Download - ALDINE INDEPENDENT SCHOOL DISTRICT Carlotta Nicholas ......There are several complicated scenarios, but the logic has been developed and scripts written in current software that will

ALDINE INDEPENDENT SCHOOL DISTRICT

Carlotta Nicholas, Director of Purchasing 14910 Aldine Westfield Road

Houston, TX 77032 [email protected]

February 20, 2015

ADDENDUM #2

Student Information System SSV# 1415-27 Open: March 6, 2015 @ 11:00 am

Q: Do we need to be on Aldine Independent School District approved vendor list to submit the proposal and/or work on the solution, if awarded?

A: No, you do not need to be on the Aldine Independent School District approved list to submit a

proposal. The purpose of the proposal is to evaluate your solution. The vendor recommended to the Board of Trustees if approved, then becomes the approved vendor for Aldine for the student information system.

Q: Are we are allowed to bring in a partner/sub-contractor for this project in order to combine our core

strengths and capabilities to provide a better solution to Aldine Independent School District? A: Yes, but please include this information in detail in your implementation plan. Q What is the current student count for Aldine ISD? A: Official 2014-2015 count: 69,716 Q: Will you need Health data converted from your current SIS system? A: Yes; immunizations, Acanthosis, Vision, Hearing, Scoliosis; we maintain some logs that probably

will not need to be converted. Q: Do you currently have a separate system for SPED? A: Yes; eSped; we sent enrollment data nightly to it and bring back SPED data Q: On page 52, you have a listing of additional grids and fields. Can you describe a grid? Can you list

the fields for each grid, if applicable? A: We will post a screen shot of each grid, but in general they are date driven records; as elements

change, a new record with a new date is added allowing us to track by date.

Q: There are three sheets in the excel version. The first sheet contains a list of 548 questions and a

“Grids and Fields Aldine Has Added to Current SIS” section. Sheet 2 relists the “Grids and Fields Aldine Has Added to Current SIS” section. Sheet 3 contains questions that appear to be included in the first sheet’s 548 question list. Do we need to provide any response to Sheets 2 or 3?

A: No; we will re-post without sheet 3 Q: Questions 299 and 300: custom report cards and progress reports are requested. Will samples be

provided? A: We will post examples of some of our current custom report card and progress report. Q: Question 439: “Campus of responsibility field is automatically populated based on the campus type

(DAEP) and the current campus of accountability. There are several complicated scenarios, but the logic has been developed and scripts written in current software that will need to be duplicated. (This logic is available by request.)” Please provide the logic.

A: Campus of Responsibility field should be automatically populated based on the campus type

(DAEP) and current Campus of Accountability. Example: A5 - On Actions for incidents at JJAEP set the Campus of Responsibility to the home campus.; A5a - On Actions for incidents at (090, 098, 099) Compass, Highpoint, JJ set the Campus of Responsibility to the Campus of Accountability that is set on via the nightly AISD_UPDATE_CAMPUS_OF_ACCOUNTABILITY procedure; A5b - Exception is 050 & 059 - Their Campus of Responsibility will need to be set to the Nonconcurrent Campus (we are not posting Campus of Accountability via the nightly AISD_UPDATE_CAMPUS_OF_ACCOUNTABILITY procedure on the truly Concurrent Campuses).; A6 - At campuses other than 050 & 059 -- if PEIMS Action Code value = 06 or 26, set the Campus of Assignment to the campus of enrollment on the Incident Date.; A7 - At 050 & 059 campuses only - If the Campus of Assignment is blank (not filled in by scripts 1-5), AND the Action has a PEIMS code that is not blank, 16, 17, 05, 25, 27, or 28; set the Campus of Assignment to the NONCONCURRENT campus of enrollment on the Incident Date. (or incident /withdraw date if appropriate).; A8 - At nonconcurrent campuses only -- for all Action Codes starting with BRK, set the Campus of Assignment to the campus of enrollment on the Incident Date

Q: Question 444: “Aldine Discipline Scorecard following implementation (specs available).” Please

provide specs. A: We will post an example of the Scorecard and the more complicated specs.

NOTE: Proposer must sign this page and return it with your proposal to indicate receipt of this information. Failure to do this may be cause for non-consideration. Company Name: Signature: Date: Printed Name:

For information only:

Name DESCRIPTIONDyslexia Program Information GridGifted & Talented Fields (may turn into grid in new product)LEP LPAC Information GridGuidance Event & Meeting Log Log (date / reason dropdown / comment)Projected State Assessments FieldsBus Reporting Fields (one per month)Student Contact Log Log (date / reason dropdown / comment)Attendance Log Log (date / reason dropdown / comment)Honor Roll Process with fields for School / Date / Type of Honor Roll for each cycleStudent Fees Grid with calculationsAldine Years Grid with imported data from PEIMS recordsRetain Place Bump History Grid (partially pulling from throughout the database)Local Codes FieldsProgram Status Summary Fields (pulling from throughout the database for summary / current code off grids)RTI GridMagnet GridAISD Test Summary Grid (pulling data from official test results)Magnet Lottery GridEOC Student Summary Grid (pulling data from elsewhere)Health Screening GridsBracken GridGrades Summary Grid (all grades earned in Aldine)On Campus Arrest Tracking GridIndependent Reading Level GridIncome Survey Grid

If these or an equivalent do not exist in the new product, they will need to be added during implementation,and, in many cases, data will need to be converted to populate.

This is not an all inclusive list and gap analysis may find other areas.

Grids and Fields Aldine Has Added to Current SIS

Discipline Score Card: Example of current run options:

Example of SIS sourced data:

Example of final Excel report based on sourced data from SIS:

1

2

34

5

6

89

10

11

1314

15

16

1819

2021

A B C D E F G H I J K L

2015-2016v414 Total A B H I M P W Sp Ed LEP

Students Served 4,267 60 1,118 2,961 4 28 2 94 273 591

Events 20,064 114 6,864 12,544 7 191 5 339 2,104 2,730

Students with Event 2,961 30 876 1,968 2 23 2 60 207 413

% Population 69.39% 50.00% 78.35% 66.46% 50.00% 82.14% 100.00% 63.83% 75.82% 69.88%

Events 10,224 34 3,628 6,311 3 74 2 172 1,155 1,511


% Population 52.89% 23.33% 63.95% 49.51% 50.00% 57.14% 100.00% 44.68% 64.84% 55.67%

Events 9 0 6 3 0 0 0 0 5 0

Students with Event 9 0 6 3 0 0 0 0 5 0

% Population 0.21% 0.00% 0.54% 0.10% 0.00% 0.00% 0.00% 0.00% 1.83% 0.00%

Bul

lyin

g A

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Events# Bullying

Allegation forms marked NO at the bottom (non- code

63 SMS entries). 7

XXXX Schools, Q4, 8/26/15 - 6/6/16To

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XXXX Schools, Q4, 8/26/15 - 6/6/16

22

23

2526

27

28

3031

32

33

34

35

3637

Events 125 0 76 43 0 2 0 4 21 14


% Population 2.77% 0.00% 6.26% 1.42% 0.00% 7.14% 0.00% 4.26% 6.96% 2.20%

Events 4 0 1 3 0 0 0 0 3 2


% Population 0.09% 0.00% 0.09% 0.10% 0.00% 0.00% 0.00% 0.00% 1.10% 0.34%

Events 8,849 46 2,928 5,661 5 66 4 139 757 1,336


% Population 49.71% 26.67% 59.75% 46.44% 50.00% 64.29% 100.00% 42.55% 53.48% 50.93%

PBMAS Action Rate 207.38% 76.67% 261.90% 191.19% 125.00% 235.71% 200.00% 147.87% 277.29% 226.06%PBMAS Action Difference (10.0

standard) *22 -130.72% 54.51% -16.20% -82.38% 28.33% -7.38% -59.51% 69.91% 18.68%

Sim

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XXXX Schools, Q4, 8/26/15 - 6/6/16

38

39

40

41

4243

44

45

4748

49

50

5253

54

55

5758

Events 2,011 4 838 1,119 0 19 0 31 227 286


% Population 18.35% 5.00% 28.80% 14.76% 0.00% 25.00% 0.00% 14.89% 30.40% 18.27%

PBMAS Rate 47.13% 6.67% 74.96% 37.79% 0.00% 67.86% 0.00% 32.98% 83.15% 48.39%PBMAS Action Difference (6.0 standard) *23 -40.46% 27.83% -9.34% -47.13% 20.73% -47.13% -14.15% 36.02% 1.26%

Events 223 0 102 112 0 4 0 5 26 22


% Population 4.59% 0.00% 8.05% 3.31% 0.00% 10.71% 0.00% 5.32% 6.59% 3.55%

Events 66 0 25 37 0 2 0 2 7 7


% Population 1.45% 0.00% 1.88% 1.25% 0.00% 7.14% 0.00% 2.13% 2.56% 1.18%

Events 36 0 12 21 0 1 0 2 5 5


% Population 0.84% 0.00% 1.07% 0.71% 0.00% 3.57% 0.00% 2.13% 1.83% 0.85%Plac

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XXXX Schools, Q4, 8/26/15 - 6/6/16

59

60

6263

64

65

6768

69

70

71

72

73

74

7576

Events 0 0 0 0 0 0 0 0 0 0


% Population 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Events 154 0 75 74 0 2 0 3 18 15


% Population 3.21% 0.00% 6.17% 2.16% 0.00% 3.57% 0.00% 3.19% 4.40% 2.37%

Events 155 0 75 75 0 2 0 3 18 16


% Population 3.23% 0.00% 6.17% 2.20% 0.00% 3.57% 0.00% 3.19% 4.40% 2.54%

PBMAS Rate 3.63% 0.00% 6.71% 2.53% 0.00% 7.14% 0.00% 3.19% 6.59% 2.71%PBMAS Action Difference (1.0 standard) *21 -3.63% 3.08% -1.10% -3.63% 3.51% -3.63% -0.44% 2.96% -0.93%

PBM Rate (Trigger - overall 3.63% 0.00% 6.71% 2.53% 0.00% 7.14% 0.00% 3.19% 6.59% 2.71%PBM Difference (% Over Double Overall Trigger) -3.63% -0.28% -2.37% -3.63% -0.06% -3.63% -2.04% -0.34% -2.28%

Expu

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XXXX Schools, Q4, 8/26/15 - 6/6/16

77

78

8081

82

8384

8586

Events 0 0 0 0 0 0 0 0 0 0


% Population 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Unique Incidents 0

% Population 0.00%

Acc

ruac

ty

Number of Certify Errors on date data

pulled 0

Uns

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Scho

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Dis

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XXXX Schools, Q4, 8/26/15 - 6/6/16

878889

90

91

92

9394

95

9697

5. Unauthorized DAEP Placement: Students under Age 6 -- Trigger = Specific expulsion Action Codes for students <6 for any Reason Code other than 11. (Checked through Certify)

6. High Number of Discretionary DAEP Placements -- Trigger = Rate at or above 4.5] (See line 74 column C above)7. African American (Not Hispanic/Latino) Discretionary DAEP Placements -- Trigger = discretionary DAEP placement rate for African American students is double (or more) than its discretionary DAEP placement rate for all students. (See line 75 column E above)8. Hispanic Discretionary DAEP Placements -- Trigger = discretionary DAEP placement rate for Hispanic students is double (or more) than its discretionary DAEP placement rate for all students. (See line 75 column F above)9. No Mandatory Expellable Incidents Reported for Multiple Years (PEIMS check)

PBM Indicators: 1. Length of Out-of-School Suspension -- Trigger = students OSS for more than the 3 days allowable. (Checked through Certify)2. Length of In-School Suspension (Report Only) - For district information and planning purposes only. (SMS report available - Discipline Removal Days Summary )

3. Unauthorized Expulsion: Students Age 10 and Older -- Trigger = incorrect combination of Reason and Action Codes. (Checked though Certify)

4. Unauthorized Expulsion: Students under Age 10 -- Trigger = Specific expulsion Action Codes for students <10 for any Reason Code other than 11. (Checked through Certify)

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1

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XXXX Schools, Q4, 8/26/15 - 6/6/16

98

99

100

101

102

PBMAS Indicators: (SPED) -- NOTE: Only one action per incident number is officially counted under this indicator. The district score card does not honor this 1 to 1 match - if multiple actions exist on a single incident, each action will be counted.

21. SPED Discretionary DAEP Placements -- (See line 73 column K above) A. Special education discretionary DAEP placement rate: number of discretionary DAEP placements of students served in special education /DIVIDED BY/ number of students served in special education in attendance B. All students’ discretionary DAEP placement rate: number of discretionary DAEP placements for all students /DIVIDED BY/ number of all students in attendance C. Difference: special education discretionary DAEP placement rate –MINUS- all students’ discretionary DAEP placement rate* Performance Level Assignment: PL0: <=1.0; PL1: 1.1-2.0; PL2: 2.1-2.9; PL3: >=3.0

22. SPED Discretionary ISS Placements -- (see line 36 column K above) A. Special education discretionary ISS placement rate: number of discretionary ISS placements of students served in special education /DIVIDED BY/ number of students served in special education in attendance B. All students’ discretionary ISS placement rate: number of discretionary ISS placements for all students /DIVIDED BY/ number of all students in attendance C. Difference: special education discretionary ISS placement rate –MINUS- all students’ discretionary ISS placement rate* Performance Level Assignment: PL0: <=10.0; PL1: 10.1-19.9; PL2: 20.0-29.9; PL3: >=30.0

23. SPED Discretionary OSS Placements -- (See line 42 column K above) A. Special education discretionary OSS placement rate: number of discretionary OSS placements of students served in special education /DIVIDED BY/ number of students served in special education in attendance B. All students’ discretionary ISS placement rate: number of discretionary OSS placements for all students /DIVIDED BY/ number of all students in attendance C. Difference: special education discretionary OSS placement rate –MINUS- all students’ discretionary OSS placement ratePerformance Level Assignment: PL0: <=6.0; PL1: 6.1-10.5; PL2: 10.6-14.9; PL3: >=15.0

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Requirements for calculating discipline data for PBM & PBMAS are found state provided manuals below - PBM (DV Manual pages 17 - 20) & PBMAS Manual (pages 81 - 85). You can access the full manuals at: http://www.tea.state.tx.us/pbm/PBMASManuals.aspx http://tea.texas.gov/pbm/DVManuals.aspx (Discipline Data Validation Manual (PDF)) Items specific to the discipline score card: SPED Indicator #20: SPED Discretionary DAEP Placements ....................................................................................81 SPED Indicator #21: SPED Discretionary ISS Placements .........................................................................................83 SPED Indicator #22: SPED Discretionary OSS Placements........................................................................................85 Planning for the Future: 2015 and Beyond It is anticipated that ongoing development of the PBMAS will include the addition of new indicators, revision of current indicators, and deletion of indicators that are no longer necessary. Factors independent from the PBMAS itself are also likely to have an impact on the future versions of PBMAS. These factors include the following: • ongoing development and implementation of the statewide assessment program, STAAR; • reauthorizations of federal statutes, including NCLB; • results of any state or federal reviews, guidance, and regulations; • changes to data collection definitions and processes; and • legislation from a regular or special legislative session. Changes to PBMAS Standards and Cut-Points As part of the annual PBMAS development cycle, the standards and cut-points for each PBMAS indicator are evaluated. A decision to adjust standards or cut-points for one or more indicators is based on a careful consideration of the following: • whether a state or federal goal has been identified for the indicator; • performance of the state on each indicator at the time standards and cut-points are set; • expected and actual improvement on the indicator over time; • amount of improvement that is reasonable for the indicator; • overall impact on the PBMAS of adjustments to standards and cut-points; • the PBMAS system’s guiding principles; • other considerations that could affect performance on particular indicators; • appropriate standards and cut-points across similar indicators; and • internal and external input.

Performance-Based Monitoring Analysis System 2014 Manual 81

SPED Indicator #20: SPED Discretionary DAEP Placements

This indicator compares the discretionary Disciplinary Alternative Education Program (DAEP) placements of students served in special education to the discretionary placements of all students in DAEPs.

Calculation

1. Special education discretionary DAEP placement rate:

number of discretionary DAEP placements of students served in special education number of students served in special education in attendance

2. All students’ discretionary DAEP placement rate:

number of discretionary DAEP placements for all students number of all students in attendance

3. Difference:

special education discretionary DAEP placement rate – all students’ discretionary DAEP placement rate

Data Source

The data for this indicator’s denominators are based on the number of students (all students versus special education students) reported by the district on the PEIMS 400 Record, 405 Record, 500 Record, and 505 Record as in attendance. The data for this indicator’s numerators are based on the number of discretionary DAEP placements (all students versus special education students) reported by the district on the PEIMS 425 Record.

• Minimum Size Requirements: o Denominator ≥ 30 o Numerator ≥ 10

• Year(s) of Data Available for Analysis: 3 • Automated Special Analysis: Yes • Professional Judgment Special Analysis: Yes • Required Improvement: Yes • Accountability Subset: No • Applicable PEIMS Collections: Summer 2013 • Section II of this manual includes detailed information on these and other PBMAS components.

Performance Level Assignment

Each district’s difference value is compared to the PBMAS standards for the indicator, and performance levels are assigned as follows:

SPED Indicator Standard PL 0 PL 1 PL 2 PL 3

20

1.0 percentage

point difference

≤1.0 1.1 - 2.0 2.1 - 2.9 ≥3.0


Notes • New! Disciplinary Action Reason Code 02 (if reported with Behavior Location Code 04 or 05) is now

included in this indicator. • The minimum size requirements for this indicator are evaluated at the first step of the indicator’s calculation. • Discretionary DAEP placements are for the 2012-2013 school year. • A student is counted as a special education student in the first denominator if (a) any 405 Record was

submitted for the student; (b) Element E0940 on any 400 Record submitted for the student contains anything but 0000; (c) any 505 Record was submitted for the student; or (d) Element E1049 on any 500 Record submitted for the student contains anything but 000.

• A DAEP placement is counted as a special education DAEP placement in the first numerator if the student has a matching record for the same reporting period on (a) the 400 Record with Element E0041 containing anything but 00 and Element E0937 not equaling zero; or (b) on the 500 Record with Element E0041 containing anything but 00 and Element E1046 not equaling zero.

• Discretionary DAEP placements are defined using the PEIMS 425 Record – Disciplinary Action Codes and Disciplinary Action Reason Codes as follows: Action Codes (Element E1005) = 07, 08, and 10 and Reason Codes (Element E1006) = 01, 02 (if reported with Behavior Location Code 04 or 05), 10, 21, 23, 33, 34, 41, 49, 50, and/or 56. Only one action per incident number is counted under this indicator.


SPED Indicator #21: SPED Discretionary ISS Placements

This indicator compares the discretionary in-school suspension (ISS) placements of students served in special education to the discretionary placements of all students to ISS.

Calculation

1. Special education discretionary ISS placement rate:

number of discretionary ISS placements of students served in special education number of students served in special education in attendance

2. All students’ discretionary ISS placement rate:

number of discretionary ISS placements for all students number of all students in attendance

3. Difference:

special education discretionary ISS placement rate – all students’ discretionary ISS placement rate

Data Source

The data for this indicator’s denominators are based on the number of students (all students versus special education students) reported by the district on the PEIMS 400 Record, 405 Record, 500 Record, and 505 Record as in attendance. The data for this indicator’s numerators are based on the number of incidents of discretionary ISS placements (all students versus special education students) reported by the district on the PEIMS 425 Record.






21

10.0 percentage

point difference

≤10.0 10.1 - 19.9 20.0 - 29.9 ≥30.0

Notes • The minimum size requirements for this indicator are evaluated at the first step of the indicator’s calculation.


• Discretionary ISS placements are for the 2012-2013 school year. • A student is counted as a special education student in the first denominator if (a) any 405 Record was

submitted for the student; (b) Element E0940 on any 400 Record submitted for the student contains anything but 0000; (c) any 505 Record was submitted for the student; or (d) Element E1049 on any 500 Record submitted for the student contains anything but 000.

• An ISS placement is counted as a special education ISS placement in the first numerator if the student has a matching record for the same reporting period (a) on the 400 Record with Element E0041 containing anything but 00 and Element E0937 not equaling zero; or (b) on the 500 Record with Element E0041 containing anything but 00 and Element E1046 not equaling zero.

• Discretionary placements to ISS are defined using the PEIMS 425 Record – Disciplinary Action Codes and Disciplinary Action Reason Codes as follows: Action Code (Element E1005) = 06 and 26 and Reason Code (Element E1006) = All Codes. Only one action per incident number is counted under this indicator.


SPED Indicator #22: SPED Discretionary OSS Placements

This indicator compares the discretionary out-of-school suspension (OSS) placements of students served in special education to the discretionary placements of all students to OSS.

Calculation

1. Special education discretionary OSS placement rate:

number of discretionary OSS placements of students served in special education number of students served in special education in attendance

2. All students’ discretionary OSS placement rate:

number of discretionary OSS placements for all students number of all students in attendance

3. Difference:

special education discretionary OSS placement rate – all students’ discretionary OSS placement rate

Data Source

The data for this indicator’s denominators are based on the number of students (all students versus special education students) reported by the district on the PEIMS 400 Record, 405 Record, 500 Record, and 505 Record as in attendance. The data for this indicator’s numerators are based on the number of incidents of discretionary placements to OSS (all students versus special education students) reported by the district on the PEIMS 425 Record.






22

6.0 percentage

point difference

≤6.0 6.1 - 10.5 10.6 - 14.9 ≥15.0


Notes • The minimum size requirements for this indicator are evaluated at the first step of the indicator’s calculation. • Discretionary OSS placements are for the 2012-2013 school year. • A student is counted as a special education student in the first denominator if (a) any 405 Record was

submitted for the student; if (b) Element E0940 on any 400 Record submitted for the student contains anything but 0000; if (c) any 505 Record was submitted for the student; or (d) Element E1049 on any 500 Record submitted for the student contains anything but 000.

• An OSS placement is counted as a special education OSS placement in the first numerator if the student has a matching record for the same reporting period (a) on the 400 Record with Element E0041 containing anything but 00 and Element E0937 not equaling zero; or (b) on the 500 Record with Element E0041 containing anything but 00 and Element E1046 not equaling zero.

• Discretionary placements to OSS are defined using the PEIMS 425 Record – Disciplinary Action Codes and Disciplinary Action Reason Codes as follows: Action Code (Element E1005) = 05 and 25 and Reason Code (Element E1006) = All Codes. Only one action per incident number is counted under this indicator.

Discipline Data Validation Indicator #5: Unauthorized DAEP Placement-Students under Age 6

This indicator identifies districts that reported a DAEP placement of one or more students under age 6 for a disciplinary reason other than expelling a student to a DAEP for bringing a firearm to school.

Minimum Size Requirements • Not Applicable

Notes • Charters are included in this indicator. • Reason Code 11 (Used, exhibited, or possessed a firearm—TEC §§37.007(a)(1)(A) and 37.007(e) and/or

brought a firearm to school – TEC §37.007(e)) is not considered in this indicator. • A district will trigger this indicator if it reports any of the following Action Codes for a student under age six

for any Reason Code other than Reason Code 11. For example, a district that reports placing a five-year old student in an on-campus or off-campus DAEP as a result of a conference, rather than a formal hearing as required for expulsion (Action Code 07) for violating the local code of conduct (Reason Code 21) will trigger the indicator for the unauthorized DAEP placement.

Applicable Discipline Action Codes from the PEIMS 425 Record • 07=Placement in an on-campus or off-campus DAEP (TEC §37.008) as a result of a conference [TEC

§37.009(a)], rather than a formal hearing as required for expulsion • 08=Continuation of other district’s DAEP placement • 10=Continuation of the district’s DAEP placement from the prior school year • 14=Placement in a DAEP by court order • 54=Placement in an alternative education program established under TEC §37.008 as a result of a

determination by a special education hearing officer (not a hearing officer employed or appointed by the district)

• 55=Continuation of other district’s DAEP placement as a result of a determination by a special education hearing officer (not a hearing officer employed or appointed by the district)

• 57=Continuation of the district’s DAEP placement from the prior school year as a result of a determination by a special education hearing officer (not a hearing officer employed or appointed by the district)

Discipline Data Validation Manual 2014 16

Discipline Data Validation Indicator #6: High Number of Discretionary DAEP Placements

This indicator identifies districts with a high number of discretionary DAEP placements for all students.

Calculation number of discretionary DAEP placements of all students

number of all students in attendance

Minimum Size Requirements: • Denominator ≥ 30 • Numerator ≥ 10

Notes • Charters are included in this indicator. • A district will trigger this indicator if its discretionary DAEP placement rate is 4.0 or higher. • Only one action per incident number is counted under this indicator.


§37.009(a)], rather than a formal hearing as required for expulsion • 08=Continuation of other district’s DAEP placement • 10=Continuation of the district’s DAEP placement from the prior school year

Applicable Discipline Reason Codes from the PEIMS 425 Record • 01=Permanent removal by a teacher from class – TEC §37.002(b) • 02=Conduct punishable as a felony – TEC §37.006(a)(2)(A)2 • 10=Based on conduct occurring off campus and while the student is not in attendance at a school-sponsored

or school-related activity for felony offenses not in Title 5, Penal Code – TEC §37.006(d) and TEC §37.007(b)(4)

• 21=Violation of student code of conduct not included under TEC §§37.002(b), 37.006, or 37.007 • 23=Emergency placement/expulsion – TEC §37.019 • 33=Possessed, purchased, used, or accepted a cigarette or tobacco product as defined in the Health and Safety

Code, Section 3.01, Chapter 161.252 • 34=School-related gang violence – Action by three or more persons having a common identifying sign or

symbol, or an identifiable sign or symbol, or an identifiable leadership who associate in the commission of criminal activities under Penal Code §71.01

• 41=Fighting/mutual combat – Excludes all offenses under Penal Code §22.01 • 49=Engages in deadly conduct – TEC §37.007(b)(3) • 50=Used, exhibited, or possessed a non-illegal knife as defined by student code of conduct and as allowed

under TEC §37.007. (Knife blade equal to or less than 5.5 inches) • 56=Registered sex offender, not under court supervision – TEC §37.305

2 If reported with Behavior Location Code 04 (Off campus, and further than 300 feet from the campus boundary; not while in attendance at a school-sponsored or school-related activity) or 05 (On campus of another school district, or while in attendance at a school-sponsored or school-related activity of another school district). Discipline Data Validation Manual 2014 17

Discipline Data Validation Indicator #7: African American (Not Hispanic/Latino) Discretionary DAEP Placements

This indicator identifies districts with a higher rate of African American discretionary DAEP placements compared to the rate of discretionary DAEP placements for all students.

Calculation

1. Discretionary DAEP placement rate for African American students:

number of discretionary DAEP placements of African American students number of African American students in attendance

2. Discretionary DAEP placement rate for all students:

number of discretionary DAEP placements of all students number of all students in attendance

3. Difference:

African American discretionary DAEP placement rate – all students’ discretionary DAEP placement rate


Notes • The minimum size requirements for this indicator are evaluated at the first step of the indicator’s calculation. • Charters are included in this indicator. • An African American student for purposes of this indicator is a student who is not reported as

Hispanic/Latino and is reported (with one or more races) as Black or African American. • A district will trigger this indicator if its discretionary DAEP placement rate for African American students is

double (or more) than its discretionary DAEP placement rate for all students. • Only one action per incident number is counted under this indicator.





• 21=Violation of student code of conduct not included under TEC §§37.002(b), 37.006, or 37.007


• 23=Emergency placement/expulsion – TEC §37.019 • 33=Possessed, purchased, used, or accepted a cigarette or tobacco product as defined in the Health and Safety

Code, Section 3.01, Chapter 161.252 • 34=School-related gang violence – Action by three or more persons having a common identifying sign or

symbol, or an identifiable sign or symbol, or an identifiable leadership who associate in the commission of criminal activities under Penal Code §71.01

• 41=Fighting/mutual combat – Excludes all offenses under Penal Code §22.01 • 49=Engages in deadly conduct – TEC §37.007(b)(3) • 50=Used, exhibited, or possessed a non-illegal knife as defined by student code of conduct and as allowed

under TEC §37.007. (Knife blade equal to or less than 5.5 inches) • 56=Registered sex offender, not under court supervision – TEC §37.305


Discipline Data Validation Indicator #8: Hispanic Discretionary DAEP Placements

This indicator identifies districts with a higher rate of Hispanic discretionary DAEP placements compared to the rate of discretionary DAEP placements for all students.

Calculation

1. Discretionary DAEP placement rate for Hispanic students:

number of discretionary DAEP placements of Hispanic students number of Hispanic students in attendance

2. Discretionary DAEP placement rate for all students:

number of discretionary DAEP placements of all students number of all students in attendance

3. Difference:

Hispanic discretionary DAEP placement rate – all students’ discretionary DAEP placement rate


Notes • The minimum size requirements for this indicator are evaluated at the first step of the indicator’s calculation. • Charters are included in this indicator. • A Hispanic student for purposes of this indicator is a student who is reported as Hispanic\Latino regardless of

the student’s reported race(s). • A district will trigger this indicator if its discretionary DAEP placement rate for Hispanic students is double

(or more) than its discretionary DAEP placement rate for all students. • Only one action per incident number is counted under this indicator.






Discipline Data Validation Indicator #9: No Mandatory Expellable Incidents Reported for Multiple Years

This indicator identifies districts that have one or more campuses with no mandatory expellable incidents reported for three consecutive years.

Minimum Size Requirements • Only campuses with enrollment equal or greater than 30 students in all three years (2011-2012, 2012-2013

and 2013-2014 school years) are included.

Notes • Charters are not included in this indicator. • Campuses where the highest grade level reported in PEIMS for attendance, extended year, or leavers is Early

Education (EE), Pre-Kindergarten (PK), or Kindergarten (KG) are not included in this indicator. • Only regular instructional campuses are included. • For all of the Reason Codes listed below (except Reason Code 29), those reported with Behavior Location

Codes 02 (Off campus, but within 300 feet of campus property line), 04 (Off campus, and further than 300 feet from the campus boundary, no school related/sponsored activity), or 05 (On campus of another school district, or while in attendance at a school-sponsored or school-related activity of another school district) are not included in the calculation of this indicator.

Applicable Discipline Reason Codes from the PEIMS 425 Record • 11=Used, exhibited, or possessed a firearm – TEC §§37.007(a)(1)(A) and 37.007(e) and/or brought a firearm

to school – TEC §37.007(e) • 12=Used, exhibited, or possessed an illegal knife – TEC §37.007(a)(1)(B) (Illegal knife blade longer than 5.5

inches) • 13=Used, exhibited, or possessed a club – TEC §37.007(a)(1)(C) • 14=Used, exhibited, or possessed a prohibited weapon under Penal Code §46.05 – TEC §37.007(a)(1)(D) • 16=Arson – TEC §37.007(a)(2)(B) • 17=Murder, capital murder, criminal attempt to commit murder, or capital murder – TEC §37.007(a)(2)(C) • 18=Indecency with a child – TEC §37.007(a)(2)(D) • 19=Aggravated kidnapping – TEC §37.007(a)(2)(E) • 29=Aggravated assault under Penal Code §22.02 against a school district employee or volunteer – TEC

§37.007(d) • 30=Aggravated assault under Penal Code §22.02 against someone other than a school district employee or

volunteer – TEC §37.007(a)(2)(A) • 31=Sexual assault under Penal Code §22.011 or aggravated sexual assault under Penal Code §22.021 against

a school district employee or volunteer – TEC §37.007(d) • 32=Sexual assault under Penal Code §22.011 or aggravated sexual assault under Penal Code §22.021 against

someone other than a school district employee or volunteer – TEC §37.007(a)(2)(A) • 36=Felony controlled substance violation – TEC §37.007(a)(3) • 37=Felony alcohol violation – TEC §37.007(a)(3) • 46=Aggravated robbery – TEC §37.007(a)(2)(F), TEC §37.006(C)-(D) (HB 9680) • 47=Manslaughter – TEC §37.007(a)(2)(G) • 48=Criminally negligent homicide – TEC §37.007(a)(2)(H)


Examples of current report cards & progress reports:

Report Card Interface – Secondary schools:

Report Card Interface – Elementary schools

Download - ALDINE INDEPENDENT SCHOOL DISTRICT Carlotta Nicholas ......There are several complicated scenarios, but the logic has been developed and scripts written in current software that will

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