Getting things done

creating a process to make all projects a success.

The “ContinuousLearning” Model

Implement

Assess

Apply

Plan

Plan a Successful Project From the very START…

Assess Impacts to DOSA/Brooklyn College

Ask: “IF we accomplish this, how will this benefit DOSA (and the college)

Will the Project Achieve DOSA’s Goals

GOAL 1: Student Affairs will build community by promoting opportunities for campus communication, including discussion of ethics and civility, and highlighting events that lead to the development of campus pride and esprit de corps.

GOAL 2: Student Affairs will contribute to the development of a student-centered campus culture by focusing on civic engagement, service, leadership development skills, and global awareness. GOAL 3: Student Affairs will increase its visibility on and off campus through collaborations; augmenting staff development opportunities and by celebrating staff accomplishments, and student personal and academic success.

GOAL 4: Student Affairs will review, enhance and assess support services to students focusing on student satisfaction and retention.

Brainstorm to Identify Challenges

Sketch to Trigger the Creative Process

Conduct Information Gathering

Engage Others for Background

Gather Research…As Needed

Interview Affected Parties

Determine Anticipated Outcomes

Ask: “IF we do THIS, then THAT will happen

Summarize PROs and CONs

PROs CONs

Build Community by… Requires resources that can be used elsewhere.

Help Develop Students by… Staff lacks requisite expertise to implement fully.

Make $, Reduce Costs, and/or Improve Efficiencies.

Impact may not be felt this calendar school year.

Present Findings to Manager/DEC

Reach a “GO:NO GO” Decision

If it’s a GO…

Implementation Means… Making it a SUCCESS!

Develop a Project Plan

PROJECT NAME:

TASK DESCRIPTION OWNER CONTRIBUTORS END START STATUS CONTINGENCIES

               

               

               

               

               

               

               

               

               

               

               

               

               

               

               

               

               

Conduct Kick Off Meeting

Create excitementReview project planObtain “buy in” on the assigned tasksEstablish schedule and venue for recurring status meetingsConsider forming “break out” teams

Test And Monitor Throughout

Status of required actions relative to planAdjust complete by datesAddress contingenciesCommunicate…communicate…communicate

Be Flexible: Embrace Change

Flexibility & adaptability are KEY to successPlan for contingenciesThe law of unintended consequencesEntropy rules!

Upon Completion, Assess For LESSONS LEARNED

What Was / Wasn’t Successful?

What worked / what didn’tWere the right people assigned to the right rolesDid you “manage” or “lead”?

Did You Have the Right Resources

Revisit your planning processHow effective were you at communicating requirements to your Manager/DEC Team/Milga

Why Weren’t Unforeseen Barriers Anticipated

Revisit your planning process

Were Complete By Dates Realistic

Revisit your planning processHow effectively did you handle contingencies and unforeseen challenges?

Was the Team Composition Right

Revisit your planning processWere the right people assigned to the right tasksHow (well) did people perform on teams?