document security
DESCRIPTION
Secure your print copy and scan usageTRANSCRIPT
Document security
hardware needs to
match today’s
threats.
The Document Masters’ Digest
Your regular guide to best practices in document systems
brought to you by
Discover the ITQ difference
The need for
advanced
security is
becoming
commonplace.
Security options
can be added to
most MFPs and
departmental
printers.
Simple security suites: staff can identify themselves using swipe cards, PINs or fingerprints to
securely collect their documents; cost-savings and improved efficiency are an added bonus.
Using standard features: The printers and multifunctionals supplied by ITQ contain many standard
features that can improve security at no cost.
Other Digests in our Document Security series...
Optional hardware can reinforce security and convenience
Data protection imposes a high duty of care on numerous organisations and
professions. Health, financial, employment, legal and corporate data now need a
level of security on printed and stored documents that was previously reserved for
military secrets. There are several options available.
Encryption of stored data
Storing common documents on a printer’s hard disk is convenient for staff
but theft or disposal can leave that data vulnerable. Enabling encryption
prevents unauthorised exposure.
Secure deletion
Modern recovery techniques can restore a staggering amount of ’deleted’
information. By over-writing every byte of an unwanted document, secure
deletion puts it beyond revival.
Secure cabling
Data travelling through standard copper cabling can be intercepted but fibre
optic cabling transmits data using pulses of light instead of electricity so is
immune to such snooping.
The simple options?
If convenience and privacy are your goals more than security,
adding a mailbox unit to a shared device keeps one person’s
documents separate from another. Alternatively, personal
printers may be appropriate for key executives.
Let ITQ secure your document systems
Implementing an advanced security strategy is a time-consuming and specialised
task. ITQ would be delighted to discuss your concerns and the available options.
© Forbes Baxter Associates Ltd.
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