsibilities list
Activity 1.2 Training on strategic planning and organizational development
Background information
The members of the WG are challenged to establish a team using in most efficient way their different background and experience. The WG members need some knowledge in the field of strategic planning and organizational development.
Objective of the activity To provide general knowledge on strategic planning and organizational development to the WG members as well as to organize a team building session
Methodology One day workshop on strategic planning and organizational development provided by invited EU experts
Implementation period 23 - 27 Oct 2006
Expected result Members of the WG trained and ready to contribute to strategy drafting Confidence among the members of the WGs fostered
Deliverables • A list of the experts trained • Presentations • Workshop feedback forms fulfilled
4.2 Component 2: Identification of national needs in metrology and conformity
assessment Activity 2.1 Stakeholders needs survey
Background information
The industrial operators, testing and calibration laboratories and quality management system certification bodies represent three major groups that are direct customers or interested in metrology services available at the country. They will be approached to give their information on their needs.
Objective of the activity To collect information important for the strategic planning in the field of metrology and conformity assessment from the customers, provide necessary practical advice
Methodology • Questionnaires to be elaborated and distributed by regular mail and
upon request by e-mail • Answers to questions provided by e-mail
Implementation period 16 Oct - 17 Nov 2006
Expected result • Questionnaires elaborated, agreed within the WG and distributed • Practical advice on questionnaires provided to the stakeholders
Deliverables • 3 types of questionnaires, about 120 in total distributed • A list of companies/institutions to which the questionnaires will be sent • Questions/answers e-mails
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Activity 2.2 Analysis of the survey results
Background information Enquiries usually achieve 10-15 % responses. Responses are subject of analyses to be further use for the purposes of the strategic planning
Objective of the activity Stakeholders responses to be transformed into data appropriate to be included in the national needs analysis and reported
Methodology Collection of questionnaires, analysis of results, identification of possible information gaps, consultations within the WG
Implementation period 6 - 17 Nov 2006
Expected result Questionnaire responses analysed, documented and ready to be used for the purposes of the national needs analysis
Deliverables • An interim analytical report
Activity 2.3 Economic needs analysis
Background information There are economical and financial information and publications available. The information should be review, expressed and presented in metrology and conformity assessment related terms.
Objective of the activity Economic needs to be identified and reported
Methodology Analysis of Croatian economy needs based on publicly available information, identification of possible information gaps, consultations within the WG
Implementation period 30 Oct – 24 Nov 2006
Expected result Economic needs analysed, documented and ready to be used for the purposes of the national needs analysis
Deliverables • An interim analytical report
Activity 2.4 Stakeholders consultation meetings
Background information Enquiries usually achieve 10-15 % responses. A part of the information in the responses could not be reliable. There is a need to arrange some additional discussions.
Objective of the activity To have discussions related to the identified information gaps, to check reliability of some information obtained
Methodology Meetings with selected responders to the questionnaires, DZM, Ministry of Economy and Chamber of Commerce
Implementation period 27 Nov – 1 Dec 2006 Expected result • Information necessary to report the national needs analysis collected
Deliverables • Meetings notes
Activity 2.5 Reporting national needs analysis results
Background information Croatian national strategy in the field of metrology and conformity assessment should be based on documented analytical report on national needs
Objective of the activity To document and report Croatian national needs analysis in the field of metrology and conformity assessment
Methodology Preparation of a report on national needs on the base of the interim analysis reports and consult it within the WG
Implementation period 4 Dec – 15 Dec 2006
Expected result A report on Croatian national needs analysis in the field of metrology and conformity assessment prepared and distributed within the WG
Deliverables • A report on Croatian national needs analysis
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4.3 Component 3: Strategic planning and impact study
Activity 3.1 Prioritization of the national needs
Background information Several subject fields will be determined as important for Croatian economy and society. A prioritization is needed to plan future activities as well as investments.
Objective of the activity Discussion on the report on analysis of the national needs, organization of the metrology infrastructure, vision/mission statements, identification of priority fields
Methodology 2-days workshop for DZM-IRMM joint working group Implementation period 8 - 12 Jan 2007
Expected result • Vision/mission statement drafted • List of priorities identified
Deliverables • Presentations • Report
Activity 3.2 Elaboration of the draft national strategy
Background information Croatia needs national strategy in the field of metrology and conformity assessment. The document will be prepared on the base of the national needs identified
Objective of the activity Elaboration of the draft national strategy Methodology Drafting of the strategy, consultation by e-mail among members of the WG
Implementation period 15 Jan – 2 Feb 2007
Expected result The national strategy in the filed of metrology and conformity assessment drafted and consulted within the WG
Deliverables • Draft national strategy
Activity 3.3 Impact study Background information Impact of the strategy proposed needs to be evaluated Objective of the activity Analysis of the draft strategy impact
Methodology Impact analysis Implementation period 29-16 Feb 2007
Expected result Impact of the strategy proposed evaluated and analysis results documented Deliverables • Draft national strategy impact study report
Activity 3.4 Consultations on the impact study results
Background information Impact study results will contribute to improve where necessary the draft national strategy
Objective of the activity To discuss results of the impact study and the draft national strategy with the WG
Methodology Workshop for the WG members Implementation period 19 - 23 Feb 2007
Expected result Recommendations on improvement of the draft national strategy where necessary
Deliverables • Presentations • Report that includes WG recommendations
Activity 3.5 Elaboration of the final version of the national strategy
Background information A final version of the national strategy will be elaborated to be presented as a main project result
Objective of the activity Elaboration of the final version of the national strategy
Methodology Elaboration of the final version according to the workshop discussions and recommendations
Implementation period 26 Feb – 9 Mar 2007 Expected result Final version of the national strategy elaborated
Deliverables • Final version of the national strategy
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Activity 3.6 Workshop on the needs analysis, draft strategy and impact study results
Background information Metrology and conformity assessment stakeholders would like to be informed on the results of the strategic planning
Objective of the activity To present the needs analysis, national strategy and impact study results to the stakeholders
Methodology • Documents available on DZM webpage • Awareness workshop
Implementation period 19-23 Mar 2007 Expected result Stakeholders aware about the strategic planning results
Deliverables • Presentations • Report
4.4 Component 4: Investment planning
Activity 4.1 Technical needs assessment in some priority fields
Background information
Metrology in Chemistry and additional 3 priority subject fields chosen by DZM will be evaluated in terms of equipment, facilities and human resources available. Metrology in chemistry is chosen as a priority field in advance to support project supply component
Objective of the activity Evaluate current situation and plan the investments in 4 priority areas
Methodology Technical experts visits to DZM and Croatian laboratories/universities/institutes and conformity assessment bodies
Implementation period 16 - 20 Oct 2006 (Metrology in Chemistry subject field) 26 - 30 Mar 2007
Expected result Recommendations on investments in terms of equipment, facilities, human resources and funding based on the national strategy
Deliverables
• Reports with recommendations on investments including: o list of equipment to be supplied o improvement of the facilities where necessary o human resources development and training
Activity 4.2 Elaboration of the draft investment strategy
Background information DZM will need an investment strategy to plan budget and activities in order to satisfy country needs in the fields of higher priority
Objective of the activity Elaboration of the investment strategy in the priority fields
Methodology Elaboration of a strategy based on reports with recommendations on investments as well as reflecting DZM general needs
Implementation period 2 - 20 Apr 2007 Expected result Documented investment strategy
Deliverables • Draft investment strategy
Activity 4.3 Discussion of the draft investment strategy with DZM
Background information DZM agreement on draft investment strategy is important for its future implementation
Objective of the activity To discuss the draft investment strategy and improve it where necessary
Methodology Workshop for DZM senior staff and heads of the external national standard laboratories if concerned
Implementation period 16 - 20 Apr 2007 Expected result Final version of the investment strategy elaborated
Deliverables • Report • Final version of the investment strategy
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Activity 4.4 Elaboration of the technical specifications for CARDS 2004
Background information Technical specifications for equipment in the field of Metrology in Chemistry are necessary for the supply component under the CARDS 2004
Objective of the activity Elaboration of technical specifications for equipment in the field of Metrology in Chemistry
Methodology Technical specifications for equipment to be elaborated on the base of findings and expert recommendation under 4.1
Implementation period
Expected result Technical specifications for equipment in the field of Metrology in Chemistry to be supplied prepared
Deliverables • Technical specifications for equipment in the field of Metrology in Chemistry
4.5 Component 5: Reporting project results
Activity 5.1 Elaboration of the final report Implementation period 23 Apr – 4 May 2007
Expected result Final report elaborated Deliverables • Final report
Activity 5.2 Presentation of the final report
Implementation period 7 - 11 May 2007 Expected result Final report presented to DZM and the Steering Committee
Deliverables • Final report
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ANNEXES Annex 1: Updated Logical Framework Annex 2: Overall work-plan for the entire duration of the contract Annex 3: Detailed work-plan for the first implementation period Annex 4: Overall Output Performance Plan Annex 5: Inception Phase extension Annex 6: Minutes from kick-off meeting
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Annex 1: Updated Logical Framework
Project title:
Project starting date: 16/05/2006 Prepared on: 19/08/2006
Assessment of national priorities for metrology and conformity
assessment
Contract N: 116533 (30017) Project end date: 15/05/2007 Sheet no.
Intervention logic Objectively verifiable indicators Sources of verification Assumptions and risks
Overall objective: The overall objective is to further develop the Quality Infrastructure in the Republic of Croatia , in line with the provisions of the SAA, and create enabling environment for the Croatian industries and manufacturers to improve their trade and industrial relations with the EU and international markets as well as quality of life
Number of selected laboratories and conformity assessment bodies ready to become fully operational at the national level within 5 years
Project reports of the complementary CARDS 2004 project
Continuous support from the Croatian Government to strengthen the role of technical infrastructure
Specific objectives: The specific objective is to support the upgrading of the technical infrastructure and the creation of recognized measurement laboratories and measurement standards in Croatia and the region
Number of identified priorities related to metrology sub-fields
National Strategy for Metrology
Continuous support from DZM
Project Purpose National needs in Metrology an Conformity assessment are analysed
Number of identified areas in metrology and conformity assessment
National priorities in the measurement area, based on above analysis of the national needs, are identified
Number of priority areas at the national level
The number of conformity assessment bodies and laboratories needed are clearly defined.
Number of operational conformity assessment bodies and laboratories nominated at the national level
Technical Specifications for equipment to be procured are available Number of purchased measurement equipment
Project reports Expert reports DZM reports
Application of obtained EU knowledge in practice
Activities: Establishment of a joint IRMM-DZM working group on strategic planning
Establishment and start-up meeting of the working group list of working group members; presentations
Training on strategic planning and organizational development expert presentation on strategy during the WG session
Working group established
Active involvement of all partners in the project
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Identification of national needs in metrology and conformity assessment
Stakeholders needs survey distributed 3 types of stakeholder questionnaires
Analysis of the survey results interim analytical report
Economic needs analysis interim analytical report
Stakeholders consultation meetings meetings' minutes
Reporting national needs analysis results report on national needs analysis
Report on national needs
analysis
Strategic planning and impact study
Prioritization of the national needs presentations
Elaboration of the draft national strategy draft national strategy
Impact study Draft national strategy impact study report
Consultations on the impact study results presentations and report including WG recommendations
Elaboration of the final draft of the national strategy Final version of the national strategy
Workshop on the needs analysis, draft strategy and impact study results
presentations and report
National Strategy in Metrology and
Conformity Assessment
Investment planning
Technical needs assessment in priority areas Reports with recommendations on investments
Elaboration of the draft investment strategy draft investment strategy
Discussion of the draft investment strategy with DZM Final version of the investment strategy
Elaboration of the technical specifications for CARDS 2004 Technical specifications for equipment in the field of Metrology in Chemistry
Investment strategy & Technical
Specifications for equipment
Reporting project results
Elaboration of the final report Final report
Presentation of the final report Final report
Final report
Preconditions
DZM receptive and committed to ongoing CARDS projects
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Annex 2: Overall work-plan for the entire duration of the contract
Project Title:
Assessment of national priorities for metrology and conformity assessment
Contract number:
116533 (30017) Country: Croatia Page:
Contract Duration: 12 months Prepared on: 01/09/2006 EC Consultant: DG Joint Research Centre - IRMM
Allocation of Expert Man/Days
Completion Date
TL1 PD2 STE3 STE 2006 2007 Results Activities Outputs
EU HR 10 11 12 1 2 3 4 5
Deadline
Component 1: Establishment of a joint IRMM-DZM working group on strategic planning
1.1 Establishment and start-up meeting of the working group 3 3
27-Oct
1.2 Training on strategic planning and organizational development
Operational WG
2
27-Oct Component 2: Identification of national needs in metrology and conformity assessment
2.1 Stakeholders needs survey 10-Nov 2.2 Analysis of the survey results 17-Nov 2.3 Economic needs analysis 24-Nov 2.4 Stakeholders consultation meetings 4 4 01-Dec
2.5 Reporting national needs analysis results
Needs' analysis
15-Dec
Component 3: Strategic planning and impact study 3.1 Prioritization of the national needs 12-Jan
3.2 Elaboration of the draft national strategy
02-Feb 3.3 Impact study 16-Feb
3.4 Consultations on the impact study results 3 6
23-Feb
3.5 Elaboration of the final draft of the national strategy
09-Mar
3.6 Workshop on the needs analysis, draft strategy and impact study results
Strategy doc.
3 3
23-Mar
1 Team Leader = Nikola Poposki 2 Project Director = Philip Taylor 3 Key Expert = Ani Todorova
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Component 4: Investment planning
4.1 Technical needs assessment in priority areas 20
30-Mar
4.2 Elaboration of the draft investment strategy
20-Apr
4.3 Discussion of the draft investment strategy with DZM 4
20-Apr
4.4 Elaboration of the technical specifications for CARDS 2004
Technical Spec.
27-Apr Component 5: Reporting project results
5.1 Elaboration of the final report 04-May 5.2 Presentation of the final report Final report 3 11-May
Project Management 1st Steering Committee meeting Inception
report 3 2 3
Total Man/Days 16 2 48 0
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Annex 3: Detailed work-plan for the first implementation period
Project Title:
Assessment of national priorities for metrology and conformity assessment
Contract number:
116533 (30017) Country: Croatia Page:
Contract Duration: 12 months Prepared on: 01/09/2006 EC Consultant: DG Joint Research Centre - IRMM
Allocation of Expert
Man/Days Completion Date
TL PD STE STE 2006 2007 Results Activities Outputs
EU HR 10 11 12 1 2 3
Deadline
Component 1: Establishment of a joint IRMM-DZM working group on strategic planning
1.1 Establishment and start-up meeting of the working group 3 3
27-Oct
1.2 Training on strategic planning and organizational development
Operational WG
2
27-Oct Component 2: Identification of national needs in metrology and conformity assessment
2.1 Stakeholders needs survey 10-Nov 2.2 Analysis of the survey results 17-Nov 2.3 Economic needs analysis 24-Nov 2.4 Stakeholders consultation meetings 4 4 01-Dec
2.5 Reporting national needs analysis results
Needs' analysis
15-Dec Component 3: Strategic planning and impact study
3.1 Prioritization of the national needs 12-Jan
3.2 Elaboration of the draft national strategy
02-Feb 3.3 Impact study 16-Feb
3.4 Consultations on the impact study results 3 6
23-Feb
3.5 Elaboration of the final draft of the national strategy
09-Mar
3.6 Workshop on the needs analysis, draft strategy and impact study results Strategy doc.
3 3
23-Mar Project Management 1st Steering Committee meeting Inception
report 3 2 3
Total Man/Days 16 2 21 0
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Annex 4: Overall Output Performance Plan
Project Title: Assessment of national priorities for metrology and conformity assessment
Contract number:
116533 (30017) Country: Croatia
Reporting period: 6 Months Prepared on 01/09/2006 EC Consultant: DG Joint Research Centre - IRMM
Outputs Agreed Objective Verifiable Indicators Constrains and Assumptions (C/A)
Workshop's presentations Establishment of a joint IRMM-DZM working group on strategic planning (Nov 2006) Resulting report from the
sessions Strongly dedicated WG members as essential condition for success (A)
Analysis of the national needs in metrology and conformity assessment (Jan 2007)
Analytical Report on national needs
Unavailability of sufficiently reliable document might affect the scope of the analysis (C)
Defined national Strategy (Apr 2007)
Strategic document for Metrology
Investment strategy Insufficient response from solicitated stakeholders represents a risk (C)
Investment plan (Apr 2007) Technical specifications
available Active involvement of all partners (A)
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Annex 5: Inception phase extension
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Annex 6: Minutes from kick-off meeting
Zagreb, 1-2 June 2006
Joint kick-off meeting for both related projects: 1/ Assessment of national priorities for metrology and conformity assessment 2/ Development of National Metrology, Standardisation, Conformity Assessment and Accreditation
System
INTRODUCTORY SESSION
1st of June 2006
Participants:
• Mirko Vuković (DZM, Director) • Ljiljana Bašura (DZM, Head of PIU) • Miroslav Banić (DZM, Head of Legal Metrology Department) • Snježana Zima (HZN, Director) • Biserka Bajzek-Brezak (HAA, Director) • Vladimir Mucko (HAA) • Maja Gusić (HAA) • Norbert Bechtold (CARDS 2003, Team Leader) • David Norris (Regional CARDS 2002, Team Leader) • Friederike Wünschmann (ECD, Project Manager) • Nineta Majcen (DG JRC – IRMM, CARDS – Albania, Team Leader) • Ani Todorova (DG JRC – IRMM, Expert)
• Philip Taylor (DG JRC – IRMM, Project Director) • Nikola Poposki (DG JRC – IRMM, CARDS 2004, Team Leader)
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1/ Presentation on the IRMM, within the DG JRC
- Philip Taylor (slides 4 to 12 of the Kick-off meeting presentation)
2/ Overview on the objectives and initially expected outcomes of both projects
- Nikola Poposki (slides 13 to 18 of the Kick-off meeting presentation)
3/ Regional CARDS 2002 and CARDS 2003 – National Programme
- David Norris, Team Leader Regional CARDS 2002 (refer to the respective presentation) - Norbert Bechtold, Team Leader CARDS 2003 (refer to the respective presentation)
- Keeping the new CARDS 2004 – National programme in line with the achievements of the previous ones, appears to be of critical importance for the final success. - Ensuring that different projects are complementing each other and form a consistent range of objectives has to figure on the top of the agenda. 4/ DZM presentation
- Mirko Vuković (refer to the respective presentation) - Overview of previous CARDS programmes and respective achievements:
• Adopted legislation (metrology, standardisation, accreditation, general product safety); • Staff training (European legislation, metrology, standardisation, accreditation, conformity
assessment); • Acquired testing equipment (gas domestic meters, high capacity gas flow meters, flow meters for
liquids other than water etc.); • Lab equipment to be delivered (Joseph voltage, Volume comparator, Spectrometer with balance,
Thermometry Bridge, Wilkins resistance standard, Calibration bath-thermometry…); • Analysing needs in other areas (medicine, chemistry, …);
- DZM would cover legal metrology, while the establishment of a new institution is envisaged for the scientific part.
• Full member of EUROMET • Associate member of WELMEC
- Submitted proposals for new projects:
• Market surveillance and legal metrological supervision - SWE (SIDA) • Establishing a gas metering system in Croatia – NL (PPA) • Environmental, air quality – (tbd)
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ACCREDITATION MEETING
1st of June 2006
PARTICIPANTS:
• Biserka Bajzek-Brezak, Vladimir Mucko, Maja Gusić, Norbert Bechtold, David Norris, Nineta Majcen, Ani Todorova, Philip Taylor, Nikola Poposki
- CARDS 2001: had quite unsatisfactory impact; - CARDS 2003: providing technical assistance to HAA in the field of four chosen directives; - Regional CARDS 2002: offering different perspectives –the regional dimension is emphasised. OVERVIEW:
• Established as an independent organisation on 1 July 2005.
• EA membership achieved in five months following the establishment of HAA.
• Scheduled application for all MLAs in 2007 Conformity Assessment accreditations granted:
• 7 calibration labs; • 41 testing labs; • 9 inspection bodies • 3 certification bodies
• 40 conformity assessment bodies currently in accreditation procedure (linked to a former certification
subsidies policy…) STAFF:
• 17 employees and 3 more should join by the end of this year;
• Background: Chemistry (3), Biology (1), Physics (1), Mechanical Engineering (1), Electrical field (2), Agriculture, Forestry etc.
• Act as lead-assessors;
• Technical assessors intervene from other labs and from aboard: SLO, AUT, CZE, UK, FRA;
• What is performed jointly is only the assessment (no joint accreditation).
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PRIORITIES:
• Ministries will completely rely on the accreditation for all European directives. Some of the affected areas would be:
o Official control of food (organic farming in particular appears to be a priority area); o Gambling machines; o Fire protection; o Explosive in civilian use; o Clinical labs: according to EN 15189 standard for medical labs (Ministry of Health) o Environmental protection: air, water and soil ( start with quality of air and emissions)
• HAA can influence technical regulations and give input on competence of labs
• Training activities should not be limited to analytical labs, but also include clinical laboratories. FORMULATED NEEDS:
• Development of accreditation scheme for proficiency testing providers.
• Accreditation body would like to see a strong metrology infrastructure to rely on.
INSTITUTIONAL LINKS:
• Since the restructuring of DZNM, no formal links have been established between the three newly created institutions (DZM, HAA and HZN) – this should evolve…
o The recently established Internal Market Unit within the Ministry of Economy should act as a
coordination point for all three of the institutions. o Regional CARDS workshop in Oct 2006 on the cooperation between Metrology and Accreditation.
HAA is formally supervised by the Ministry of Science, Educations and Sports. Institution's financial needs are satisfied on a progressively decreasing state budget participation basis. For the current year it is relaying on 90% budget sources. This stake should shrink to 80% in 2007 and further 70% in 2008. This year's budget is close to HRK 6 millions (10% self-financed).
NB: HAA and HZN are public institutions, while DZM has a status of state office ("legislation producer").
AVAILABLE BIBLIOGRAPHY ON HAA:
- Law on Accreditation; - Statute of HAA; - Web page.
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STANDARDISATION MEETING
1st of June 2006 PARTICIPANTS: Snježana Zima supported by four HZN staff members, David Norris, Norbert Bechtold, Ani Todorova, Nineta Majcen, Philip Taylor, Nikola Poposki OVERVIEW:
• HZN in a process of preparation for CEN-CENELEC membership. This emphasises the importance of the fulfilment of 9 requirements.
• The regional CARDS is providing some support in this direction. • Before the official audit, a peer audit is considered to be valuable. • HZN expectations: to be ready for applying to CEN-CENELEC membership by the end of 2007 (in all
organisational and structural matters)!
• Focused assistance with precise missions is considered to be of a crucial importance. How can IRMM bring the pieces into the picture?!
• Austrian Standardisation body (ON) is considered by Ms Zima to be the favourite partner in bringing the
needed expertise on Croatian ground. • Stated arguments for these preferences are:
o countries of a comparable size; o relatively late Austrian entry in the EU (1995); o ON's well defined role within CEN; o Historically good relationship (it was discussed to have a bilateral project…); o Previous Austrian offer for free training of Croatian experts.
o Disadvantage: they cover only general aspects and not also electrical area.
• Mr Berchtold is supportive to eventual Austrian involvement, as he highlights their previous experiences in
this area. STAFF:
• Currently 45 employees, but in process of hiring some additional staff.
PRACTICAL ASPECTS:
• Suggestion on the "how to proceed" side: Organise expert visit (ON being the first preference) and prepare a detailed working plan for the next 24 months in a view of the future HZN membership in CEN-CENELEC.
• Ms Zima insists on allocating a fair share of resources to the Standardisation within the project. The main deficiency areas affecting HZN can be listed as follows:
- Legislation: adopted but still needs to be implemented; - Perception of the standards as a "voluntary variable" in the Quality Infrastructure picture; - Partnership links need to be established with the ministries; - Updating of the information system; - Issues linked to intellectual property on standards (training is in process on this issue); - More active participation in CEN/CENELEC TCs is needed.
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NB: Key expert in Albania on standardisation, Mr Pickok (working for Mr George Molak) also had some screening role in Croatia in the area of evaluation of the current Croatian position towards CEN-CENELEC membership.
• Mr Norris: absence of a general guidance concerning the 9 requirements raises interpretation concerns. The final decision depends in a large extend on the auditor's judgement.
AVAILABLE BIBLIOGRAPHY ON HZN:
- law on standardisation; - statute; - rules of membership; - Web page.
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METROLOGY
(two linked discussions / exchange sessions,1-2 June 2006) POINTS TO BE CONSIDERED:
• Formulating a strategy in this area and fixing the longer term priorities is considered to be an exercise of crucial importance.
• Anticipating future fields of specific Metrological development in Croatia should be subjected to a thorough
analysis. • This should take in consideration the larger picture of the National Economy. • Including all essential stakeholders in the process of defining strategic priorities is crucial. • Future experts' specialisation and equipment procurement should be in line with the defined Strategy. • The idea of having a twinning light (6 months, EUR 250K) project as a strategy defining process was briefly
mentioned and a copy delivered on the last day of the visit.
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CONCLUDING SESSION
Friday, 2 June 2006
INCEPTION PHASE:
• Initial expert-visits in each one of the project specific areas (DZM, HZN, HAA) would be most probably conducted during the second half of June 2006.
• All important stakeholders need to be informed and involved from the inception phase on.
STEERING COMMITTEES:
• As commonly agreed, both Steering Committees would be merged into a single one. This body would integrate the members that are stated in the ToR, whether other means of communication should be provided in order to keep informed other stakeholders (eg. NGOs…)
• The first Steering Committee session is planned to take place during the first week of Sept 2006.
The suggested list of SC members would include: 1. Mirko Vuković (DZM, Director)
2. Ljiljana Bašura (DZM, Head of PIU) 3. Miroslav Banić (DZM, Head of Legal Metrology Department) 4. Snježana Zima (HZN, Director) 5. Biserka Bajzek-Brezak (HAA, Director)
6. Ministry of Environmental protection, Physical Planning and Construction
(Mr Ružinski, State Secretary)
7. Ministry of Health (1 person, tbd) 8. Ministry of Economy (1 person, tbd) 9. State Inspectorate (1 person, tbd) 10. Ministry of Finance (1 person, tbd) 11. Ministry of Foreign Affairs and European Integration
(Ms Dubravka Vlašić - Pleše) 12. Friederike Wünschmann (ECD, Project Manager) 13. Philip Taylor (DG JRC – IRMM, Project Director) 14. Nikola Poposki (DG JRC – IRMM, Team Leader)
NB: Ms Tamara Obradović - Assistant Minister in the MFAEI, chairing the working group for negotiations on Chap. 1 – as SC Chair person…(tbd).
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European Commission EUR 22665EN – DG Joint Research Centre, Institute for Reference Materials and Measurements – Assessment of national priorities for metrology and conformity assessment Author(s):N. Poposki, A. Todorova, N. Majcen, P. Taylor Luxembourg: Office for Official Publications of the European Communities 2007 – 50 pp. – 21.0 x 27.9 cm EUR - Scientific and Technical Research series; ISSN 1018-5593 Abstract This inception report provides the overview on how a project would be managed in order to achieve the predefined goals. The CARDS 2004 - Croatia project targeting the "Assessment of national priorities for metrology and conformity assessment" has as a main objective formulating a strategic document that would define the priorities in the Metrology field on national level.
The result of this process, including needs analysis and impact study, would offer an objective assessment of the Croatian technical needs in areas defined as priority ones. Finally, this is meant to offer solid ground for the future decisions on investment policy to be based on.
The mission of the Joint Research Centre is to provide customer-driven scientific and technical support for the conception, development, implementation and monitoring of European Union policies. As a service of the European Commission, the JRC functions as a reference centre of science and technology for the Community. Close to the policy-making process, it serves the common interest of the Member States, while being independent of special interests, whether private or national.