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This information is about prereleased software and therefore is subject to change. It is provided without warranty of any kind, express or implied. Microsoft makes no warranties, express or implied. ©2009 Microsoft Corporation.

As an IT decision maker, you’re challenged with finding the right balance between driving operational efficiency and investing for growth. You need new ways to innovate and securely bring the right business capabilities to the right people with security in mind in this “New World of Business” —a global market with customers, suppliers, and partners who work together across cultures and continents. At the same time, you want to deliver these capabilities efficiently to manage costs.

Microsoft is committed to helping you and your business through these hard times while also helping you prepare for the future.

We understand that the last thing you want is technology that introduces the risks of incompatibility, requires new staff or training, or fails to work when you need it most. Instead, Microsoft solutions give you reliability, manageability, and choice.

Microsoft® Office maximizes your existing investments by extending server and services capabilities to people’s desktops. The role of Office within organizations has expanded, and today it delivers a wealth of server or services capabilities—including business intelligence, collaboration, and content

management—into the hands of users through familiar and intuitive applications. Microsoft Office technology is easy to use and includes everything your people depend on to be more efficient and productive.

We invite you to learn more about how Office is evolving in its next release, Microsoft Office 2010. For your people, it means helping them work in a way that’s faster, easier, and more intuitive—whether they’re on the road, in the office, working solo, or as part of a team. For IT, it means taking advantage of a set of smart, security-enhanced, easy-to-integrate tools that work with what you have now, so you can grow your business instead of your budget.

In good times, and in bad, Microsoft continues to focus on your needs to bring you solutions to help your company work smarter and leaner. With Office 2010, you can be sure we’re looking out for you today and in the future.

Takeshi NumotoCorporate Vice PresidentOffice Product Management Group

n today’s economic times, it’s critical to do more with less. You need to wring every drop of value from existing investments and scrutinize every new investment. Additionally, with work force reductions, there’s a greater demand for technology tools that can help fewer employees work smarter and respond to customers faster so that you can stay competitive.

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IDo More with LessAnd prepare for the future through innovation


Work Together: Collaboration Without CompromiseToday, it’s even more critical for people to work better together with customers, partners, and each other using technology. You want to build stronger teams across broader geographic boundaries and reduce costs such as travel expenses. But IT staff must make sure that all this is done without compromising security, control, and performance.

Common Trends and Business Challenges

Sample Features/Benefits in Office Professional Plus 20101

Potential Cost Savings and Efficiency Gains

Sharing expertise and staying connected• Increased competition demands faster

response times, but time is wasted on versioning and coordination.

• Ever-larger volumes of e-mail saps time and balloons storage costs.

• IT concerns about security and IP protection must be balanced with empowering users in collaboration.

• Stronger emphasis on teamwork, driven by millennial work styles (Gen-Y).

• Co-authoring allows multiple people to work at the same time on the same document, such as an RFP, to respond faster and meet deadlines; security is not compromised since the information can be hosted on-premises.

• Conversation View, Clean Up and Ignore in Outlook 2010 can remove duplicate information and act like a “mute button” for your inbox.

• MailTips give users important information before they hit “send” to avoid unnecessary, embarrassing, or even damaging e-mail.

• Broadcast Slide Show allows you to present a slideshow directly from PowerPoint 2010 to anyone who can access a Web browser, by hosting the content locally on SharePoint 2010 or through a free service provided over the Internet.

• Social Connector in Outlook 2010 combines business and social networking to help users stay up to date with colleagues, customers, and partners via their activity updates on Microsoft SharePoint Server 2010 or some of the most popular social networking sites.

• Respond to clients faster to win and maintain more business.

• Spend less time wading through e-mail or on document collaboration and more time on activities that add value.

• Reduce storage and bandwidth costs that result from using e-mail as the primary collaboration tool.

• Reduce travel budgets through the use of unified communications technology.

• Hold spontaneous meetings without the expense of acquiring third-party broadcasting tools.

Today…The state of the economy is front and center for businesses. So now, more than ever, you need to know that your technology investments are wise ones.

With Microsoft Office 2010Your organization can thrive, not just survive. Your IT team will have a practical productivity platform to cost-effectively deliver on business needs and to manage your environment without compromise. Employees will have greater flexibility in how and where they work. And developers will be able to create Business Applications more rapidly using Microsoft® Office 2010 with Microsoft SharePoint® Services and line-of-business processes.

The Most Value with Office Professional Plus 2010With Microsoft Office Professional Plus 2010, your people get a wide range of powerful new ways to do their best work from more places—whether they’re using a PC, smartphone,* or Web browser. From insightful updates to Excel®, PowerPoint®, Word, and Outlook® applications, to new server integration capabilities that make it easier for everyone to track, report, and share vital information, Office Professional Plus 2010 offers the complete package through familiar, intuitive tools.

*Mobile functionality requires an appropriate device and Internet connection. Some functionality also requires Office Mobile 2010, which is not included in Office 2010 applications or suites.

1 Microsoft Business Productivity Servers are required to enable many of the listed features.


Bring Ideas to Life: Insights from InformationPeople are working in a far more complex environment than ever before and can fall victim to “information overload.” They need the right tools to help them draw insights and express ideas. Further, staff and budget cuts mean that everyone needs to be more productive and make the most of resources to produce results that keep them ahead of the competition.

Use Office Anywhere: PC. Phone. Browser.Mobile working isn’t just about the sales force anymore. Today you’re likely supporting telecommuting and expect employees to be“always on, always connected” even when they are away from the office. Workers need access to information and the ability to take action regardless of whether they are at home, at work, or on the move. IT wants to empower them to do so without increasing risk, complexity, and cost.




Working across locations and devices• Mobile work is on the rise, but

porting content is time-consuming and can lead to errors.

• People want freedom to access their information from more places and choose from more devices.

• Users working with devices other than their main PCs need confidence that their changes to content are saved as intended; IT shares this goal, which would help avoid a drain on support resources.

• Office Web Apps are online companions to Word, Excel, PowerPoint, and OneNote® that let you review and make light edits to documents from a browser.2 Web Apps can be hosted on-premises, with SharePoint, to provide IT with more confidence about security. Content and formatting will be maintained at all times as users move from the PC to the browser.

• SharePoint Workspace 2010 lets your people easily take important SharePoint documents offline. When they reconnect, only the changes are synchronized—so updates happen fast, even with low bandwidth.

• Office Mobile 2010 makes it possible for coworkers in different locations to share, edit, and comment on documents with their smartphones, using a familiar Office experience best suited to mobile devices.3

• Help people stay updated on the go so they can do more work offline and from more devices.

• Give IT the option to host Office Web Apps on-premises for more control.

• Avoid increased support calls since users won’t experience a loss of formatting or content when moving from PC to browser.

• Save on overhead costs of real estate and facilities by supporting telecommuting.

• Keep everyone connected, even when remote, with access to more information offline.


1 Microsoft Business Productivity Servers are required to enable many of the listed features.2 An appropriate device, Internet connection, and supported Internet Explorer®, Firefox, or Safari browser are required.3 Mobile functionality requires an appropriate device and Internet connection. Office Mobile 2010 not included in Office 2010 applications or suites.




Managing large volumes of information• Reduced staff means that

everyone needs to be more productive.

• Must be able to draw insights from complex or disparate data sets.

• Photos and videos capture your audience but hog memory and require tools and expertise to edit.

• Need to capture, search, and reuse all types of content more easily.

• PowerPivot for Excel 2010 allows you to quickly calculate data sets of hundreds of millions of rows from multiple sources at lightning speed, which can eliminate the need to spend money on additional Business Intelligence tools.

• Sparklines in Excel 2010 save real estate on-screen by charting trends in a single cell right next to the corresponding data.

• Photo and video editing tools in PowerPoint 2010 can trim a video clip, turn a color film into black & white, add artistic effects to photos, and more—all without the need for expensive third-party tools.

• Microsoft Office Backstage™ view gives everyone quick access to important operations such as saving, printing, and sharing; and it’s extensible, so it can be customized to surface commands or workflow operations that are most important to people in your organization.

• Ribbon toolbar is now in all applications, so your team can find the commands they need most to deliver better results faster.

• Reduce training costs and increase productivity by allowing users to work with familiar, intuitive tools that are consistent across applications.

• Spot trends and make them visible to others to draw insights from data and make decisions faster.

• Reduce spending on specialized tools for records management, photo/video editing, analysis add-ins, etc.

• Avoid agency costs by producing professional-looking documents in-house.

• Rich data analysis is more easily accessible to more people so you can eliminate the need to buy Business Intelligence software that can be costly or difficult to learn to use.


The Practical Productivity Platform for IT: Security, Manageability, and PerformanceConnecting users to key business processes is a critical component of IT efficiency and worker productivity. In an environment where users demand more flexibility in their work style, IT adds significant value to an organization when it can meet this demand while controlling costs and protecting information.

New Additions for Office Professional Plus 2010Microsoft Office Professional Plus has added the following new applications and capabilities to the Office Professional Plus suite with the 2010 release, helping put the server capabilities into the hands of users.


› SharePoint Workspace 2010 (formerly “Groove“)SharePoint Workspace 2010 lets your people easily take important SharePoint documents offline. When they reconnect, only the changes are synchronized—so updates happen fast, even with low bandwidth. You can even work with customers, partners, and remote team members seamlessly across multiple networks. Plus, it makes it easier for IT staff to drive a consistent information management strategy based on SharePoint technology throughout the organization.

› OneNote 2010More powerful than memory, more searchable than a stack of documents—OneNote 2010 gives people a place to manage work’s details. Even multiple sources of data—such as audio files, video recordings, and scanned text—are easy to find, sort, and display. And, with shared “notebooks,” OneNote becomes an easy place for teams to quickly swap information and stay on track. It offers new ways to capture and share collective knowledge and facilitates collaborative editing in wiki-like “living documents.”

› Office Web AppsThe new Office Web Apps are online companions to Word, Excel, PowerPoint, and OneNote that let you review and make light edits to documents from a browser (Internet Explorer®, Firefox, and Safari). Web Apps can be hosted on-premises—with SharePoint technologies—to provide IT with more confidence about security. Better yet, the contents and formatting of documents will be maintained at all times as users move from the PC to the browser.

› Deeper Server Integration• Save documents directly to a SharePoint site from Backstage view.• Easily publish Microsoft Access® 2010 databases to a

SharePoint site.• Capture metadata automatically through Backstage view.• Initiate an IM or voice conversation directly from presence

indicators in a document—from Backstage view, a co-authoring indicator, or an e-mail message draft.

• Retain formatting when copying and pasting content from an Office document to a SharePoint site.




Helping the diverse work force be productive• Deliver against changing business

requirements.• Control support, integration, and

training costs.• Manage collaboration complexity and

increased mobility.• Protect information and stay

compliant.• Connect users to key business

processes.

• Office 2010 maximizes performance across the hardware you already own, while also positioning you for future hardware innovations such as 64-bit chips, advanced graphics cards, and multicore processors.

• The Trusted Documents and Protected View features of Office 2010 layered defense combine to provide better security against malicious e-mail attachments and files.

• Business Connectivity Services helps deliver line-of-business information to users to reduce training cycles and improve data center utilization.

• The Accessibility checker and Retention policy help to maintain compliance—from accessibility to e-mail to enterprise content management.

• Reduce the need to invest in new hardware.

• Prevent costly data breaches to desktops.

• Maintain compliance with fewer IT resources and minimal user disruption.

• Give IT staff the ability to drive innovation with less time spent on administration.

• Control training costs.

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SharePointWorkspace

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OneNoteTM

AccessTM

PublisherTM

PowerPointTM

WordTM

OutlookTM

ExcelTM

InfoPath

Office Professional Plus 2010 also includes updates to all of the applications you are familiar with in the suite, offering a complete package through familiar, intuitive tools.

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