3. document security

7/28/2019 3. Document Security

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Document Security


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be familiar with the proper safeguarding of classified documents from disclosure to unauthorized

persons.

know the concepts that brings aboutsafeguarding of classified documents byexercising extreme care in the use and handlingof documents.

OBJECTIVES:

concepts that brings about safeguarding of classified documents by exercising extreme care in the use and handling of documents. concepts that brings about safeguarding of classified documents by exercising extreme care in the use and handling of documents.


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ObjectivesResponsibilities for protectionGeneral PrinciplesDefinition of termsClassification & Categories of DocumentsClassifying and MarkingControl of classified Matter Administrative liability

SCOPE


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Objectives:

A. To be familiar with the proper safeguarding of classified

documents from disclosure tounauthorized persons.

B. To present the concepts thatbring about safeguarding of classified documents byexercising extreme care in theuse and handling of documents.

Scope:

ObjectivesResponsibilityGeneral

PrinciplesDefinition of

termsClassification &

CategoriesClassifying and

MarkingControl of

classified Matter Administrativeliability


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Responsibility for protection:

A. Security is a commandresponsibility.

B. The security of classifiedmatter should be the primary

concern of everyone in theunit or government service .

Scope:

ObjectivesResponsibilityGeneral

PrinciplesDefinition of terms

Classification &Categories

Classifying and

MarkingControl of

classified Matter Administrative

liability


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General Principles:

A. The authority andresponsibility for thepreparation and classificationof classified matter restexclusively with theoriginating office .B. Document should be classified according to contentand not the classification of the file in which they areheld.

Scope:

ObjectivesResponsibilityGeneral Principles

Definition of termsClassification &Categories

Classifying andMarking

Control of classified

Matter Administrative

liability


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C. Classification should bemade as soon as possible byplacing the appropriate marks

on the matter to be classified.

D. NEED-TO-KNOW basis andto PROPERLY CLEARED PERS

ONLY.

Scope:

ObjectivesResponsibilityGeneral PrinciplesDefinition of terms



Control of classifiedMatter

Administrativeliability


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Scope:






liability

Definition of terms:

A. Documents:Any recorded informationregardless of its physical form or characteristics.Written matter whether handwritten, printed, or typedAll painted, drawn engraved

matters.All printed photographs &exposed or printed film, still or moving.All reproduction of the foregoingfor whatever purpose.


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Scope:


Definition of termsClassification &


MarkingControl of classified


liability


B. Classify:

This refers to the act of assigning an information or material one of the four security classification

categories, after determinationhas been made that theinformation requires thesecurity protection as provided

for in these regulations.


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Scope:


Classification &CategoriesClassifying and


Matter



D. Need-to-know:

The dissemination of classifiedmatters be limited strictly tothose persons whose militaryor other government dutiesrequire knowledge or possession thereof.


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Scope:




Control of classifiedMatter



E. Damage to National Security:

This refers to the prejudice,embarrassment or injury to theRepublic of the Philippines,resulting from any act or omission.


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Scope:

ObjectivesResponsibilityGeneral PrinciplesDefinition of termsClassification &




liability


F. Security Officer:

Properly trained and clearedintelligence officer who shall beappointed in every departmentto handle classified matters.


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Scope:





liability

Classification/ Categories of Document:

Official matter which

requires protection in theinterest of national security iscategorized into four, namely:

Top SecretSecretConfidential

Restricted


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Transmission Limitations

Destruction


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Scope:





liability

Top Secret:

Is any information andmaterial, the unauthorized

disclosure of which w o u l d cause or except ional ly put grave damage to the na t ion ,pol i t ica l ly, economica l ly, or

mi l i ta r i ly.


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Scope:





liability

Top Secret:

Examples:A. Very important documents

dealing with suchnegotiation for major alliances

B. Major government projectsC. Military defense plans


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Scope:






liability

Top Secret:

Examples:D. Information which would relate

capabilities or major successesof our intelligence service.

E. Compilation of data or items

which, individually may beclassified SECRET or lower, butwhich, collectively should be putin a higher grade.


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Scope:


Definition of terms Classification &Categories



Matter Administration

liability

Top Secret:

Authority to Classify TOP SECRET:

A. Secretary of National DefenseB. Chief of Staff, AFPC. Major Service CommandersD. Area and Unified Commanders of

the PA, PC, and equivalentCommanders in the PAF and PN


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Scope:






liability

Top Secret:

Reproduction:

A. TOP SECRET matter may becopied, extracted, or reproducedonly when the classifyingauthority has authorized such

action.B. Reproduction shall be carried

out under the supervision of anauthorized officer.


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Scope:






liability

Top Secret:

Transmission:A. By direct contact of officers

concernedB. By official courier C. Through the DFA diplomatic

Pouch

Inventory:Physical inventory shall be

conducted semi-annually.


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Scope:






liability

Top Secret:Storage:A. In a safe, steel file cabinet or

other steel container B. In a secured room or vault.

Destruction:A. By burning or Pulping in

presence of witness cleared for Top SecretB. A certificate of destruction shall

be prepared to the originatingoffice.


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Scope:






liability

Secret:

An Information or material inany form or nature, theunauthorized disclosure of which wo uld endanger na t iona l secur i ty, cause ser iou s in ju ry to the in te res t o r pres t ige of the

na t ion o r o f any governmenta l ac t iv i ty o r would be o f g rea t adv antage to a fore ign na t ion .


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Scope:





Matter Administrativeliability

Secret:Examples:A. Information that would reveal

important intelligence operations.

B. War plans or complete plans notincluded under Top Secret.

C. Intelligence plans and estimatesD. Order of Battle

E. Compilation of data or items w/cindividually may be classified asCONFIDENTIAL or lower.


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Scope:





Matter Administrationliability

Secret:Authority to classify:A. Those numerated under Top

Secret

B. Commanders of Infantry BattalionC. Special and Personnel Staff, GHQD. General and Special Staff of Major

Service Areas & UCs

E. Commanders of posts, depots,stations or separate units.

F. Commandants of service schools


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Scope:





Matter Administrationliability

Secret:

Transmission:(1) Direct contact of officers

concerned.(2) Electrical means in cryptographic

form.(3) Courier specifically authorized by

the transmitting agency.(4) Philippine registered mail.


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Scope:






Secret:Storage:

Same as TOP SECRET

Reproduction;Same as TOP SECRET

Destruction:Same as TOP SECRET except thatthere is no need to preparecertificate of destruction


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Scope:






Confidential:

Are any information andmaterial, the unauthorized

disclosure of which w o u l d b e pre judic ia l to the in te res t o r p res t ige o f the na t ion o r would cause adminis t ra t ive embarrassment or unwarranted

in ju ry to and /o r would be o f advantage to a fore ign n a tion .


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Scope:






Confidential:

Examples:A. Plans of Government projects

such as development of areas.B. Routine Service reports, e.g. onoperations and exercises, whichcontain information of value but

not of vital interest to a foreignnation.

C. Routine intelligence reports.


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Scope:






Confidential:

Examples:

D. Certain personnel records andstaff matters.

E. Compilations of data which,

individually, may be classified asRestricted, but which itsaggregation, would enhance their security value.


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Scope:






Confidential:

Examples:F. Matters, investigations and

documents of a personal anddisciplinary nature, the nature of which is desirable to safeguardfor administrative reasons.

G. Identification of personnel beinginvestigated for misconduct,anomaly or fraud prior to thefiling of appropriate charges.


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Scope:






Confidential:

Classification Authority:

Any Officer is authorized to assignCONFIDENTIAL.

Reproduction:The copying or extracting from a

reproduction of CONFIDENTIALmatter is authorized except when theoriginator or higher authority hasheld otherwise.


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Scope:






Confidential:

Transmission:Same as for SECRET matter.

Destruction:Same as for SECRET matter except that the presence of awitnessing officer &records of destruction are notrequired.


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Restricted:

Information and materialwhich requires specialprotection other than thatdetermined to be TOPSECRET, SECRET, or CONFIDENTIAL matters.

Scope:







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Restricted:Examples:A. Departmental books of instruction & training technicaldocumentsB. Routine info relating to thesupply & procurement of mil stores.C. Minor modifications & routinetests of equipment.D. Certain compilations of data or items which individually may beunclassified but which in theaggregate warrants a classification.

Scope:







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Rules for ClassifyingA. Docs shall be classified according to

their content.B. The overall of a grp of physically

connected docs shall be at least ashigh as that of the highest classifieddoc therein.

C. Correspondence , transfer or

destruction , catalogs, or accessionlists shall not be classified if anyreference to classified matter for itdoes not disclose classified info.

Scope:







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D. Classified matter obtainedfrom other departments shallretain the same originalclassification.

E. Classifi ed matter furnished tothe Phil Govt by foreign govt or international organizationshall be assigned aclassification which willassure a degree of protectionequivalent to that required bythe govt or internationalorganization which furnishedthe classified matter.

Scope:





liability


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Control of Classified Matter: 8

1. Custody and Accounting of Classified Matter

Store all classified matter Maintain Registry Book Maintain Access list Insure Physical Security Conduct Inventory.

Scope:




Control of

classified Matter Administrativeliability


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2. Unauthorized Keeping of PrivateRecords.3. Dissemination - NEED -TO-

KNOW must be strictly

observed.4. Discussion dealing classifiedmatter: Avoid Disclosure through conferencesand meetings Oath of Security Declaration

Scope:



MarkingControl of


liability


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5. Disclosure to other Department of Classified information

6. Release of classified matter : Must be processed & cleared byDept Head or representative

Release of classified matter tocongress Disclosure to Foreign Govt or Nationals Disclosure of classified Matter for

publication.7. Removal of classified Matter from

offices for official use8. Compromise or loss of classified

matter

Scope:



MarkingControl of


liability


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Administrative Liability:

Any violation of theseregulations shall be dealt withadministratively without prejudice to

any criminal prosecution of theviolations constitutes on offenseunder the provisions of the RevisedPenal Code or any other Penal law.

The unauthorized publication of anyclassified information shall bedeemed a violation of theseregulations by the partiesresponsible therefore.

Scope:






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Report immediately to proper authorities anyactual or possible compromise of classifieddocument.

Pinpointing those liable for the compromiseof loss of documents and imposition of punitive actions.

Prompt report is necessary for damagecontrol.

Compromise of Information


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Sample cover Sheets


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Information

security


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DEFINITION Information security (sometimes

shortened to InfoSec) is the practice of defending information from unauthorizedaccess, use, disclosure, disruption,modification, perusal, inspection, recordingor destruction. It is a general term that can

be used regardless of the form the datamay take (electronic, physical, etc...) [1]
http://en.wikipedia.org/wiki/Informationhttp://en.wikipedia.org/wiki/Information_securityhttp://en.wikipedia.org/wiki/Information_securityhttp://en.wikipedia.org/wiki/Information


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