APMP Mid-SouthChapter Officers Meeting

Ken MerwinApril 15, 2014

@billboggs www.linkedin.com/in/billboggs/

Agenda

• Old Business– Minutes from March meeting– Marketing Plan– Constant Contact

• New Business• Officers’ Reports• Action Items

Mid-South Chapter Officersfor 2014

Name Position

Bill Boggs Chapter Chair

Joe Yearta Chapter Vice-Chair

Tonya Maurice Treasurer

Andrea Shetley Secretary

Ken Merwin Membership Chair

Roger Campbell Planning Chair

Jennifer Hamaker Webmaster

A. J. DePriest Marketing – Nashville Region

Whitney Dorning Marketing – Huntsville Region

Open Marketing – Birmingham Region

Mid-South Chapter Goals

• Provide education and networking through F2F and virtual venues– Host Monthly Chapter Meetings (10 meetings/yr)– Conduct one meeting/quarter outside of HSV– Conduct Monthly Officers Meeting– Government and Commercial focus

• Grow Membership– 2013: From 18 to 36– 2014: From 36 to 72– 2015: From 72 to 144

• Grow Corporate Sponsorships– 2013: From 0 to 5– 2014: From 5 to 10– 2015: From 10 to 15

• Establish partnerships with Universities & Associations– e.g., UAH, FIT, Vanderbilt, PMI, NCA

• Create, maintain, and grow a professional Chapter Website• Broaden awareness of APMP by issuing at least one Press Release per quarter

Corporate Sponsors

Treasurer – Tonya Maurice

Meeting RegistrationMembers 18@15.00 $ 270.00Non-members 1@20.00 $ 20.00Speaker – Non Charge

$ 290.00

Beginning Balance 02.18.2014 1,706.38$

ReceiptsAPMP Quarterly Rebate $337.50Receipts: March 4 Meeting $290.00Refunds: Feb Meeting ($60.00)Total Receipts 567.50$

DisbursmentsFood 152.17$ Gift Card 25.00$ CC Charge 32.76$ Refund CC Charge (5.28)$

Total Disbursements 204.65$

Balance 03.18.2014 2,069.23$

Financial Statement

Treasurer – Tonya Maurice

Meeting RegistrationMembers 8@15.00 $ 120.00Non-members 1@20.00 $ 20.00Speaker – Non Charge

$ 140.00

Beginning Balance 03.18.2014 2,069.23$

Receipts

Receipts: April 1 Meeting $140.00

Total Receipts 140.00$

DisbursmentsFood 160.94$ Gift Card 25.00$ CC Charge 12.74$ Ad (Redstone Rocket) 158.80$

Total Disbursements 357.48$

Balance 04.15.2014 1,851.75$

Financial Statement

Treasurer – Tonya Maurice

Created, published and monitoring online registration for May meeting.

Reconciled Feb - Mar bank statement. Submitted quarterly/year end rebate report

Next Steps : Update online registration with June meeting details immediately

following February meeting. Reconcile April bank statement

Secretary – Andrea

Membership – Ken Merwin

Current Membership 56

New members (net zero, lost two)• Bill Brigadier• Leslie Meilhon

Currently have 40 members in the Linked-In Group (no change)

02468

1012141618202224262830323436384042444648505254565860

June July Aug Sept Oct Nov Dec Jan Feb Mar Apr

APMP Mid-South Membership(As of 13 Apr 2014)

Membership Count

Linked-in Page

Planning Chair StatusActivity Status Notes

Plan ninth meeting in May (Nashville)

May 6th, 5:30 – 7:30, “Dynamic Duo: Teaming with a Graphic Artist to Increase Proposal Impact” Brent Baldwin, Amerigo (West End Ave), Salad, Pasta, Dessert, Tea/Soft Drinks/Coffee

Plan tenth meeting in June June 10th, 5:30 – 7:00, “A quick overview of the NASA Source Evaluation Board process” Byron Butler @ Aerojet Rocketdyne, Catering by Smokey’s BBQ – BBQ Pork, Baked Beans, Potato Salad, Cole Slaw, Cobbler, Tea/Water

Plan tenth meeting in July July 1st, 5:30 – 7:00, “Leadership During a Proposal” Steve Canerossi @ Aerojet Rocketdyne, Catering by Rosie’s – Chips/Salsa, Fajitas, Enchiladas, Rice, Beans, Tea/Water

Plan tenth meeting in August (Birmingham)

August 8th, 5:30 – 7:30, Speaker/Food/Location - TBD

April 1st Presentation Feedback

98% A+

Name: When Time is Not on Your Side: Winning in a Commercial Proposal World, Hamaker

Date: 4/1/14

Key: 4 = Consistently 3 = Frequently 2 = Sometimes 1 = Seldom 0 = Never

MATERIAL 4 3 2 1 0

1. Met my expectations 8 1

2. Was organized in a logical way 8 1

3. Included good examples and illustrations 8 1

4. Will be useful to me in doing my job 8 1

PRESENTER: 4 3 2 1 0

1. Explained the material in a clear and concise manner 8 1

2. Was knowledgeable about the subject 9

3. Was enjoyable to listen to and demonstrated enthusiasm 9

Comments:

Loved it – great presentation

It seemed like the audience interrupted a lot and some questions could have waited until the Q&A section

Wow!

Outstanding presentation

Entertaining, Outstanding delivery

What I appreciated most about this presentation:

The trailer!

Practical examples

Jennifer’s enthusiastic personality

Great job in explaining the process you use.

How can we improve?

Webmaster – Jennifer Hamaker

Content Needed: Door Prizes – Still the Shipley Proposal Guide? Feb. Member Mtg. PowerPoint Decks Photos from February Mtg.

Website Statistics for Month of February – Drop in Visits:

• 52 Website Visits Over the Past Month (108 visits theprevious month)

• Of those visits, 29 were “unique” visitors (visitors that did not go back to the site later) which was 67 last time

Social Media(Stay Up-to-Date w/Chapter)

• APMP Web Site www.apmp.org

• Mid-South Web Sitewww.apmpmid-south.org

• LinkedIn Mid-South Chapter Group

• Twitter @MidSouthAPMP

Bookmark and Join!

Marketing

• Creating a PP Slide Brochure (due out by Friday 4/18)

• Quarterly Press Release Due

• Social Media Marketing– Continue with

Facebook and Twitter posts

– Create a campaign for Nashville Meeting

• Constant Contact– Email Marketing/Event

Campaigns– Holds email database for

easy distribution– Package Pricing

• $20/month– Basic email campaigns,

contact management & social sharing

• $45/month– Full Toolkit, detailed

tracking, Plus campaigns, etc.

Constant Contact Example

In order to avoid spamming issues, the sender email has to be validated. It also helps having an address on the bottom of the email. I have seen less spamming issues when all of the forms on the email campaign are filled out rather than left empty.

Action Items