DLI UPDATE 2007-2008

Michel SéguinStatistics Canada

May 14, 2007

Organizational changes Changes in the DLI Community Changes in the EAC and Education

Committees Changes in the DLI Collection Present Projects – priorities

Listserv Compleat Survival Kit Improve quality and standardization of data and

metadata for preservation Database and Internet update project DDI - CANDDI Digitizing the printed documentation Census Basic Summary tables 71-81 Metrics Papers DLI contact Survey

Citation Guide Training Repository Licensing Questions

ORGANIZATIONAL CHANGES

Director of Communications and Library Services Division François Bordé will retire on June 24th 2007 Eric St. John will start as June 4th 2007 Marie-Josée Bourgeois has gone to Special Survey Division André Blondin is now with Industry Account Division Sage Cram is now on Maternity leave Monia Bergeron has gone to Science, Innovations and

Electronic Information Division Marie-Claire Lauzon is now the Communications person with the

DLI Community Linda Hardings-Devries is our DDI specialist Jocelyn Geha is working with u s on an occasional basis to

transfer Census BST and Profile to the DLI collection Renée Rocan will start soon working on the administrative aspect

of the DLI

In April 2005 Red Deer College decided not renew their membership

In fall 2005 the University of Ontario Institute of Technology joined

In January 2006 Niagara College joined.

In April 2006 Nova Scotia Community College joined

In June 2006, Grant MacEwen College in Alberta joined

In December 2006, Kwantlen College University in British Columbia joined

This brings the membership to 71

DLI MEMBERSHIP

Other institutions who have made enquires during 2005 – 2007 include:British Columbia Institute of

TechnologyNo picture… not joined yet…

Selkirk College in British Columbia Heritage College and Seminary in

OntarioThe College of the North Atlantic in

Newfoundland and Labrador

DLI MEMBERSHIP

DLI MEMBERSHIP

We keep getting requests from American universities to join DLI.

This has been discussed by the EAC a number of times, including the fall of 2005.

EAC has decided that, for now, DLI will remain open to only Canadian institutions.

EAC MEMBERSHIP

Mary MacLeod of Acadia University has resigned – Thank you Mary

Chad Gaffield has also left the EAC and is now appointed as President of the Social Sciences and Humanities Council of Canada (SSHRC)

Jeffrey Smith has left Statistics Canada for a two years assignment and may rejoin EAC upon his return

EAC MEMBERSHIP

New Members:

Jean Poirier, co-ordinator of the Montreal RDC

Ted Wannell, Assistant Director, Labor and Household Surveys Analysis Division

Jennifer Adams from Acadia

Education Committee The committee met last October Minutes and action items are posted on

the DLI site Training Repository has been implemented

and many documents are already posted Training coordinators are challenged in

keeping a balance between repeat basic knowledge and advance training

Also challenged with changes in technology

DLI COLLECTION

The complete series of Absence From Work survey 1979 – 1999 has been added to the collection

This was part of project to retrieve older surveys from the STC mainframe before it is shut down.

The division responsible is continuing efforts to retrieve older surveys.

DLI COLLECTION

Also part of retrieval project we now have:Survey of Job Opportunities (Revised

1992 – 1993) Added 1979 - 1989; 1991.

Survey of Alberta Apprentices and

Journeymen 1985 – 1989.

Survey of Household Spending - 1997 to 2003 Standard Tables.

DLI COLLECTION

Other major files added to the DLI Collection during 2005 – 2007 include:Canadian Addiction Survey (2004).GSS 16 (Social Support and Aging),

GSS 18 (Victimization) and GSS 19 (Time use).

Census 2001 Individual, Families and Household files.

Absence from Work Survey 1979 – 1999CCHS Files Cycle 2.1, 2.2 (1st part of

Nutrition) and 3.1

DLI COLLECTION

Continuous updating of the collection 2006 Geography products 2006 Census products

Mirror Site Mirror the DLI site Data from non Statistics Canada Data Sources

Other initiative: Landings Data from Citizenship and Immigration

Canada Working group in Statistics Canada is exploring

access of PUMF from longitudinal files Looking at various alternatives

PRESENT PRIORITIES

LISTSERVRemains our first priorityBest tool available for answering

your questionsDon’t be afraid of asking questions

on the listservPresent search tool may not be best

at this point but work is being done to resolve this

PRESENT PRIORITIES

Compleat Survival KITBased on suggestions obtained from

DLI members and from a kit used in Atlantic

Aimed at new members as a starter kit but used by others as a reference document

The kit will be presented at this afternoon at one of the workshop

Thanks to Monia, Jane, Sage and Jackie

Thanks to Elizabeth for the original idea

PRESENT PRIORITIES

Improve the quality and standardization of data and metadataGoing through the collection, survey

by surveyEnsuring that the information is

complete – data files, metadata, and other information

All information meets the STC standards – bilingual

Working with Divisions to complete the collection if required

PRESENT PRIORITIESData base and Internet update project

Talk about for quite a few yearsData base built from existing information

from online catalogue or IMDBWill allow DLI members:

Browse through the DLI CollectionChoose the survey you want to accessChoose to see the metadata Will link to the FTP site to allow you to

download the dataHoping to have this on line before the Fall

PRESENT PRIORITIES

Data base and Internet update project

Jackie Godfrey will be managing this project with the help of the DLI team

PRESENT PRIORITIES

CANDDIAn informal “movement” to

coordinate the efforts being made to create DDI marked-up metadata for Canadian studies.

An ad hoc meeting organized by Chuck Humphrey and Bo Wandschneider was held during the IASSIST conference in 2004.

PRESENT PRIORITIES

CANDDIAt that time a number of

different working groups were outlined:Coordinating/Steering GroupTag Working GroupControl Vocabulary / Thesaurus Working Group

Quality Control GroupEducation Group

PRESENT PRIORITIES

CANDDIOver a year ago Bo decided to get the

discussions moving again and a group of individuals were identified to act as the Steering Group:Dan Duda – MemorialStefano Biondo – LavalBernie Gloyne – STC – DLIMike Sivyer – STC – DLIErnie Boyko – CarletonBo Wandschneider – GuelphChuck Humphrey – Alberta

PRESENT PRIORITIES

CANDDIA conference call was held to

discuss the following topics:The need to formalize the CANDDI process slightly.

To take steps to establish a Tag Working Group.

To look at other identified groups and determine how to get these established.

To find ways to promote DDI and CANDDI at other venues.

PRESENT PRIORITIES

CANDDIThe Steering Group also

identified some main participants for the Tag Working Group:

Michelle Edwards – GuelphIrene Wong – Alberta RDCJane Fry – CarletonMarie-Josée Bourgeois – STC/DLI

PRESENT PRIORITIES

DLI COLLECTION IN DDIMarie-Josée and Pauline have been

preparing files to be DDI compliant.

They use the NESSTAR system because it easier to start by reading in an SPSS portable file.

Templates have been created to reduce the need to manually insert other information for a number of the DDI tags

PRESENT PRIORITIESDLI COLLECTION IN DDI

Next they enter additional information that has been collected from different sources:

User Guide Codebooks QuestionnairesCatalogue records (Bibliocat , On-line Catalogue)

STC Integrated Metadata BaseEtc.

PRESENT PRIORITIES

DLI COLLECTION IN DDI

We began this project by converting the re-based Labour Force Survey files.

We now have all of the re-based LFS monthly and annual files (1976 to present) loaded onto our internal NESSTAR system .

PRESENT PRIORITIESDLI COLLECTION IN DDI

It will not be necessary for all DLI members to purchase a NESSTAR system.

NESSTAR browser in both languages is now being installed on Internet and will soon be accessible to everyone.

PRESENT PRIORITIES

DLI COLLECTION IN DDI

The data files will be accessible to only the DLI Contacts and will be userid and password protected.

The metadata will be accessible by everyone. Your patrons will be able to perform variable level searches to identify the files required.

PRESENT PRIORITIES CANDDI - NOW

Is composed of :Michelle Edwards – Guelph Irene Wong – Alberta RDC Jane Fry – CarletonMarie-Josée Bourgeois – Special Surveys

DivisionLouise Marmen – Special Surveys

DivisionMary Decuypere – Special Surveys

Division John Ladds – Special Surveys DivisionLinda Harding-Devries – DLIMichel Séguin - DLI

PRESENT PRIORITIES

CANDDI - NOW Has put together a best practice

document which is DDI compliant Hopefully finalized shortly and accessible

to everyone on DLi website and other appropriate places

STC DDI working group has been created DLI Section Special Survey Division Health Statistics Division Standards Division Census Operations Division Labor Force Survey Division

PRESENT PRIORITIES

DIGITIZING THE PRINTED DOCUMENTATIONQuite a few paper documents,

part of the collection were not digitized

Now available as PDF documentsThis project has been completed.

PRESENT PRIORITIES

CENSUS BASIC SUMMARY TABLES 71-81Keep Jocelyn Geha as a student part-

time and for the summer and hopefully complete this project

Create records layoutTranslate documentationWork with Census Operations Division

and Toronto UniversityLoad information as part of DLI

collection1981 has been loaded Thanks you to Laine Ruus and Linda

Niman

PRESENT PRIORITIES Sherlock Metrics Paper

Part of identifying use of DLI collection Essential feedback to STC divisions in order to

ensure their participation to making information available to DLI and to obtain improved documentation

Five years of use of Survey data from Statistics Canada DLI collection

Use of Census of population microdata files Next: Use of GSS files in Quebec Universities

Other systems: IDLS – University of Western QWIFS – Queens University Island – University of British Columbia Landru – University of Calgary

PRESENT PRIORITIES

DLI Contact Survey Obtain information from DLI members in

terms of satisfaction, use of data and other useful information that will help improve services

Gaëtan: a few words!!!

THE CITATION GUIDE

This guide has been completed and is now an “official” STC guide

Available on the STC web site

http://www.statcan.ca/english/freepub/12-591-XIE/12-591-XIE2006001.htm

TRAINING REPOSITORY

All DLI training materials from workshops are being collected and deposited in one central location - T-Space at University of Toronto

This work is being done by Jane Fry and students at Carleton University

It is not on DLI site because of language requirements

All training coordinators have access in order to load all material

TRAINING REPOSITORY

https://ospace.scholarsportal.info/handle/1873/69

LICENCING QUESTIONS

There have been a number of questions over the last few months concerning data access and use as defined under the DLI License Agreement.

A series of questions and answers / situations that you can browse through and get some answers are posted on the site.

LICENCING QUESTIONS

We have created a database with examples of different data use questions.

These are from actual cases.

We will continue to add to this database as we get additional examples.

Thank you Monia

http://www4.statcan.ca/english/dli/boundary/pages/displaycases.asp

LICENCING QUESTIONS

LICENCING QUESTIONS Static Maps

Maps at the Census Subdivision (CSD) level and higher geographic level (specifically: Census Metropolitan Area (CMA); Census Agglomeration (CA); Census Division (CD); Federal Electoral District (Fed); Province and Canada) may be placed on a DLI institution’s website for general accessibility.

Static thematic maps at the Census Tracts (CT), Dissemination Area (DA), and Forward Sortation Area geographic levels may be published on a DLI’s institutional website for general accessibility, without further consent from Statistics Canada, provided such maps constitute an integral part of analysis and/or research which was conducted using STC data products. Otherwise, maps at the CT, DA, and FSA must remain behind the institution’s firewall and accessible only to authorised DLI users.

All maps disseminated freely on the Statistics Canada website can be replicated.

In all cases where there are maps containing Statistics Canada data, proper Sourcing is required; Approval for making an atlas available on the Web requires licensing

permission from Statistics Canada. Permission must be obtained from the client Services Division of Statistics

Canada: licencing@statcan.ca for all other types of request. Such requests will be handles

on a case by case basis and if approved a notice must be posted indicating that

Statistics Canada approval has been obtained;

LICENCING QUESTIONS Products from Secondary Distributors,

Section 5.3 in the license agreement: Grants the licensee to provide copies of a

derived information product(s) to educational institution(s) at a discounted price providing that: The products are used exclusively for educational

purposes; The educational institutions are supplied with a

copy of the condition of use statement The royalty fees are then based on the

licensee’s discounted price :

PUBS ON STC WEB SITE

Since April 24, 2006 all electronic publications on the STC web site are available for free.

This is a first step towards free information on the Internet

What’s the future… Next Education Committee and EAC meeting