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April April WorkbookWorkbook Overview Overview for Part C Service Areasfor Part C Service Areas
April 16, 201310:00 – 11:00 AM
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Agenda Agenda
• April 15 workbook
• CIMS refresher
• Resources and due dates
• Questions?
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April 15 WorkbookApril 15 Workbook
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April 16, 2013
Part C Workbook Now Available!Part C Workbook Now Available!
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April 16, 2013
April 15 Workbook OverviewApril 15 Workbook Overview
• Strand Report & Results Transmittals
• Monitoring Activities Report (MAR)
• Monitoring Report of Findings/No Findings & Corrective Action Plans (CAPs)
• Determinations
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Strand Report Strand Report
• Strand Report displays local data for indicators reported in the Annual Performance Report (APR )
• Updated content, but format remains the same
– Includes links to the CIMS Web site
– Includes links to other pages in the CIMS Workbook
– Still found on Reports page
– Can still print document (use Print Version at the top of the screen to print a PDF)
• Review with your Review and Analysis Process (RAP) Team
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Strand Report Sample Strand Report Sample
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Strand Report Sample (cont.) Strand Report Sample (cont.)
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April 16, 2013
• If you’re a Mozilla Firefox user, you will not see “thumbs up” or “thumbs down” on your Strand Report in CIMS
• C = Thumbs up
• D = Thumbs down
• Please note, the print version shows the icons correctly!
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Note re: Mozilla FirefoxNote re: Mozilla Firefox
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April 16, 2013
Results Transmittals Results Transmittals
• Being issued for …
– C-2 Settings in a Natural Environment
– C-3 Child Outcomes
– C-4 Family Outcomes
– C-5 Child Find (birth–1)
– C-6 Child Find (birth–3)
• Submit by June 15, 2013
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April 16, 2013
What’s a Results Transmittal?What’s a Results Transmittal?
• If a local does not meet the state target on a results indicator, the local completes a Results Transmittal
• Results Transmittals:
– Are a form within CIMS
– Guide discussions at the local level between Local Interagency Coordinating Council (LICC) and RAP teams
• How do I know if I have to complete one?
– Look at your Strand Report for a “thumbs down”
– Look at your Workbook Task List
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Results Transmittal Sample – Data ReviewResults Transmittal Sample – Data Review
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Results Transmittal Sample - Improvement PlanningResults Transmittal Sample - Improvement Planning
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April 16, 2013
Monitoring Activities Report (MAR)Monitoring Activities Report (MAR)
• 5 messages to all service areas:
– Strand Report reminder
– Determinations reminder
– Public reporting announcement
– Child Outcome Summary Forms (COSFs) due date
– Parent Training and Information Center info
• 1 message to service areas receiving a Report of Findings or No Findings
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April 16, 2013
Monitoring Report of Findings/No FindingsMonitoring Report of Findings/No Findings
• For service areas that participated in a monitoring activity only
• The April Workbook will include a copy of your Report of Findings or No Findings
• If you receive a Report of Findings,
– A CAP will be on your Task List and in your Workbook
– Work with your TA provider to submit your CAP no later than June 1, 2013
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April 16, 2013
Determinations Determinations
• MDE is required to issue determinations, or a service area report card, once annually; for Part C that’s every April
• Reports Page includes:
– MDE cover memo from Susan Broman, Deputy Superintendent, Office of Great Start
– 2013 Determination Letter
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April 16, 2013
CIMS Refresher CIMS Refresher
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https://www.cimsmichigan.org
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April 16, 2013
The CIMS Process The CIMS Process
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April 16, 2013
Open WB Acknowledge ReportsOpen WB Acknowledge Reports
• Reports must be acknowledged by May 15
• You cannot complete work in your Workbook until you’ve acknowledged your reports
• Where should you start?
– Review Strand Report – Does my service area have a Results Transmittal(s)?
– Review MAR
– Review Monitoring Report of Findings/No Findings – Does my service area need to complete a CAP?
– Review Determination Letter
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Assemble a RAP Team (if necessary)Assemble a RAP Team (if necessary)
• Why?
– If your service area has a Results Transmittal or CAP to compelte
• Who?
– A CIMS coordinator (special education director, Early On® coordinator, or service area designee)
– Parents
– LICC representative
– Service providers
– Data experts or program specialists
– Special education administrators/general education administrators/ISD monitor
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April 16, 2013
Complete Tasks with the RAP TeamComplete Tasks with the RAP Team
• Compliance
– Review Strand Report
– Review Report of Findings/No Findings and complete CAP if necessary
– C-1, 7, 8
• Results
– Review Strand Report
– Complete Results Transmittals if necessary
– C-2, 3, 4, 5, 6
– Share with your LICC!
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April 16, 2013
Provide FeedbackProvide Feedback
• After completing tasks, provide feedback, and your Workbook will be complete
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Resources and Due DatesResources and Due Dates
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Resources - www.cims.cenmi.org Resources - www.cims.cenmi.org
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Resources - www.cims.cenmi.org Resources - www.cims.cenmi.org
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April 16, 2013
Upcoming Due Dates Upcoming Due Dates
• April 2013 Workbook
– Acknowledge reports: May 15
– Submit CAPs: June 1
– Submit Results Transmittals: June 15
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Questions?Questions?Questions?Questions?
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For More InformationFor More Information
• CIMS Website
– http://cims.cenmi.org/
• CIMS Part C Help Desk
– (866) 334-5437
• MDE
– Vanessa Winborne, Early On Coordinator [email protected]
– Colleen O’Connor, Education Consultant, [email protected]