doctopus info sheet - event schedule & agenda builder …schd.ws/hosted_files/tia16/08/doctopus...

GOOGLE CLASSROOM 101Remember that this process is involved and you must put on your TEACHER hat at times and your STUDENT hat at times. Before you begin, make sure to log in to Google Chrome, Google Drive, and Google Classroom with your EDU account. Chrome and Drive will work with personal accounts, but Classroom requires an educational account. Similarly, students may not attach documents in Classroom from their personal accounts, if they have one.

FINDING GOOGLE CLASSROOM

google classroom

1. LOG IN at classroom.google.com1. This is the same for teachers and students.

A TEACHER’S CLASSROOM

1. CREATE class by clicking on the + sign at the top right of your screen. 2. ADD students

Ø INVITE them by emailØ GIVE them your CLASS CODE found on the left-hand side of your classroom’s side bar

• There is no way to customize this code, but you can reset it• TEACHER TIP: Post this code in your classroom and transfer or new students can

easily join!3. CREATE assignments, announcements, and questions by clicking on the + sign at the bottom

right-hand corner of your screen.Ø THINK of a naming convention to easily organize your assignmentsØ REUSE assignments, announcements, and questions from earlier in the year or from

another class• TEACHER TIP: Create a TEMPLATE classroom to store frequently assigned posts

A STUDENT’S CLASSROOM

1. JOIN class by clicking on the + sign at the top right of your screen.1. INSERT the CLASS CODE given to you by your teacher, coworker, or peer

2. COMPLETE assignments, announcements, and questions by clicking OPEN on the right of the assignment

1. ATTACH a document from DRIVE or your computer2. CREATE NEW and a new document will be created in your Google Drive. Locate it by

going to DRIVE > CLASSROOM > [TITLE OF CLASS]3. SUBMIT when you are done.

1. Once submitted, you CAN’T make any changes to your document. 2. If you submitted by accident, click UNSUMBIT, make changes, and then SUBMIT

again.

© KIM HICKS 2016 – TIA 2016 – www.tinyurl.com/TXTIA2016

QUICK SET UP GUIDE FOR DOCTOPUS & GOOBRICADD GOOBRIC EXTENSION

google classroom

1. LOG IN to Google Chrome with your EDU account2. GO TO chrome.google.com/webstore3. SEARCH“Goobric”4. LOCATE “Goobric Web App Launcher”5. CLICK “+ ADD TO CHROME”

CREATE RUBRICS

1. GO TO Google Drive2. OPEN new Google Sheet3. CREATE rubric

• Use the “Getting Started with Goobric” handout for reference

ADD DOCTOPUS

1. GO TO Google Drive2. OPEN new Google Sheet3. CLICK on “Add-Ons” and then CLICK on “Get Add-Ons”4. SEARCH“Doctopus”, LOCATE“Doctopus”, and then CLICK “+ FREE”

4.5. CELEBRATE FREE stuff!5. CLICK “ALLOW” if needed to allow the add-on to install

USING DOCTOPUS & GOOBRIC

1. GO TO Google Drive2. OPEN new Google Sheet3. CLICK on “Add-Ons”4. CLICK DOCTOPUS > LAUNCH5. SELECT “Ingest a Google Classroom Assignment” from the “Select Mode” drop down menu6. SELECT class from the “Select Class” drop down menu7. SELECT assignment from the “Select Assignment” drop down menu8. SELECT “Ingest assignment” to load your roster and turned in assignments, unless otherwise

noted9. CLICK “Attach Goobric” button10. LOCATE and SELECT the rubric you created. MARK any specific options you want (Viewable?

Peer assessment? Email notification?) Then, ATTACH RUBRIC11. NOTICE the new tabs at the bottom of your sheet. LEAVE the first untitled tab alone. Trust us.

GRADING ASSIGNMENTS

1. CLICK “Assess Document” in the LINK column and CLICKon the web address. It will open in a new window.

2. CHOOSE whether or not you want to allow voice recording.• TEACHER TIP: You may need to be logged out of all other Google accounts, even if they

are in other windows, for Goobric to work. If you get an ERROR message, try logging out of ALL Google accounts and then re-log in with your EDU account only.

3. ASSESS the work by click on the appropriate level of achievement. LEAVE comments in the “COMMENTS” box or on the paper itself.

4. SUBMIT grading.© KIM HICKS 2016 – TIA 2016 – www.tinyurl.com/TXTIA2016

CALCULATING SCORES

google classroom

1. OPEN “rubricScores” tab in the sheet you ingested assignments in to2. If numerical, you can USE a formula to generate scores. Popular formulas:

• To add up all of the points from each category: =sum(xxx)• To find the average: =sum(xxx)/(total number of categories)• To calculate a score based on 100: =sum(xxx)/(total number of possible points)

CALCULATING SCORES

1. OPEN “rubricScores” tab in the sheet you ingested assignments in to2. If numerical, you can USE a formula to generate scores. Popular formulas:

• To add up all of the points from each category: =sum(xxx)• To find the average: =sum(xxx)/(total number of categories)• To calculate a score based on 100: =sum(xxx)/(total number of possible points)

MONITORING STUDENT ASSIGNMENTS

1. OPEN Google Classroom and CHOOSE the class you want to monitor2. CLICK on DONE next to the title of the assignment you want to monitor3. On the right-hand side of your screen, you will see boxes with all of your students and their work,

if the work was created in Google Drive from the assignment.• TEACHER TIP: Display this screen while students are turning in their work. Tell students that

if their name does not appear on the screen, then they have not submitted their work and you can’t grade it (even though you technically could). It becomes a game-like atmosphere as they tend to get excited when they see their name appear.

RETURNING STUDENT ASSIGNMENTS

1. OPEN Google Classroom and CHOOSE the class you want to monitor2. CLICK on the title of the assignment you want to monitor3. ENTER grades and comments, if you choose. This is not necessary.4. CHECK next to the students who you wish to return work to.5. CLICK “RETURN” at the top left of the screen

1. Once work is returned, it is now editable by students. They can see your comments and the grading rubric. You may also have students comment back and interact with the work.

helpful extras

GOOBRIC FREQUENTLY ASKED QUESTIONS

1. GO TO www.tinyurl.com/goobricfaq


ASSESSING WITH DOCTOPUS & GOOBRICDoctopus makes it easier for teachers to share, organize, and assess student work using Google Drive and Classroom.

It’s tentacles copy and “hand out” Drive files to a roster of students (created in Google Classroom), giving teachers full control over templates, sharing abilities, folder organization, and file naming –including the ability to set student editing rights.

Install Doctopus on any Google Sheet from the Sheets Add-ons Gallery. Once installed, you “Launch” Doctopus from any other Google spreadsheet. (You must be logged in to your GAFE account and out of all personal accounts for it to work properly.)

1. Always start each Doctopus assignment with a fresh Google Sheet.

2. Create a roster, re-use an existing roster, or auto-import your roster from Google Classroom folder.

3. If you don't have shared class folders with your students, let Doctopus produce them! Docty will use these folders to deliver assignments.

4. Decide how you want to share your assignment (individual, differentiated, project group, etc.)

5. Select a starter template, blank doc, or drive folder that you want to distribute to students.

6. Indicate how you want files named, and where you want them organized in Drive.

7. Run the copy and share process.8. Attach a rubric to the assignment

and grade student work right in your browser!

9. Manage student editing rights, check last-edit time, and transfer ownership back to students once the assignment is completed.

The Goobric Chrome extension works alongside Doctopus to enable rubric-based grading of Google Docs right in a browser popup window using the rubric of your design. Once a rubric score is submitted, Google auto-records scores in your spreadsheet and automatically provides students instant rubric scores and comments via email. If you are using a Google Doc, Goobric also attaches the rubric at the bottom of the student’s document, along with your comments.

While Doctopus works really well as a standalone assignment management system, adopters of Google Classroom may simply want to use its assessment and feedback features by ingesting a Google Classroom assignment. To ingest a Google Classroom assignment, you must have a top-level folder in your Drive called "Classroom" that is the folder automatically generated by Google Classroom. If you have renamed this folder, name it back to "Classroom" and you should be OK. You will then see "Ingest CR Assignment" option in step 1 of the setup process. From there, things should be easy!

INSTALLATION

GOOBRIC EXTENSION

CLASSROOM INTEGRATION NOTES ABOUT DOCTOPUS

google classroom

ADAPTED FROM NEW VISIONS CLOUD LAB


GETTING STARTED WITH GOOBRICGoobric allows for paperless grading and assessment, using numeric and non-numeric grading guides and rubrics. It is the perfect fit for teachers who grade essays and written work, rather than multiple-choice type assignments.

CREATING A RUBRIC OR GRADING GUIDE

google classroom

ADAPTED FROM NEW VISIONS CLOUD LAB

Rubrics have a few rules to follow:1. The rubric must be in the first tab of a fresh Google Sheet2. Cell A1 must be left blank3. The range of scores or values must go along the first row4. The criteria must be unique (no duplicates) and go in the first left column

NUMERIC RUBRICS AND GRADING GUIDESIn Google Sheets, here is how a numeric rubric would look:

Once you launch Doctopus/Goobric and are assessing in the web app, here is how it would look:

Tips:• The first row must only contain numeric values (ex “1,2,3” or “10, 20, 30”)• Numeric rubrics provide an place for you to enter a score point, so half points can be awarded

NON-NUMERIC RUBRICS AND GRADING GUIDESIn Google Sheets, here is how a non-numeric rubric would look:

Once you launch Doctopus/Goobric and are assessing in the web app, here is how it would look:

Tips:• Non-numeric rubrics do not allow for partial credit © KIM HICKS 2016 – TIA 2016 – www.tinyurl.com/TXTIA2016

DO MORE WITH GOOBRIC LIBRARIESGoobric Libraries allow for educators to collaborate with others from across campus, the state, and even the world, sharing rubrics and grading guides with each other.

FINDING PUBLISHED GOOBRIC LIBRARIES

google classroom

When you are attaching a rubric to your assignments using Doctopus and Goobric, you will be prompted to select a rubric from either your Drive or a Library.

Select Browse Published Librariesand you will be redirected to a new tab.

From here, you can Browse or copy the set of rubrics to your drive by selecting Add to My Drive.


FORMS & FLUBAROO UPDATEGoogle Forms has evolved and divorced its grading counterpart, Flubaroo. We are not sure if the split was amicable, or not, but we won’t think on it long because the new and improved QUIZ feature of Google Forms is a pretty awesome settlement. Google Forms now has the ability to turn a simple form into a graded quiz, still allowing multiple question formats! You can add photos and videos, and the grading feature is customizable, allowing you to choose a point value for each question you write. Let’s see how it works!

CREATING GRADEABLE QUIZZES IN GOOGLE FORMS (SANS FLUBAROO)

google chrome

1. OPEN Google Forms2. CREATE new form3. CLICK on “Untitled Form” in the upper left-hand corner to title your form4. CLICK “Settings” in the upper right-hand corner

• Select your preferences5. GO TO “QUIZZES” and SELECT “Make this a quiz”. Change any preferences you wish.6. CREATE your quiz.

• You can choose the different types of questions you wish to ask. Multiple choice is obviously the easiest to grade, but explore the other options.

7. WRITE question.8. SELECT type of question.9. PROVE answer choices, if needed.10. SELECT “Required” if you want students to be required to answer this question.11. CLICK “ANSWER KEY”12. SELECT correct answer and TYPE a point value.13. Then, ADD questions, sections, photos, videos and more to your quiz! Remember to click on

“Answer Key” and fill in the answers and points.14. When done, SELECT “Preview” from the top right-hand corner to enter your quiz as a “student”

or viewer.15. TAKE your quiz, just to see that it works as you think it does. This is a great edit/revising step. 16. Once you SUBMIT your practice quiz, return to the editable form and SELECT “RESPONSES”17. In the RESPONSES tab, you will see data from the submitted responses. 18. CLICK on the green Google Sheets icon at the top right-hand portion of the RESPONSES tab.19. SELECT whether or not you want the response destination to be a new spreadsheet (the best

because then it does not corrupt any other data you may have) or an existing spreadsheet from your Drive. SELECT CREATE.

• Your Responses will open in a new tab. From here, you can see WHO took the quiz, WHEN they took it, WHAT their score was, and WHAT their answer choices were. It is easy to go from here to your gradebook!


NOTESgoogle classroom


doctopus info sheet - event schedule & agenda builder …schd.ws/hosted_files/tia16/08/doctopus...

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