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A MOBILE BASED LEAVE APPLICATION (M-LA) FOR GOVERNMENT
INSTITUTIONS: THE CASE OF THE TEACHERS SERVICE COMMISION OF
KENYA
By: Benard Kipkoech
Supervisor: Dr. Everlyne Makhanu
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M-LA
This is a mobile based system that is used
by teachers to apply for leave.
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Introduction
Creation, maintenance and retrieval of
info is important in government
institutions
E-government and m-government
adopted to enhance data management
and service delivery
Research finds out if a mobile phone can
be used for leave management
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Problem Statement
Slow leave processing (up to 30 days)
Manual inefficient system used to handle
many users
Data analysis is hard
Less access to computers and internet in
rural areas to facilitate e-government
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Objectives
Identify the process used by TSC in
managing leave
Design and develop a mobile app that can
be used to apply for leave
Test the effectiveness of M-LA in leave
management.
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Literature reviewEvolution of government services
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Challenges facing adoption of
e-government Poor infrastructure especially in rural
areas (computers, internet electricity)
Skill inadequacy
High cost of setting up a reputable e-
government system
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Importance of m-government
reduction in cost,
Increased efficiency
Extra convenience and increased flexibility
More reliable services to the citizens and
ability to reach a larger number of people
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Teacher’s Service Commission
The TSC is an Independent government
Commission established under
the Constitution by an Act of Parliament
(Cap 212) of the Laws of Kenya in 1967
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TSC functions to register trained teachers;
to recruit and employ registered
teachers;
to assign teachers employed by the
Commission for service in any public
school or institution;
to promote and transfer teachers;
to exercise disciplinary control over
teachers; and
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Procedure for leave application
An application form obtained from the
TSC’s website is completed in triplicate
and the copies distributed as follows:-
The original copy will be forwarded to
TSC by The County Director.
The duplicate copy will be retained in the
office of The County Director
The triplicate copy will be retained in the
institution
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TSC and M-LA
With M-LA, communication between the
top management and teachers will be a
two way interaction with the help of a
mobile phone. Teachers can apply for
leave through M-LA and data posted
directly to the responsible personnel
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System design
This model application was implemented
using, Java Micro Edition for mobile
phones, php/html web application
framework, windows operating system,
MySQL as a Relational Database
Management System (RDBMS)
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User interface
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Research design
Developed framework
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Research findings
distribution by education
0
20
40
60
80
100
120
140
160
Degree and above Certificate Other
Distribution by level of education
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Number of people who have applied
for leave
80%
20%
Number of People who have applied for leave
Yes No
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How teachers apply for leave
0
50
100
150
200
250
300
Manually Electronically
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Acceptability of current systemStrongly
agree
Agree Disagree Strongly
Disagree
Total
Procedure used to apply
for leave Frequency
(N)39 15 68 142 264
% Frequency
14.77% 5.68% 25.76% 53.79% 100%
Speed of processing
of leaveFrequency
(N)12 24 70 158 264
% Frequency
4.54% 9.09% 26.52% 59.85% 100%
Average 25.5 19.5 69 150 264
Percentage
9.66% 7.39% 26.14% 56.82% 100.00%
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TSC employees with internet
enabled phones
68%
32%
people with internet enabled phones
Yes No
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Acceptability of M-LA
acceptability Frequency Percent
Strongly Acceptable 140 53.03
Acceptable 62 23.48
Unacceptable 33 12.50
Strongly Unacceptable 29 10.98
Total 264 100.0
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Findings and conclusions
Many TSC staff have internet enabled
phones
Teachers are not happy with the current
system
Teachers can accept the introduction of
M-LA because of; ease of use, speed, cost
and availability
M-LA can therefore be introduced in TSC
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Mobile app user screen shots
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Login and main menu screens
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Leave application
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Admin interface
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Thank you