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APMP Mid-SouthChapter Officers Meeting
Ken MerwinApril 15, 2014
@billboggs www.linkedin.com/in/billboggs/
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Agenda
• Old Business– Minutes from March meeting– Marketing Plan– Constant Contact
• New Business• Officers’ Reports• Action Items
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Mid-South Chapter Officersfor 2014
Name Position
Bill Boggs Chapter Chair
Joe Yearta Chapter Vice-Chair
Tonya Maurice Treasurer
Andrea Shetley Secretary
Ken Merwin Membership Chair
Roger Campbell Planning Chair
Jennifer Hamaker Webmaster
A. J. DePriest Marketing – Nashville Region
Whitney Dorning Marketing – Huntsville Region
Open Marketing – Birmingham Region
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Mid-South Chapter Goals
• Provide education and networking through F2F and virtual venues– Host Monthly Chapter Meetings (10 meetings/yr)– Conduct one meeting/quarter outside of HSV– Conduct Monthly Officers Meeting– Government and Commercial focus
• Grow Membership– 2013: From 18 to 36– 2014: From 36 to 72– 2015: From 72 to 144
• Grow Corporate Sponsorships– 2013: From 0 to 5– 2014: From 5 to 10– 2015: From 10 to 15
• Establish partnerships with Universities & Associations– e.g., UAH, FIT, Vanderbilt, PMI, NCA
• Create, maintain, and grow a professional Chapter Website• Broaden awareness of APMP by issuing at least one Press Release per quarter
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Corporate Sponsors
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Treasurer – Tonya Maurice
Meeting RegistrationMembers [email protected] $ 270.00Non-members [email protected] $ 20.00Speaker – Non Charge
$ 290.00
Beginning Balance 02.18.2014 1,706.38$
ReceiptsAPMP Quarterly Rebate $337.50Receipts: March 4 Meeting $290.00Refunds: Feb Meeting ($60.00)Total Receipts 567.50$
DisbursmentsFood 152.17$ Gift Card 25.00$ CC Charge 32.76$ Refund CC Charge (5.28)$
Total Disbursements 204.65$
Balance 03.18.2014 2,069.23$
Financial Statement
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Treasurer – Tonya Maurice
Meeting RegistrationMembers [email protected] $ 120.00Non-members [email protected] $ 20.00Speaker – Non Charge
$ 140.00
Beginning Balance 03.18.2014 2,069.23$
Receipts
Receipts: April 1 Meeting $140.00
Total Receipts 140.00$
DisbursmentsFood 160.94$ Gift Card 25.00$ CC Charge 12.74$ Ad (Redstone Rocket) 158.80$
Total Disbursements 357.48$
Balance 04.15.2014 1,851.75$
Financial Statement
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Treasurer – Tonya Maurice
Created, published and monitoring online registration for May meeting.
Reconciled Feb - Mar bank statement. Submitted quarterly/year end rebate report
Next Steps : Update online registration with June meeting details immediately
following February meeting. Reconcile April bank statement
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Secretary – Andrea
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Membership – Ken Merwin
Current Membership 56
New members (net zero, lost two)• Bill Brigadier• Leslie Meilhon
Currently have 40 members in the Linked-In Group (no change)
02468
1012141618202224262830323436384042444648505254565860
June July Aug Sept Oct Nov Dec Jan Feb Mar Apr
APMP Mid-South Membership(As of 13 Apr 2014)
Membership Count
Linked-in Page
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Planning Chair StatusActivity Status Notes
Plan ninth meeting in May (Nashville)
May 6th, 5:30 – 7:30, “Dynamic Duo: Teaming with a Graphic Artist to Increase Proposal Impact” Brent Baldwin, Amerigo (West End Ave), Salad, Pasta, Dessert, Tea/Soft Drinks/Coffee
Plan tenth meeting in June June 10th, 5:30 – 7:00, “A quick overview of the NASA Source Evaluation Board process” Byron Butler @ Aerojet Rocketdyne, Catering by Smokey’s BBQ – BBQ Pork, Baked Beans, Potato Salad, Cole Slaw, Cobbler, Tea/Water
Plan tenth meeting in July July 1st, 5:30 – 7:00, “Leadership During a Proposal” Steve Canerossi @ Aerojet Rocketdyne, Catering by Rosie’s – Chips/Salsa, Fajitas, Enchiladas, Rice, Beans, Tea/Water
Plan tenth meeting in August (Birmingham)
August 8th, 5:30 – 7:30, Speaker/Food/Location - TBD
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April 1st Presentation Feedback
98% A+
Name: When Time is Not on Your Side: Winning in a Commercial Proposal World, Hamaker
Date: 4/1/14
Key: 4 = Consistently 3 = Frequently 2 = Sometimes 1 = Seldom 0 = Never
MATERIAL 4 3 2 1 0
1. Met my expectations 8 1
2. Was organized in a logical way 8 1
3. Included good examples and illustrations 8 1
4. Will be useful to me in doing my job 8 1
PRESENTER: 4 3 2 1 0
1. Explained the material in a clear and concise manner 8 1
2. Was knowledgeable about the subject 9
3. Was enjoyable to listen to and demonstrated enthusiasm 9
Comments:
Loved it – great presentation
It seemed like the audience interrupted a lot and some questions could have waited until the Q&A section
Wow!
Outstanding presentation
Entertaining, Outstanding delivery
What I appreciated most about this presentation:
The trailer!
Practical examples
Jennifer’s enthusiastic personality
Great job in explaining the process you use.
How can we improve?
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Webmaster – Jennifer Hamaker
Content Needed: Door Prizes – Still the Shipley Proposal Guide? Feb. Member Mtg. PowerPoint Decks Photos from February Mtg.
Website Statistics for Month of February – Drop in Visits:
• 52 Website Visits Over the Past Month (108 visits theprevious month)
• Of those visits, 29 were “unique” visitors (visitors that did not go back to the site later) which was 67 last time
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Social Media(Stay Up-to-Date w/Chapter)
• APMP Web Site www.apmp.org
• Mid-South Web Sitewww.apmpmid-south.org
• LinkedIn Mid-South Chapter Group
• Twitter @MidSouthAPMP
Bookmark and Join!
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Marketing
• Creating a PP Slide Brochure (due out by Friday 4/18)
• Quarterly Press Release Due
• Social Media Marketing– Continue with
Facebook and Twitter posts
– Create a campaign for Nashville Meeting
• Constant Contact– Email Marketing/Event
Campaigns– Holds email database for
easy distribution– Package Pricing
• $20/month– Basic email campaigns,
contact management & social sharing
• $45/month– Full Toolkit, detailed
tracking, Plus campaigns, etc.
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Constant Contact Example
In order to avoid spamming issues, the sender email has to be validated. It also helps having an address on the bottom of the email. I have seen less spamming issues when all of the forms on the email campaign are filled out rather than left empty.
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Action Items