E-DISCOVERY

Are you prepared for it?

E-discovery, short for electronic discovery, is the process with the help of which litigants find or discover and produce documents stored in electronic form in response to litigation, corporate investigations or regulatory inquiries.

E-DISCOVERY DEFINITION

E-DISCOVERY PROCESS

Collection Manag

ement

Identification

Review

Preservation

Analysis

Production

Records

E-DISCOVERY PROCESS

Records Collection

Gather electronically stored information from various sources such as:

• Tapes • Hard drives• Portable storage devices• Networks• Repository• Third party storage

providers

Records Management

A team of professionals that fully understand the business and the types of needs that can arise in future develop and implement an effective records management program that can allow the company to meet all e-discovery purposes whilst eliminating all unnecessary records.

E-DISCOVERY PROCESS

Records Identification

Determine the scale, depth and span of electronic records that might be needed by identifying discovery purpose. Start with the most important information and from there identify the data that should be preserved.

Consider previous claims and defenses as well as industry-specific preservation disclosure and discovery demands.

E-DISCOVERY PROCESS

Records Review

Records review is an intermittent process that needs to be carried out at set intervals. While reviewing, you need to evaluate records for relevance, redaction and dispensation.

Review process must be done by a person / team that has vast knowledge of the law and in-depth understanding of your business.

E-DISCOVERY PROCESS

Records Preservation

Records preservation is the most important aspect of e-discovery. You need to make sure at all times that all your electronic records are protected against destruction or alterations.

Docsvault provides fine-grained security to your records so that you can preserve them from tampering, leakage and destruction.

E-DISCOVERY PROCESS

Records Analysis

Analysis involves examining relevant summary information such as key topics, metadata of records, associated properties and people and important personal documents. Analysis needs to be done only in response to litigation, corporate investigations or regulatory inquiries and need not be done on regular basis.

Docsvault stores all associated metadata and links that make e-discovery easier.

E-DISCOVERY PROCESS

Records Production

You need to produce all your electronic records to concerned recipients including the law firm, corporate legal department or e-discovery service provider. These records can be stored in other systems such as automated litigation support system or web–based repository.

Electronic records can be produced in the form of CD, DVD, tape, hard drive, portable storage device, paper or other forms.

E-DISCOVERY PROCESS

DOCSVAULT FOR E-DISCOVERY

Retain records• Various import methods• MS Office integration• Integrated scanning

Manage records• Document profiling• Version control• Email integration

Identify records• OCR• Related documents• Search by version

Retain records• Automatic import• Collect folder• Back-up and restore

Preserve records• System level rights• Export /import rights• Ownership overrides

Produce records• Quick email• MS Outlook integration• Remote access

BOTTOM LINE

Docsvault can ease e-discovery process for small businesses with the help of its data record, retention and management features.

Contact us Write to us: 501 Scarborough Dr., Suite 375, Egg Harbor Township NJ 08234

Call us on: T 888-819-3035 F 888-819-5965

Email us on: Sales@DocsVault.com