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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
TABLE OF CONTENTS
INFORMATION FOR RESPONDENTS........................................................................................................................................................... 1
TABLE OF TABLESTABLE 1—BASIC CAPABILITIES...................................................................................................................................................................... 2TABLE 2—REPORTING.................................................................................................................................................................................... 4TABLE 3—BAR-CODING INTERFACE MODULE.................................................................................................................................................. 6TABLE 4—SECURITY MODULE........................................................................................................................................................................ 7TABLE 5—MASTER NAME INDEX MODULE....................................................................................................................................................... 9TABLE 6—MASTER LOCATION INDEX MODULE.............................................................................................................................................. 12TABLE 7—MASTER VEHICLE INDEX MODULE................................................................................................................................................. 16TABLE 8—STATION ACTIVITY LOG MODULE.................................................................................................................................................. 18TABLE 9—ACTIVITY TIME TRACKING MODULE............................................................................................................................................... 18TABLE 10—ACCIDENT TRACKING MODULE................................................................................................................................................... 19TABLE 11—ALARM TRACKING AND BILLING MODULE.................................................................................................................................... 20TABLE 12—WANTS AND WARRANTS MODULE............................................................................................................................................... 20TABLE 13—ARREST RECORDS MODULE....................................................................................................................................................... 22TABLE 14—LINEUP/MUG SHOT MODULE....................................................................................................................................................... 24TABLE 15—BOOKING MODULE..................................................................................................................................................................... 26TABLE 16—TRANSPORTS MODULE............................................................................................................................................................... 27TABLE 17—CAREER CRIMINAL MODULE....................................................................................................................................................... 28TABLE 18—CASE ENTRY MODULE................................................................................................................................................................ 29TABLE 19—CASE MANAGEMENT MODULE.................................................................................................................................................... 33TABLE 20—INVESTIGATIONS MODULE – BASIC CAPABILITIES........................................................................................................................ 35TABLE 21—FIELD INTERVIEW MODULE......................................................................................................................................................... 37TABLE 22—CIVIL PROCESS MODULE............................................................................................................................................................ 39TABLE 23—ORDERS OF PROTECTION MODULE............................................................................................................................................. 40TABLE 24—PAWN SHOPS MODULE............................................................................................................................................................... 41TABLE 25—CRIME ANALYSIS MODULE.......................................................................................................................................................... 42TABLE 26—CRIME REPORTING MODULE....................................................................................................................................................... 44TABLE 27—DATA ANALYSIS MODULE........................................................................................................................................................... 45TABLE 28—GANG TRACKING MODULE.......................................................................................................................................................... 47TABLE 29—NARCOTICS MODULE.................................................................................................................................................................. 49TABLE 30—FLEET MAINTENANCE MODULE................................................................................................................................................... 51TABLE 31—FIELD REPORTING MODULE........................................................................................................................................................ 52TABLE 32—IMPOUNDED VEHICLE PROCESSING MODULE............................................................................................................................... 55TABLE 33—LICENSE AND PERMITS MODULE................................................................................................................................................. 57TABLE 34—GUN PERMITS AND REGISTRATION MODULE................................................................................................................................ 58TABLE 35—FIRE PERMITS MODULE.............................................................................................................................................................. 59TABLE 36—FIRE INVESTIGATION MODULE..................................................................................................................................................... 61TABLE 37—FIRE INSPECTION MODULE.......................................................................................................................................................... 63TABLE 38—FIRE HYDRANTS MODULE........................................................................................................................................................... 68TABLE 39—FIRE PERSONNEL AND TRAINING MODULE................................................................................................................................... 71TABLE 40—FIRE PERSONNEL RECORDS MODULE......................................................................................................................................... 72TABLE 41—LAW PERSONNEL AND TRAINING MODULE................................................................................................................................... 80TABLE 42—PROPERTY PROCESSING MODULE............................................................................................................................................... 86TABLE 43—TICKETS AND CITATIONS MODULE.............................................................................................................................................. 89TABLE 44—NATIONAL FIRE INCIDENT REPORTING SYSTEM (NFIRS) MODULE................................................................................................90TABLE 45—FIRE MASTER VEHICLE INDEX MODULE....................................................................................................................................... 94TABLE 46—FIRE FLEET MAINTENANCE MODULE........................................................................................................................................... 95
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
TABLE 47—FIRE EQUIPMENT REPAIR, MAINTENANCE AND TESTING MODULE.................................................................................................96TABLE 48—ASSET MANAGEMENT MODULE................................................................................................................................................. 105TABLE 49—EMS REPORTING/EPCR REQUIREMENTS MODULE.................................................................................................................... 113TABLE 50—ANIMAL CONTROL MODULE...................................................................................................................................................... 118
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
INFORMATION FOR RESPONDENTSThe Records Management System (RMS) Technical Requirements are provided in the table below and are divided into categories:
Functionality. High level topical description of the MDT function Description. General description of the requirement Importance. Rating given by the ECD as to the importance of the requirement as follows:
At the end of each requirement is a code that describes the importance of that requirement to the Monterey County Emergency Communications Department (ECD). This code is provided to inform the respondents of the weighting each requirement is given by the ECD.
Mandatory – ECD reserves the right to reject any proposal that does not comply with a Mandatory requirement Important – While not mandatory, the requirement is extremely important to the ECD Desirable – This function would enhance the overall product or service Optional – Optional/Future, not currently a requirement, but would like to have in the future or as an option
Compliance. Rating defining whether the respondent complies with the given requirement. The Respondent provides the Compliance Code, defined below, and may provide additional response to explain their compliance with the given requirement. If a Compliance Code is not provided, it will be assumed that the proposal does not comply with the specific requirement. Complies – The requirement is met by the Respondent’s existing system and is included in the base cost of the
proposal Modification – The requirement requires a modification to the Respondent’s existing system, but is include in the
base cost of the proposal Option – The requirement is currently available from the Respondent, but at an additional cost above the base
system New – the requirement is a new feature for the existing system and can be provided at an additional cost Alternative – the proposed system does not meet the requirement, but an alternative is being suggested Exception – the proposed system does not meet the requirement.
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Table 1—Basic Capabilities
Basic CapabilitiesFunctionality Description Importance Compliance
Basic Functionality
The system shall ensure that RMS records are fully integrated with the CAD software. Mandatory Enter Text
Basic Functionality
Full integration shall include automatic, seamless transfer of critical information between CAD, Mobile Data Terminal (MDT), and Law RMS.
Mandatory Enter Text
Basic Functionality
The system shall interface with and shall be able to send data to a regional public safety databases. Mandatory Enter Text
Basic Functionality
The system shall ensure that RMS records functions are integrated to the proposed CAD system so that the user is able to access RMS information easily and without logging on to or changing screens to access the RMS system.
Mandatory Enter Text
Basic Functionality
The system shall ensure that RMS records functions are integrated to the proposed MDT system so that the user is able to access RMS information easily and without logging onto or changing screens to access the RMS system.
Mandatory Enter Text
Basic Functionality
All modules shall be compliant with State and Federal Health Insurance Portability and Accountability Act (HIPAA) standards where applicable.
Mandatory Enter Text
Basic Functionality The system shall use drop-down lists in all application modules. Mandatory Enter Text
Basic Functionality
The system shall use common data fields and do not require separate entry for similar fields in different applications. Mandatory Enter Text
Basic Functionality
Drop down lists in all modules, shall remain in synch as changes are made to the list data. Mandatory Enter Text
Basic Functionality
The software shall allow for agency defined colors on all forms and screens. Mandatory Enter Text
Basic Functionality
The software shall allow toolbars and toolbar buttons to be agency defined. Mandatory Enter Text
Basic Functionality
The software shall allow for patches and updates to be distributed and deployed to remote and mobile workstations from a single management console.
Mandatory Enter Text
Basic Functionality
The system shall support forms incorporating dynamic data entry user interfaces. For example, if data entered in field of a form has a certain value, other fields of that form shall be made mandatory entry fields.
Mandatory Enter Text
Basic Functionality
The system, at a minimum, shall support the capture/transfer from CAD of the following data elements for each CAD event:
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Basic CapabilitiesFunctionality Description Importance Compliance
Event number Report (Case) number Event location Event type – initial Event type – final Caller location Caller name Alternate call back
number Event priority
Callback field (date and time)
Free-form text fields Disposition (unlimited) Time call received Time dispatched Time first unit responded Time first unit arrived Time first unit cleared Time last unit cleared
Basic Functionality
All CAD National Fire Incident Reporting System (NFIRS) required data elements, including, but not limited to:
Mandatory Enter Text Units Times Personnel assigned
Alarm level Fire reporting district
Basic Functionality
The system, at a minimum, shall support the capture/transfer from CAD of the following data elements for each unit logged on during a day/shift: Mandatory Enter Text Unit ID Vehicle ID MDT log in times
MDT log out times Personnel assigned
Basic Functionality
The system shall support the capture/transfer from CAD of the following, at a minimum, data elements for each event to which the unit was assigned:
Mandatory
Time dispatched Time acknowledged Time en route Time arrived User defined milestones
(shots fired, in custody, in pursuit, pursuit terminated)
Time departed for transport
Time arrived for transport
Time available Time cleared
Enter Text
Basic Functionality
The system shall ensure any CAD data transfer to the RMS shall not overwrite existing RMS data. Mandatory Enter Text
Basic Functionality
All run data required for completing incident reports, shall be available to an authorized user at any time. The intent of this requirement is to insure that it is not necessary for a unit to wait until an event is closed before they can complete their report.
Mandatory Enter Text
Basic Functionality
The system shall provide a method, including full audit trail information, for an authorized user to re-open a report for changes. Mandatory Enter Text
Basic Functionality All CAD data fields shall be available/accessible from the RMS. Mandatory Enter Text
Basic Functionality
The system shall allow any active workstation to print to any printer available on the network. Mandatory Enter Text
Basic Functionality
An authorized user shall be capable of generating hard-copy incident reports. Mandatory Enter Text
Basic Functionality
The system shall allow authorized user to redact, at a minimum but not limited to, the following items from any printed case report:
Mandatory
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Basic CapabilitiesFunctionality Description Importance Compliance
Victim information Juvenile information Social Security Numbers
Case narratives Personnel Information Phone numbers
Enter Text
Basic Functionality
A Master Name Index (MNI) shall be provided. See Law Master Name Section for details. Mandatory Enter Text
Basic Functionality
A Master Vehicle Index (MVI) shall be provided. See Law Master Vehicle Section for details. Mandatory Enter Text
Remote Access
The system shall support a browser-based interface from any off site location. Mandatory Enter Text
Remote Access
The browser-based interface shall function from any off-site location with Internet access. Mandatory Enter Text
Remote Access
The system shall provide the same level of user-associated security through the web interfaces as with local client logons. Mandatory Enter Text
Table 2—Reporting
ReportingFunctionality Description Importance Compliance
Basic Functionality
The system shall provide user maintainable workflow defined by report, by user and by department (agency), e.g., Report submitted -> Supervisor review -> Report returned to officer for correction if necessary -> Report resubmitted -> Supervisor approval.
Mandatory Enter Text
Basic Functionality
The system shall provide the ability to identify outstanding reports by personnel name and ID. Mandatory Enter Text
Basic Functionality
The report-writing package shall be capable of referencing and including data in reports across all disciplines. Mandatory Enter Text
Basic Functionality
The system shall be able to generate electronic National Incident-Based Reporting System (NIBRS) reports for submission to the State and or Federal agencies as required.
Mandatory Enter Text
Basic Functionality
The system shall be able to generate electronic Uniform Crime Reporting (UCR) reports for submission to the State and/or Federal agencies as required.
Mandatory Enter Text
Basic Functionality
The system shall have the ability to re-direct a print job to another printer when the primary printer is inoperative. Mandatory Enter Text
Basic Functionality
Ability when printing reports to:
Mandatory Enter Text Determine length of report
prior to printing Select printer Specify number of copies
Specify page ranges and multiple pages
Print to any networked printer.
Basic Functionality
The system shall have the ability to preview reports via monitor before or in lieu of printing. Mandatory Enter Text
Basic Functionality
The system shall have the ability to log the following information after a report is printed:
Mandatory User ID Destination of report printed (e.g., user, fire station, insurance
company, etc.)
Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
ReportingFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to do “screen capture” of the entire screen or sub-windows within a screen, and save the capture to a file or send it to a printer.
MandatoryEnter Text
Basic Functionality
The system shall have the ability to include department logos, addresses, and telephone numbers on printed reports and forms. Mandatory Enter Text
Basic Functionality
The system shall have the ability to attach any image data to reports and forms. Mandatory Enter Text
Basic Functionality
The system shall have the ability to schedule and automatically generate daily, weekly, monthly, annually, and user-defined reports. Mandatory Enter Text
Basic Functionality
The system shall have the ability to print a single record, such as a fire incident record (i.e., NFIRS Report) or pre-plan record. Mandatory Enter Text
Basic Functionality
The system shall have the ability to generate multiple standard reports per module to facilitate statistical analysis. Mandatory Enter Text
Basic Functionality
The system shall have the ability to access certain data with off-the-shelf programs, such as Excel, Crystal Reports, and Open Database Connectivity (ODBC) as authorized.
MandatoryEnter Text
Basic Functionality An authorized user shall be able to print all code tables. Mandatory Enter Text
Basic Functionality
Authorized users shall be able to generate all reports using a report wizard. Mandatory Enter Text
Basic Functionality The system shall allow the generation of ad hoc reports. Mandatory Enter Text
Basic Functionality
The system shall allow data to be sorted based on any field of the report. Mandatory Enter Text
Basic Functionality
The system shall allow report data to be exported in ASCII, delimited format. Mandatory Enter Text
Basic Functionality The system shall allow a report to be converted to PDF format. Mandatory Enter Text
Basic Functionality
The system shall allow report data to be exported to a GIS/Mapping module. Mandatory Enter Text
Basic Functionality
The system shall provide a report wizard that guides users through the steps of generating reports. Mandatory Enter Text
Basic Functionality
Any user shall be able to access any saved query when the appropriate security is provided. Mandatory Enter Text
Basic Functionality
Users without specific security authorization shall only access queries they have created. Mandatory Enter Text
Basic Functionality
Once data is extracted from a query, the user shall be able to:
Mandatory
Enter Text Save and edit the query at a later
date Export to one of the supported
formats (e.g., Excel, XML, CSV, text)
Plot data on a map Generate and print
the final report
Basic Functionality
Users shall only be able to query data they are authorized to view within the system. Mandatory Enter Text
Basic Functionality
The system shall allow users to customize the following report elements:
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
ReportingFunctionality Description Importance Compliance
Font Color Alignment
Titles and subtitles Graphics (e.g., agency
logo)Basic
Functionality The system shall support electronic transfer of reports. Mandatory Enter Text
Basic Functionality
The system shall provide customizable pull-down menus that allow users to select data to query. Mandatory Enter Text
Basic Functionality The software shall support pin mapping. Mandatory Enter Text
Basic Functionality
Reporting shall allow for the creation of graphic data representations including, but shall not be limited to: Mandatory
Enter Text
Pie charts Bar charts
Hot spots Scatter diagrams
Basic Functionality
The system shall allow users to specify information such as, but shall not be limited to, the following:
Mandatory Date and date ranges Time and time ranges Fire Department Identification
Numbers (FDIDs) Stations
Incident types Any mapping layer Subdivisions Units
Enter Text
Basic Functionality The system shall have the ability to name and save a query. Mandatory Enter Text
Basic Functionality The system shall have the ability to access a saved query. Mandatory Enter Text
Basic Functionality
The system shall be able to generate multiple standard reports per module to facilitate statistical analysis. Mandatory Enter Text
Table 3—Bar-Coding Interface Module
Bar-Coding Interface ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall be capable of expansion to accommodate potential for future additional scanners, printers, property intake locations, etc. Mandatory Enter Text
Basic Functionality
The system shall use bar code interface with the Fixed Asset, distributed property, and inventory modules of the selected RMS system.
MandatoryEnter Text
Basic Functionality
The system shall generate bar code labels when checking in evidence/property. Mandatory Enter Text
Basic Functionality
The system shall be able to use portable/wireless bar code scanner to update evidence/property locations and upload results into main database.
MandatoryEnter Text
Basic Functionality
The system shall be able to upload data from hand-held scanner via cradle mechanism. Mandatory Enter Text
Basic Functionality
The system shall be able to upload data from hand-held scanner via wireless system access. Mandatory Enter Text
Basic Functionality The system shall be able to generate bar code labels in the field. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Bar-Coding Interface ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall be able to complete/maintain inventory with bar code system. Mandatory Enter Text
Basic Functionality Bar code labels recommended shall be smear-proof. Mandatory Enter Text
Basic Functionality
Bar code labels recommended shall be of significant strength as to resist wear and ripping. Mandatory Enter Text
Basic Functionality
The system shall be able to print page(s) of bar code labels to apply to property/evidence in the field. Mandatory Enter Text
Basic Functionality The system shall be able to use paper (or equivalent) bar code labels. Mandatory Enter Text
Basic Functionality The system shall be able to use three dimensional bar code tags. Mandatory Enter Text
Basic Functionality
The barcode module shall be able to print barcodes for:
Mandatory
Enter Text
ORI or agency code Officer Disposition
Receiving and release status Locations
Basic Functionality
The barcode module shall be configured to print location labels by specific location or by range. Mandatory Enter Text
Basic Functionality
The barcode module shall be able to produce labels in agency-defined label height, width and font size. Mandatory Enter Text
Basic Functionality The system shall provide a means to print Mandatory Enter Text
Basic Functionality The barcode module shall be able to print individual labels. Mandatory Enter Text
Basic Functionality
The barcode module shall be able to automatically generate tag numbers. Mandatory Enter Text
Basic Functionality
The barcode module shall be configured to print automatically enter a transaction when a tag is scanned. Mandatory Enter Text
Table 4—Security Module
Security ModuleFunctionality Description Importance Compliance
Basic Functions
Once a report is completed and approved by the appropriate supervisor, the system shall render the report locked and non-editable without the intervention of an authorized user with appropriate security designation(s).
Mandatory
Enter Text
Basic Functions
The system shall have the ability to log the report approval process, incl. updates and edits. Mandatory Enter Text
Basic Functions
The system shall provide for a spell check capability on narrative entries. Mandatory Enter Text
Basic Functions
The system shall provide for a grammar check capability on narrative entries. Mandatory Enter Text
Basic Functions
The system shall provide a method, including full audit trail information, to re-open a report for changes. Mandatory Enter Text
Basic Functions
All modules shall be compliant with HIPAA standards where applicable. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Security ModuleFunctionality Description Importance Compliance
Basic Functions The RMS shall be tightly integrated with the proposed CAD system. Mandatory Enter Text
Basic Functions
The RMS shall be tightly integrated with the proposed Mobile Data system. Mandatory Enter Text
Basic Functions
The system shall restrict access to individual records related to persons and activities as appropriate when performed by an authorized user.
MandatoryEnter Text
Basic Functions
The system shall have RMS records be accessible from mobile devices, with authorization. Mandatory Enter Text
Basic Functions
The system shall have RMS records accessible by external workstations from other jurisdictions, with authorization. Mandatory Enter Text
Basic Functions
The system shall use Criminal Justice Information Systems (CJIS) Advanced Authentication methodology for access security. Mandatory Enter Text
Basic Functions
Access to the RMS module shall be restricted based on:
Mandatory
Enter Text Jurisdiction Workstation User
Enter Text
Basic Functions
Access to individual records shall be restricted based on: Jurisdiction Workstation User
Mandatory
Enter Text
Basic Functions Data related to juveniles shall be designated as juvenile records. Mandatory Enter Text
Basic Functions
Access to juvenile records shall be restricted based on: Jurisdiction Workstation User
Mandatory
Enter Text
Enter Text
Basic Functions
Access to data shall be restricted by jurisdiction, agency, department, discipline and bureau within a department based on agency policy. Mandatory Enter Text
Table 5—Master Name Index Module
Master Name Index ModuleFunctionality Description Importance Compliance
Basic Functionality A Master Name Index (MNI) shall be provided. Mandatory Enter Text
Basic Functionality
All master name activity for a subject for all jurisdictions shall be accessed via one record. Mandatory Enter Text
Basic Functionality
Master name records for the same subject are separated by jurisdiction. Mandatory Enter Text
Basic Functionality
Master name properties outlined above are an agency-level or client level configuration option. Mandatory Enter Text
Basic Functionality
Any activity for a subject shall be viewed from the subject activity records (i.e. a case record shall be accessed from the case suspect activity record contained within the master name file).
Mandatory Enter Text
Basic Functionality
The system shall be able to attach multiple supporting documents/files of various types (e.g., Word, Excel, JPG, MPG, WAV) to a master name record.
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Master Name Index ModuleFunctionality Description Importance Compliance
Basic Functionality
Once a master name record is created, an authorized user shall be able to update any basic data fields and add or modify other information as necessary.
Mandatory Enter Text
Basic Functionality
The MNI shall be accessible and integrated with all modules where name information is needed/referenced. Mandatory Enter Text
Basic Functionality
The system shall provide a process to merge/consolidate duplicate master name records. Mandatory Enter Text
Basic Functionality
The system shall display cautions (e.g. warrants, career criminal) associated with any names when displaying the master name record. Mandatory Enter Text
Basic Functionality
The system shall allow for the tracking of business names (e.g. McDonalds), and associated business-related fields, to be entered within the MNI.
Mandatory Enter Text
Basic Functionality
The MNI integrates with the MLI (Master Location Index) as listed in the Master Location Index module. Mandatory Enter Text
Basic Functionality
The system shall be able to provide field level auditing within a master name record. Mandatory Enter Text
Basic Functionality
The system shall be able to display an image of the subject, if available, within all master name screens. Mandatory Enter Text
Basic Functionality The system shall be able to restrict access to social security number. Mandatory Enter Text
Basic Functionality
The system shall provide the capability to track, chronologically, the changes to an individual’s master name record. Mandatory Enter Text
Basic Functionality
The consolidation/merge process shall allow searching the master name index by any combination of the following demographic information:
Mandatory Enter Text First Name Middle Name Last Name Name Suffix DOB Social Security #
Phone Number Address Race Ethnicity Sex Driver’s License #
Basic Functionality
All activities related to the records being merged shall also be consolidated in the same master name record. Mandatory Enter Text
Basic Functionality
Any record affected by a master name merge shall be updated with the selected master name record. Mandatory Enter Text
Basic Functionality Merged records shall be listed in the chronological order. Mandatory Enter Text
Basic Functionality
The record being merged into the master record shall be listed as an alias record. Mandatory Enter Text
Basic Functionality
The MNI shall be accessible and integrated with the following activities, at a minimum:
Mandatory
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Master Name Index ModuleFunctionality Description Importance Compliance
Arrests Accidents Bookings Event entry Case entry Case management Tickets and Citations Warrants
Mug Shots Licenses/Permits Gang Tracking Narcotics Tracking Field Reporting Civil Process Field Interviews Career Criminal
Enter Text
Basic Functionality
The MNI shall be accessible from CAD and integrated with names associated with CAD events (at agency discretion). Mandatory Enter Text
Basic Functionality
The system shall support a MNI where any events in the system shall associate with the master name. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to expunge names and specific activity related to any individual. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to expunge names and specific activity related to any record. Mandatory Enter Text
Basic Functionality
The system shall support inquiry of the MNI, which shall be able to use any and all fields of the MNI record. Mandatory Enter Text
Basic Functionality
The system shall support inquiry of the MNI that shall return both first name and commonly associated nicknames (e.g. Jonathan and John, Michael and Mike).
MandatoryEnter Text
Basic Functionality
The system shall support inquiry of the MNI, which shall be able to use wild card substitution. Mandatory Enter Text
Basic Functionality
The system shall support inquiry of the MNI, which shall be able to use soundex name substitution. Mandatory Enter Text
Basic Functionality
Standard soundexing does not provide sufficient capabilities for matching non-Anglo Saxon names. The system shall provide a method for identifying possible name matches, including but not limited to:
Mandatory
Enter Text
Hispanic surnames which may not follow traditional English structures.
Middle Eastern names which may not translate easily into European characters and spelling. Asian names, which may not follow traditional, English structures for given names and surnames.
Basic Functionality
At a minimum, the system shall track the following data as a part of the MNI:
Mandatory
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Master Name Index ModuleFunctionality Description Importance Compliance
First, middle and last names as individual fields
Social Security number (verified)
Date of Birth (verified) County of Birth Driver's license number FBI number SID Local ID number Race Ethnicity Sex Height Weight Build Hair color Hair length Hair style Eye Color
Complexion Photo Scar, Marks and Tattoos
(unlimited) Fingerprint data 10 Print ID Number (Unique,
System generated, Subject ID Number)
Known associates, linked back to MNI
Employer information. Emergency contact
information. School information. Chronology of the changes to
be tracked for an individual. Use caution flag Narrative (unlimited)
Enter Text
Basic Functionality
At a minimum, the system shall provide a mechanism to allow an unlimited number of versions of the following information to be tracked for each unique individual in the system:
Mandatory
Enter Text
Aliases/nicknames, each of which may contain all the above-described identifying information. Addresses, current and prior, with user-defined types, e.g.
home, work. Telephone numbers, current and prior, with user-defined types,
e.g. home, work, cell, pager E-mail addresses Alias SSN Identifying numbers, e.g., SID, FBI, DL
Enter Text
Basic Functionality
At a minimum, the system shall provide the following types to be associated with individuals:
Mandatory Victim Witness Suspect Associate Relative
Arrestee Person of interest Owner Driver Passenger
Enter Text
Basic Functionality
The system shall have the ability to search the MNI by any field available in a MNI record. Mandatory Enter Text
Basic Functionality
Authorized users shall have the ability to see, in one location, all associations to a person throughout the system. Mandatory Enter Text
Table 6—Master Location Index Module
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Master Location Index ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall support a Master Location Index (MLI), which shall integrate with CAD, providing links to prior activity and history at addresses that shall provide alerts in the CAD System.
MandatoryEnter Text
Basic Functionality
The system shall provide links between MLI and CAD to prior activity and history at addresses that shall provide alerts in the CAD System. Mandatory Enter Text
Basic Functionality
On a match between the CAD address and the MLI record, the system shall visually alert the user. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to see in one location all activities related to a specific address throughout the system. Mandatory Enter Text
Basic Functionality
The MLI shall be accessible from all modules where location information is needed/referenced. Mandatory Enter Text
Basic Functionality
The system shall have the ability to see in one location all activities related to a specific address throughout the system. (E.g., investigations, permits, inspections, etc.)
MandatoryEnter Text
Basic Functionality
The MLI shall be accessible from all modules where location information is needed/referenced. Mandatory Enter Text
Basic Functionality
The system shall be able to maintain building and occupancy information. Mandatory Enter Text
Basic Functionality
Building and occupancy information shall include, at a minimum, the following:
Mandatory
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Master Location Index ModuleFunctionality Description Importance Compliance
Address Assessor parcel number (PIN) Building name Building number associated Building/apartment/suite Business fax number Business name Business phone number Property owner Property manager Property manager phone
number Date of next inspection Effective year built Frequency of inspection General property use (NFPA
901) Hydrants Occupancy classification codes Inspection district Monitoring company Monitoring company contact
number Number of required exits,
rooms/spaces, and stories Occupancy number Occupancy status (e.g.
residential, vacant, demolished) Occupant load based on use per
applicable code Occupational license number
(e.g. permit number) Reporting area
Free text and/or user defined field(s)
Ability to attach any PC-based file to associated record
Square footage occupied
Unlimited user-defined building systems, components, and attributes.
Status of the business at this address
Target hazard flag Time necessary to
conduct inspection (minutes)
Total square footage Year building
constructed Year business began
at this address Date sprinkler last
tested Fire alarm installer
(contractor) Fire alarm system
present Location of fire alarm
panel Lock box location Access code (e.g. lock
box code) Protection system and
type (multiple) Sprinkler contractor
name, address, phone number, cell phone number
Sprinkler contractor fax number
Sprinkler plan code number
User defined fields
Enter Text
Elevator information shall include, but shall not be limited to:Mandatory Enter TextBasic
Functionality Key location information Control room location
Make/Vendor Maintenance provider
Basic Functionality
Stand Pipe information shall include, but shall not be limited to, the following attributes:
Mandatory Enter Text Wet or dry Location
Fire Department Connection (FDC) location
Date of testBasic
FunctionalityWater Flow information shall include, but shall not be limited to, the following information:
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Master Location Index ModuleFunctionality Description Importance Compliance
Date of test Diameter
Basic Functionality
Alarm Company Information shall Include, but shall not be limited to, the following information:
Mandatory
Enter Text
Alarm company Telephone number Account number Reset code Construction type Roof type
Floor type Wall type Number of floors
above ground Number of floors below
ground
Basic Functionality
Fire Extinguisher information shall include, but shall not be limited to, the following information: Mandatory Enter Text Number Type
Hose lines stations available
Basic Functionality
The system shall be able to track multiple fire protection systems (e.g., Smoke removal systems, Smoke control systems, Fire Command rooms, suppression systems)
Mandatory Enter Text
Basic Functionality
The system shall have the ability to track multiple fire protection systems that may be present in any building/structure includes, but is not limited to:
Mandatory Enter Text Pertinent systems information
Location at occupancy Capability and/or
capacity
Systems control contact information
User-defined fields Narrative entry capability
Protection/Life Safety
Features
The system shall be able to log Protection/Life Safety features associated with a business. Mandatory Enter Text
Basic Functionality
The following Protection/Life Safety features associated with a business shall be logged: Mandatory
Occupancy number Business name Address Knox box (Padlock/electric
switch) Location of Key Method of access Fire Department Control (FDC)
panel location Location of FDC for sprinkler
systems (multiple) Type of standpipe
Location of standpipe supply inlets (multiple)
Location of standpipe outlets (multiple)
Post-Indicator Valve (PIV) or Outside Stem and Yoke (OSY) valves
Description of hazards
Outlet location
Enter Text
Basic Functionality
Utility Providers (water, electrical, gas) shall be tracked with the following minimum information: Mandatory
Enter Text
Type Provider
24 x 7 emergency phone number
Shut-off Locations shall include the following information: Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Master Location Index ModuleFunctionality Description Importance Compliance
Basic Functionality
Electrical Gas Water
Nitrous Oxide Remarks
Hazardous Material
Information
The system shall be able to maintain information on hazardous materials located at business locations. Mandatory
Enter Text
Basic Functionality
The following information shall be logged on hazardous materials located at business locations:
Mandatory
Enter Text
Occupancy number Business name Reporting area
Full address Business site plan
(Y/N)Basic
FunctionalityThe system shall have the ability to apply a 704 placard based on the chemical information attached to the location. Mandatory Enter Text
Basic Functionality
Chemical Information (multiple), includes the following information: Mandatory Chemical name Chemical trade name
(Synonym) Chemical brand name
(Synonym) Hazardous classification Department of Transportation
(DOT) number Chemical Abstract Services
(CAS) identification number Toxicity code Materials Safety Data Sheet
(MSDS) reference number
Hazard classification code (DOT guide book)
Ambient state Amount of stored
chemical/maximum stored
Amount of stored chemical/average stored
Unit of measure Location of the material
stored on premise Remarks
Enter Text
Basic Functionality
The system associates all occupancy records together for comprehensive review and reporting Mandatory Enter Text
Basic Functionality The system shall be able to embed MSDS with occupancy records. Mandatory Enter Text
Storage Tanks The system shall be able to manage information about under and above ground storage tanks. Mandatory Enter Text
Basic Functionality
The following information shall be tracked about under and above ground storage tanks:
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Master Location Index ModuleFunctionality Description Importance Compliance
Abandoned in place Amount of inspection fee Business name Tank owner Owner contact information Capacity of tank (gallons) Construction of tank Contents of tank Date of installation Date tank was filled Date tank was removed Initial inspection date Last date of inspection Location code Manufacturer of tank Model number of tank Name of company that removed
tank Name of tank installer
Serial number of tank UL Number Tank type (under or
above ground) Monitoring device used Pumped device used Type of pump Vapor recovery system Tank/Container
number Geo Positioning
System (GPS) coordinates for tank location
United States National Grid (USNG) information related to Tank location
Table 7—Master Vehicle Index Module
Master Vehicle Index ModuleFunctionality Description Importance Compliance
Basic Functionality A Master Vehicle Index (MVI) shall be provided. Mandatory Enter Text
Basic Functionality
Where available, the system shall allow the import of standardized code tables from external sources, e.g., NCIC, FBI. Mandatory Enter Text
Basic Functionality
The system shall provide the capability to track, chronologically, the changes to an individual’s master vehicle record. Mandatory Enter Text
Basic Functionality
At a minimum, the system shall provide the following data as a part of the MVI:
Mandatory
Enter Text
VIN Make Model Year Type Exterior color
(including top/bottom fields)
Interior color (including top/bottom fields)
Rims/Wheels License plate number License state State permit number Registration Tag number Registration Tag expiration Owner (associated with an DMV
record) Owner address Chronology of changes made to
a vehicle record.Basic
FunctionalityThe system shall allow the attachment of standard PC files to any record (e.g., PDF, JPG, WAV) Mandatory Enter Text
Basic Functionality
The MVI shall be accessible and integrated with all modules where vehicle information is needed/referenced. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Master Vehicle Index ModuleFunctionality Description Importance Compliance
Basic Functionality
At a minimum, the MVI shall be integrated with the following activities:
Mandatory Accidents BOLOs Impounds Property Repossession
Suspect vehicle (Events) Suspect vehicle (Cases) Tickets and citations Towing
Enter Text
Basic Functionality
The system shall support inquiry of the MVI, which shall be able to use any or all fields of the MVI record. Mandatory Enter Text
Basic Functionality
The system shall support inquiry of the MVI, which shall be able to use wild card substitution. Mandatory Enter Text
Basic Functionality
The system shall support inquiry of the MVI, which shall allow partial license plate. Mandatory Enter Text
Basic Functionality
The system shall support inquiry of the MVI, which shall allow partial VIN. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Table 8—Station Activity Log Module
Station Activity Log ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall provide a station activity log for personnel to record activities performed at a station while on-duty with free-text narrative and activity types selected from a drop-down/pick list table.
Mandatory Enter Text
Basic Functionality
The system shall provide the ability to create user-defined activity types (e.g. tours, fundraising, general station maintenance). Mandatory Enter Text
Basic Functionality
The station activity log shall contain the following fields, at a minimum:
Mandatory Personnel Activity type Hours
Narrative (free text) User defined fields Enter Text
Basic Functionality
The system shall allow an authorized user to identify groups of personnel. Mandatory Enter Text
Basic Functionality
The system shall have the ability to assign groups to station activities. Mandatory Enter Text
Basic Functionality
Station activity log shall interface with:
Mandatory
Training Equipment maintenance
scheduling Inspections Hydrant Inspections
CAD incidents/events
Surveys (businesses, buildings, residences)
Inspections (e.g. residential, businesses)
Length of service award program (LOSAP) module
Enter Text
Basic Functionality
The system shall have the ability to access any of the interfaced activities referenced above. (E.g. hyperlink, double-click) Mandatory Enter Text
Basic Functionality
The system shall include drop-down/pick list selection for:Mandatory
Enter Text Personnel ID Activity type
Table 9—Activity Time Tracking Module
Activity Time Tracking ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to log the amount of time personnel spend on system-wide RMS related activities. Mandatory Enter Text
Basic Functionality
The system shall have the ability to log time against the following activity types:
Mandatory
Accidents Administrative Arrests Building documents Business Cases Field investigations Gun Impounded vehicles
Incidents Personnel Persons Property Tickets and citations Vehicles Wants and warrants
Enter Text
Basic Functionality
An authorized user shall be able to define and log time against multiple agency-defined activity codes (or activity sub-types) per activity type.
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Activity Time Tracking ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to generate a time-tracking report to facilitate the analysis of time that personnel spend on RMS-related activities.
Mandatory Enter Text
Table 10—Accident Tracking Module
Accident Tracking ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to accept, maintain and track information about an accident. Mandatory Enter Text
Basic Functionality
Accident data shall be entered from pre-defined forms from:
Mandatory Mobile field reporting module
Web based access module
Network-connected workstation Enter Text
Basic Functionality
Accident data entry fields shall be in the same order as the agency paper form. Mandatory Enter Text
Basic Functionality
The system shall have the ability to accept, maintain and log detailed information about subjects associated with an accident (e.g., drivers, passengers, pedestrians, witnesses).
MandatoryEnter Text
Basic Functionality
The system shall have the ability to accept, maintain and log detailed information about vehicles associated with an accident. Mandatory Enter Text
Basic Functionality
The system shall have the ability to attach ANY type of file (e.g., PDF, image, audio) to an accident report. Mandatory Enter Text
Basic Functionality
The system shall have the ability to link accident, incident and case numbers for investigative and search purposes. Mandatory Enter Text
Basic Functionality
The system shall support commercial vehicle supplements to capture required information for commercial vehicles. Mandatory Enter Text
Basic Functionality The system shall comply with all state-mandated accident reports. Mandatory Enter Text
Basic Functionality
The system shall provide a module that shall be compliant with any state accident reports. Mandatory Enter Text
Basic Functionality
The system shall provide a means to update the accident module to maintain compliancy with state accident reports. Mandatory Enter Text
Basic Functionality The system shall print accident reports on demand. Mandatory Enter Text
Basic Functionality All printed forms shall mimic the state-based accident report. Mandatory Enter Text
Basic Functionality
The design of the printed forms shall be edited and maintained by the agency. Mandatory Enter Text
Basic Functionality
The accident module shall provide a complete data analysis capability to review data and generate reports based on all accident data fields.
Mandatory Enter Text
Table 11—Alarm Tracking and Billing Module
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Alarm Tracking and Billing ModuleFunctionality Description Importance Compliance
Alarm Permits The system shall have the ability to create department-specific alarm permits. Mandatory Enter Text
Alarm Permits The system shall have the ability to associate permits to specific registrants. Mandatory Enter Text
Alarm Permits The system shall have the ability to associate permits to specific locations. Mandatory Enter Text
Alarm Permits The system shall be able to determine fees for agency-defined permit types. Mandatory Enter Text
Alarm Permits The system shall be able to determine fees for agency-defined transaction types. Mandatory Enter Text
Alarm Permits The system shall allow agency-defined criteria for billing purposes. Mandatory Enter Text
Alarm Permits The system shall log complete location and alarm history. Mandatory Enter Text
Alarm Permits The system shall create department-specific warning letters based on business rules established by the agency. Mandatory Enter Text
Alarm Permits The system shall generate department-designed invoices based on business rules established by the agency. Mandatory Enter Text
Alarm Permits The alarm tracking and billing module shall be integrated with CAD. Mandatory Enter Text
Alarm Permits The system shall log all history assigned to a permit. Mandatory Enter Text
Alarm Permits The system shall reference all pre-existing permit history. Mandatory Enter Text
Alarm Permits The system shall reference all pre-existing permit activity. Mandatory Enter Text
Alarm Permits The system shall be able to create department specific reports from any data field of the alarm record. Mandatory Enter Text
Alarm Permits The system shall interface with 3rd Party Alarms Tracking and Billing software (e.g. Cry Wolf, DDG, Alpine) Mandatory Enter Text
Table 12—Wants and Warrants Module
Wants and Warrants ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to enter and maintain detailed information about want and warrant records, including (but not limited to) the following data elements:
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Wants and Warrants ModuleFunctionality Description Importance Compliance
File transaction number (internal warrant number)
Court warrant number Court case number User defined number Subject name Subject address Subject alias(s) Subject DOB Subject driver’s license
number Subject telephone
number(s) Subject Social Security
Number Subject vehicle make/
model/color
Subject vehicle make/ model/color
Subject vehicle license plate/state/year
Issuing court Issuing judge Charges Warrant type (e.g. felony,
misdemeanor) Warrant location Bond amount Disposition Status Status history Service activity (e.g. service
attempts)
Basic Functionality
The system shall track, chronologically, all of the activities on each warrant. (E.g. how many times attempts were made to serve the warrant)
Mandatory Enter Text
Basic Functionality
Service activities shall include, but are not limited to:
Mandatory
Date Time Officer ID Activity type Free text narrative Distance of pickup
Warning remarks Background narrative, if applicable Area/Section within warrant venue Reason for change on warrant, if
applies
Basic Functionality
The system shall display a photo of the subject within the want/warrant record, if available. Mandatory Enter Text
Basic Functionality
A photo image shall have to ability to be loaded and stored via direct connect with a digital camera. Mandatory Enter Text
Basic Functionality
The photo image shall be uploaded from the following:
Mandatory
Enter Text
Digital camera Computer disk TWAIN32-compliant imaging
device
USB drive Embedded email Embedded text message
Basic Functionality
The system shall display an alert whenever the name of a subject with an outstanding warrant is entered anywhere in the system. Mandatory Enter Text
Basic Functionality
Authorized users shall be able to update the status of a warrant record whenever necessary. Mandatory Enter Text
Basic Functionality
The system shall be able to assign warrant transaction numbers manually or automatically via an optional auto-incrementing feature. Mandatory Enter Text
Basic Functionality
A printed report shall be generated displaying a log of all warrants within a specified date range. Mandatory Enter Text
Basic Functionality
Authorized users shall have the ability to cancel outstanding warrant records. Mandatory Enter Text
Basic Functionality
Authorization shall be based on user security profiles (ID, password, security permissions) for example, warrants served. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Wants and Warrants ModuleFunctionality Description Importance Compliance
Basic Functionality
Outstanding warrants shall have the ability to be cancelled for the following reasons:
Mandatory Recalled by court or other jurisdiction
Served on the person Cleared of the charge
Beyond statutory limits Received/Transferred to Enter Text
Basic Functionality
The system shall have the ability to maintain records on canceled warrants for an unlimited amount of time. Mandatory Enter Text
Basic Functionality
Records on canceled warrants shall include reason for cancellation and date of cancellation. Mandatory Enter Text
Basic Functionality
In CAD, warrants shall be automatically searched based on the entry of matching name and/or matching address. Mandatory Enter Text
Basic Functionality
In CAD, when warrants are automatically searched based on the entry of matching name and/or matching address, a resulting match on either of these search criteria shall display a message for the user.
MandatoryEnter Text
Basic Functionality
A printed report shall be generated that lists all canceled warrants within a specified date range. Mandatory Enter Text
Basic Functionality
A printed warrant summary report shall be generated that lists all warrant types and totals within a specified date range. Mandatory Enter Text
Basic Functionality
The system shall have the ability to update a warrant's status from the mobile data. Mandatory Enter Text
Table 13—Arrest Records Module
Arrest Records ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall accept and maintain the following arrest information:
Mandatory Enter Text
Arrest number Date/Time of arrest Arrest type Arrest status and status date/time Charge(s) Associated case number Location of arrest Name of arrested person Arresting officer (multiple possible) Arresting officer’s assigned bureau Reporting districts of the arrest
Assisting arrest officer
Disposition of the arrest
Disposition date Court name Court date(s) Arraignment date Officers attending
court Resulting charge at
disposition Sentencing
information Bond information
Basic Functionality
The system shall have the ability to accept and maintain information about all charges associated with the arrest. Mandatory Enter Text
Basic Functionality
The system shall have the ability to accept and maintain data on arrest and court dispositions. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Arrest Records ModuleFunctionality Description Importance Compliance
Basic Functionality The system shall have the ability to link arrests to cases. Mandatory Enter Text
Basic Functionality
The system shall have the ability to link multiple arrests to a single case. Mandatory Enter Text
Basic Functionality The system shall have the ability to link an arrest to multiple cases. Mandatory Enter Text
Basic Functionality
The system shall have the ability to accept and maintain information about injuries the arrestee may have sustained while being apprehended.
MandatoryEnter Text
Basic Functionality
The system shall have the ability to accept and maintain information about weapons involved in the arrest. Mandatory Enter Text
Basic Functionality
The system shall integrate with a booking module, allowing subject data to be transferred into the Booking module from a related arrest. Mandatory Enter Text
Basic Functionality
The system shall be integrated with Booking module, allowing offense data to be transferred into the Booking module from a related arrest for use with Booking charges.
MandatoryEnter Text
Basic Functionality
The system shall have the ability to accept and maintain information about identification numbers associated with the arrest, including, not limited to:
Mandatory
Booking number Case number Warrant Number
Offender-based tracking system number Enter Text
Basic Functionality
The system shall maintain and report information per NIBRS requirements. Mandatory Enter Text
Basic Functionality
The system shall maintain and report information per UCR requirements. Mandatory Enter Text
Basic Functionality
The system shall have the ability to link newly arrested individuals to previous arrests, if applicable. Mandatory Enter Text
Basic Functionality
If one does not already exist, the system shall automatically create a master name record at the time of the arrest processing for inclusion in the MNI module.
MandatoryEnter Text
Basic Functionality
The system shall have access to an arrest register within a selected date range. Mandatory Enter Text
Basic Functionality
An arrest record shall be added at the time of the original case report. Mandatory Enter Text
Basic Functionality
An arrest record shall be added at any time after the original case report. Mandatory Enter Text
Basic Functionality
In the event of an arrest at a later date, the system shall be able to add additional supplemental narrative to the original case report. Mandatory Enter Text
Basic Functionality
The system shall have the ability to flag or otherwise indicate that an arrest is a ‘juvenile’. Mandatory Enter Text
Basic Functionality
The system shall require additional user authentication to access juvenile records. Mandatory Enter Text
Basic Functionality
To view or access juvenile records, the user shall be specifically authorized to do so. Mandatory Enter Text
Basic Functionality
The system shall have the ability to flag an arrest as ‘domestic related’. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Arrest Records ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall search for arrest records based on the following criteria:
Mandatory Arrestee’s name Arrest location Arrest area (District, Beat,
Reporting Area)
Arrest date/range Complaint/Case number Arresting officer ID Arrest tracking number
Enter Text
Basic Functionality
The system shall have the ability to print a variety of arrest-related reports to facilitate the statistical analysis or arrest data, including the following:
Mandatory Arrest by court disposition date report
Arrest by location report Arrest by officer report Arrest charge summary report
Arrest detail report Arrest register
report Arrest status
summary report
Enter Text
Basic Functionality
The system shall provide equivalent reports for both juvenile and adult arrest records. Mandatory Enter Text
Basic Functionality
Only authorized users shall be able to print reports with information pertaining to juvenile subjects. Mandatory Enter Text
Table 14—Lineup/Mug Shot Module
Lineup/Mug Shot ModuleFunctionality Description Importance Compliance
The image shall have the ability to be uploaded and stored from: Mandatory Enter Text
Basic Functionality
Direct connect with a digital camera Computer hard drive TWAIN32-compliant imaging device
USB drive Other RMS
modules
Basic Functionality
The Lineup/Mug Shot module shall be able to create photo lineups based on selected personal characteristics determined by the user, e.g., age, DOB, weight, DL number, SSN.
MandatoryEnter Text
Basic Functionality
The Lineup/Mug Shot module shall be able to create photo lineups based on selected personal characteristics ranges as determined by the user.
MandatoryEnter Text
Basic Functionality The system shall provide the ability to save a photo lineup. Mandatory Enter Text
Basic Functionality
The photo lineup shall the ability to be attached to an incident record. Mandatory Enter Text
Basic Functionality
The system shall have the ability to store name information with each saved lineup image that originates from outside the RMS. Mandatory Enter Text
Basic Functionality
The system shall have the ability to print a lineup record to a hard copy. Mandatory Enter Text
Basic Functionality
The system shall have the ability to lock a lineup record for use in an investigation to only allow access by authorized user(s). Mandatory Enter Text
Basic Functionality The system shall build a minimum of a six-image lineup. Mandatory Enter Text
Basic Functionality
The system shall randomize the order of the images in the lineup, each time it is displayed. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Lineup/Mug Shot ModuleFunctionality Description Importance Compliance
Basic Functionality
The Lineup/Mug shot module shall not allow multiple pictures of the same individual (historic photos) to be entered into a lineup. Mandatory Enter Text
Basic Functionality
The Lineup/Mug shot lineup utility shall enable a user to enter multiple search criteria at the same time, rather than only enabling them to search one field at a time.
MandatoryEnter Text
Basic Functionality
The Lineup/Mug shot lineup utility shall fill the lineup with a randomly selected set of photos from the search, user-selected photos, or a combination of random and user selected.
MandatoryEnter Text
Basic Functionality
The Lineup/Mug shot lineup utility shall allow the user to ensure a specific photo is included in the lineup. Mandatory Enter Text
Basic Functionality
Advanced Image Search capabilities shall include the ability to search on:
Mandatory Partial information Ranges Field content Like values
Greater than Less than Equal to Enter Text
The search criteria shall include:
MandatoryBasic Functionality
The description of the Lineup record
A range of dates
An Incident record to which the Lineup record is attached
Created by and/or updated byEnter Text
Basic Functionality
The user shall be capable of flagging a Master Name and image from being displayed in the Lineup Search by selecting a remove image feature.
MandatoryEnter Text
Table 15—Booking Module
Booking ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to track and maintains a complete history of and up-to-date log about each inmate. Mandatory Enter Text
Basic Functionality
The system shall have the ability to accept, maintain and track required details about a booking/incarceration. Mandatory Enter Text
Basic Functionality
The system shall have the ability to accept, maintain and track required details about personal property collected during the booking process.
MandatoryEnter Text
Basic Functionality
The system shall have the ability to accept, maintain and track fingerprint data elements for the inmate. Mandatory Enter Text
Basic Functionality
The system shall be capable of exporting the fingerprint data elements to the State. Mandatory Enter Text
Basic Functionality
The system shall be capable of exporting the fingerprint data elements to Federal authorities, e.g., FBI. Mandatory Enter Text
Basic Functionality
The booking record shall display inmate information such as:
Mandatory
Enter Text
Name Date of birth Physical description
Charges Housing location, if applicable Photo or mug shot
Basic Functionality
The system shall support loading and storing a photo image via direct connect with a digital camera. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Booking ModuleFunctionality Description Importance Compliance
Basic Functionality
The photo image shall have the ability to be uploaded from:
Mandatory Digital camera Computer disk TWAIN32-compliant imaging
device
USB drive Embedded email Embedded text
message
Enter Text
Basic Functionality
While active in the Booking module, authorized users shall have access to information, such as arrest details, prior records, and warrants.
MandatoryEnter Text
Basic Functionality
Data captured in the Arrest module shall be uploaded to the Booking module to eliminate redundant entry. Mandatory Enter Text
Basic Functionality
The system shall accept and maintain the names of the individuals who brought the subject in, as well as their associated ORI. Mandatory Enter Text
Basic Functionality
The system shall record and maintain unlimited booking related procedures and procedure detail. Mandatory Enter Text
Basic Functionality
The system shall accept and maintain unlimited number of charges for the inmate. Mandatory Enter Text
Basic Functionality
The system shall record the inmate’s housing type, e.g., facility, pod/block, cell. Mandatory Enter Text
Basic Functionality
The system shall accommodate each facility’s cell types and cell locations. Mandatory Enter Text
Basic Functionality
The system shall maintain an up-to-date log on each inmate’s housing location, including cell and bed number. Mandatory Enter Text
Basic Functionality
When housing an inmate, users shall be alerted if inmate’s classification level does not match the cell to which he or she is being moved.
MandatoryEnter Text
Basic Functionality
When housing an inmate, user shall be alerted if co-defendants or known associates are housed together. Mandatory Enter Text
Basic Functionality
The system shall maintain and track the name of the individual who received the offender’s personal possessions on booking and the location of their storage.
MandatoryEnter Text
Basic Functionality The system shall accommodate print receipts for possessions. Mandatory Enter Text
Basic Functionality
The system shall have the ability to track and maintain issued possessions, such as pillows, blankets, clothes, etc. Mandatory Enter Text
Basic Functionality
The system shall have the ability to attach associated documents to the booking record. Mandatory Enter Text
Basic Functionality
When creating a new record, the module shall automatically check the database for an existing record to eliminate duplicates. Mandatory Enter Text
Basic Functionality
The system shall have the ability to track an inmate’s booking history. Mandatory Enter Text
Basic Functionality
The Booking module shall integrate with (or shall be shared by) a corrections management software module/package. Mandatory Enter Text
Table 16—Transports Module
Transports ModuleFunctionality Description Importance Compliance
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Basic Functionality
The system shall allow for the collection of the following information related to transports:
Mandatory Enter Text
Approving officer Transport reason Vehicle ID Requesting agency Requesting agency phone
number Beginning time Ending time Regular hours Overtime hours Beginning mileage Ending mileage Number of subjects Subject name(s) Subject name(s) integrates
with Master Name Index (MNI)
Race
Sex Transporting
officer/deputy ID Multiple transporting
officer/deputy ID Beginning location Ending location gallons
of gasoline Cost of gasoline Total food cost Lodging cost air fare Rental car fees Rental gasoline fees Rental vehicle miles Keep separate
flags/indicators
Table 17—Career Criminal Module
Career Criminal ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall be able to create and maintain agency-defined categories, e.g., Sex offender, Violent Offender, DUI. Mandatory Enter Text
Basic Functionality
The system shall allow an authorized user to determine if an offense is violent vs. nonviolent. Mandatory Enter Text
Basic Functionality The system shall be able to create agency-defined statuses. Mandatory Enter Text
Basic Functionality The system shall identify parole/probation agents. Mandatory Enter Text
Basic Functionality The system shall capture terms and conditions. Mandatory Enter Text
Basic Functionality The system shall capture complete registrant department history. Mandatory Enter Text
Basic Functionality The system shall indicate all (unlimited) offenses. Mandatory Enter Text
Basic Functionality The system shall capture registration dates. Mandatory Enter Text
Basic Functionality
The system shall import and attach a variety of document/file types to career criminal records. Mandatory Enter Text
Basic Functionality
The system shall be able to accept additional comments in free-form narrative format. Mandatory Enter Text
Basic Functionality
The system shall be able to automatically create officer warnings throughout system (e.g. user adding subject to case or citation, would have indication the subject being added was a Career Criminal).
Mandatory
Enter Text
Basic Functionality
The system shall display the photo of the subject within the career criminal record. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Career Criminal ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall allow a photo image to be loaded and stored via direct connect with a digital camera. Mandatory Enter Text
Basic Functionality
The system shall assign “career criminal” designations to subjects based on agency-defined criteria, such as three charges for violent crime, based on entered case data.
MandatoryEnter Text
Basic Functionality
The system shall assign “career criminal” designations to subjects based on agency-defined criteria, such as being incarcerated four times, based on entered Corrections Management information.
MandatoryEnter Text
Basic Functionality
The system shall allow a photo image to be uploaded from:
Mandatory Digital camera Computer disk TWAIN32-compliant imaging
device
USB drive Embedded email Embedded text
message
Enter Text
Basic Functionality
The system shall be able to automatically create system wide alerts on all registrants. Mandatory Enter Text
Basic Functionality
The system shall be able to generate department-specific reports from any captured fields. Mandatory Enter Text
Basic Functionality
The system shall be able to reference all activity of listed registrants. Mandatory Enter Text
Basic Functionality
The system shall be able to reference all registrants’ department activity. Mandatory Enter Text
Basic Functionality
Career Criminal module shall integrate with the Master Name Index (MNI). Mandatory Enter Text
Table 18—Case Entry Module
Case Entry ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall apply user security to case entry, search and all incident related reports. Mandatory Enter Text
Basic Functionality
The system shall have the ability to pull data from an existing incident record. Mandatory Enter Text
Basic Functionality
The system shall generate a “tickler file” or some other reference to any case number issued in the CAD module, to provide reference to a case number being issued that requires a report (via Mobile upload or manual RMS entry).
Mandatory
Enter Text
Basic Functionality
The system shall have the ability to flag a case as ‘domestic related’. Mandatory Enter Text
Basic Functionality
When a case is flagged as ‘domestic related’ the system shall require specific mandatory domestic-related fields be completed by the user.
MandatoryEnter Text
Basic Functionality
The system shall have the ability to link a case to:
Mandatory
Enter Text CAD incident Master Name index Arrest data
Property data Master Vehicle index
Basic Functionality The system shall be able to accept entry of supplemental reports. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Case Entry ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall be able to index case records by case number, which may be the same as the originating incident number. Mandatory Enter Text
Basic Functionality
The system shall be able to accept and maintain case records on any type of incident or criminal activity. Mandatory Enter Text
Basic Functionality
The system shall have the ability to track multiple crimes within a single master case record. Mandatory Enter Text
Basic Functionality
When name related information is entered into the module, the system shall update in the Master Name Index. Mandatory Enter Text
Basic Functionality
The system shall have the ability to cross-reference and link multiple related offenses to a specific case record via its case number. Mandatory Enter Text
Basic Functionality
The system shall have the ability to cross-reference and link multiple related incident records to a specific case record via its case number.
MandatoryEnter Text
Basic Functionality
The system shall allow direct access to any related incident via hyperlink or other direct access method from within the case and/or any related incident record.
MandatoryEnter Text
Basic Functionality
The system shall have the ability to cross-reference and link multiple related cases to a specific case record via its case number. Mandatory Enter Text
Basic Functionality
The system shall allow direct access to any related case via hyperlink or other direct access method from within the case and/or any related case record.
MandatoryEnter Text
Basic Functionality
The system shall create a case record upon entry of the crime report data. Mandatory Enter Text
Basic Functionality The system shall allow the generation of year-based case numbers. Mandatory Enter Text
Basic Functionality
The system shall have the ability for an authorized user to correct previously entered incident data in the case data entry screen. Mandatory Enter Text
Basic Functionality
The system shall accept and maintain the following case record data elements: Mandatory Enter Text
Incident type Occurred location Hate bias information Criminal activity Entry and exit methods/points Date/Time of occurrence Date of reported occurrence Multiple crime/offense codes Type of arson reported Type of theft reported Status of the complaint Disposition/Date of the
complaint Multiple Modus Operandi
(MO) of the crime
Attempted crime Type of weapon Type of tool Codes for the type of
scene of the crime Officer’s bureau
assignment Type of
stolen/recovered vehicle Estimated dollar amount
of property involved Property involved Solvability factors
associated with complaint
Enter Text
Basic Functionality
The system shall accept and maintain, at a minimum, the following domestic violence data elements associated with a case:
Mandatory
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Case Entry ModuleFunctionality Description Importance Compliance
Injury type Extent of injury If medical treatment was
required Hospital subject was
treated Treating physician’s
name Elements associated
with justifiable homicide related to a domestic violence case.
Sobriety of victim Demeanor of victim Length of relationship Date relationship ended
(if applicable)
Prior domestic violence victim Number of calls to law
enforcement If Protective Order is in effect Protective Order expired Court issuing protective order Order/Docket number Free text fields to track
specific victim information that may have been provided.
User defined date field(s) User defined free text entry
field(s) User defined table driven
field(s)
Enter Text
Basic Functionality
The system shall accept and maintain detailed information about all offenses associated with a case. Mandatory Enter Text
Basic Functionality
The system shall accept and maintain detailed information about all subjects associated with a case (e.g., arrested adults, juveniles, witnesses, complainants, missing persons, reporting party, victims).
MandatoryEnter Text
Basic Functionality
The system shall accept and maintain information about all arrests associated with a case. Mandatory Enter Text
Basic Functionality
The system shall accept and maintain information about all property associated with a case. Mandatory Enter Text
Basic Functionality
The system shall accept and maintain information about all field investigations associated with a case. Mandatory Enter Text
Basic Functionality
The system shall automatically link all information from a field investigation record to the original case report. Mandatory Enter Text
Basic Functionality
The system shall accept and maintain information about all vehicles associated with a case. Mandatory Enter Text
Basic Functionality
The system shall support unlimited narrative input and editing capabilities for the original case report. Mandatory Enter Text
Basic Functionality
The system shall support unlimited narrative input and editing capabilities for any type of supplemental report. Mandatory Enter Text
Basic Functionality
The system shall capture crime analysis related information during case processing. Mandatory Enter Text
Basic Functionality
The system shall have the ability to expunge a subject from a case record. Mandatory Enter Text
Basic Functionality
Information from an incident record shall be automatically pulled into an associated case record to eliminate the need to enter the same data twice.
MandatoryEnter Text
Basic Functionality
The system shall be able print hard copies of case records and supplemental reports, depending on security. Mandatory Enter Text
Basic Functionality
The system shall be able to print a redacted version of a case record for public use. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Case Entry ModuleFunctionality Description Importance Compliance
Basic Functionality
All entry information shall be built into a report, which shall plot on a map or generate a printable report. Mandatory Enter Text
Basic Functionality
The system shall have the ability to generate multiple case related reports for statistical crime analysis. Mandatory Enter Text
Basic Functionality
The system shall be able to attach multiple supporting documents/files of various types (e.g., Word, Excel, JPG, MPG, WAV) to a case record.
MandatoryEnter Text
Basic Functionality
A user-defined description shall be associated with each attached file. Mandatory Enter Text
Basic Functionality
Case entry shall provide a mechanism to complete an Incident-Based Reporting (IBR) edit check from within the record at any time.
MandatoryEnter Text
Basic Functionality
The system shall send updates to case data to update IBR-related information when applicable, and shall generate any updates that are required for IBR submissions.
MandatoryEnter Text
Basic Functionality
The system shall accommodate generating an IBR edit list at any time. Mandatory Enter Text
Basic Functionality
IBR edit lists shall reference the applicable case number and correction required based on imbedded IBR logic. Mandatory Enter Text
Basic Functionality
The system shall be able to generate a report that references case numbers that have been issued via CAD and Field Reporting that do not have a corresponding report (i.e. still resident within field reporting or officer has not completed via the RMS system.)
Mandatory
Enter Text
Basic Functionality
System security shall allow narrative access to be assigned to only specific individual users. Mandatory Enter Text
Basic Functionality
System security shall allow narrative access to be assigned to only a specific group of users. Mandatory Enter Text
Basic Functionality
The system shall allow any individual case report to be closed, where the report shall then be visible only to those users who have authority to see closed records based on security settings.
MandatoryEnter Text
Basic Functionality
The system shall allow individual case elements to be marked closed, where those elements are only visible to users who have authority to see closed records based on security settings.
MandatoryEnter Text
Basic Functionality
The following case elements shall be closed and shall include, but not necessarily be limited to:
Mandatory Case subjects Case property Case Arrests Case MO’s
Case suspect vehicles Entire case Case narrative Enter Text
Table 19—Case Management Module
Case Management ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall maintain a database of current cases and statuses. Mandatory Enter Text
Basic Functionality The system shall be able to use the module as a supervisory tool. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Case Management ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall allow an authorized user to assign or reassign officers to cases. Mandatory Enter Text
Basic Functionality
The system shall provide edit check capabilities to ensure each case meets all entry requirements as defined by the agency. Mandatory Enter Text
Basic Functionality
Items that shall be checked, at a minimum:Mandatory
Enter Text
Subject information Property information
Offense information Arrest information
Basic Functionality The system shall notify the user what edit check items are not met. Mandatory Enter Text
Basic Functionality
At a minimum, the edit checks shall meet the minimum requirements for submission to the State and Federal authorities, specifically, UCR data elements.
MandatoryEnter Text
Basic Functionality
At a minimum, the edit checks shall meet the minimum requirements for submission to the State and Federal authorities, specifically NIBRS data elements.
MandatoryEnter Text
Basic Functionality
The system shall allow for agency-defined case activities (e.g. table driven coding). Mandatory Enter Text
Basic Functionality
The system shall have the ability to integrate case activities with commercial calendar applications (e.g. Microsoft Outlook). Mandatory Enter Text
Basic Functionality
Case activity shall include, but not be limited to:
Mandatory Assigned deputy/investigator Activity type Activity date
Activity time Status Status date
Enter Text
Basic Functionality The system shall accept and maintain solvability factors. Mandatory Enter Text
Basic Functionality
The system shall allow an authorized user to assign case activities to various personnel as required (e.g. property clerk, other investigator, supervisor).
MandatoryEnter Text
Basic Functionality
The system shall allow personnel to see all cases assigned to them based on log in. Mandatory Enter Text
Basic Functionality The system shall track case status history. Mandatory Enter Text
Basic Functionality The system shall track case disposition history. Mandatory Enter Text
Basic Functionality
Case Management shall integrate with Crime Analysis module to produce comprehensive statistical reports. Mandatory Enter Text
Basic Functionality The system shall track assigned and unassigned cases. Mandatory Enter Text
Basic Functionality
The system shall track cases by:
Mandatory Officer Squad Assigned bureau Activity type
Activity officer Status Disposition Enter Text
Basic Functionality
The system shall provide caseload reports by officer, supervisor, case status and activities. Mandatory Enter Text
Basic Functionality
The system shall allow personnel to assign activities to other officers/investigators. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Case Management ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall allow personnel to assign activities to others, including but not limited to: Mandatory
Enter Text
Domestic violence investigator Domestic violence unit
Basic Functionality
The system shall enable automatic e-mail notifications to appropriate personnel whenever a case shall be updated or a report is added to a case.
MandatoryEnter Text
Basic Functionality
The system shall enable automatic e-mail notifications to appropriate personnel whenever they are assigned a case. Mandatory Enter Text
Basic Functionality
The system shall enable automatic e-mail notifications to appropriate personnel whenever they are assigned a case activity. Mandatory Enter Text
Basic Functionality
The system shall provide a methodology that shall allow supervisors to review open, unassigned cases to make deputy/personnel assignments.
MandatoryEnter Text
Basic Functionality
The system shall allow a user to assign multiple dispositions to a single case. Mandatory Enter Text
Table 20—Investigations Module – Basic Capabilities
Investigations Module – Basic CapabilitiesFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to track Law Enforcement investigations. Mandatory Enter Text
Basic Functionality
The system shall have the ability to restrict access to data pertaining to juvenile offenders to authorized users only. Mandatory Enter Text
Basic Functionality
The juvenile offenders section within the investigations module shall have separate security settings. Mandatory Enter Text
Basic Functionality
The system shall support the ability to create multiple investigation types. Mandatory Enter Text
Basic Functionality
The system shall uphold strict security allowing only authorized user(s) access to investigation records. Mandatory Enter Text
Basic Functionality
The system shall allow the designation of an incident as a potential arson, with ability to record additional fields of associated information.
MandatoryEnter Text
Basic Functionality
The system shall be able to secure investigative records to limit individual and group access to individual or multiple records. Mandatory Enter Text
Basic Functionality
Investigation data shall include, but is not limited to:
Mandatory
Investigator name and ID Investigator assigned Agency case number Date case begun Date case closed Investigation location/address Witness
information/statements (unlimited)
Victim information/statements (unlimited)
Property occupant Property owner Property owner address Who collected evidence Property Type (i.e.
evidence, property, sample, etc.)
Track chain-of-evidence Characteristics of MO Narrative
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Investigations Module – Basic CapabilitiesFunctionality Description Importance Compliance
Basic Functionality
The system shall be able to attach graphic file(s) to an investigation record (e.g., scene diagram). Mandatory Enter Text
Basic Functionality
The system shall be able to restrict assigned investigator to certain information. Mandatory Enter Text
Basic Functionality The system shall be able to assign investigator(s) to case. Mandatory Enter Text
Basic Functionality The system shall be able to relate multiple incidents to one case. Mandatory Enter Text
Basic Functionality
The system shall be able to attach any PC based-compliant file(s) to an investigation record. Mandatory Enter Text
Basic Functionality
The system shall allow case status to be updated with ongoing activities and notes. Mandatory Enter Text
Basic Functionality
The system shall be able to import, link, or attach initial reports into the investigation record. Mandatory Enter Text
Property and Evidence
The system shall have the ability to track, at a minimum, the following:
Mandatory
Report number Sequential
property/evidence number
Investigator ID - submitting Investigator
Officer ID - receiving officer
Received date Item image Item type (NCIC
standard) Item manufacturer
Item model Item serial number Item Owner-Applied Number
(OAN) Item value Item location (facility, room,
locker, drawer, bin, etc.) Disposition Disposition date Released to Chain of custody information
Enter Text
Property and Evidence
The transfer of custody form shall be able to be printed for signature. Mandatory Enter Text
Property and Evidence The system shall support the use of barcodes for tracking items. Mandatory Enter Text
Investigative Case
Management
The system shall have the ability to track, at a minimum, the following for each case:
Mandatory Assigned to Assigned date Status Status date Initial narrative
Supplemental narratives (unlimited)
Solvability factors Calculated solvability rating Hours of activity
Enter Text
Investigative Case
Management
The system shall provide case investigation summaries for each detective including at a minimum, the following: Mandatory Number of active cases Case type breakdown
Assignment date Activity log Enter Text
Investigative Case
Management
An authorized user shall be able to assign (or reassign) cases to any investigator. Mandatory
Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Investigations Module – Basic CapabilitiesFunctionality Description Importance ComplianceInvestigative
Case Management
The system shall be able to view and print entire case report. MandatoryEnter Text
System-based Investigator
Tools
An authorized user shall be able to create an electronic lineup based on user-defined physical characteristics and/or other pertinent information.
MandatoryEnter Text
System-based Investigator
Tools
An authorized user shall be able to modify, reorganize and print lineups. Mandatory
Enter Text
System-based Investigator
Tools
An authorized user shall be able to select any single photo of possibly multiple available photos for a single lineup subject. Mandatory Enter Text
System-based Investigator
Tools
An authorized user shall be able to locate subjects using a single criterion or multiple criteria, including, but not limited to:
Mandatory Physical characteristics Fingerprints Charges Scars
Marks Tattoos Modus operandi (MO) Handicaps
Enter Text
System-based Investigator
Tools
An authorized user shall be able to create random lineups of subjects drawn from search results. Mandatory Enter Text
System-based Investigator
Tools
Searches shall be limited to a single jurisdiction or search all jurisdictions. Mandatory Enter Text
System-based Investigator
ToolsSearches shall include master names and businesses. Mandatory Enter Text
System-based Investigator
Tools
The system shall have the ability to generate crime analysis reports based on user-defined report criteria, such as, but not limited to:
Mandatory Specific criminal activity Offenses MO Entry/exit methods
Evidence collected Location/scene Hate/bias Weapon used
Enter Text
Table 21—Field Interview Module
Field Interview ModuleFunctionality Description Importance Compliance
Basic Functionality
The Field Investigations module shall be accessible from a mobile data device (for updates). Mandatory Enter Text
Basic Functionality
The system shall be capable of associating an investigation to a specific case. Mandatory Enter Text
Basic Functionality
The system shall be able to maintain the following basic contact information: Mandatory Contact date/time Contact type
Contact reason Location Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Field Interview ModuleFunctionality Description Importance Compliance
Basic Functionality The system shall have the ability to add multiple contacts Mandatory Enter Text
Basic Functionality The system shall have the ability to add suspect vehicle Mandatory Enter Text
Basic Functionality The system shall have the ability to add multiple suspect vehicles Mandatory Enter Text
Basic Functionality
The system shall accept and maintain information sources (e.g., rumors, anonymous tips, confidential informants, first-hand accounts from law enforcement personnel).
MandatoryEnter Text
Basic Functionality
The system shall have the ability to grade the credibility of each source (e.g., reliable, unreliable, unknown). Mandatory Enter Text
Basic Functionality
The system shall have the ability to close any investigation record to allow access only to specified authorized users. Mandatory Enter Text
Basic Functionality
The system shall be able to associate an investigation with a specific bureau. Mandatory Enter Text
Basic Functionality
The system shall be able to associate an investigation with a specific reporting district. Mandatory Enter Text
Basic Functionality The system shall be able to identify a contact by master name. Mandatory Enter Text
Basic Functionality
The system shall be able to identify a contact by associated case subject. Mandatory Enter Text
Basic Functionality The system shall accept and maintain contact vehicle information. Mandatory Enter Text
Basic Functionality
The system shall accept maintain all officers associated with the investigation. Mandatory Enter Text
Basic Functionality
The system shall be able to attach multiple documents of various types to an investigation record. Mandatory Enter Text
Basic Functionality
The system shall be able to link or group all known associates at a given criminal location. Mandatory Enter Text
Basic Functionality
The Field Investigations record shall be able to be searched and sorted by any field of the record. Mandatory Enter Text
Basic Functionality
The system shall be able to generate any report using a report wizard. Mandatory Enter Text
Basic Functionality
The system shall allow report data to be exported in ASCII, delimited format. Mandatory Enter Text
Basic Functionality The system shall allow a report to be converted to PDF format. Mandatory Enter Text
Basic Functionality
The system shall be able to track field investigations by:
Mandatory Contact type Case number Contact reason Date/date range
Field investigation number Investigating officer Contact name Location
Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Table 22—Civil Process Module
Civil Process ModuleFunctionality Description Importance Compliance
Basic Functionality
The Civil Process module shall be accessed and updated from a mobile data device. Mandatory Enter Text
Basic Functionality
The system shall be able to create and track civil process of unlimited types, including the following:
Mandatory Summons Property executions Garnishments
Subpoenas Distress warrants (e.g.
warrant in debt)Enter Text
Basic Functionality
The system shall be able to accept and maintain unlimited civil process status, including the following: Mandatory Active Satisfied
Partially satisfied Expired Enter Text
Basic Functionality
The system shall be able to accept and maintain data about all the subjects associated with a civil process, including the role they serve in regard to the process, such as, but not limited to: Mandatory Plaintiff Defendant Person to be served
Customers Payment recipients Enter Text
Basic Functionality
Subjects associated with civil process entries shall be integrated with system Master Name Index. Mandatory Enter Text
Basic Functionality The system shall accept and maintain data on personnel assignments. Mandatory Enter Text
Basic Functionality
The system shall be able to accept and maintain data on the activities associated with a civil process. Mandatory Enter Text
Basic Functionality
The system shall be able to accept and maintain data on service attempts. Mandatory Enter Text
Basic Functionality
The data accepted and maintained on service attempts shall include:
Mandatory Attempt date Attempt time Officer Service type
Person to be served Substitute person to be served Address Miscellaneous comments (free-form
narrative)
Enter Text
Basic Functionality The system shall have the ability to provide all service history. Mandatory Enter Text
Basic Functionality
The system shall be able to accept, maintain and void associated fees. Mandatory Enter Text
Basic Functionality
The system shall have the ability to correct account discrepancies with "write-off" transactions. Mandatory Enter Text
Basic Functionality
The system shall have the ability to associate fees with agency-defined process types. Mandatory Enter Text
Basic Functionality
The system shall have the ability to set up payment allocations and easily review a given process's allocations. Mandatory Enter Text
Basic Functionality
The system shall have the ability to provide review and post a civil process's disbursements. Mandatory Enter Text
Basic Functionality The system shall enable automatic disbursements. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Civil Process ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall be able to import prepayment information into a new civil process record. Mandatory Enter Text
Basic Functionality The system shall document and set travel rates. Mandatory Enter Text
Basic Functionality The system shall have the ability to track payments received. Mandatory Enter Text
Basic Functionality The system shall have the ability to create a payment schedule. Mandatory Enter Text
Basic Functionality The system shall provide view to payment history. Mandatory Enter Text
Basic Functionality The system shall be able to print checks. Mandatory Enter Text
Basic Functionality
The system shall be able to tie each civil process category (e.g., general process, distress warrant, execution) to a specific bank and check template.
MandatoryEnter Text
Basic Functionality
The system shall be able to tie each civil process charge code to a fee or expense amount, disbursement codes and general ledger accounts.
MandatoryEnter Text
Basic Functionality
The system shall be able to tie each civil process activity to a rate (e.g., fee) and disbursement codes (in and out). Mandatory Enter Text
Basic Functionality
The system shall enable the automatic updating of civil process statuses. Mandatory Enter Text
Basic Functionality
The system shall enable the automatic creation of activity records whenever service attempts are recorded. Mandatory Enter Text
Basic Functionality
The system shall enable automatic commission calculation for civil processes based on the amount of money paid against a judgment. Mandatory Enter Text
Basic Functionality
The system shall be able to create and maintain a list of civil process customers (e.g., the treasurer's office, law firms). Mandatory Enter Text
Basic Functionality
The system shall be able to enable automatic interest rate calculation based on date range and the number of days in a year for which interest is calculated.
MandatoryEnter Text
Basic Functionality
The system shall be able to set up the automatic crediting and debiting of general ledger accounts when monies are paid toward charges.
MandatoryEnter Text
Basic Functionality
The system shall be able to tie general ledger accounts to charge codes and track monies received and monies paid out for the processing of civil processes.
MandatoryEnter Text
Basic Functionality
The system shall be able to create department-specific reports from any and all captured fields. Mandatory Enter Text
Table 23—Orders of Protection Module
Orders of Protection ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to create, maintain and track orders of protection records. Mandatory Enter Text
Basic Functionality
The system shall have the ability to automatically generate system-wide alerts when a defendant is defined and the order record saved. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Orders of Protection ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall provide CAD alert information when location for an event is a location that is part of an Order of Protection. Mandatory Enter Text
Basic Functionality
The system shall track the following basic order of protection details:
Mandatory
Enter Text
Issued date Expiration date Number of subjects served Number of subjects not served
Court date NCIC number Status Type
Basic Functionality
The system shall have the ability to create and maintain information on all subjects associated with an order, including each subject's role and relationship to the complainant or petitioner.
MandatoryEnter Text
Basic Functionality
The system shall have the ability to access the department history of all involved parties from the Master Name Index. Mandatory Enter Text
Basic Functionality
The system shall have the ability to accept and maintain information about all the locations from which defendants are restricted. Mandatory Enter Text
Basic Functionality
The system shall document associated agency and court case numbers. Mandatory Enter Text
Basic Functionality The software shall provide the ability to document issuing judge. Mandatory Enter Text
Basic Functionality
The system shall have the ability to accept and maintain the terms of orders of protection. Mandatory Enter Text
Basic Functionality
The system shall have the ability to enter and maintain information about the cancellation of orders of protection. Mandatory Enter Text
Basic Functionality
The system shall have the ability to enter and maintain information about all activities associated with an order. Mandatory Enter Text
Basic Functionality
The system shall have the ability to enter and maintain information about court ordered remedies. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to generate NCIC queries and display query responses from within the Orders of Protection module. Mandatory Enter Text
Basic Functionality
The system shall have the ability generate department-specific reports on any captured table/data field. Mandatory Enter Text
Table 24—Pawn Shops Module
Pawn Shops ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall track all pawnshop sales within an agency-defined area. Mandatory Enter Text
Basic Functionality
The Pawn Shops module shall be able to be interfaced to a regional pawn tracking program Mandatory Enter Text
Basic Functionality
The system shall provide the ability to search any field in the Pawn module. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to search the Pawn module with wild cards (e.g. description, partial serial number, partial model number). Mandatory Enter Text
Basic Functionality
An authorized user shall be able to enter, maintain and track the following basic pawn transaction information:
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Pawn Shops ModuleFunctionality Description Importance Compliance
Transaction date/time Transaction type Property type Serial number Owner applied number
Model number VIN Description of property Pawnbroker Pawner/Buyer
Basic Functionality
An authorized user shall be able to enter, maintain and track all items involved in a pawn transaction. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to attach multiple supporting documents of a variety of documentation types to a pawn transaction record.
MandatoryEnter Text
Basic Functionality The Pawn Shop module shall be associated to the Master Name Index. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to create, maintain and track the pawnshops within the MNI file as a Business Record. Mandatory Enter Text
Basic Functionality
All pawnshop transactions shall be tracked as activity under the Master Name Index business record for each pawnshop. Mandatory Enter Text
Basic Functionality The pawner/buyer shall be associated to the Master Name Index. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to create, maintain and track the pawner/buyer within the MNI file. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to import pawnshop transactions from pawnbrokers. Mandatory Enter Text
Basic Functionality
The system shall compare imported property records from pawn shop transactions to property entered in the RMS as stolen or missing and notify the user of any matches.
MandatoryEnter Text
Basic Functionality
Selected Pawn Shop module data shall be exportable to a GIS module or mapping system. Mandatory Enter Text
Basic Functionality
Selected Pawn Shop module data shall be exported to the Crime Analysis module. Mandatory Enter Text
Table 25—Crime Analysis Module
Crime Analysis ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall use existing data previously entered or transferred into other integrated modules for use in crime analysis reporting. Mandatory Enter Text
Basic Functionality
At a minimum, the following data shall be extracted:
Mandatory Enter Text
Date of offense Time of offense Location of offense Description of the premises Type of offense Method and point of entry Description of weapons
used
Description of tools used Victim data (age/relationship) Type of property stolen Suspect vehicle description Suspect description Modus Operandi parameters Hard copy and map plotting
Basic Functionality
The system shall have the ability to generate reports using a report wizard. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Crime Analysis ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to generate a report that shows statistical data on crimes concerning the frequency and the distribution of crime throughout user-selected jurisdiction reporting districts.
MandatoryEnter Text
Basic Functionality
The system shall have the ability to generate a report that shows statistical data on crimes concerning the frequency and the distribution of crime throughout user-selected mapping layers available via the GIS maps (e.g. grid, voting districts, etc.).
Mandatory
Enter Text
Basic Functionality
The system shall be able to retrieve cases with similar crime modus operandi to assist investigators in solving crimes. Mandatory Enter Text
Basic Functionality
The system shall be able to identify the overall activity per crime type within a selected date range and reporting district. Mandatory Enter Text
Basic Functionality
The system shall have the ability to create reports that target specific types of crimes based on the following:
Mandatory
Location (specific address) of Occurrence
User Selected Crime Type Hate Bias Information Geographical Groupings of
Crimes Similar Types of Victims Common MO of Crime Suspect Vehicle Description Suspect Physical Description
Tools Used Weapons Used Property Targeted for
Theft Point and Method of Entry Scene Category of Crime Theft Category of Crime
(e.g., shoplifting from buildings, vehicles)
Crime Attempts
Enter Text
Basic Functionality The system shall allow the generation of ad hoc reports. Mandatory Enter Text
Basic Functionality
The system shall allow data to be sorted based on any field used to create the report. Mandatory Enter Text
Basic Functionality
The system shall have the ability to retrieve suspect names based on:
Mandatory
Enter Text
Available photo Known offender address Past criminal contacts Past vehicle relations
Pawn transactions Weapon registration Known associates
Basic Functionality
The system shall have the ability to retrieve suspect vehicle information based upon:
Mandatory
Enter Text
Model year of vehicle Make of vehicle Model of vehicle Style of vehicle
Top and bottom color of vehicle
License plate of vehicle
Basic Functionality
The system shall have the ability to retain information on vehicles obtained through:
Mandatory Enter Text Field interview reports Prior contacts with the
department Arrests Case reports
Citations/Moving violations accident reports
Want and warrant records Suspect vehicles record Impounded vehicles
Basic Functionality The system shall retain MO characteristics in coded fields. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Crime Analysis ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall be able to search for MO characteristics as selected parameters. Mandatory Enter Text
Basic Functionality
The system shall be able to generate reports with MO parameters and crime specialties. Mandatory Enter Text
Basic Functionality
The system shall retain information on known offenders, such as:
Mandatory Past criminal contact Sex offenders Narcotics offenders
Parolees Court probationers Other agency-defined
offender types
Enter Text
Basic Functionality
The system shall be able to capture and retrieve juvenile information, including:
Mandatory Enter Text Juvenile demographic information Juvenile personal characteristics Juvenile guardian information
Basic Functionality
The system shall be able to capture and retrieve crime analysis information from complaint records when information is included on a juvenile arrest.
MandatoryEnter Text
Basic Functionality
The system shall be able to link related complaints together through associated case numbers. Mandatory Enter Text
Basic Functionality
The system shall allow report data to be exported in ASCII, delimited format. Mandatory Enter Text
Basic Functionality The system shall allow a report to be converted to PDF format. Mandatory Enter Text
Basic Functionality
The system shall provide capability for data to be displayed as GIS spatial data map, e.g., pin mapping, hot spots. Mandatory Enter Text
Basic Functionality The system shall allow report data to be exported to a GIS module. Mandatory Enter Text
Basic Functionality
The system shall be able to link related complaints together through associated case numbers. Mandatory Enter Text
Table 26—Crime Reporting Module
Crime Reporting ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall satisfy the physical requirements for automated submission (e.g., electronic file transfer, tape, bulletin board or Internet) to: Uniform Crime Reporting (UCR) Incident Based Reporting (IBR) Interface to the State via Internet, if applicable
Mandatory Enter Text
Basic Functionality
The system shall have the ability to track additions/modifications/deletions to already submitted data for reporting to the state, as required by State Reporting guidelines.
MandatoryEnter Text
Basic Functionality
The system shall have the ability to transmit changed and updated records as well as original records within the reported month. Mandatory Enter Text
Basic Functionality
The system shall provide the required IBR data elements in the appropriate formats. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Crime Reporting ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall provide the required UCR data elements in the appropriate formats. Mandatory Enter Text
Basic Functionality
The system shall have the ability to edit the monthly UCR information and identify errors before submission. Mandatory Enter Text
Basic Functionality
The system shall have the ability to edit the monthly IBR information and identify errors before submission. Mandatory Enter Text
Table 27—Data Analysis Module
Data Analysis ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall provide a report wizard that guides users through the steps of generating reports. Mandatory Enter Text
Basic Functionality
Authorized users shall be able to run a query on every field in the RMS software to generate reports. Mandatory Enter Text
Basic Functionality
The system shall allow for the ability to sort by any field used in a report query. Mandatory Enter Text
Basic Functionality
The system shall have the ability to track the following types of data:
Mandatory Enter Text Statistical Operational Investigative
Management Administrative
Basic Functionality
The Data Analysis module shall be fully integrated with RMS and all related modules. Mandatory Enter Text
Basic Functionality
Once data is extracted from a query, the user shall be able to: Save and edit the query at a later date Export to one of the supported formats (e.g., Excel, XML, CSV,
ASCII delimited file, text) Plot data on a map Generate and print the final report
Mandatory Enter Text
Basic Functionality
The system shall only allow users to query data they are authorized to view within the system. Mandatory Enter Text
Basic Functionality
The system shall allow users to customize the following report elements:
Mandatory Enter Text Font Color Alignment Titles and Subtitles
Graphics (e.g., agency logo) Addresses Phone numbers
Basic Functionality The system shall support electronic transfer of reports. Mandatory Enter Text
Basic Functionality
The system shall have the ability to provide customizable pull-down menus that allow users to select data to query. Mandatory Enter Text
Basic Functionality The system shall support pin mapping. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Data Analysis ModuleFunctionality Description Importance Compliance
Basic Functionality
The software shall support plotting incidents on a map to show: Incidents near specific businesses, such as liquor stores Incidents near specific streets, cross streets, stop lights, etc. Incidents near specific schools Incidents in specific regions Incidents by type Incidents by date/time
Mandatory Enter Text
Basic Functionality
The system shall be able to display detailed information about an incident by using mouse-over of the map icon. Mandatory Enter Text
Basic Functionality The system shall provide the ability to zoom and pan. Mandatory Enter Text
Basic Functionality The system shall be able to apply multiple map layers for more details. Mandatory Enter Text
Basic Functionality
The system shall have the ability to generate a density map to display the results of inquiries. Mandatory Enter Text
Basic Functionality
The system shall have the ability to generate a hot spot map to show high crime areas. Mandatory Enter Text
Basic Functionality
The system shall be capable of exporting data to third party applications via an industry standard process. Mandatory Enter Text
Basic Functionality
The system shall be able to map crime trends by:Mandatory
Enter Text
Modus Operandi Location
Subject Weapon
Basic Functionality
The software shall have the ability to provide an agency-defined list of topics located in the drop down menus, including:
Mandatory
Enter Text
Accidents Incidents Cases Offenses Arrests Warrants Tickets/Citations
Master Name Index Officer Initiated Calls Property Case Subjects Fire Incidents Bookings Field Investigations
Basic Functionality
The system shall allow users to specify information such as, but not limited to, the following:
Mandatory Enter Text Date and date ranges Time and time ranges Originating Agency Identifier (ORI) Address and address ranges
Types Maps Specific beats
Basic Functionality The system shall have the ability to name and save a query. Mandatory Enter Text
Basic Functionality The system shall have the ability to access a saved query. Mandatory Enter Text
Basic Functionality
The system shall allow authorized users to access any query created by another user. Mandatory Enter Text
Basic Functionality The system shall allow users to only access a query they have created. Mandatory Enter Text
Basic Functionality
The system shall support agency-defined icons in crime mapping to represent records from the query. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Table 28—Gang Tracking Module
Gang Tracking ModuleFunctionality Description Importance Compliance
Basic Functionality The system shall accept and maintain information about gangs. Mandatory Enter Text
Basic Functionality
The system shall accept and maintain information about individual gang members. Mandatory Enter Text
Basic Functionality The system shall have the ability to track gang activity. Mandatory Enter Text
Basic Functionality
The system shall have the ability to track individual gang member activity. Mandatory Enter Text
Basic Functionality
The system shall have the ability to alert users to identified gang locations. Mandatory Enter Text
Basic Functionality
The system shall have the ability to alert users to identified gang members. Mandatory Enter Text
Basic Functionality
The system shall have the ability to alert users to identified gang/gang member vehicles. Mandatory Enter Text
Basic Functionality
The system shall have the ability to allow gang tracking data to be secured from unauthorized users. Mandatory Enter Text
Basic Functionality
The system shall have the ability to allow gang case data (that does not include IBR and/or UCR reporting elements) to be maintained separately from other agency case information.
MandatoryEnter Text
Basic Functionality
The system shall have the ability to allow gang case data to be approved for general viewing based on approval of the authorized user. Mandatory Enter Text
Basic Functionality
The system shall accept and maintain the following basic gang related information:
Mandatory
Enter Text
Gang name Gang type Location Estimated number of
members Alliances/origin Ethnicity Dress/colors
Number of sub-groups Reporting district General description (free-from text
narrative) Modus operandi Weapons Vehicles Associated gangs
Basic Functionality The system shall accept and track gang-related activities. Mandatory Enter Text
Basic Functionality
The system shall accept and maintain records on individual members of a gang, including, at a minimum: Mandatory Enter Text Start/first contact date Gang relationship
Known vehicles
Basic Functionality
The system shall have the capability of attaching multiple supporting documents of various types to a gang record. Mandatory Enter Text
Basic Functionality
The system shall be able to search for gang information using the following criteria:
Mandatory Enter Text Gang name Gang type Location Agency system number Alliance/origin
Ethnicity Dress/colors Modus operandi Gang member Reporting district
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Gang Tracking ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall accept and maintain multiple contact numbers associated with gangs. Mandatory Enter Text
Basic Functionality
The system shall accept and maintain multiple contact numbers associated with individual gang members. Mandatory Enter Text
Basic Functionality
The module shall require date, time, code, type and officer name to create an activity record. Mandatory Enter Text
Basic Functionality
The system shall accept, maintain, and track intelligence records, i.e., information received from various informants about a gang or gang member.
MandatoryEnter Text
Basic Functionality
The system shall be able to accept, maintain, and track separate records on informants. Mandatory Enter Text
Basic Functionality The system shall have the ability to track informants by informant code. Mandatory Enter Text
Basic Functionality
An authorized user shall have the ability to generate gang-related reports. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Table 29—Narcotics Module
Narcotics ModuleFunctionality Description Importance Compliance
Basic Functionality
An authorized user shall have the ability to create and maintain agency-defined investigation types. Mandatory Enter Text
Basic Functionality
An authorized user shall have the ability to create agency-defined investigation statuses. Mandatory Enter Text
Basic Functionality
Investigation records shall be cross-referenced to a location and provide full access to location history. Mandatory Enter Text
Basic Functionality
The system shall be able to cross-reference an investigation to a case number and case ORI. Mandatory Enter Text
Basic Functionality
The system shall manage associated assignments within the investigation record. Mandatory Enter Text
Basic Functionality
The system shall have the ability to correlate all investigation activities within the investigation record. Mandatory Enter Text
Basic Functionality
The system shall be able to cross-reference associated intelligence records and other investigation numbers. Mandatory Enter Text
Basic Functionality
The system shall be able to correlate an unlimited number of subjects with full access to their master name files and agency histories. Mandatory Enter Text
Basic Functionality The system shall be able to correlate subject activities. Mandatory Enter Text
Basic Functionality
The system shall be able to cross-reference an unlimited number of confidential informants to an investigation record. Mandatory Enter Text
Basic Functionality
The system shall be able to correlate an unlimited number of associated vehicles. Mandatory Enter Text
Basic Functionality
The system shall have the ability to correlate all charges (pending or otherwise) associated with an investigation. Mandatory Enter Text
Basic Functionality
The system shall have the ability to correlate court information associated with a charge. Mandatory Enter Text
Basic Functionality
The system shall have the ability to correlate all drug buys, i.e., narcotics purchased during the course of the investigation. Mandatory Enter Text
Basic Functionality
The system shall have the ability to correlate all drug purchasing locations. Mandatory Enter Text
Basic Functionality The system shall have the ability to log all monies used in drug buys. Mandatory Enter Text
Basic Functionality
The system shall have the ability to correlate all charges associated with a particular drug buy. Mandatory Enter Text
Basic Functionality
The system shall have the ability to document all laboratory results cross-referenced with a drug buy. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to attach multiple supporting documents of various types to a drug buy record. Mandatory Enter Text
Basic Functionality
The system shall have the ability to correlate property associated with the investigation. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to attach unlimited supporting documents of various types to an investigation record. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to determine numbering system for investigation records, including optional auto-incrementing. Mandatory Enter Text
Basic Functionality
The system shall be able to generate a variety of narcotics-related reports to facilitate statistical analysis. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Narcotics ModuleFunctionality Description Importance Compliance
Basic Functionality
An authorized user shall be able to create, maintain and correlate intelligence records associated with narcotics investigations. Mandatory Enter Text
Basic Functionality
The system shall be able to link a confidential informant to an intelligence record. Mandatory Enter Text
Basic Functionality
The system shall secure intelligence records and make them accessible to only those users with the proper Narcotics Management security permissions.
MandatoryEnter Text
Basic Functionality
The system shall have the capability for entry and maintenance of information about intelligence-related payments. Mandatory Enter Text
Basic Functionality
The system shall have the capability to link intelligence to and define roles for the following: Mandatory
Enter Text
Person Location
Vehicle Ensuing investigation
Basic Functionality
An authorized user shall be able to attach unlimited supporting documents of various types to an intelligence record. Mandatory Enter Text
Basic Functionality
The system shall have the capability to create, maintain and correlate separate records about confidential informants. Mandatory Enter Text
Basic Functionality
The system shall have the capability to correlate all confidential informant activities. Mandatory Enter Text
Basic Functionality
The system shall have the capability to document current confidential informant status. Mandatory Enter Text
Basic Functionality
The system shall have the capability to document and correlate confidential informant reliability. Mandatory Enter Text
Basic Functionality
The system shall have the capability to log all monies paid to a confidential informant. Mandatory Enter Text
Basic Functionality
The system shall have the capability to attach multiple supporting documents of various types to a confidential informant record. Mandatory Enter Text
Basic Functionality
The system shall be able to correlate all narcotics-related funds and transactions. Mandatory Enter Text
Basic Functionality
The system shall be able to set user security permissions for all narcotics applications and reports. Mandatory Enter Text
Basic Functionality
The system shall be able to share department-specific and designed information when approved by an authorized user. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Table 30—Fleet Maintenance Module
Fleet Maintenance ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall be able to log department vehicles by department-specific vehicle type. Mandatory Enter Text
Basic Functionality
The system shall be able to log department vehicles by department-issued unit number. Mandatory Enter Text
Basic Functionality
The system shall be able to associate a vehicle with an inventory number. Mandatory Enter Text
Basic Functionality
The system shall be able to accept and maintain purchase information, including the following:
Mandatory
Enter Text
Purchase date Individual or business
from whom the vehicle was purchased
Original cost Received date First in service date Scheduled replacement date
Basic Functionality
The system shall be able to indicate the vehicle's current status and the date the status was set. Mandatory Enter Text
Basic Functionality The system shall be able to flag a vehicle as in/out of service. Mandatory Enter Text
Basic Functionality
The system shall accept and maintain the following basic vehicle information:
Mandatory
Enter Text
Make and model (model ties make)
Model year Color VIN
License plate License plate state Vehicle style Description (free-form
narrative)
Basic Functionality
The system shall be able to assign a vehicle to a:Mandatory
Enter Text
Station Unit number
Location
Basic Functionality
The system shall be able to document the following information about vehicle size:
Mandatory
Enter Text
Height Width Length
Gross Vehicle Weight Rating Wheel base
Basic Functionality
The system shall be able to log the following information about operation specifications: Mandatory
Enter Text
Turn radius Maximum altitude
Maximum grade
Basic Functionality
The system shall be able to log information about air temperature range. Mandatory Enter Text
Basic Functionality The system shall be able to log the following engine information: Mandatory
Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fleet Maintenance ModuleFunctionality Description Importance Compliance
Manufacturer Model Serial number Oil type Fuel type
Fuel tank capacity Units Number of cylinders Horsepower Transmission type
Basic Functionality
The system shall be able to log the following battery information:Mandatory
Enter Text
Manufacturer Model
Capacity Installation date
Basic Functionality
The system shall be able to log the following vehicle electrical system requirements: Mandatory
Enter Text
Number of volts Output in amperesBasic
Functionality The system shall be able to log any tanks the vehicle may contain. Mandatory Enter Text
Basic Functionality
The system shall be able to log the following vehicle tank information:Mandatory
Enter Text
Type Capacity
Installation date
Basic Functionality The system shall be able to log tire information. Mandatory Enter Text
Basic Functionality
The system shall be able to log the following tire information:
Mandatory
Enter Text
Make Model Type
Size Pressure Installation date
Basic Functionality The system shall be able to log department-specific vehicle activities. Mandatory Enter Text
Basic Functionality
The system shall be able to schedule a vehicle for any type of maintenance. Mandatory Enter Text
Basic Functionality The system shall be able to log a vehicle's maintenance history. Mandatory Enter Text
Basic Functionality
The system shall be able to log vendors that have performed maintenance on a vehicle. Mandatory Enter Text
Basic Functionality The system shall be able to log vehicle maintenance costs. Mandatory Enter Text
Basic Functionality The system shall be able to record a vehicle's fuel and oil usage. Mandatory Enter Text
Basic Functionality
The system shall be able to generate the following vehicle related reports:
Mandatory
Enter Text
Vehicle detail report Vehicle fuel/oil usage
Vehicle listing Vehicle maintenance schedule
reportBasic
FunctionalityThe system shall be able to have the ability to attach supporting documents to a vehicle record. Mandatory Enter Text
Table 31—Field Reporting Module
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Field Reporting ModuleFunctionality Description Importance Compliance
Basic Functionality The software shall support entry of field activity from the mobile device. Mandatory Enter Text
Basic Functionality
Field activity shall be able to include the entry and update to:
Mandatory
Enter Text
Accidents Arrests Cases Field Interview Civil process
Field investigations Incidents Supplements Tickets User-defined forms
Basic Functionality
Field investigations/contact cards shall be included in the supervisory review and upload/merge process. Mandatory Enter Text
Basic Functionality
The forms and reports merge (into RMS) process shall be agency-defined. Mandatory Enter Text
Basic Functionality The software shall have the ability to add business logic to form entry. Mandatory Enter Text
Basic Functionality
The system shall have the ability to include domestic-related fields outlined in case entry to be available for entry within the Field Reporting module.
MandatoryEnter Text
Basic Functionality
When a case is flagged as 'domestic related' the system shall require specific mandatory domestic-related fields be completed by the user. Mandatory Enter Text
Basic Functionality The system shall support an IBR compliant data schema. Mandatory Enter Text
Basic Functionality The system shall support a UCR compliant data schema. Mandatory Enter Text
Basic Functionality
The system shall have configurable form/field rules that shall detect IBR errors at data entry time. Mandatory Enter Text
Basic Functionality
The system shall have configurable form/field rules that shall detect UCR errors at data entry time. Mandatory Enter Text
Basic Functionality The printed output from field report type shall be agency configurable. Mandatory Enter Text
Basic Functionality
The system shall be able to use a scanned image as a background for the report. Mandatory Enter Text
Basic Functionality
The system shall allow an officer to review the report for errors and warnings before submitting to a supervisor. Mandatory Enter Text
Basic Functionality The system shall support supervisor review. Mandatory Enter Text
Basic Functionality
The system shall provide user maintainable workflow defined by report, by user and by department (agency), e.g., Report submitted -> Supervisor review -> Report returned to officer for correction if necessary -> Report resubmitted -> Supervisor approval.
Mandatory
Enter Text
Basic Functionality
The system shall allow for upload of officer reports using the following:Removable/Portable media (USB drives)Wireless (RF) over any protocol and network including, but not limited to:(i.e. private radio, commercial wireless network, mesh, etc.)
Mandatory
Enter Text
Basic Functionality
The system shall use a wireless mobile VPN system application to help manage connectivity to the wireless network. Mandatory Enter Text
Basic Functionality
If connectivity is lost, data entered on forms shall be stored for later recall and upload once connectivity is restored. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Field Reporting ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall support printing of a Field Report prior to being merged into the RMS database. Mandatory Enter Text
Basic Functionality
The system shall allow an authorized user to merge officer reports into an existing Records Management Database. Mandatory Enter Text
Basic Functionality
The system shall provide a clipboard function that shall allow a user to enter and maintain notes as needed. Mandatory Enter Text
Basic Functionality
The clipboard function shall store data in folders as configured by the user. Mandatory Enter Text
Basic Functionality Data in the clipboard function shall be deleted as desired by the user. Mandatory Enter Text
Basic Functionality
Data in the clipboard function shall be added to forms of system modules using cut-and-paste. Mandatory Enter Text
Basic Functionality The system shall attach a copy of the report into the RMS as a PDF. Mandatory Enter Text
Basic Functionality
The system shall attach a copy of all supplements into the RMS as a PDF. Mandatory Enter Text
Basic Functionality
The system shall support the retention of an exact copy of an officer’s report, as it existed when approved. Mandatory Enter Text
Basic Functionality
The system shall support the downloading of tables to all mobile devices, eliminating the need to update tables on individual devices. Mandatory Enter Text
Basic Functionality
The system shall support field reporting access security at the user level. Mandatory Enter Text
Basic Functionality
The system shall support field reporting access security at the device level. Mandatory Enter Text
Basic Functionality
Incomplete reports shall be capable of being completed on any other device that has the field based reporting system installed. Mandatory Enter Text
Basic Functionality The system shall support narrative text entry with spell checker. Mandatory Enter Text
Basic Functionality The system shall have automatic spell check. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to enable and disable automatic spell check by command. Mandatory Enter Text
Basic Functionality The system shall be table-driven. Mandatory Enter Text
Basic Functionality
All field reporting drop down lists shall use common data from common fields in all applicable RMS modules and do not require separate entry. Mandatory Enter Text
Basic Functionality
All field reporting drop down lists shall remain in sync with common data lists throughout the RMS application. Mandatory Enter Text
Basic Functionality The merge process shall support merging one record at a time. Mandatory Enter Text
Basic Functionality
The system shall automatically populate the fields in the RMS database during the merge process. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to enter and complete accident diagrams. Mandatory Enter Text
Basic Functionality
Accident diagrams shall be accessible from the Field Reporting module and from RMS. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to configure default values and text that is available for use with any report field. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Field Reporting ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall support agency-defined data entry screens for all field reports. Mandatory Enter Text
Basic Functionality
The system shall support multiple report types for each incident allowing separate screens for specific report types. Mandatory Enter Text
Basic Functionality
The system shall support text cut-and-paste between sections of a report. Mandatory Enter Text
Basic Functionality
The system shall support text cut-and-paste between sections of different reports. Mandatory Enter Text
Basic Functionality
The system shall support text cut-and-paste between modules of the application. Mandatory Enter Text
Basic Functionality
The system shall allow a user to create a new report based on the data of an existing report. This would copy the applicable data out of one report and into another.
MandatoryEnter Text
Basic Functionality The system shall be capable of in-vehicle printing. Mandatory Enter Text
Basic Functionality
The system shall allow the entry of notations on every form and field as needed. Mandatory Enter Text
Basic Functionality The system shall support touch screen functionality. Mandatory Enter Text
Basic Functionality The system shall allow the definition of business rules on any form. Mandatory Enter Text
Basic Functionality The system shall allow for the use of client-installed forms. Mandatory Enter Text
Basic Functionality The system shall allow for the use of Web-based forms. Mandatory Enter Text
Basic Functionality
The system shall support forms incorporating dynamic data entry user interface. For example, data entered in field of a form with a certain value shall make other fields of that form mandatory entry fields.
MandatoryEnter Text
Basic Functionality
The system shall allow for a report to be transmitted to a supervisor and back to individual for review and editing over the wireless network. Mandatory Enter Text
Basic Functionality
The system shall support encryption during all processes both on the local client and over the wireless network. Mandatory Enter Text
Basic Functionality
Any form that is built or scanned into the field reporting system shall be able to print with the appropriate data. Mandatory Enter Text
Table 32—Impounded Vehicle Processing Module
Impounded Vehicle Processing ModuleFunctionality Description Importance Compliance
Basic Functionality
An authorized users shall be able to enter and maintain the details of an impounded vehicle, including the following general information:
Mandatory
Enter Text
Impound date/time Impound lot Reason for
impounding Place of storage
Location impounded from Towing service Impounding officers Vehicle information (e.g., make,
model, color)Basic
FunctionalityAn authorized user shall be able to enter owner information based on Master Name File selection, if name is available. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Impounded Vehicle Processing ModuleFunctionality Description Importance Compliance
Basic Functionality The system shall indicate owner notification date/time. Mandatory Enter Text
Basic Functionality The system shall accept and maintain disposition information. Mandatory Enter Text
Basic Functionality The system shall accept and maintain vehicle release information. Mandatory Enter Text
Basic Functionality
The system shall accept and maintain associated incident, case, arrest, warrant, and booking information. Mandatory Enter Text
Basic Functionality The system shall track associated fees. Mandatory Enter Text
Basic Functionality
The system shall have the capability of attaching multiple supporting documents of various types to an impounded vehicle record. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Table 33—License and Permits Module
License and Permits ModuleFunctionality Description Importance Compliance
Basic Functionality The License and Permit module shall be accessed from CAD. Mandatory Enter Text
Basic Functionality
The License and Permit module shall be accessed from a mobile device. Mandatory Enter Text
Basic Functionality
The License and Permit module shall be accessed from the RMS module. Mandatory Enter Text
Basic Functionality
The locations maintained in the License and Permit module shall be displayed using a GIS mapping capability. Mandatory Enter Text
Permits The system shall be able to track and issue permits. Mandatory Enter Text
Basic Functionality
The system shall capture and maintain the following permit information, including:
Mandatory
Enter Text
Permit number Permit type Permit status Permit status date/time Application date Permit issue date Permit expiration date Permit holder name Permit holder address Permit holder
telephone number Business name
Business address or location Event name Event type Permit rejection/revocation date Permit rejection/revocation
reason Permit rejection/revocation
resolution Date reapplied Fee date Fee (dollar value collected)
Basic Functionality The system shall have the ability to view permit status history. Mandatory Enter Text
Basic Functionality
The system shall allow the agency to create and maintain permit types, e.g., burning permit, solicitation permit. Mandatory Enter Text
Basic Functionality
The system shall allow the permit to be associated with a person or a business. Mandatory Enter Text
Basic Functionality
The system shall allow the permit to be associated with a business address or business location. Mandatory Enter Text
Basic Functionality
The system shall be able to attach multiple supporting documents of various types to a permit record. Mandatory Enter Text
Basic Functionality
The system shall have the ability to print the permit in a format determined by the agency. Mandatory Enter Text
Basic Functionality
The system shall have the ability to print permits in using various, selectable formats. Mandatory Enter Text
Licenses The system shall be able to log and issue licenses. Mandatory Enter Text
Basic Functionality
The system shall capture and maintain the following license information, including:
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
License and Permits ModuleFunctionality Description Importance Compliance
License number License type License status License status date/time License application date License issue date License expiration date Business name Business address or
location License holder name License holder address
License holder telephone number
License holder photograph Permit rejection/revocation date Permit rejection/revocation
reason Permit rejection/revocation
resolution Date reapplied Fee date Fee (dollar value collected)
Basic Functionality The system shall have the ability to view license status history. Mandatory Enter Text
Basic Functionality
The system shall be able to attach a picture of the license holder to the license record. Mandatory Enter Text
Basic Functionality
The system shall be able to attach multiple supporting documents of various types to a license record. Mandatory Enter Text
Basic Functionality
The system shall have the ability to print the license in a format determined by the agency. Mandatory Enter Text
Basic Functionality
The system shall have the ability to print a License ID in the form of an ID badge incorporating the photo and license record information. Mandatory Enter Text
Basic Functionality The system shall have the ability to capture electronic signatures. Mandatory Enter Text
Table 34—Gun Permits and Registration Module
Gun Permits and Registration ModuleFunctionality Description Importance Compliance
Basic Functionality
The gun permit application shall log the details of an issued permit, including:
Mandatory
Enter Text
Permit holder Permit type Permit status Permit issue date Permit expiration date Status date/time
Rejection/revocation reason Application date Date reapplied Date of last CCH check Dates prints returned Date turned over to gun board
Basic Functionality The system shall have the ability to view permit status history. Mandatory Enter Text
Basic Functionality
The system shall be able to attach multiple supporting documents of various types to a gun permit record. Mandatory Enter Text
Basic Functionality
The gun registration application shall log the details of an issued registration, including:
Mandatory
Enter Text
Registration holder Registration type Registration status
Registration Issue date Registration expiration date The state in which the gun is
registered
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Gun Permits and Registration ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall be able to attach multiple supporting documents of various types to a gun registration record. Mandatory Enter Text
Table 35—Fire Permits Module
Fire Permits ModuleFunctionality Description Importance Compliance
Basic Functionality The system shall be able to log permits. Mandatory Enter Text
Basic Functionality The system shall be able to issue permits. Mandatory Enter Text
Basic Functionality The system shall be able to access permit data from the CAD System. Mandatory Enter Text
Basic Functionality
Permit location shall be displayed in CAD as a premise alert while it is active. Mandatory Enter Text
Basic Functionality
The system shall be able to issue multiple permits (same or different types) for one location. Mandatory Enter Text
Basic Functionality The system shall be able to track permit history. Mandatory Enter Text
Basic Functionality
The system shall allow any active workstation to print to any printer available on the network. Mandatory Enter Text
Basic Functionality
The system shall have the ability to access Fire Permits module from mobile device (e.g. tablet, MDT, laptop) Mandatory Enter Text
Basic Functionality The system shall have the ability to capture electronic signatures. Mandatory Enter Text
Basic Functionality The system shall have the ability to print permits out in the field. Mandatory Enter Text
Basic Functionality
The system shall have the ability to issue permits to:Mandatory
Enter Text
Individual Location
Vehicle
Basic Functionality
The system shall capture the following permit information including, but shall not be limited to:
Mandatory
Enter Text
Occupancy number Address Business name Business owner Phone number Business license number Event name Event type Permit number Date permit issued Event start date
Event start time Expiration date Expiration time Fee date Fee (Dollar Value collected) Payment form Permit detail Comments Inspector Inspection number Narrative
Enter Text
Basic Functionality
The system shall allow the ability for authorized users to create drop down lists to identify the reason for the permit. Mandatory Enter Text
Basic Functionality The system shall link address associated with the Master Location File. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Permits ModuleFunctionality Description Importance Compliance
Basic Functionality The system shall link vehicle associated with Master Vehicle File. Mandatory Enter Text
Basic Functionality The system shall link individual associated to the Master Name Index. Mandatory Enter Text
Basic Functionality
The system shall have a field for a reason for the permit, containing the following items at a minimum:
Mandatory
Enter Text
New business New construction Building
renovation/improvement
Relocation Owner change User defined reason
Basic Functionality
The system shall have the ability to indicate if a permit has been revoked by: Mandatory
Enter Text
Date Reason
Resolution Personnel ID
Basic Functionality The system shall be able to generate letters for expired permits. Mandatory Enter Text
Basic Functionality
The system shall be able to generate letters for permits whose expiration is upcoming. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Table 36—Fire Investigation Module
Fire Investigation ModuleFunctionality Description Importance Compliance
Basic Functionality The system shall be able to track Fire discipline related investigations. Mandatory Enter Text
Basic Functionality
The system shall be able to cross reference to related Law Enforcement investigations. Mandatory Enter Text
Basic Functionality The system shall have the ability to link to a Fire incident number. Mandatory Enter Text
Basic Functionality
The system shall restrict access to data pertaining to juvenile offenders to authorized users only. Mandatory Enter Text
Basic Functionality
The juvenile offenders section within the investigations module shall have separate security settings. Mandatory Enter Text
Basic Functionality
The system shall support the ability to create multiple investigation types. Mandatory Enter Text
Basic Functionality
The system shall uphold strict security, allowing only authorized user(s) access to investigation records. Mandatory Enter Text
Basic Functionality
The system shall allow the designation of an incident as a potential arson, with ability to record additional fields of associated information. Mandatory Enter Text
Basic Functionality
The system shall be able to secure investigative records to limit individual and group access to individual or multiple records. Mandatory Enter Text
Basic Functionality
Investigation data shall include, but is not limited to:
Mandatory
Enter Text
FD investigator name and ID
FD incident number FD case number Law investigator assigned Law case number Date case begun Date case closed Investigation
location/address Witness
information/statements (unlimited)
Victim information/statements (unlimited)
Property occupant Property owner Property owner address Who collected evidence Property Type (i.e. evidence,
property, sample, etc.) Track chain-of-evidence Characteristics of modus
operandi Narrative
Basic Functionality
The system shall be able to attach graphic file(s) to an investigation record (e.g., scene diagram). Mandatory Enter Text
Basic Functionality
The system shall be able to restrict an assigned investigator to certain information. Mandatory Enter Text
Basic Functionality The system shall be able to assign investigator(s) to case. Mandatory Enter Text
Basic Functionality The system shall be able to relate many incidents to one case. Mandatory Enter Text
Basic Functionality
The system shall be able to attach any PC based-compliant file(s) to an investigation record (e.g. JPEG, video, image). Mandatory Enter Text
Basic Functionality
The system shall allow case status to be updated with ongoing activities and notes. Mandatory Enter Text
Basic Functionality
The system shall be able to import, link, or attach initial reports into the investigation record. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Investigation ModuleFunctionality Description Importance Compliance
Property and Evidence
The system shall log , at a minimum, the following:
Mandatory
Enter Text
Property and evidence that is provided by or integrates with the law enforcement property and evidence module.
Report number Sequential property/evidence
number Submitting investigator ID Receiving officer ID Received date Item image Item type (NCIC standard) Item manufacturer
Item model Item serial number Vehicle information (via
Vehicle Master Name Index)
Item value Item location (e.g., facility,
room, locker, drawer, bin) Disposition Disposition date Released to Chain of custody
information
Enter Text
Basic Functionality The transfer of custody form shall be printable for signature. Mandatory Enter Text
Basic Functionality The system shall support the use of barcodes for tracking items. Mandatory Enter Text
Investigative Case
Management
The system shall be able to log , at a minimum, the following for each case:
Mandatory
Enter Text
Assigned to Assigned date Status Status date Initial narrative
Supplemental narratives (unlimited) Solvability factors Calculated solvability rating Hours of activity
Investigative Case
Management
The system shall provide case investigation summaries for each investigator including at a minimum, the following: Mandatory
Enter Text
Number of active cases Case type breakdown
Assignment date Activity log
Basic Functionality
An authorized user shall be able to assign (or reassign) cases to any investigator. Mandatory Enter Text
Basic Functionality The system shall be able to view and print entire case report. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Table 37—Fire Inspection Module
Fire Inspection ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to access the Fire Inspection module from mobile device (e.g. tablet, MDT, laptop) Mandatory Enter Text
Basic Functionality
The system shall have the ability to enter/generate fire inspection reports from Mobile data/Field Based Reporting module for upload/merge into the Fire RMS application (i.e. Field Report)
MandatoryEnter Text
Basic Functionality
The system shall integrate all inspection information with the Master Location Index or building file. Mandatory Enter Text
Basic Functionality The system shall have the ability to track multi-use occupancies. Mandatory Enter Text
Complaints for Inspection Information
The system records complaints for inspection. MandatoryEnter Text
Basic Functionality
Complaints for inspection information includes, but is not limited to:
Mandatory
Enter Text
Informant/requestor Name Street address City Telephone number Complaint location
Request/type (e.g., complaint) Assigned to Date of complaint/request Date of completion Date referred/transferred Comments
Management of fire
inspection occupancy principals
The system shall manage fire inspection occupancy principals. Mandatory
Enter Text
Basic Functionality
Management of fire inspection occupancy principals information includes, but is not limited to:
Mandatory
Enter Text
Business name Name of the business owner Telephone number of the business
owner Full address of business owner Name of emergency contact for the
business (multiple) Emergency contact telephone
number (multiple)
Type of emergency contact
Building/property owner
Telephone number of the property owner
Full address of property owner
CommentsBasic
FunctionalityThe system shall have the ability to manage fire inspections by inspection district. Mandatory Enter Text
Basic Functionality The system shall attach pre-incident plans to occupancy files. Mandatory Enter Text
Basic Functionality
The system shall support the entry of exact addresses, to the apartment/suite level. Mandatory Enter Text
Basic Functionality
The system shall support the entry of unlimited contact information for each location (e.g., landlord name, address, telephone, management company name, address, telephone).
MandatoryEnter Text
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Fire Inspection ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall record an unlimited number of “special circumstances” regarding a location (e.g., Building Inspection information, unique characteristics).
MandatoryEnter Text
Basic Functionality The system shall support the entry of unlimited number of violations. Mandatory Enter Text
Basic Functionality
The system shall have the ability to use a “Hot List” for most common code violations. Mandatory Enter Text
Basic Functionality The system shall support the entry of unlimited number of citations. Mandatory Enter Text
Basic Functionality
The system shall have the ability to use a “Hot List” for most common citations issued. Mandatory Enter Text
Basic Functionality
The system shall display the plain English description for violation codes in addition to the code. Mandatory Enter Text
Basic Functionality
The system shall allow for agency specific fire codes as well as CA fire codes Mandatory Enter Text
Basic Functionality
The system shall allow the designation of inspection responsibility by station area for each address. Mandatory Enter Text
Basic Functionality The system shall allow the scheduling of follow-up inspections. Mandatory Enter Text
Basic Functionality
The system shall allow the designation of re-inspection frequency based on type of business (e.g., regular inspections are every two years; self-inspections are every four years; fire permits every year).
MandatoryEnter Text
Basic Functionality
The system shall be able to print out re-inspection schedules on a daily, weekly, or monthly basis. Mandatory Enter Text
Basic Functionality
The system shall be able to print out inspection schedules for an individual station or all stations. Mandatory Enter Text
Basic Functionality
The system shall be able to generate form letters documenting specific violations with date of scheduled re-inspection. Mandatory Enter Text
Basic Functionality
The system shall be able to view online and print out history of prior violations for any address. Mandatory Enter Text
Basic Functionality
The system shall allow an inspection record to be viewed online without making any changes to record. Mandatory Enter Text
Basic Functionality
The system shall record the name and ID of the inspector and the date and time for each inspection performed. Mandatory Enter Text
Basic Functionality The system shall be able to record results of violation re-inspection. Mandatory Enter Text
Basic Functionality The system shall be able to record fines for non-compliance. Mandatory Enter Text
Basic Functionality The system shall be capable of printing out a complete inspection report. Mandatory Enter Text
Basic Functionality
The system shall record the name and authorized user ID of anyone making changes to inspection record. Mandatory Enter Text
Basic Functionality
The system shall support the ability to perform inspections in the field and upload results to main system. Mandatory Enter Text
Basic Functionality
The system shall be able to associate a scanned image (e.g. “pre-fire plan”) to a location. Mandatory Enter Text
Basic Functionality
The system shall be able to attach any PC based-compliant file(s) to an investigation record (e.g. JPEG, video, image). Mandatory Enter Text
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Fire Inspection ModuleFunctionality Description Importance Compliance
Inspection Information
The system shall be able to update codebooks (based on the availability of soft copy versions) via automated process. Mandatory Enter Text
Basic Functionality
The system shall be able to track violations that have expired, been superseded, etc. (i.e. not corrupt old records, but not allow superseded violation code to be selected going forward.)
MandatoryEnter Text
Basic Functionality
The system shall be capable of synchronizing dates (e.g., inspection, re-inspection, court dates) with the mail calendar function. Mandatory Enter Text
Basic Functionality
The inspection module shall support multiple violation codebooks (e.g., NFPA, International Fire Code, IBC, FMC, FMC Hazmat, local ordinances.)
MandatoryEnter Text
Inspection Activity The system shall track inspection activity. Mandatory Enter Text
Basic Functionality
The system shall track inspection activity information that includes, but is not limited to: Mandatory
Enter Text
Notes on the type of inspection The hours spent
The results of the inspection
Basic Functionality
Inspection activity shall be tracked by:
Mandatory
Enter Text
Address Time inspection started Time inspection ended Amount of time spent on
inspection Assigned to Business name Completed by Date Disposition of the inspection
ID number of the inspector (multiple)
Number of violations cleared
Number of violations issued Occupancy number Occupancy type Remarks Re-inspection date Type of inspection
Basic Functionality
The system shall be able to select violation codes from agency-defined drop down lists. Mandatory Enter Text
Basic Functionality
The system shall be able to access and update inspection records from any workstation (mobile, desktop, etc.). Mandatory Enter Text
Basic Functionality
An inspection report shall indicate whether additional technical/HAZMAT inspection is required. Mandatory Enter Text
Basic Functionality
The system shall be able to update contact information during an inspection. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to display prior fire incident and inspection history for scheduled occupancies. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to print prior fire incident and inspection history for scheduled occupancies. Mandatory Enter Text
Basic Functionality
The system shall have the ability to track disposition of any inspection by: Mandatory
Enter Text
Outstanding violations Cleared
Completed Other
Basic Functionality
The system shall maintain a master table associated with fire statutes and codes. Mandatory Enter Text
Basic Functionality
The system shall track most frequently sited violations for a given time period. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Inspection ModuleFunctionality Description Importance Compliance
Inspection Schedule
The system shall be able to create and track inspection schedule for fire prevention staff. Mandatory Enter Text
Basic Functionality
The system shall be able to create and track inspection schedule for fire prevention staff by:
Mandatory
Enter Text
Individual location Batch locations (e.g. whole mall or an
entire street block)
Permit type
Basic Functionality
The system shall be able to create an event in the calendar automatically from inspection and re-inspection intervals. Mandatory Enter Text
Basic Functionality
The system shall allow authorized users to easily search for upcoming inspection due dates for a user specified time period (e.g., 30 days, 60 days, 120 days).
MandatoryEnter Text
Basic Functionality
The system shall be able to rotate grouped inspection responsibilities (e.g., between companies and shifts). Mandatory Enter Text
Basic Functionality
The system shall identify premises requiring permitted inspectors versus duty crews. Mandatory Enter Text
Basic Functionality An inspection record shall be able to be referred to another division. Mandatory Enter Text
Basic Functionality An inspection record shall be able to be referred to a higher authority. Mandatory Enter Text
Violations and Citations
The system shall allow the addition of an unlimited number of the following record types:
Mandatory
Enter Text
Violations Citations Recommendations
Referrals Fees
Basic Functionality
The system creates and maintains violation information by:
Mandatory
Enter Text
Address Business name Date of violation Entered by Type of violation Number of violations Violation code based on adopted
Fire Code Multiple violation codebooks
(National Fire Protection Association (NFPA), Factory Mutual Company (FMC), FMC Hazmat, etc.)
Citation number
Date of notice of violation
Date violation was cleared
Date by which the violation should be cleared
Issuing Inspector ID Court date Court time Court continuation date Court disposition Comments
Basic Functionality
The system shall have the ability to track re-inspections and associates them with original inspection. Mandatory Enter Text
Basic Functionality
The system shall have the ability to track new violations that arise on re-inspection and associates them with the original inspection. Mandatory Enter Text
Basic Functionality
The system shall have the ability to schedule inspections at mandatory, pre-defined intervals (e.g., yearly school inspections). Mandatory Enter Text
Basic Functionality An authorized user shall be able to override re-inspection dates. Mandatory Enter Text
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Fire Inspection ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall be able to generate invoice letters for re-inspection fines or fees. Mandatory Enter Text
Basic Functionality
The system shall be able to attach digital photos to a violation/citation in the database. Mandatory Enter Text
Basic Functionality The system shall be able to add multiple violations on a single screen Mandatory Enter Text
Basic Functionality The system shall be able to clear multiple violations on a single screen Mandatory Enter Text
Basic Functionality
The system shall have the ability to track the most frequent violations and citations over a user-defined period of time. Mandatory Enter Text
Basic Functionality The system shall be able to record the testing of Vent-a-Hood Systems. Mandatory Enter Text
Reporting The system shall allow for the creation of reports for all occupant current or non-current inspection cycles Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Table 38—Fire Hydrants Module
Fire Hydrants ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to access the Hydrants module from a mobile device (e.g. tablet, MDT, laptop). Mandatory Enter Text
Basic Functionality
The system shall have the ability to enter/generate/update fire hydrant records from Mobile data/Field Based Reporting module for upload/merge into the Fire RMS application (i.e. Field Report)
MandatoryEnter Text
Basic Functionality
The system shall allow a test record to be viewed online without making any changes to record. Mandatory Enter Text
Basic Functionality
Information on hydrant status shall be accessible from the CAD application. Mandatory Enter Text
Basic Functionality
Information on hydrant status shall be accessible from the Mobile Data application. Mandatory Enter Text
Basic Functionality
Information on hydrant status shall update to map applications (hydrant layer). Mandatory Enter Text
Basic Functionality
The system shall provide the ability to see hydrant information from the Master Location Index (Building/Business file) for all hydrants within a radius that is agency definable.
MandatoryEnter Text
Basic Functionality
The information on hydrant status shall be accessible in mobile units/mobile application. Mandatory Enter Text
Basic Functionality
Updates to hydrant status shall update in CAD and mobile applications in real time. Mandatory Enter Text
Basic Functionality
The system shall allow any active workstation to print to any printer available on the network. Mandatory Enter Text
Basic Functionality The system shall be able to capture and track hydrant data. Mandatory Enter Text
Basic Functionality
Hydrant data shall include, but shall not be limited to:
Mandatory
Enter Text
Hydrant ID/serial number Local water company
record number City hydrant ID number
(shall be unique/unable to be duplicated)
Hydrant manufacturer Plug color and/or type (i.e.
private or easement, red or silver)
Hydrant type Out of service (check box) Coupling type Thread type Location (by address) Main size
Static pressure Residual pressure Flow
pressure Gallons Per Minute (GPM)
(calculated by system) Tank type (e.g. metal, plastic) Tank size Test date Next scheduled test date ID of person performing test Indicator of test pass/fail Corrections required, if test
failed Comments GIS ID number GPS coordinates User defined fields
Basic Functionality The system shall be able to schedule hydrant maintenance activities. Mandatory Enter Text
Basic Functionality
The system shall schedule maintenance activities:Mandatory
Enter Text
By hydrant By flow test
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Hydrants ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall easily allow a user to add a hydrant to the maintenance schedule. Mandatory Enter Text
Basic Functionality
The system shall easily allow a user to remove a hydrant from the maintenance schedule. Mandatory Enter Text
Basic Functionality
The system shall be able to assign personnel to hydrant maintenance activities. Mandatory Enter Text
Basic Functionality
Personnel shall be assigned to hydrant maintenance activities:Mandatory
Enter Text
By station By shiftBasic
Functionality The system shall capture hydrant maintenance information. Mandatory Enter Text
Basic Functionality
Hydrant maintenance information includes, but shall not limited to:
Mandatory
Enter Text
Hydrant activities (user-defined) Hydrant activity start date Hydrant activity start time
Hydrant activity end date
Hydrant activity end time
Basic Functionality The system shall capture Hydrant Inspections information. Mandatory Enter Text
Basic Functionality
The system shall capture multiple Hydrant Inspections information per hydrant. Mandatory Enter Text
Basic Functionality
Hydrant Inspections data includes, but shall not be limited to:Mandatory
Enter Text
Date of Inspection Time of Inspection
Individual/Unit doing Inspection Total time of Inspection
Basic Functionality The system shall capture Hydrant Service data. Mandatory Enter Text
Basic Functionality
Hydrant service data includes, but shall not be limited to:
Mandatory
Enter Text Inspected (check box) Flushed (check box)
Serviced (check box) Other service with drop down list
(user definable)Basic
Functionality The system shall capture hydrant repair data. Mandatory Enter Text
Basic Functionality
Hydrant Repair data includes, but shall not be limited to:
Mandatory
Enter Text
Defect found with drop down list (user definable)
Defect reported (check box) Repair required (check box)
Local water company work order number (10 character alpha-numeric)
Notes/RemarksBasic
Functionality The system shall log hydrants struck by vehicles. Mandatory Enter Text
Basic Functionality
The information logged for hydrants struck by vehicles includes, but shall not be limited to:
Mandatory
Enter Text
Date of accident Date of repair Fee charged for repair
Reimbursement received (Y/N checkbox)
Notes/RemarksBasic
Functionality The system shall capture Hydrant Flow Tests. Mandatory Enter Text
Hydrant Flow Test (multiple) data includes, but shall not be limited to: Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Hydrants ModuleFunctionality Description Importance Compliance
Basic Functionality
Date of flow test Time of flow test Individual/Unit doing flow
test Total time of flow test Pitot tube results Diameter of outlet Discharge coefficient Correction factor
GPM flow, calculated Static pressure Residual pressure Calculated GPM flow: At 20 Pounds per Square
Inch (PSI) residual At 10 PSI residual At 0 PSI residual Notes/Remarks
Basic Functionality The system shall be able to print out complete hydrant test report. Mandatory Enter Text
Basic Functionality
The system shall generate automatic notification to water system providers for out of service hydrants Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Table 39—Fire Personnel and Training Module
Fire Personnel and Training ModuleFunctionality Description Importance Compliance
General Requirements
An authorized user shall be able to query training schedules based on a user-defined date range for an individual. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to query training schedules based on a user-defined date range for a group. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to view individual training records remotely. Mandatory Enter Text
Basic Functionality
Any authorized users shall be able to scan and attach images (e.g. certificates, photographs, other digital files) to individual's Personnel Record.
MandatoryEnter Text
Basic Functionality
The system shall send automatic alerts/reports on pending certification expirations via e-mail. Mandatory Enter Text
Basic Functionality
The system shall be able to record an unlimited number of certifications per person. Mandatory Enter Text
Basic Functionality
The system shall be able to record unlimited types of certifications per person. Mandatory Enter Text
Basic Functionality
The system shall be able to track unlimited number of courses taken per person. Mandatory Enter Text
Basic Functionality
The system shall be able to track unlimited types of courses taken per person. Mandatory Enter Text
Basic Functionality
The system shall be able to attach any PC-based file (i.e. JPEG, scanned document, PDF, etc.) to each course or certification being tracked within a person's training record.
MandatoryEnter Text
Basic Functionality
The system shall be able to record an unlimited number of skills per person. Mandatory Enter Text
Basic Functionality The system shall be able to record unlimited types of skills per person. Mandatory Enter Text
Basic Functionality
The system shall be able to record an unlimited number of licenses per person. Mandatory Enter Text
Basic Functionality The system shall record unlimited types of licenses per person. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to restrict the types of data available for display by security. Mandatory Enter Text
Basic Functionality
The types of data that shall be available for display by security includes, but shall not be limited to: Mandatory
Enter Text
Social Security Number Disciplinary records
Attached images and files Evaluation Records/Results
Basic Functionality
The system shall allow a user to update certain fields in their personnel file. Mandatory Enter Text
Basic Functionality
The system shall be capable of generating reports for individuals using the following certification related parameters:
Mandatory
Enter Text
Individuals who are certified. Individuals who are uncertified. Individuals who are due for certification.
Individuals who are overdue for certification.
Basic Functionality
An authorized user shall be able to input multiple employee activity records per screen to speed data entry. Mandatory Enter Text
Basic Functionality The system shall be able to display an individual's training history. Mandatory Enter Text
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Fire Personnel and Training ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall be able to show only active employees from the list of personnel for any field that requires the entry of staff/personnel (i.e. reporting officer field, etc.).
MandatoryEnter Text
Basic Functionality The system shall be able to print complete employee history records. Mandatory Enter Text
Basic Functionality
The system shall be capable of generating reports for individuals that are members of multiple agencies including both career and volunteer staff. Mandatory Enter Text
Table 40—Fire Personnel Records Module
Fire Personnel Records ModuleFunctionality Description Importance Compliance
Personnel Demographic Information
The system shall log all personnel information for Agency Department staff. Mandatory Enter Text
Personnel demographic information shall be logged, and includes at a minimum:
MandatoryPersonnel Demographic Information
Name - Last Name - First Name - Middle Suffix (Sr, Jr, II, etc.) Former name Social Security Number for
benefits processing EIN Number Telestaff number Home address Home city Home state Home Zip code Home county Mailing address Mailing city Mailing state Mailing Zip code Phone numbers: Daytime telephone number
Night time telephone number Home telephone number Mobile phone number Pager phone number Other related contact
numbers E-mail address Secondary e-mail address Date of birth Date of death Gender Race Ethnicity Marital status Physical descriptors Clothing sizes (e.g., shoes,
pants, shirt, hat, etc.) Member occupation Member employer Member second employer
Enter Text
Personnel Assignment to
Agencies
The system shall have the ability for personnel to be members of multiple agencies. Mandatory Enter Text
Basic Functionality
The system shall have the ability to relate personnel records to multiple Fire Department ID (FDID) or agencies. Mandatory Enter Text
Basic Functionality
The system shall be capable of collecting, storing and maintaining, at a minimum, the following information related Personnel Assignment to Agency:
Mandatory
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Personnel Records ModuleFunctionality Description Importance Compliance
Agency FDID Agency number Date hired Physical taken (yes/no) Date physical taken Medical examination
information (record of when, type, and expiration)(e.g., breathing apparatus medical, driver's license medical).
Rank/job title Current assignment -
location Current assignment - shift Temporary assignment date Temporary assignment
expiration date Personnel assignment status Seniority ranking Promotion/reclassification
date Probation end date Last evaluation date Next evaluation date Name, ID of supervisor Reporting supervisor position
(i.e. Rescue Chief, Fire Chief)
Performance evaluation results (should retain results for all reviews, with date and time stamps and name and ID of supervisor)
Education (including prior to beginning at Agency, plus updates from Training records)
Certifications (cross referenced from training records)
Certification(s) expiration date Licenses License(s) expiration date Continuing Education Units Special skills Issued equipment (unlimited) Career/promotion history Disciplinary records Qualifications for "acting"
status Incentive qualification field
(user defined field) Personnel separation date
from Agency Reason for personnel
separation (e.g. resigned, retired, terminated, quit)
Enter Text
Personnel Health and
Safety Information
The system shall have the ability to log health and safety records for personnel. Mandatory
Enter Text
Basic Functionality The system shall have the ability to attach PC based type files. Mandatory Enter Text
Basic Functionality
The system shall have the ability to attach multiple injury case numbers to an individual. Mandatory Enter Text
Basic Functionality The system shall provide a two way interface to Tele-Staff Mandatory Enter Text
Basic Functionality
The system shall be capable of collecting, storing and maintaining, at a minimum, the following information related Personnel Health and Safety information:
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Personnel Records ModuleFunctionality Description Importance Compliance
Member ID Date Immunization Series
Completed Immunization Series
Records on File (Y/N) Injury Case Number Date of Injury Time of Injury Injury Type Injury Description
Injury Report submitted (Y/N) Injury Narrative Physical Results on File (Y/N) Date of Last Physical Result of Physical (Pass, Fail,
Interim) Type of Physical (NFPA, FF,
EMS, other) Emergency Contact
InformationPersonnel
Qualifications Information
The system shall have the ability to log personnel qualifications. MandatoryEnter Text
Personnel qualifications records shall include, at a minimum:
Mandatory
Enter Text
Personnel Qualifications Information
Member ID Qualification/Certification title Qualification/Certification date
Achieved Qualification/Certification date
expires
Qualification/Certification for job title (FF1, EMS, etc.)
Present station rank Highest station rank
Recorded
Personnel Gear
Inventory
The system shall have the ability to track gear inventory assigned to personnel. Mandatory
Enter Text
Personnel Gear Inventory records shall include, at a minimum:
Mandatory
Enter Text
Personnel Gear
Inventory
Item number Item serial number Item description Date purchased Date issued Issued to member
Date returned Date destroyed Date sold Date lost Expiration date
Personnel Leave of Absence
The system shall have the ability to log leave of absence from an Agency. MandatoryEnter Text
Personnel Leave of Absence
The system shall be able to log Leave of Absence information, including at a minimum:
Mandatory
Enter Text
Agency FDID Agency number Start of leave of absence
End of leave of absence Reason for leave of absence
Basic Functionality
The system shall have the ability to add multiple records for leave of absence information. Mandatory Enter Text
Reports An authorized user shall be able to view and print list of upcoming, completed, or past due performance reviews for a specified period. Mandatory Enter Text
Basic Functionality
The system shall display and print a summary report of individual instructor hours by class for a user-defined date range. Mandatory Enter Text
Basic Functionality
The system shall display and print a summary report of individual instructor hours by class type for a user-defined date range. Mandatory Enter Text
Basic Functionality
The system shall display and print the personnel that are currently scheduled for classes. Mandatory Enter Text
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Fire Personnel Records ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall display and print the personnel that have completed the selected training. Mandatory Enter Text
Basic Functionality The system shall have the ability to display and print class rosters. Mandatory Enter Text
Basic Functionality
The system shall have the ability to create station-specific reports on personnel to include:
Mandatory
Enter Text
Members by station Members by length of service Members by assigned agency
Members by class assignment
Members by rank Training history
Basic Functionality
The system shall have the ability to print individual personnel records to include:
Mandatory
Enter Text
Training history Training schedule All recorded Length of
Service Award Programs (LOSAP) activity
Individual LOSAP activity by category
Certifications held Recertification dates
Basic Functionality
The system shall have the ability to display and print class roster information, including, but shall not be limited to:
Mandatory
Enter Text
Date for each class/program List of all participants,
station/shift
Grade information Instructor name
Basic Functionality
The system shall have the ability to display and print rosters for, including but shall not be limited to:
Mandatory
Enter Text
Certified classes College unit classes for
credit EMT certification HAZMAT certification
State and/or national academy classes
Paramedic certification Any local or agency specific training
courseBasic
Functionality The system shall have the ability to print a summary of training. Mandatory Enter Text
Basic Functionality
The system shall have the ability to print a summary of training activity by:
Mandatory
Enter Text
Date (including date range) Individual Training type Station
Bureau Division Battalion Agency
Basic Functionality
The system shall have the ability to display and print an individual training summary report for a user-defined date range. Mandatory Enter Text
Basic Functionality
The system shall have the ability to display or print an individual training summary report for a user-defined date range shall include, but shall not be limited to: Mandatory
Enter Text
Employee information All drills completed, with hours
attended
All training classes completed, with hours attended
The system shall have the ability to display and print the following: Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Personnel Records ModuleFunctionality Description Importance Compliance
Basic Functionality
Employees by certification Certification renewals by
date Instructor certifications All courses taken between
two dates All courses held by an
individual. All certifications held by an
individual. All qualifications held by an
individual. All courses held by a group.
All certifications held by a group.
All qualifications held by a group.
All courses by type held by an individual.
All training by type held by an individual.
All courses by type held by a group.
All training by type held by a group.
All certifications due to expire within a specified period of time
Basic Functionality
The system shall able to display and print training summary by battalion for a user-defined date range. Mandatory Enter Text
Basic Functionality
The system shall able to display and print training summary by division for a user-defined date range. Mandatory Enter Text
Basic Functionality
The system shall able to display and print training summary by Agency for a user-defined date range. Mandatory Enter Text
Basic Functionality The system shall allow the user to create ad-hoc reports. Mandatory Enter Text
Basic Functionality The system shall allow access to a drop down list of standard reports. Mandatory Enter Text
Basic Functionality
The training summary by battalion, division or Agency shall include the following: Mandatory
Enter Text
Classes/drills held Summary of hours
Classes/ Courses An authorized user shall be able to schedule participants for a class. Mandatory Enter Text
Classes/ Courses The system shall be able to track available training classes. Mandatory Enter Text
Basic Functionality
The system shall have the ability to submit training request via a web-based interface. Mandatory Enter Text
Basic Functionality
The system shall have the ability to issue an acceptance or rejection to any course registration submission. Mandatory Enter Text
Basic Functionality
The system shall integrate email messaging for notifications of acceptance or rejection. Mandatory Enter Text
Basic Functionality
Training class data tracked, includes, but shall not be limited to:
Mandatory
Enter Text
Name/course title Course code Description Location Instructor Number of hours of
training Certification
Certification duration Date/Time of course Course Roster Student Enrollment requests Course waiting list Station, county, state or federal
course
Instructor information includes, but shall not be limited to: Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Personnel Records ModuleFunctionality Description Importance Compliance
Basic Functionality
Specialty Qualifications
Basic Functionality
The system shall provide keyword inquiry searches on training class identification numbers. Mandatory Enter Text
Basic Functionality
The system shall provide keyword inquiry searches on training class name. Mandatory Enter Text
Basic Functionality
The system shall provide partial keyword inquiry searches on training class identification numbers. Mandatory Enter Text
Basic Functionality
The system shall provide partial keyword inquiry searches on training class name. Mandatory Enter Text
Basic Functionality
The system shall allow an authorized user to add personnel to selected classes. Mandatory Enter Text
Basic Functionality
Those entered shall be reflected as scheduled in subsequent training inquiry programs. Mandatory Enter Text
Basic Functionality
The system shall be able to track the following information for each training course:
Mandatory
Enter Text
Accreditation agency Course number Instructor Start date/time End date/time Location Hours
Attendees Grades Duration (days and hours) Continuing Education Units, if
applicable Number of students registered Number of students attending
Individual Training Records
The system has the ability to automatically update individual training records based on recorded course results. Mandatory
Enter Text
Basic Functionality
The system shall alert supervisors of training deficiencies (e.g. failed or missed class). Mandatory Enter Text
Basic Functionality
An authorized user shall be able to manually add previously attended training courses. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to manually add previously attained certifications. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to manually add previously attained qualifications. Mandatory Enter Text
Basic Functionality
The system shall link the course/certification/program information and each individual personnel/training record. Mandatory Enter Text
Basic Functionality
The data displayed for the personnel’s completed training and training that is currently scheduled shall include, but shall not be limited to:
Mandatory
Enter Text
Training class identification number
Training class name
Date(s) of training Training class duration
Basic Functionality
Training class costs shall provide the following detail at a minimum:Mandatory
Enter Text
Class cost Expenses
Meals Travel
Basic Functionality The system shall capture personnel education history detail. Mandatory Enter Text
Education history detail shall include, but shall not be limited to: Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Personnel Records ModuleFunctionality Description Importance Compliance
Basic Functionality
School Number of units/credits Years attended
Degree(s) attained Special skills/qualifications
Basic Functionality Above skills/qualifications shall be able to be queried from CAD Mandatory Enter Text
Basic Functionality The system shall capture personnel training certifications. Mandatory Enter Text
Basic Functionality
Training certifications detail includes, but shall not be limited to:
Mandatory
Enter Text
Certification/license type Date obtained Date of expiration
Endorsements Remarks
Basic Functionality
The system shall capture personnel courses and seminars attended (multiple). Mandatory Enter Text
Basic Functionality
Courses and seminars attended detail include, but shall not be limited to:
Mandatory
Enter Text
Dates Course/Seminar
name/title Course number Date training started (if
applicable) Date training ended Hours completed Location Instructor
Instructor/school Certification number Completion status State certifications OSHA required safety training Individual test scores, where
applicable Overall course score, where
applicable Pass/Fail, where applicable
Training Record
RetrievalThe system shall have the ability to retrieve training records. Mandatory
Enter Text
The system shall have the ability to retrieve training records by:
Mandatory
Enter Text
Training Record
Retrieval
Employee ID Training start date Training end date Training type Instructor Agency
Bureau Division Battalion Agency Rank Shift
Training Programs
The system shall create and maintain Agency personnel training programs. Mandatory Enter Text
Basic Functionality The system shall log all of the Agency personnel training programs. Mandatory Enter Text
Basic Functionality The system shall schedule all of the Agency personnel training programs. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to perform maintenance on training programs. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to inquire about an individual’s training schedule. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to update an individual’s training schedule. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Personnel Records ModuleFunctionality Description Importance Compliance
Basic Functionality An authorized user shall be able to schedule training. Mandatory Enter Text
Basic Functionality
The system shall associate specific training courses with an overall training program. Mandatory Enter Text
Basic Functionality An authorized user shall be able to add new training programs. Mandatory Enter Text
Basic Functionality An authorized user shall be able to modify existing training programs. Mandatory Enter Text
Basic Functionality An authorized user shall be able to delete a training program. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to add related staff attendance/participation information. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to delete related staff attendance/participation information. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to edit related staff attendance/participation information. Mandatory Enter Text
Basic Functionality
The system shall document and log training programs through the use of a training program form. Mandatory Enter Text
Basic Functionality
Components of the training program form includes, but shall not be limited to:
Mandatory
Enter Text
Program description Certification program
code Duration Requirements information Training type/code
Description Number of hours Staff ID Current exam score Expiration date
Basic Functionality
The system shall have a Requirement Summary report, which includes:
Mandatory
Enter Text
Type (training or activity) All associated course codes Training code Hours required
Current hours Balance Details for training code (text
entry)Course Vendors
The system documents training vendor information through the use of a vendor records form. Mandatory Enter Text
Training records
The system shall have the ability to import data from a Learning Management System (LMS) or other on line training programs (i.e. Target Solutions)
MandatoryEnter Text
Components of the vendor records shall include:
Mandatory
Enter Text
Basic Functionality
Vendor name Contact name Vendor ID Vendor State ID Vendor class Address City, State, Zip
Phone numbers Email address Internet address PO Number (multiple) Ability to attach images and files Free text/narrative
Table 41—Law Personnel and Training Module
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Law Personnel and Training ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to display, store and print a photograph of an employee within the personnel record. Mandatory Enter Text
Basic Functionality
The system shall have the ability to capture an image with a digital camera for the purpose of storage with an employee record. Mandatory Enter Text
Basic Functionality
The system shall have the ability upload an image from a camera, computer disk or any TWAIN32-compliant imaging device. Mandatory Enter Text
Basic Functionality
The system shall be capable of printing multiple types of ID cards using image files, and digital photos of the employee. Mandatory Enter Text
Basic Functionality
The system shall have the ability to link a personnel record with personnel record(s) associated with another ORI. Mandatory Enter Text
Basic Functionality
The system shall support Personnel and Training module access security at the user level. Mandatory Enter Text
Basic Functionality
The system shall support Personnel and Training module access security at the device level. Mandatory Enter Text
Basic Functionality
The system shall support Personnel and Training module access security at the function level. Mandatory Enter Text
Basic Functionality
The system shall support Personnel and Training module access security at the field level. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to view and print list of upcoming, completed, or past due performance reviews for a specified period. Mandatory Enter Text
Basic Functionality
The system shall have the ability, at a minimum, to enter and maintain the following general personnel information on every employee:
Mandatory
Enter Text
Basic Functionality
Employee Full Name Employee Address Employee Badge and/or
ID Number Jurisdiction Social Security Number Home Phone Number Cell Phone Number E-mail addresses Department Number and
Extension Date of Birth Place of Birth Citizenship Current Rank Rank History Hire Date Termination Date
Education, including Degrees, Certifications
Payroll information Special Skills Medical Information Department Injuries Blood Type Emergency Notification
Information Employee Status or Promotions Reprimands Commendations Spouse’s Name Driver’s License Number Employee Demographic
Information Disciplinary Actions Contact Information
Basic Functionality
The system shall have the ability to enter and maintain information about an employee's current assignment. Mandatory Enter Text
Basic Functionality
The system shall have the ability to enter and maintain history of an employee's assignments. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to export data contained in the personnel file to one of the following supported formats: Mandatory
Enter Text
Excel XML
CSV Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Law Personnel and Training ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to track information about the equipment issued to each employee, including the following:
Mandatory
Enter Text
Item Type Quantity Inventory Number Date Issued
Condition of Item Returned Date Condition Returned
Basic Functionality
The system shall have the ability to enter and maintain information about an employee's education and training, including, but not limited to, the following:
Mandatory
Enter Text
Courses (e.g., firearms training, hazmat technician training)
Programs Certifications
Automatically re-schedules re-certification classes
Basic academy training Military training College classes
Basic Functionality
The system shall maintain the following training related data elements:
Mandatory
Enter Text
Employee ID number Training course title Training location Re-certification date Length of the course
Course completion date Course comments Course expenses College credit hours
Basic Functionality
The system shall have the ability to enter and maintain information about any special skills an employee may have, including, but not limited to:
Mandatory
Enter Text
Foreign language Public relations training Bomb disposal training First aid training
SWAT training Breathalyzer training Other agency-defined
skillsBasic
FunctionalityThe system shall provide the ability to perform monthly scheduling of employees for a minimum of 6 months. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to perform weekly scheduling of employees for a minimum of 6 months. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to schedule training by individual or group Mandatory Enter Text
Basic Functionality
The system shall provide the ability to print a summary report detailing all employees and all training conducted within a specified date range. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to print a summary report of all training received by an employee during his/her course of employment. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to print a detailed employee report with all fields of data in the personnel record. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to print a summary department personnel listing sorted by Employee Name. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to print a detailed department personnel listing sorted by Employee Name. Mandatory Enter Text
Training The system shall have the ability to create and maintain records on all the training courses for which personnel can register. Mandatory Enter Text
Basic Functionality
The system shall display and print a summary report of individual instructor hours by class, for a user-defined date range. Mandatory Enter Text
Basic Functionality
The system shall display and print a summary report of individual instructor hours by class type, for a user-defined date range. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Law Personnel and Training ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall display and print the personnel that are currently scheduled for classes. Mandatory Enter Text
Basic Functionality
The system shall display and print the personnel that have completed the selected training. Mandatory Enter Text
Basic Functionality The system shall have the ability to display and print class rosters. Mandatory Enter Text
Basic Functionality
The system shall have the ability to display and print class roster information including: Mandatory
Enter Text
Date for each class/program List of all participants, station/shift
Grade information Instructor name
Basic Functionality
The system shall have the ability to print and display rosters for:
Mandatory
Enter Text
Certified classes College unit classes for credit Gun certification SWAT certification
State or national academy classes
Seminars FBI certification
Basic Functionality The system shall have the ability to print a summary of training. Mandatory Enter Text
Basic Functionality
The system shall automatically update individual training records based on recorded course results. Mandatory Enter Text
Basic Functionality
The system shall alert supervisors of training deficiencies (e.g. failed or missed class). Mandatory Enter Text
Basic Functionality
An authorized user shall be able to manually add previously attended training courses. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to manually add previously attained certifications. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to manually add previously attained qualifications. Mandatory Enter Text
Basic Functionality
The system shall link the course/certification/program information and each individual personnel/training record. Mandatory Enter Text
Basic Functionality
The system shall have the ability to enter and maintain the following basic information for each course:
Mandatory
Enter Text
Course title Category Keyword Description Active/Inactive Instructor
Certification achieved Recertification period Recertification units (e.g.
Mandatory in-service Retraining)
Equivalent courses
Basic Functionality
The system shall have the ability to enter and maintain course information regarding hours and default provider, including the following:
Mandatory
Enter Text
Duration Units Number of days
Credit hours Other
Basic Functionality
The system shall have the ability to enter and maintain course information regarding default costs, including the following detail: Mandatory
Enter Text
Expense type Amount
General ledger account Percentage
Basic Functionality
The system shall have the ability to view course history and the scheduling of a given course, including the following information:
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Law Personnel and Training ModuleFunctionality Description Importance Compliance
Course title Category Start date/time End date/time
Provider Address Location Phone number
Basic Functionality
The system shall have the ability to create and maintain course objectives. Mandatory Enter Text
Basic Functionality
The system shall have the ability to attach multiple supporting documents of various types to each course record. Mandatory Enter Text
Basic Functionality
The system shall have the ability to search for existing course records based on the following user-defined search criteria:
Mandatory Enter Text State agency ID Course code Title Category
Keyword Active/Inactive/All Program
Basic Functionality
The system shall have the ability to create, maintain and track scheduled course records, i.e., schedules for individual courses. Mandatory Enter Text
Basic Functionality
The system shall have the ability to enter and maintain the following basic information for each scheduled course record:
Mandatory
Start Date/Time End Date/Time Provider Course Required/Not
Required Course Course Location Address
Phone Number Activity Code Days of the Week Class Format Training Type Level of Training Remarks (free-form narrative)
Enter Text
Basic Functionality
The system shall have the ability to enter and maintain the following cost related information for each scheduled course record: Mandatory Enter Text Expense Type Amount
General Ledger Account Percentage
Basic Functionality
The system shall have the ability to indicate all subjects associated with the scheduled course, including instructor and attendees. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to select scheduled course attendees by entering any of the following:
Mandatory Enter Text
Employee ID Individual personnel subjects Linking to master name files Entering names in free-form narrative Group, e.g., station, shift, unit, employment classification,
certification level. Individuals from group lists shall be selected for inclusion or
exclusion.Basic
FunctionalityThe system shall provide the ability to enter and maintain information about the registered attendees' course results (grade/score). Mandatory Enter Text
Basic Functionality
The system shall provide the ability to see at-a-glance all of the objectives associated with a current scheduled course. Mandatory Enter Text
Basic Functionality
The system provided the ability to log which objectives have been completed by which attendees. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Law Personnel and Training ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to attach multiple supporting documents of mixed types to each scheduled course record. Mandatory Enter Text
Basic Functionality
The system searches for existing scheduled course records based on the following user-defined search criteria:
Mandatory
Enter Text
Employee ID Course Code Course Number Provider
Location Instructor Program Course start date/time range
Basic Functionality
The system shall have the ability to create, maintain and log training program records. Mandatory Enter Text
Basic Functionality
The system shall associate multiple required courses with a training program or certification program. Mandatory Enter Text
Basic Functionality
The system shall perform a mass enrollment where multiple personnel shall be assigned to a single class. Mandatory Enter Text
Basic Functionality
The system shall perform a mass enrollment where a group shall be assigned to a single class. Mandatory Enter Text
Basic Functionality The system shall print class rosters in a format determined by the agency. Mandatory Enter Text
Basic Functionality
The system shall print a certification program status report in a format determined by the agency. Mandatory Enter Text
Basic Functionality
The system shall print personnel recertification status reports in a format determined by the agency. Mandatory Enter Text
Basic Functionality
The system shall send automatic alerts/reports on pending certification expirations via e-mail. Mandatory Enter Text
Basic Functionality The system shall print ad hoc reports as determined by the agency. Mandatory Enter Text
Basic Functionality
The system shall provide an automatic message to an applicant notifying acceptance or rejection into a class. Mandatory Enter Text
Basic Functionality
The system shall provide for an electronic web based class registration process for each employee, including sign off information by their supervisor.
MandatoryEnter Text
Basic Functionality
The system shall allow for training requests to be submitted via mobile and uploaded to personnel record upon approval of supervisor. Mandatory Enter Text
Basic Functionality
The system shall integrate with commonly available calendar applications (e.g. Microsoft Outlook). Mandatory Enter Text
Basic Functionality
The system shall provide the ability to export data contained in the training file to one of the following supported formats: Mandatory
Enter Text
Excel XML
CSV Text
Basic Functionality
The system shall be able to generate reports including, at a minimum, the following schedule-related data:
Mandatory Enter Text Days worked Hours worked Vacation requests
Swap days/hours Sub-hours/days
Table 42—Property Processing Module
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Property Processing ModuleFunctionality Description Importance Compliance
Basic Functionality
The Property Processing module shall be associated with all other modules of the system involving the reporting, custody and analysis of property.
MandatoryEnter Text
Basic Functionality
The system shall allow for property tag numbers to be an auto-incremented number generated by the system. Mandatory Enter Text
Basic Functionality
The ability to have the property tag number auto increment or be entered manually shall be agency-specific. Mandatory Enter Text
Basic Functionality
The system shall allow for agency defined tag number format (e.g. 123, 1A, 2A, case number-1, case number-2) Mandatory Enter Text
Basic Functionality
All transactions shall have audit records as outlined under the CAD main systems tab. Mandatory Enter Text
Basic Functionality The system shall have the ability to capture electronic signatures. Mandatory Enter Text
Basic Functionality
The system shall be able to enter and maintain the following property data:
Mandatory Enter Text
Item number Piece number Serial number Associated case number Officer of initial custody Property code (e.g.,
stolen, pawned, evidence)
Property tag number Owner applied number Storage location Quantity Value – nearest dollar
Property owner Date property received Item category (guns, tools,
vehicles, bicycles) Lab report cross-reference Date of disposal/release Employee authorizing release Date scheduled for disposal Item class (UCR) Free-form descriptions Color Recovered for other jurisdiction
flag
Basic Functionality
The system shall be able to enter and maintain the following additional elements for firearms:
Mandatory Enter Text
Gun type Action (automatic, bolt action, carbine,
pump) Caliber Shot capacity Barrel length
Finish Make/Model Type of firearm Condition Year made
The system shall be able to enter and maintain the following additional elements for boats:
MandatoryBasic Functionality
Boat name Hull shape Hull material
Propulsion Boat length Enter Text
Basic Functionality
The system shall be able to enter and maintain the following additional elements for vehicles:
Mandatory
Enter Text
Vehicle type Color (top, bottom, interior) Vehicle year Vehicle make
Model License plate/VIN License plate state Plate year
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Property Processing ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall be able to enter and maintain the following information for bicycles:
Mandatory
Enter Text
Bicycle make Model (boys, girls, tandem) Serial number
Wheel size Speed Color
Basic Functionality The system shall tie a property item to a case. Mandatory Enter Text
Basic Functionality
The system shall be able to enter and maintain the following information for bank cards:
Mandatory
Enter Text
Banking/Institution that issued the card
Account number Owner of the bank card
Expiration of the bank card Disposition of the bank card
(e.g. lost, stolen, etc.)
Property Room The Property Room module shall interface to bar coding. Mandatory Enter Text
Basic Functionality The system shall track items from reception to disposal. Mandatory Enter Text
Basic Functionality
The system shall maintain complete evidence tracking (chain of custody) audit trail of property until final disposition of the item. Mandatory Enter Text
Basic Functionality The system shall support creation of multiple property rooms. Mandatory Enter Text
Basic Functionality
The system property room capabilities shall allow an agency to define a minimum of four (4) levels of location definitions (i.e. Room 1, row 2, shelf 1, bin 5).
MandatoryEnter Text
Basic Functionality
The system property room capabilities shall allow an agency to define up to ten (10) levels of location definitions (i.e. Room 1, row 2, shelf 1, bin 5) to accommodate future growth and expansion.
MandatoryEnter Text
Basic Functionality
Defined property locations shall become table driven (or drop down) values that are co-dependent of each other (i.e. When Room 1 is selected, second choice is only those rows that are defined for Room 1).
MandatoryEnter Text
Basic Functionality
The system shall support the creation of multiple property rooms for multiple jurisdictions. Mandatory Enter Text
Basic Functionality
Property room/storage related information shall be kept separate from case property data (i.e. property-related UCR or IBR data). Mandatory Enter Text
Basic Functionality
Additional chain of custody information shall be maintained for each property item each time the item is moved or changes custody:
Mandatory
Enter Text
Current officer responsible for custody
Property location
Date/time of custody record update
Officer turning over custodyBasic
FunctionalityThe system shall maintain details of all evidence retained in the property room for an indefinite amount of time. Mandatory Enter Text
Basic Functionality
The system shall maintain a disposition status for all evidence items after each item has been released. Mandatory Enter Text
Basic Functionality The system shall maintain lab reports on fingerprint tests. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to enter and maintain information about the individual or organization to which the property was released. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Property Processing ModuleFunctionality Description Importance Compliance
Basic Functionality
An authorized user shall be able to print an evidence inventory report by case number. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to print a property disposition report for all disposed items. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to generate a report of property scheduled to be disposed. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to print a property purge reminder list of items to be released within a user-selected date range. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to print a separate report of all pawned item transactions within a specified date range. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to print a report displaying all items of property/evidence pertaining to a single report. Mandatory Enter Text
Basic Functionality
The system shall restrict inquiry access to property/evidence records based on passwords and policy-based rules. Mandatory Enter Text
Basic Functionality
At the time of entry, the system shall compare property records with previously entered property records (i.e., pawned, impounded, stolen, etc.).
MandatoryEnter Text
Basic Functionality
The system shall allow users to search for property based on the following search criteria:
Mandatory
Enter Text
Serial number Owner’s name Property tag number Case number Owner applied number
Make/Brand name Property type/kind UCR/IBR property class Vehicle Identification
Number (VIN)
Basic Functionality
An authorized user shall be able to print barcodes for the following:
Mandatory
Enter Text
ORI Officer Disposition
Receiving and release status Locations
Basic Functionality
An authorized user shall be able to print location labels by specific location or range. Mandatory Enter Text
Basic Functionality
An authorized user shall be able to set agency-defined label height, width and font size. Mandatory Enter Text
Basic Functionality The system shall print labels individually. Mandatory Enter Text
Basic Functionality The system shall automatically generate property tag numbers. Mandatory Enter Text
Basic Functionality The system shall automatically enter a transaction when a tag is scanned. Mandatory Enter Text
Evidence Lockers
The system shall have the ability for authorized users to enter property items into the system when they deliver those items to evidence lockers at various locations/substations.
MandatoryEnter Text
Basic Functionality
The system shall have the ability to generate receipts for property entered at evidence locker locations. Mandatory Enter Text
Basic Functionality
The system shall allow property room personnel to query what lockers/stations have property logged in for pick up from main RMS application (to allow property personnel to know what stations they need to go to for property/evidence pick up).
Mandatory
Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Property Processing ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall provide the ability to apply bar codes to the property being placed in the evidence locker. Mandatory Enter Text
Lab Tracking
The system shall have the ability to track lab information on evidence submitted to labs, to include:
Mandatory
Enter Text
Chain of custody Lab name Lab Number (City assigned number) Date sent
Date returned Results Status Status date
Table 43—Tickets and Citations Module
Tickets and Citations ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall be capable of creating an upload file of citations to be loaded to the Courts. Mandatory Enter Text
Basic Functionality
All information pertaining to traffic tickets and citations shall be entered and maintained, including:
Mandatory Ticket book distribution, by ticket number range
Statistical information by department
Statistical information by officer
Ticket deletions Status changes
Enter Text
Basic Functionality
A history on each traffic ticket and citation shall be available, including (but not limited to) the following information:
Mandatory Enter Text
Violator name Violator address Violator DOB Violator DL number Violator telephone number Violation code, shall be
multiple violations Statute/Ticket type for each
violation Violation location Vehicle license plate
number
Vehicle owner name Owner personal information Vehicle make and model VIN Vehicle color Date/Time stamped Ticket number Weather and traffic conditions Court and disposition data Fines and fees Fines and fees payment
trackingBasic
Functionality Authorized personnel shall have the ability to void/delete tickets. Mandatory Enter Text
Basic Functionality
The system shall support storing multiple violations under a single ticket number. Mandatory Enter Text
Basic Functionality
The system shall have the ability to search and report ticket/citation information. Mandatory Enter Text
Basic Functionality
The system shall have the ability to search and report ticket/citation information using the following:
Mandatory
Enter Text
Violator name Location Geographic area Jurisdiction/department
officer ID officer name ticket type ticket book distribution
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Tickets and Citations ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall be able to generate failure to pay notices in a time frame determined by the agency. Mandatory Enter Text
Basic Functionality
The system shall be able to generate failure to pay notices in a format determined by the agency. Mandatory Enter Text
Basic Functionality
The system shall be able to interface with an e-ticketing mobile ticketing product with the mobile device. Mandatory Enter Text
Basic Functionality
The system shall be able to interface with a license barcode reader with the mobile device. Mandatory Enter Text
Basic Functionality
The system shall be able to interface with a license mag-stripe reader with the mobile device. Mandatory Enter Text
Basic Functionality
The system shall be able to interface with an electronic signature capture module with the mobile device. Mandatory Enter Text
Basic Functionality
The system shall be able to interface with mobile printing with the mobile device. Mandatory Enter Text
Table 44—National Fire Incident Reporting System (NFIRS) Module
National Fire Incident Reporting System (NFIRS) ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall export user-selected portions of the Fire RMS database to a separate file, in a variety of standard file formats Mandatory Enter Text
Basic Functionality
The system shall capture all data elements necessary to generate complete fire incident reports compliant with NFIRS current standards. Mandatory Enter Text
Basic Functionality
The system shall capture all data elements necessary to generate complete fire incident reports compliant with State Fire Reporting System standards.
MandatoryEnter Text
Basic Functionality
The system shall have the ability for multiple users to make entries and/or edit information on any individual NFIRS report. Mandatory Enter Text
Basic Functionality The system shall have the ability to flag auto-completed reports. Mandatory Enter Text
Basic Functionality
The system shall have the ability to capture incident data elements available in CAD system. Mandatory Enter Text
Basic Functionality
The system shall have the ability to auto complete canceled enroute NFIRS Incident Reports. Mandatory Enter Text
Basic Functionality
The CAD interface shall have a near real-time live connection (not a close call download). Mandatory Enter Text
Basic Functionality
The system shall have the ability to associate incident reports written by different agencies with the same incident. Mandatory Enter Text
Basic Functionality The system shall provide an area for user definable fields and labels. Mandatory Enter Text
Basic Functionality The system shall have the ability to accommodate “plus-one” codes. Mandatory Enter Text
Basic Functionality
The system shall have the ability to print the complete NFIRS report in NFIRS form format. Mandatory Enter Text
Basic Functionality
The system shall have the ability to print user-selected individual NFIRS modules. Mandatory Enter Text
Basic Functionality
The system shall allow any active workstation to print to any printer available on the network. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
National Fire Incident Reporting System (NFIRS) ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have a browser-based front end user interface (data entry staff). Mandatory Enter Text
Basic Functionality
The system shall support all National Fire Incident Reporting System (NFIRS) required and supplemental forms, and the associated data elements and reporting requirements, as outlined below and as mandated by the State and the Federal Emergency Management Agency (FEMA):
Mandatory
NFIRS-1 Basic NFIRS-2 Fire NFIRS-3 Structure Fire NFIRS-4 Civilian Fire
Casualty NFIRS-5 Fire Service
Casualty NFIRS-6 EMS
NFIRS-7 HazMat NFIRS-8 Wild land Fire NFIRS-9 Apparatus or
Resources NFIRS-10 Personnel NFIRS-11 Arson NFIRS-1S Supplemental
Enter Text
Basic Functionality
The system shall have the ability to capture the following information for each apparatus dispatched on an incident, including, but shall not be limited to: Mandatory
Enter Text
Agency ID Alarm level Dispatch time
First apparatus on scene (yes/no) Location of apparatus at dispatch
Basic Functionality
The system shall have the ability to prompt user for additional information or reports required based on the type of incident or incident code. Mandatory Enter Text
Basic Functionality
The system shall have the ability to capture dispatch and unit status time stamps from CAD, including:
Mandatory Enter Text Additional units added to call Apparatus clear time(s) Arrival at hospital time Arrival time Call cancelled en route
Call dispatched Call received En route time Geo-verification Incident clear time
Basic Functionality
The system shall have the ability to capture action taken by a mutual aid apparatus. Mandatory Enter Text
Basic Functionality
The system shall have the ability to flag and log unusual incidents (i.e. special studies). Mandatory Enter Text
Basic Functionality
The system shall have the ability to provide audit trail of changes to incident reports (e.g. timestamp, user ID, record-ID, location entered, etc.) Vendor to describe process and capabilities proposed.
MandatoryEnter Text
Basic Functionality The system shall have the ability to flag incomplete reports. Mandatory Enter Text
Basic Functionality
The system shall have the ability of an individual to complete an NFIRS edit check. Mandatory Enter Text
Basic Functionality
The system shall have the ability to restrict edits to reports after approval process. Mandatory Enter Text
Basic Functionality
The system shall have the ability of the system to identify missing data elements based on individual edit checks. Mandatory Enter Text
Basic Functionality
The system shall have the ability to validate address against the CAD Centerline/Geo database. Mandatory Enter Text
Basic Functionality All standard reporting shall be the latest incident report version. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
National Fire Incident Reporting System (NFIRS) ModuleFunctionality Description Importance Compliance
Basic Functionality
NFIRS updates, as required by the state and FEMA shall be provided at no additional charge. Mandatory Enter Text
Basic Functionality The system shall support manual entry of incident information. Mandatory Enter Text
Basic Functionality
NFIRS required narrative fields shall equal the length defined as acceptable by NFIRS standards. Mandatory Enter Text
Basic Functionality
The system shall have the ability to add unlimited narrative (not NFIRS required.) Mandatory Enter Text
Basic Functionality The system shall support word wrap in narrative fields. Mandatory Enter Text
Basic Functionality The system shall support spell check in narrative fields. Mandatory Enter Text
Basic Functionality The system shall support cut, copy and paste ability in narrative fields. Mandatory Enter Text
Basic Functionality
The system shall support the ability to generate narratives based upon incident type. Mandatory Enter Text
Basic Functionality
The system shall have the ability for incident reports to accommodate various forms of media (e.g. digital photos, video, etc.) as attachments. Mandatory Enter Text
Basic Functionality
The system shall have the ability to provide individual security to any attached document referenced in item above. Mandatory Enter Text
Basic Functionality
The system shall have the ability to automatically flag records with long response times. Mandatory Enter Text
Basic Functionality
The system shall have the ability to add supplements to reports (e.g. investigative follow-ups). Mandatory Enter Text
Basic Functionality
The system shall have the ability to record multiple exposures as supplements to original incident. Mandatory Enter Text
Basic Functionality
The system shall have the ability for the supervisor to review and approve reports. Mandatory Enter Text
Basic Functionality
The system shall have the ability to enter mutual aid reports and record outside jurisdictional unit(s) ID and involvement. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to enter reports via:Mandatory RMS Application Mobile Data Terminal(MDT)
Basic Functionality
The system shall provide a means to enter reports for non-verified locations (trails, waterways, etc.). Mandatory Enter Text
Basic Functionality
The system shall provide the ability to start a report, save it and then return to it at a later time to complete it. Mandatory Enter Text
Basic Functionality
The system shall have the ability to enter an unlimited number of:Mandatory
Enter Text
Persons Property
Vehicles Buildings
Report Review Process
The system shall provide a means for a user to submit reports electronically to a supervisor for review. Mandatory Enter Text
Basic Functionality
The system shall be configured with the ability to submit reports to a group of Supervisors versus a single Supervisor. Mandatory Enter Text
Basic Functionality
System shall provide a means to do a data validation process to ensure only valid codes have been entered before the report is transmitted. Mandatory Enter Text
Basic Functionality
System provides the user with warnings and shall not transmit the report if mandatory fields are not completed. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
National Fire Incident Reporting System (NFIRS) ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall allow the Supervisor(s) to edit a report during the review process. Mandatory Enter Text
Basic Functionality
The system shall allow the Supervisor to either edit the report or send it back to the personnel for correction. Mandatory Enter Text
Basic Functionality
The system shall allow for the Supervisor to attach electronic text to the report outlining the problem areas for the personnel. Mandatory Enter Text
Basic Functionality
The system shall have the ability to delete the needed corrective actions when the report is approved. Mandatory Enter Text
Basic Functionality
The system shall allow reports to be automatically routed to defined users (e.g. Fire Marshals) based on user-defined criteria (e.g. call types, building type, hazmat, etc.).
MandatoryEnter Text
Basic Functionality
The system shall allow reports to be automatically routed to defined groups of users (e.g. Chiefs) based on user-defined criteria (e.g. call types, building type, hazmat, etc.).
MandatoryEnter Text
Basic Functionality
The system shall be capable of running a report that identifies all reports that have been submitted but have not been approved. Mandatory Enter Text
Basic Functionality
The system shall provide a means for any authorized user to see the current status of any reports. Mandatory Enter Text
Basic Functionality
The system shall have the ability to ensure that reports are compliant with NFIRS reporting requirements prior to submission. Mandatory Enter Text
Basic Functionality
The system shall support the search of report status, at a minimum, by:
Mandatory
Enter Text
Author Incident number Reviewer/Supervisor
Date Station
Table 45—Fire Master Vehicle Index Module
Fire Master Vehicle Index ModuleFunctionality Description Importance Compliance
Basic Functionality A Master Vehicle Index (MVI) shall be provided. Mandatory Enter Text
Basic Functionality
Where multiple MVI specifications are described in this RFP (e.g., EMS, Fire, Law Enforcement), the system shall provide a single Master Vehicle file, which encompasses the MVI specifications from each discipline.
MandatoryEnter Text
Basic Functionality MVI shall be initiated for any vehicle entry requirements. Mandatory Enter Text
Basic Functionality
Any query of vehicle information shall return MVI data from all system modules. Mandatory Enter Text
Basic Functionality
At a minimum, the system shall provide the following data as a part of the MVI:
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Master Vehicle Index ModuleFunctionality Description Importance Compliance
VIN Make Model Year Type Color Tag License number Tag License state
State permit number Registration Tag number Registration Tag expiration Ability to attach standard PC files to
any record (e.g., PDF, JPG) Owner Insurance company Insurance policy number
Basic Functionality
A mechanism shall exist to allow a chronology of changes to be tracked for a vehicle. Mandatory Enter Text
Basic Functionality The system shall have the ability to search documents that are attached. Mandatory Enter Text
Basic Functionality The system shall have the ability to search MVI based on any data field. Mandatory Enter Text
Basic Functionality
The system shall have the ability to search MVI on the combination of any data fields. Mandatory Enter Text
Table 46—Fire Fleet Maintenance Module
Fire Fleet Maintenance ModuleFunctionality Description Importance Compliance
Basic Functionality The system shall be able to group equipment by Class. Mandatory Enter Text
Basic Functionality The system shall be able to group equipment by Sub-Class. Mandatory Enter Text
Basic Functionality
The system shall have the ability to attach files (e.g., PC based documents, JPEGs, PDFs) to apparatus records. Mandatory Enter Text
Basic Functionality
The system shall have the ability to access records attached to apparatus information from CAD, e.g., PC based documents with equipment listing. Mandatory Enter Text
Basic Functionality
The system shall allow the tracking of any vehicles assignment information and history of assignments. Mandatory Enter Text
Basic Functionality The system shall capture and tracks vehicle maintenance information. Mandatory Enter Text
Basic Functionality
At a minimum, the following vehicle maintenance information shall be captured and tracked:
Mandatory
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Fleet Maintenance ModuleFunctionality Description Importance Compliance
Type of vehicle Agency applied vehicle
number Asset tag number Certified Gross Vehicular
Weight (GVW) Classification Company Date acquired/put in service Date of next inspection and/or
scheduled maintenance Disposal information (date, to,
method, mileage, amount) General description Initial cost Make
Manufacturer Model Vehicle Identification Number
(VIN) National Incident Management
System (NIMS) resource type Agency-assigned vehicle
number (asset number) Date entered Date repaired/resolved Description of maintenance
item or symptom Station ID Unit (e.g. TL619, E610) Status (e.g., part ordered,
replaced)
Enter Text
Basic Functionality
The Apparatus Management System shall allow for setting up inspection schedules based on mileage, hours, dates, or number of calls. Mandatory Enter Text
Basic Functionality
The system shall track inspection history for each apparatus, including time spent and costs. Mandatory Enter Text
Basic Functionality
The system shall allow users to capture fleet inspection and test information. Data elements to be captured shall include:
Mandatory
Enter Text
VIN Company number Make Date of inspection
Next lube and service Pump operation-gauges/controls Total miles recorded Total hours recorded
Basic Functionality
The system shall be capable of preparing apparatus inspection cost totals by: Mandatory
Enter Text
Time spent on inspection Inspection type
Time period Specific apparatus
Basic Functionality
The system shall allow users to capture maintenance and repair information for fleet vehicles. Mandatory Enter Text
Basic Functionality
Maintenance data to be captured shall include:
Mandatory
VIN Bar code number Battalion assigned Vehicle type Date preventive maintenance is due Vehicle item to be repaired Discrepancy or problem Corrective action
Mileage Date out of service Date to shop Date returned Cost of repairs Part(s) used Narrative
Enter Text
Basic Functionality
The system shall set up service/maintenance schedules based on:Mandatory
Enter Text
Mileage Hours
Dates Number of calls
Basic Functionality
The system shall produce a Fleet Cost Report that shows the cost per Unit, over a defined period of time, including itemized maintenance, repair, and service costs
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Table 47—Fire Equipment Repair, Maintenance and Testing Module
Fire Equipment Repair, Maintenance and Testing ModuleFunctionality Description Importance Compliance
Basic Functionality The system shall manage equipment maintenance and repair functions. Mandatory Enter Text
Basic Functionality
The system shall collect data to manage equipment maintenance and repair functions which includes, but is not limited to:
Mandatory
Enter Text
Type Agency General description Work order number Inspected/tested by (e.g., Officer
ID, Name) Type of inspection/test (multiple
occurrences)
Date of inspection/test Status (e.g., pass/fail) Next action/inspection to
be made Date of next
action/inspection Unlimited remarks (Free
text)Basic
Functionality The system shall manage and track pump testing and inspection. Mandatory Enter Text
Basic Functionality The system shall manage and track aerial testing and inspections. Mandatory Enter Text
Basic Functionality The system shall manage and track hand tools testing and inspections. Mandatory Enter Text
Facility and Repair Order
TrackingAny authorized user shall be able to submit work requests. Mandatory
Enter Text
Basic Functionality The system shall be able to report and track requests for repair at facilities. Mandatory Enter Text
Basic Functionality
The repair at facilities data tracked includes, but shall not be limited to:
Mandatory
Repair type Repair location Free-form text field for notes Requesting facility General description Work order number Requesting person Requesting shift Reported date Date work order assigned
Date of action Action type Date of completion Assigned to (table based) Inspected/verified by (i.e.
Personnel ID, Name) Date of inspection/verification Ability to associate/link work
orders Unlimited remarks (Free text)
Enter Text
Hose Inspection
and Testing
The system shall be able to capture and maintain hose inspection and test information. Mandatory
Enter Text
Basic Functionality
The hose inspection and test information logged includes, but shall not be limited to:
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Equipment Repair, Maintenance and Testing ModuleFunctionality Description Importance Compliance
Hose number/ID Station ID Apparatus/Location Diameter size Type of hose Length Manufacturer Date purchased Contract number Date placed in service
Date tested Pressure tested at (400/300/250
psi) Employee ID of Tester/Inspector Test results Visual/physical check (pass,
fail) Pressure test (pass, fail) Remarks User defined fields
Basic Functionality The system shall maintain the history of hose testing dates and results. Mandatory Enter Text
Ladder Inspection
and Testing
The system shall be able to capture and maintain ladder inspection and test information. Mandatory
Enter Text
Basic Functionality
The ladder inspection and test information tracked includes, but shall not be limited to:
Mandatory
Ladder number/ID Station ID Apparatus/Location Type of ladder Length Manufacturer Date purchased Contract number Date placed in service Date tested
Vendor name Vendor ID Inspector name Employee ID of Tester/Inspector Test results Visual/physical check (pass,
fail) Load test (pass, fail) Remarks User defined fields
Enter Text
Basic Functionality
The system shall have the ability to maintain the history of ladder testing dates and results. Mandatory Enter Text
Breathing Apparatus The system shall capture and log breathing apparatus data. Mandatory Enter Text
The breathing apparatus data logged includes, but shall not be limited to:
Mandatory
Enter Text
Basic Functionality
Location by station Location by apparatus Location by authorized user Serial number Purchase date Cylinder check Regulator function Diaphragm function Face piece and tube status Back plate and harness status Name and ID of individual
performing test Date and time of test Next scheduled test date Air cylinder hydro-test date Air cylinder hydro-test test results
Face piece fit testing of personnel
Hydro-Testing of additional equipment (e.g., fire extinguishers, O2 bottles)
Face piece Repair and Training Certifications
Cascade testing Porta-Count testing Posi-Check testing Respirator testing Compressor testing
(quarterly) NFPA compliant date Expiration date User defined fields
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Equipment Repair, Maintenance and Testing ModuleFunctionality Description Importance Compliance
HazMat Monitoring Equipment
The system shall capture and tracks Hazmat monitoring equipment. MandatoryEnter Text
Basic Functionality
The system shall have the ability to add user-defined fields that are unique to each type or category. Mandatory Enter Text
Basic Functionality
Hazmat monitoring equipment data includes, but shall not be limited to:
Mandatory
Enter Text
Serial number Type of monitor Date entered into service Date of last calibration Date of last maintenance
Maintenance action taken Name and ID of individual
performing action Next scheduled maintenance
dateHazMat Suits The system shall capture and logs data associated with Hazmat suits. Mandatory Enter Text
Hazmat suits data includes, but shall not be limited to:
Mandatory
Enter Text
Basic Functionality
ID number Type of suit Date entered into service Date of last test Test results
Maintenance action taken Name and ID of individual
performing test Next scheduled test date Expiration date
Other Issued Equipment The system shall capture and track other issued equipment data. Mandatory Enter Text
Basic Functionality
The other issued equipment data includes, but shall not be limited to:
Mandatory
Enter Text Testing of electrical gloves Testing of hot sticks System ID number Item description Equipment ID number Agency ID number User-defined category User-defined sub-category Date of purchase Expiration date Supplying vendor Purchase cost Funding source (e.g. grant
monies) Manufacturer Model number Serial number Last
maintenance/inspection due
Personnel ID (Issued to)
Unit number/Apparatus number (Issued to)
Free-form text field for notes Repair records (including
shipped/returned dates, shipped to, cost)
Maintenance records Maintenance schedule Occupational Health and Safety
Agency (OSHA) testing requirement ID
OSHA testing requirement due date
OSHA testing requirement completion date
NFPA testing requirement ID NFPA testing requirement due
date NFPA testing requirement
completion date User defined fields
Enter Text
Fixed Asset Tracking The system shall be able to capture and track fixed-asset data. Mandatory Enter Text
The system shall have the ability to access the system via a mobile device: Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Equipment Repair, Maintenance and Testing ModuleFunctionality Description Importance Compliance
Basic Functionality
Laptop Computer Tablet
Smartphone Other type of mobile device
Basic Functionality
The fixed-asset related data includes, but shall not be limited to:
Mandatory
Item description System ID number Agency ID number User-defined category User-defined sub-category Date of purchase Supplying vendor Purchase cost Manufacturer Model number Serial number Last maintenance/inspection
due Current location of item Free-form text field for notes
Repair records (including shipped/returned dates, shipped to, cost)
Maintenance records Maintenance schedule OSHA testing requirement ID OSHA testing requirement
due date OSHA testing requirement
completion date NFPA testing requirement ID NFPA testing requirement
due date NFPA testing requirement
completion date
Enter Text
Basic Functionality
The system shall track, at a minimum, the following fixed-asset distribution data:
Mandatory
Enter Text
System ID number Recipient Issuer Date distributed Date returned
Date of loss or theft Police report number for
theft or loss Police report date from
theft or lossInventory Tracking
Inventory tracking system shall track all equipment sub-groups (e.g., vehicles, hoses, issued equipment, fixed assets) Mandatory Enter Text
Basic Functionality
Inventory tracking shall be compatible with, and shall interface to, a bar-coding system. Mandatory Enter Text
Basic Functionality
The system shall have the ability to manage and log inventory using a bar code system including, but shall not be limited to, the following functions:
Mandatory
Enter Text
Perform a mass update Locate item by bar code Generate bar code
Read bar code using remote, hand-held device
Track specific item information (e.g., description, quantity, status, etc.)
Basic Functionality
The system shall have the ability to automatically update (e.g., download) inventory information into system. Mandatory Enter Text
Basic Functionality The system shall have the ability to print bar code labels. Mandatory Enter Text
Basic Functionality
The system shall have the ability to provide inventory management using a bar code system. Mandatory Enter Text
Basic Functionality
The system shall have the ability to add adjustments to inventory when counts are taken and inventory is out of balance. Mandatory Enter Text
Basic Functionality
The system shall have the ability to record inventory of an item, including but shall not be limited to:
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Equipment Repair, Maintenance and Testing ModuleFunctionality Description Importance Compliance
Quantity in stock Cost history Minimum reorder points Vendor information: Name
Address Phone Contact Funding source (e.g. grant
monies)Basic
FunctionalityThe system shall have the ability to use a hand-held mobile inventory-tracking scanner. Mandatory Enter Text
Basic Functionality
The system shall log, at a minimum, the following inventory-related data:
Mandatory Enter Text Quantity in stock Re-order point Vendor contact/ordering
information Order history
Pricing history Last order information Outstanding/pending order
information
Basic Functionality The system shall generate and log internal purchase requests. Mandatory Enter Text
Basic Functionality The system shall generate and log purchase orders. Mandatory Enter Text
Basic Functionality
The system shall log, at a minimum, the following inventory distribution data:
Mandatory Enter Text Quantity distributed Recipient Issuer Condition at issue
Condition at return Date of issue Return required (yes/no) Date of return
Supplies and Equipment Acquisition
The system shall provide sufficient fields to record the receipt of an inventoried item, including, but shall not be limited to, the following:
Mandatory
Item type (bar code)
System ID number Agency ID Station ID Item Category Item sub-category Item name Item description
Inventory or asset number (e.g. bar code)
Manufacturer Model number Serial number Purchase cost Date of purchase Vendor information Current location of equipment
Enter Text
Basic Functionality The system shall allow for user-defined categories. Mandatory Enter Text
Basic Functionality The system shall allow for user-defined sub-categories. Mandatory Enter Text
Personal Equipment
The system shall provide the ability to develop a list of types of equipment that are issued to personnel. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to define types of equipment (e.g., badges, IT equipment, cell phones, protective gear, etc.) included in personal equipment table.
MandatoryEnter Text
Basic Functionality
The system shall provide the ability to track equipment that has been assigned to personnel, including, but shall not be limited to, the following:
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Equipment Repair, Maintenance and Testing ModuleFunctionality Description Importance Compliance
Equipment category Equipment type Personnel ID Personnel name Manufacturer Serial number Model Description Condition Cost Date of issuance Date of purchase
Date of return Disposal date Inventory ID number (e.g.,
barcode) Replacement date(s) Service date Calibration date Size Status (lost, decommissioned,
etc.) Comments
Basic Functionality
The system shall have the ability to assign multiple pieces of the same type of equipment to an individual. Mandatory Enter Text
Station Equipment
The system shall provide the ability to develop a list of types of equipment that are issued to stations. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to define the types of equipment that are issued to the stations. Mandatory Enter Text
The system shall provide the ability to provide fields to track each piece of equipment assigned to a station including, but shall not be limited to, the following:
Mandatory
Enter Text
Basic Functionality
Apparatus assigned to (e.g., Vehicle ID)
Asset tag number Bar code number Brand Classification Cost Date issued/acquired Description Equipment type Location in station
Location on the vehicle (e.g. compartments)
Manufacturer Model Part number Serial number Station/company assigned to Warranty information Individual receiving equipment Size Color
Basic Functionality
The system shall have the ability to assign multiple pieces of the same type of equipment to an apparatus. Mandatory Enter Text
Basic Functionality
The system shall have the ability to easily transfer equipment to a different vehicle/location without re-keying descriptive data (e.g. drag and drop or a quick transfer function).
MandatoryEnter Text
Basic Functionality The system shall have the ability to track loaned equipment. Mandatory Enter Text
Basic Functionality
The system shall have the ability to generate alerts to individuals that loaned equipment is due back for return. Mandatory Enter Text
Basic Functionality
The system shall have the ability to access a list of assigned equipment (including where/who assigned to) from the MDT Mandatory Enter Text
Basic Functionality
The system shall provide the ability when equipment is involved in an incident, the incident report and actions related to that incident are automatically linked to the equipment in the asset module.
MandatoryEnter Text
EMS Supplies The system shall provide the ability to develop a list of types of EMS supplies that are issued to stations. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Equipment Repair, Maintenance and Testing ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall provide the ability to define the types of EMS supplies that are included in the EMS supplies lists. Mandatory Enter Text
Basic Functionality
The system shall have the ability to provide a code table of types of EMS supplies issued to stations and apparatus. Mandatory Enter Text
Basic Functionality
The system shall have the ability for agency to define types of supplies included in EMS inventory code table. Mandatory Enter Text
Basic Functionality
The system shall have the ability to provide fields to track EMS inventory, including:
Mandatory
Enter Text
Item description Inventory number (e.g., bar
code) Unit cost Unit of measure Quantity in inventory
Minimum stock level (reorder point)
Reorder quantity Quantity on order Ordered by Disposal date
Enter Text
Basic Functionality
The system shall have the ability to track issuance of EMS inventory:Mandatory
Enter Text
Station Apparatus at station
Amount
Basic Functionality
The system shall have the ability to provide agency-defined lists of EMS inventory that should be on an apparatus. Mandatory Enter Text
Basic Functionality
The system shall have the ability for users to verify inventory on an apparatus using the EMS inventory list. Mandatory Enter Text
Basic Functionality
The system shall have the ability for the system to send notifications when inventory falls below minimum stock level. Mandatory Enter Text
Basic Functionality The system shall have the ability to electronically inventory drug bags. Mandatory Enter Text
Basic Functionality
System shall provide a means to track the location of specific drug bags (e.g. Unit ID). Mandatory Enter Text
Equipment Return
The system shall have the ability to return or check equipment back into inventory. Mandatory Enter Text
Basic Functionality
The system shall have the ability to unlink equipment from personnel upon check-in. Mandatory Enter Text
Basic Functionality
The system shall have the ability to track replaced equipment:Mandatory
Enter Text
Date replaced Reason replaced (drop-down list)
Disposition of equipment
Equipment Maintenance
and Replacement
The system shall have the ability to create maintenance schedules for equipment requiring regular maintenance. Mandatory
Enter Text
Basic Functionality
The system shall have the ability to generate reports listing equipment due for maintenance during a user-defined time period (e.g. generate a report on the first of every month for equipment that needs to be replaced by the end of the month).
Mandatory
Enter Text
Basic Functionality
The system shall have the ability to document maintenance for a piece of equipment. Mandatory Enter Text
Basic Functionality
The system shall have the ability to document service test records for a piece of equipment. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Fire Equipment Repair, Maintenance and Testing ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to create replacement schedules for equipment requiring replacement after a period of time. Mandatory Enter Text
Basic Functionality
The system shall have the ability to generate reports listing equipment due for replacement during a user-defined time period (e.g., generate a report on the first of every month for equipment that needs to be replaced by the end of the month).
Mandatory
Enter Text
Basic Functionality
The system shall have the ability to automatically generate and print, at a user-defined interval, reports listing equipment overdue for replacement (e.g. generate a report on the first of every month for equipment for which replacement is overdue).
Mandatory
Enter Text
Basic Functionality
The system shall have the ability to generate alerts to individuals that their equipment is due for maintenance or replacement. Mandatory Enter Text
Asset Management
Reports
The system shall have the ability to generate a physical inventory report based on: Asset category Asset age Asset location
Mandatory
Enter Text
Basic Functionality
The system shall have the ability to generate a physical inventory exception report. Mandatory Enter Text
Basic Functionality
The system shall generate a check-in/checkout log for temporarily assigned assets. Mandatory Enter Text
Basic Functionality
The system shall generate a report of items that require re-ordering (e.g., out of stock or below minimum threshold). Mandatory Enter Text
Basic Functionality
The system shall generate a report showing the complete history of an asset. Mandatory Enter Text
Basic Functionality The system shall generate a report on all manual inventory adjustments. Mandatory Enter Text
Table 48—Asset Management Module
Asset Management ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall be capable of expansion to accommodate potential for future additional scanners, printers, property intake locations, etc. Mandatory Enter Text
Basic Functionality The system shall manage equipment maintenance and repair functions. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to create maintenance schedules for equipment that requires regular maintenance. Mandatory Enter Text
Basic Functionality
The system shall be able to attach multiple supporting documents/files of various types (e.g., Word, Excel, JPG, MPG, WAV) to an Asset record. Mandatory Enter Text
Basic Functionality The system shall have the ability to capture electronic signatures. Mandatory Enter Text
Basic Functionality
The system shall collect data to manage equipment maintenance and repair functions which includes, but is not limited to:
Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Asset Management ModuleFunctionality Description Importance Compliance
Type Department Division Station Platoon General description Work order number Inspected/tested by (e.g.,
Officer ID, Name) Type of inspection/test
(multiple occurrences)
Date of inspection/test Status (e.g., pass/fail) Next action/inspection to be made Date of next action/inspection Unlimited Remarks (Free text) Date of repair Type of repair Cost of the repair Who made the repair Expected date to return to service
Enter Text
Facility Repair/Work
Order Tracking
Any authorized user shall be able to submit work requests. Mandatory
Enter Text
Basic Functionality The system shall be able to report and track requests for repair at facilities. Mandatory Enter Text
Basic Functionality
The repair at facilities data tracked shall include, but is not limited to:
Mandatory
Enter Text
Repair type Repair location Free-form text field for notes Requesting facility General description Work order number Requesting person Requesting shift Reported date Date work order assigned
Date of action Action type Date of completion Assigned to (table based) Inspected/verified by (i.e.
Personnel ID, Name) Date of inspection/verification Ability to associate/link work
orders Unlimited remarks (Free text)
Issued Supplies and Equipment
The system shall capture and track issued supplies and equipment data. MandatoryEnter Text
Basic Functionality
The system shall have the ability to capture the proper authorization for the equipment, if necessary. Mandatory Enter Text
Basic Functionality
Equipment shall be assigned to, but is not limited to:
Mandatory
Enter Text
Agency Division District Platoon
Unit Group Physical location Individual
The other issued equipment data shall include, but is not limited to: Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Asset Management ModuleFunctionality Description Importance Compliance
Basic Functionality
System ID number Item description Equipment ID number Agency ID number User-defined category User-defined sub-category Date of purchase Expiration date Supplying vendor Purchase cost Manufacturer Model number Serial number Last maintenance/inspection
due
Personnel ID (Issued to) Unit number/Apparatus
number (Issued to) Free-form text field for notes Repair records (including
shipped/returned dates, shipped to, cost)
Maintenance records Maintenance schedule OSHA testing requirement ID OSHA testing requirement
due date OSHA testing requirement
completion date
Fixed Asset Tracking The system shall be able to capture and track fixed-asset data. Mandatory Enter Text
Basic Functionality
The system shall have the ability to track equipment that is checked-in and checked-out basis (e.g. daily basis, for patrol) Mandatory Enter Text
Basic Functionality The system shall have the ability to track equipment checked-out. Mandatory Enter Text
Basic Functionality The system shall have the ability to track equipment checked-in. Mandatory Enter Text
Basic Functionality The system shall provide a check-in and checkout log. Mandatory Enter Text
Basic Functionality The system shall have the ability to print receipts. Mandatory Enter Text
Basic Functionality
The check-in and check-out log shall include:
Mandatory
Enter Text
Date and time checked-out. Date and time checked-in. Unit
Individual Equipment condition
Basic Functionality The system shall provide a log of all activity. Mandatory Enter Text
Basic Functionality
The system shall have the ability to access the system via a mobile device:Mandatory
Enter Text
Laptop Computer Tablet
Smartphone Other type of mobile device
The fixed-asset related data shall include, but is not limited to: Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Asset Management ModuleFunctionality Description Importance Compliance
Basic Functionality
Item description System ID number Agency ID number User-defined category User-defined sub-category Date of purchase Supplying vendor Purchase cost Manufacturer Model number Serial number Last maintenance/inspection
due
Current location of item Free-form text field for notes Repair records (including
shipped/returned dates, shipped to, cost)
Maintenance records Maintenance schedule OSHA testing requirement
ID OSHA testing requirement
due date OSHA testing requirement
completion date
Enter Text
Basic Functionality
The system shall log, at a minimum, the following fixed-asset distribution data:
Mandatory Enter Text System ID number Recipient Issuer Date distributed Date returned
Date of loss or theft Police report number for theft or
loss Police report date for theft or
lossInventory Tracking
Inventory tracking system shall track all equipment sub-groups (e.g., vehicles, issued equipment, fixed assets) Mandatory Enter Text
Basic Functionality
Inventory tracking shall be compatible with, and shall interface to, a bar-coding system. Mandatory Enter Text
Basic Functionality
The system shall have the ability to make inventory adjustments when doing annual inventory. Mandatory Enter Text
Basic Functionality
The system shall have the ability to manage and track inventory using a bar code system including, but not limited to, the following functions: Perform a mass update Locate item by bar code Generate bar code Read bar code using remote, hand-held device Track specific item information (e.g., description, quantity, status,
etc.)
Mandatory
Enter Text
Basic Functionality
The system shall have the ability to automatically update (e.g., download) inventory information into system. Mandatory Enter Text
Basic Functionality The system shall have the ability to print bar code labels. Mandatory Enter Text
Basic Functionality
The system shall have the ability to provide inventory management using a bar code system. Mandatory Enter Text
Basic Functionality
Ability to record inventory of an item, including but not limited to:Mandatory Enter Text Quantity in stock
Cost history Minimum reorder points
Basic Functionality
The system shall include vendor information:Mandatory
Enter Text
Name Address
Phone Contact
Basic Functionality
The system shall have the ability to use a hand-held mobile inventory-tracking scanner. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Asset Management ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall track, at a minimum, the following inventory-related data:
Mandatory
Enter Text
Quantity in stock Re-order point Vendor contact/ordering
information Order history
Pricing history Last order information Outstanding/pending order
information
Basic Functionality The system shall generate and track internal purchase requests. Mandatory Enter Text
Basic Functionality The system shall generate and track purchase orders. Mandatory Enter Text
Basic Functionality
The system shall track, at a minimum, the following inventory distribution data:
Mandatory
Enter Text
Quantity distributed Recipient Issuer Condition at issue
Condition at return Date of issue Date of return
Supplies and Equipment Acquisition
The system shall have the ability to generate automatic alerts to designated staff when inventory levels fall below a user defined level. Mandatory
Enter Text
Basic Functionality
The system shall provide sufficient fields to record the receipt of an inventoried item, including, but not limited to, the following:
Mandatory
Item type (bar code) System ID number Agency ID Station ID Item category Item sub-category Item name Item description
Inventory or asset number (e.g. bar code)
Manufacturer Model number Serial number Purchase cost Date of purchase Vendor information Current location of equipment
Enter Text
Basic Functionality The system shall allow for user-defined categories. Mandatory Enter Text
Basic Functionality The system shall allow for user-defined sub-categories. Mandatory Enter Text
Basic Functionality
The system shall allow for the tracking of equipment acquired via grant monies and attach any special notes/narrative specific to the grant. Mandatory Enter Text
Basic Functionality
The system shall have the ability to track vendor information:
Mandatory Enter Text Company name Point of contact name Address Telephone number
Email Web site Order history Notes/Narrative
Personal Equipment
The system shall provide the ability to develop a list of types of equipment that are issued to personnel. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to define types of equipment (e.g., badges, IT equipment, cell phones, uniforms, etc.) included in personal equipment table.
MandatoryEnter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Asset Management ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall provide the ability to track piece of equipment that has been assigned to personnel, including, but not limited to, the following:
Mandatory
Enter Text
Equipment category Equipment type Personnel ID Personnel name Manufacturer Serial number Model Description Condition Cost Date of issuance
Date of purchase Date of return Disposal date Inventory ID number (e.g., barcode) Replacement date(s) Service date Calibration date Size Status (lost, decommissioned, etc.) Comments
Basic Functionality
The system shall have the ability to assign multiple pieces of the same type of equipment to an individual. Mandatory Enter Text
Basic Functionality
The system shall have the ability to capture and track history of all equipment assigned to an individual. Mandatory Enter Text
Basic Functionality
The system shall have the ability to track the daily assignment of items (e.g. weapons, vehicles, etc.). Mandatory Enter Text
Firearms and Ammunition
The system shall have the ability to capture, maintain and track firearms and ammunition assigned to personnel, including, but not limited to:
Mandatory
Enter Text
Agency Division Platoon Agency assigned ID
number Date issued Employee ID Employee name
Inspected by Inspected date Issue by (name) Maintenance requirements Maintenance performed Quantity issued Received by
Basic Functionality
The system shall have the ability to assign NCIC code identifiers:
Mandatory Enter Text Make Model Serial number
Caliber Color/Finish
Station/Location of Equipment
The system shall provide the ability to develop a list of types of equipment that are issued to stations. Mandatory
Enter Text
Basic Functionality
The system shall provide the ability to define the types of equipment that are issued to the stations. Mandatory Enter Text
Basic Functionality
The system shall provide the ability to provide fields to track each piece of equipment assigned to a station including, but not limited to, the following: Mandatory
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Asset Management ModuleFunctionality Description Importance Compliance
Vehicles assigned to (e.g., Vehicle ID)
Asset tag number Bar code number Brand Classification Cost Date issued Date acquired Description Equipment type Location in station
Location on the vehicle (e.g. compartments)
Manufacturer Model Part number Serial number Agency/division/platoon assigned
to Warranty information Individual receiving equipment Size Color
Enter Text
Basic Functionality
The system shall have the ability to assign multiple pieces of the same type of equipment to a vehicle. Mandatory Enter Text
Basic Functionality
The system shall have the ability to easily transfer equipment to a different vehicle/location without re-keying descriptive data (e.g. drag and drop or a quick transfer function).
MandatoryEnter Text
Basic Functionality
The system shall be capable of logging and storing equipment location changes. Mandatory Enter Text
Basic Functionality The system shall have the ability to track loaned equipment. Mandatory Enter Text
Basic Functionality
The system shall have the ability to generate alerts to individuals that loaned equipment is due back for return. Mandatory Enter Text
Basic Functionality
The system shall have the ability to access a list of assigned equipment (including where/who assigned to) from the Mobile Data environment. Mandatory Enter Text
Basic Functionality
The system shall provide the ability when equipment is involved in an incident, the incident report and actions related to that incident are automatically linked to the equipment in the asset module.
MandatoryEnter Text
Equipment Return
The system shall have the ability to return or check equipment back into inventory. Mandatory Enter Text
Basic Functionality
The system shall have the ability to unlink equipment from personnel upon check-in. Mandatory Enter Text
Basic Functionality
The system shall have the ability to track replaced equipment:
Mandatory
Enter Text
Date replaced Reason replaced (drop-
down list)
Disposition of replaced equipment Personnel ID replacing the
equipmentEquipment
Maintenance and
Replacement
The system shall have the ability to create maintenance schedules for equipment requiring regular maintenance. Mandatory
Enter Text
Basic Functionality
The system shall have the ability to create maintenance schedules for equipment requiring regular inspection. Mandatory Enter Text
Basic Functionality
The system shall have the ability to document maintenance for a piece of equipment. Mandatory Enter Text
Basic Functionality
The system shall have the ability to document service test records for a piece of equipment. Mandatory Enter Text
Basic Functionality
The system shall have the ability to create replacement schedules for equipment requiring replacement after a user-defined period of time. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Asset Management ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to generate alerts to individuals that their equipment is due for: Mandatory
Enter Text
Maintenance Inspection
Replacement
Equipment Disposal The system shall be able to track equipment that is disposed of. Mandatory Enter Text
Basic Functionality
When equipment is disposed of, the system shall change the equipment status but will not remove the historical records associated with that item. Mandatory Enter Text
Basic Functionality The system shall track the date the equipment was taken out of service. Mandatory Enter Text
Basic Functionality The system shall track the person disposing the equipment. Mandatory Enter Text
Basic Functionality The system shall track the means of disposal. Mandatory Enter Text
Asset Management
Reports
The system shall have the ability to generate a physical inventory report based on: Asset category Asset age Asset location Specific type of equipment
Mandatory
Enter Text
Basic Functionality
The system shall have the ability to generate a physical inventory exception report. Mandatory Enter Text
Basic Functionality
The system shall have the ability to generate a check-in/checkout log for temporarily assigned assets. Mandatory Enter Text
Basic Functionality
The system shall have the ability to generate a report of items that require re-ordering (e.g., out of stock or below minimum threshold) Mandatory Enter Text
Basic Functionality
The system shall have the ability to generate reports listing equipment due for maintenance during a user-defined time period (e.g. generate a report on the first of every month for equipment that needs to be replaced by the end of the month).
Mandatory
Enter Text
Basic Functionality
The system shall have the ability to generate reports listing equipment due for replacement during a user-defined time period (e.g., generate a report on the first of every month for equipment that needs to be replaced by the end of the month).
Mandatory
Enter Text
Basic Functionality
The system shall have the ability to generate a report for equipment that needs replaced at the end of user-defined period of time (e.g. quarterly, yearly, multi-year, etc.).
MandatoryEnter Text
Basic Functionality
The system shall have the ability to schedule an automated report for equipment that needs to be replaced by a user-defined period of time (e.g. 30 days prior, end of the month, etc.)
MandatoryEnter Text
Basic Functionality
The system shall have the ability to automatically generate and print, at a user-defined interval, reports listing equipment overdue for replacement (e.g. generate a report on the first of every month for equipment for which replacement is overdue).
Mandatory
Enter Text
Basic Functionality
The system shall have the ability to generate a report that documents all maintenance completed on a specific piece of equipment. Mandatory Enter Text
Basic Functionality
The system shall have the ability to generate automated email messages to staff responsible for replacing overdue equipment. Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Asset Management ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall have the ability to generate automated email messages to staff responsible for replacing expired supplies. Mandatory Enter Text
Basic Functionality
The system shall be capable of generating a report, including current status of various requests, including, but not limited to: Mandatory
Enter Text
Facility repair requests Equipment repair requests
Purchase orders Work requests
Basic Functionality
The system shall have the ability to generate a report for all inspections that are coming due within a user defined time frame (e.g. end of month, next 30 days, etc.).
MandatoryEnter Text
Basic Functionality
The system shall have the ability to generate a report for all equipment that has been disposed of. Mandatory Enter Text
Basic Functionality
The system shall have the ability to generate a report for all equipment including age of that equipment. Mandatory Enter Text
Basic Functionality
The ability to generate reports for equipment checked-in and checked-out logs. Mandatory Enter Text
Basic Functionality
The system shall have the ability to generate a report showing the complete history of an asset. Mandatory Enter Text
Basic Functionality
The system shall have the ability to generate a report showing active property assigned to an officer. Mandatory Enter Text
Table 49—EMS Reporting/ePCR Requirements Module
EMS Reporting/ePCR Requirements ModuleFunctionality Description Importance Compliance
Basic Functionality
The EMS Records Management System (ERMS) shall comply with the latest version of National EMS Information System (NEMSIS) data and reporting standards used by the State.
Mandatory Enter Text
Basic Functionality
The EMS Records Management System (ERMS) shall comply with latest version of HL7 data and reporting standards used by the State. Mandatory Enter Text
Basic Functionality
The ERMS shall be able to capture incident data elements available in CAD system. Mandatory Enter Text
Basic Functionality
The system shall comply with State rules and regulations for EMS data collection and reporting. Mandatory Enter Text
Basic Functionality
CAD interface to ERMS shall have a near real-time live connection (not a closed call download). Mandatory Enter Text
Basic Functionality
The system shall allow creating an NFIRS report from within the Patient Care Record (PCR). Mandatory Enter Text
Basic Functionality Data quality control measures shall be built into ERMS PCR module. Mandatory Enter Text
Basic Functionality
The system shall allow authorized users to define smart rules to validate data entry for quality assurance. Mandatory Enter Text
Basic Functionality The system shall be NEMSIS certified. Mandatory Enter Text
Basic Functionality The system shall be HIPAA compliant. Mandatory Enter Text
Basic Functionality
The system shall be capable of exporting required billing related information to a third party billing agency by secure means (i.e. encryption or similar security).
MandatoryEnter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
EMS Reporting/ePCR Requirements ModuleFunctionality Description Importance Compliance
Basic Functionality The system shall be able to attach defibrillator event files. Mandatory Enter Text
Basic Functionality
The system shall accept electronic signatures under many roles attached to a single PCR. Mandatory Enter Text
Basic Functionality
The system shall allow an active ERMS workstation to print to any printer available on the network authorized to print ERMS related material. Mandatory Enter Text
Basic Functionality
The system shall be able to calculate age when date of birth is entered. Age shall be in appropriate units of time, e.g. for infants less than 30 days, the units shall be days, infants greater than 1 month but less than 1 year, the units shall be months.
Mandatory
Enter Text
Basic Functionality
Previous patient medical history shall be available for repeat patients without having to provide any special designation. The data contains basic information such as DNR orders, allergy information, medical history, medications, etc.
Mandatory
Enter Text
Basic Functionality
The system shall provide an “auto-narrative” to capture essential data points and begin building the incident narrative based in system administrator templates.
MandatoryEnter Text
Basic Functionality The system shall allow for an edit/modify of the "auto-narrative". Mandatory Enter Text
Basic Functionality
The system shall be able to turn off "auto-narrative" feature at the discretion of an authorized user. Mandatory Enter Text
Basic Functionality The system shall capture the name of receiving RN or MD at hospital. Mandatory Enter Text
Basic Functionality The system shall provide areas for user definable fields. Mandatory Enter Text
Basic Functionality The system shall provide areas for user definable drop-down pick lists. Mandatory Enter Text
Basic Functionality The system shall track accidents involving agency apparatus. Mandatory Enter Text
Basic Functionality The system shall track accidents involving agency personnel. Mandatory Enter Text
Basic Functionality
The data collected in accident reports shall include, at a minimum:
Mandatory
Enter Text
Vehicle type Damage Protection used Type of collision
Speed Posted speed(s) Location (e.g., highway, parking
lot, city street)
Dispatch and Unit Time Stamps
The system shall capture dispatch and unit status time stamps from CAD, which include:
Mandatory
Enter Text
Call received time Dispatch notified time Unit dispatched time En route time First responder arrived time First medic arrived time Unit arrived time At patient time
Transferred care time Left scene time Arrived destination (Hospital)
time Left destination time Call cancelled time In service time Complete - back in quarters time
Basic Functionality
The system shall be able to note time delays (e.g., traffic, trains, vehicle failures) Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
EMS Reporting/ePCR Requirements ModuleFunctionality Description Importance Compliance
Basic Functionality
The system shall flag and track the following:
Mandatory
Enter Text
Staging time Standby time Alcohol and drug
related incidents
Incidents involving vehicle crashes Any unusual incidents (e.g. odor
investigation) Incidents involving persons using
personal protective equipment.
Basic Functionality
The system shall flag and track Nature of Call Information, which includes:
Mandatory
Enter Text
Response mode to scene Medical determinant code EMD performed
EMD card Nature of call on
scene
Basic Functionality
The system shall flag and track Patient Information, which includes:
Mandatory
Enter Text
Name Allow for unknown patient
names Allow for Hospital patient
numbers for unidentified patients
Address Phone Social Security Number Date of Birth (DOB) Allow for estimated age
value if DOB unknown Height Weight Provider and patient
signatures, where applicable.
Acknowledgment of Health Insurance Portability and Accountability Act (HIPAA) notice delivered
Acknowledgment of HIPAA notice signed
Reason for lack of patient signature for HIPAA notice delivery.
Acknowledgment of billing consent signed
Reason for lack of billing consent signature.
Family relative information Physician information Guarantor information Insurance information
Enter Text
Basic Functionality
The system shall flag and track Billing Information, which includes:
Mandatory Enter Text Mileages Fee code Mileage rates
Loaded miles fee Total charges
The system shall flag and track Patient Assessment, which includes: Mandatory
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
EMS Reporting/ePCR Requirements ModuleFunctionality Description Importance Compliance
Basic Functionality
Chief complaint Onset date and time Secondary complaint PTA (prior to arrival) vital signs. Vitals signs (multiple) Performing medic Date and time PCO2 device PCO2 reading PO2 Pain index Stroke scale Level of response using AVPU
scale Pulse Respiration rate
Blood pressure Temperature ECG Reason field if ECG not
done/collected 12 lead EKG Reason field if EKG not
done/collected Broselow scale Thrombolytic checklist. Glasgow comma scale,
multiple instances (i.e. initial score, secondary scores for critical patients or change of status)
Trauma Score
Enter Text
Basic Functionality The system shall track Physician Assessment for multiple patients Mandatory Enter Text
Basic Functionality
Physician Assessment record shall include, but is not limited to:
Mandatory
Enter Text Head Face Eyes Mental status Neurological status Neck Back Chest Lungs Abdomen Skin GU (Pelvis/Groin) Circulation Extremities Sign & symptoms (multiple
instances, from drop-down/table driven field)
Free-text field for "other" type entries related to signs and symptoms
Medical history (multiple instances, from drop-down/table driven field)
Free text field for "other" type entries related to medical history
Allergies (multiple instances from drop-down/table driven field)
Free text field for "other" type entries related to Allergies
Current medications (multiple instances, from drop-down/table driven field)
Free text field for "other" type entries related to current medications
Trauma Mechanism of Injury Interventions (multiple)
Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
EMS Reporting/ePCR Requirements ModuleFunctionality Description Importance Compliance
Basic Functionality
Intervention data shall include: Procedures (multiple) Sub-procedures (multiple) to address manner of procedure
performed Medications (multiple), with the following fields for each Medications
entry: Dose Route given unit of measure Cardiac arrest Information Cardiac occurrence screening Cardiac monitoring AED equipment
Mandatory Enter Text
Basic Functionality
The system shall be able to attach the complete cardiac monitoring record (from power on to end of event) to call record Mandatory Enter Text
Basic Functionality
The system shall be able to attach the complete AED monitoring record (from power on to end of event) to call record Mandatory Enter Text
Basic Functionality An authorized user shall be able to customize Q/C Rules. Mandatory Enter Text
Basic Functionality The system shall capture up to 12 additional fields per specific procedure. Mandatory Enter Text
Basic Functionality
The additional specific procedure fields shall be customizable by an authorized user. Mandatory Enter Text
Basic Functionality
The system shall be able to capture up to 12 additional fields per medication. Mandatory Enter Text
Basic Functionality
The additional medication related fields shall be customizable by an authorized user. Mandatory Enter Text
Basic Functionality
The system shall meet the requirements for a stand-alone Basic Life Support department. Mandatory Enter Text
Basic Functionality
The system shall meet the requirements for a stand-alone Advanced Life Support department. Mandatory Enter Text
Table 50—Animal Control Module
Animal Control ModuleFunctionality Description Importance Compliance
Basic Functionality The system shall create full master name records for animals. Mandatory Enter Text
Basic Functionality
The system shall display the photo of the subject within the animal control record. Mandatory Enter Text
Basic Functionality
The system shall have the ability to upload a photo image and stored via direct connect with a digital camera. Mandatory Enter Text
Basic Functionality
The system shall have the ability to upload a photo image from:
Mandatory
Enter Text Digital camera Computer disk TWAIN32-compliant imaging
device
USB drive Embedded email Embedded text message
Basic Functionality
The system shall accept and maintain the following animal subject information: Mandatory Enter Text
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EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX
Animal Control ModuleFunctionality Description Importance Compliance
Name (Last, First, Middle, Suffix)
Address (City, State, Zip Code)
Date of birth Age Range Indicate whether animal is
Deceased ID Number/License number Species Breed
Sex Indicate whether animal has
been altered Mixed breed Height range Weight range Primary color Owner (master name record) Veterinarian (master name
record)
Basic Functionality
The system shall have the ability to track associated identification numbers, e.g., license number and microchip implant number. Mandatory Enter Text
Basic Functionality
The system shall have the ability to accept and maintain vaccination information, including:
Mandatory Vaccination type Vaccination date Expiration date
Veterinarian (master name record) Comments (free-form text
narrative)Enter Text
Basic Functionality
The system shall have the ability to accept and maintain quarantine information, including the following data elements: Mandatory
Enter Text
Start date End date
Reason for quarantine Comments (free-form text narrative)
Basic Functionality
The system shall be able to attach miscellaneous documents to an animal record. Mandatory Enter Text
Basic Functionality
The system shall allow search for existing animal records based on any data field in the record. Mandatory Enter Text
Basic Functionality The system shall have the ability to create animal license records. Mandatory Enter Text
Basic Functionality
The system shall have the ability to accept and maintain information about the license and associated fees. Mandatory Enter Text
Basic Functionality
The system shall allow search for existing animal license records based on any data field in the record. Mandatory Enter Text
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