dli update 2007-2008 michel séguin statistics canada december 13, 2007
TRANSCRIPT
DLI UPDATE 2007-2008
Michel SéguinStatistics Canada
December 13, 2007
Organizational changes Changes in the DLI Community Changes in the EAC and Education Committees Changes in the DLI Collection Present Projects – priorities
Listserv Annual report 2006/2007 Compleat Survival Kit Improve quality and standardization of data and
metadata for preservation Database and Internet update project DDI Metrics papers DLI contacts and designates survey
Citation Guide Training Repository Licensing Questions Towards the open data concept Training proposal for next DLI training
ORGANIZATIONAL CHANGES
Director of Communications and Library Services Division François Bordé retired on June 24th 2007
New director of Communications and Library Services Division, Eric St. John joined on June 4th 2007
ORGANIZATIONAL CHANGES
André Blondin who was working on improving the quality and standardization of data and metadata
And preparing SPSS codes Is now with Industry Account
Division
ORGANIZATIONAL CHANGES
Marie-Claire has taken over the listserv, the DLI Update and the training
Is working with DLI section but from the Halifax Office
ORGANIZATIONAL CHANGES
Linda Harding-Devries works on DDI
Is becoming our DDI specialist Works with other divisions and
Committees related to DDI Provides training to divisional staff
on tagging DDI files
ORGANIZATIONAL CHANGES
Jocelyn Geha has completed the digitizing print metadata
Worked on the expansion of the data collection – 1971 – 1986 Basic Summary Tables (Census BSTs)
Left in September for a new job on Parliament Hill
ORGANIZATIONAL CHANGES
•Renée Rocan does the administrative work
•Travel Claims, CD-ROMs, etc…
•Will also work on tagging DDI files
ORGANIZATIONAL CHANGES
•Gaëtan Drolet works on metrics document
•Survey with DLI contacts and designates
•Works with various STC services areas on citation
•Going through the site and comparing English and French
ORGANIZATIONAL CHANGES
•Jackie Godfrey takes care of :
•the FTP site
•the Web site
•the search tool
•registration on listserv
•passwords
•all of us
ORGANIZATIONAL CHANGES
•Mike Sivyer is bookmarked through the Alumni Program at STC
•Works only a few hours a week for DLI
•Prepare the minutes from the EAC meeting
•Other work such as the Strategy Document
•Remains well connected to the DLI
ORGANIZATIONAL CHANGES
•Other staffing plans for the beginning of FY 08/09
•Another Marie-Claire
•Another André
In November 2007, Durham College joined the DLI
This brings the membership to 72
Other institutions have made inquiries about joining DLIFollow-up have been doneNo decision yet to joinMostly a resource issue
DLI MEMBERSHIP
DLI MEMBERSHIP
Institutions that have not yet been visited Niagara College Nova Scotia Community College Durham College
EAC MEMBERSHIP
Mario Bédard from Health Statistics Division has resigned
A new STC representative will be invited to join starting at the next EAC meeting
The executive will also look for another STC representative to replace Jeffrey Smith
It was also decided to invite a guest representing colleges at the next EAC meeting
Points discussed at the EAC are raised throughout this presentation
Minutes from the EAC committee
Education Committee No change in the membershipThe committee met last SeptemberMinutes from the Education CommitteeLook at the future of DLI trainingDid an environmental scanTopics for future training activities
Education Committee Recommendations to EAC
Data expertise gap across regionsWeb conferences with speakers from
author divisionsIssue of data preservation and
archivingBusiness model that incorporates the
possibility of an open data environment
DLI COLLECTION
The regular updates to the collection for 2006 census Geography and 2006 Census, Postal codes files, CCHS files, etc…
1986 and 1981 census basic summary tables (BSTs) – 1971 and 1976 will be coming later.
Presently working with International Trade Division to identify what could be made available (presentation on this tomorrow)
DLI COLLECTION
Employment Insurance Coverage Survey KLEMS – Not new – Letter from John
Baldwin See additions and changes to the FTP coll
ection Mirror site at the University of Alberta
Plus other surveys not from Statistics Canada DFO – Catch and Effort Data (Fisheries and Oceans) Youth Smoking 2004 Canadian Addiction Survey
DLI COLLECTION
Other initiative:Landings Data from Citizenship
and Immigration CanadaWorking group in Statistics
Canada is exploring access of PUMF from longitudinal files
PRESENT PRIORITIES
LISTSERVRemains our first priorityBest tool available for answering
your questionsDon’t be afraid of asking questions
on the listservPresent search tool may not be best
at this point but work is being done to resolve this
PRESENT PRIORITIES
Annual Report 06/07 Ready and printed DLI contacts to provide coordinates for Library
directors to whom the annual reports will be sent
DLI contacts will be receiving two copies Also being distributed by Mark Leggott to
various Library Directors’ meetings across Canada COPPUL, CAUL, CRÉPUQ and OCUL at a later date
Covering note to directors will indicate DLI contact
PRESENT PRIORITIES
Compleat Survival KITWill be tested for accessibilityStandards from Treasury BoardUser name and password
PRESENT PRIORITIES
Improve the quality and standardization of data and metadata This project is on hold until we can find
another André Going through the collection, survey by
survey Ensuring that the information is complete
– data files, metadata, and other information such as SPSS codes
All information meets the STC standards – bilingual
Working with Divisions to complete the collection if required
PRESENT PRIORITIESData base and Internet update
projectTalk about for quite a few yearsData base built from existing
information from online catalogue or IMDB
Will be covered by Marie-Claire
PRESENT PRIORITIESDDI – Data Documentation
InitiativeSince last April 2007
Working with: Dr Michelle Edwards from Guelph University Jane Fry from Carleton University Irene Wong from Alberta University Staff from Special Surveys at STC Staff from the DLI Unit at STC
Develop: A best practice document for coding files in DDI
Nesstar and the best practice document on Web CTUMS was made available for comments
PRESENT PRIORITIES DDI – Data Documentation Initiative
ODESI – Ontario Data Extraction System Infrastructure Prepared also a best practice document Both best practice documents have been
compared Are essentially the same except:
Some fields are not required for STC files Examples in STC best practice document are strictly
for STC files as ODESI document added examples for metadata from other sources than STC
DINO (Data In Ontario) is having a hands on workshop with Ontario University participants related to the ODESI best practice document
Comments related to fields applicable to STC files will be integrated in both documents
PRESENT PRIORITIESDDI – Data Documentation
InitiativeAs of January 2008
Files from STC will be available on the Web
Statistics Canada best practices document relating to tagging files based on DDI version 1-3
The DLI site will be the official repository for STC PUMFs in DDI compliant format
PRESENT PRIORITIES
DLI COLLECTION IN DDI
The data files will be accessible to only the DLI Contacts and will be userid and password protected.
The metadata will be accessible by everyone. Your patrons will be able to perform variable level searches to identify the files required.
PRESENT PRIORITIES
Sherlock Metrics Paper Five years of use of Survey data from
Statistics Canada DLI collection Use of Census of population microdata files Next: Use of GSS files in Quebec
Universities Other systems:
IDLS – University of Western QWIFS – Queens University Island – University of British Columbia Landru – University of Calgary
PRESENT PRIORITIES
DLI Contacts and Designates Survey Obtain information from DLI members in terms
of satisfaction, use of data and other useful information that will help improve services
Questionnaire has been developed by Gaëtan and revised by Chuck, Wendy, Mike and Michel
Population Research Laboratory will host the survey
Test will be conducted early January, 2008 Survey will be conducted starting mid January,
2008 Report will be ready before end of March 2008
THE CITATION GUIDE
This guide has been completed and is now an “official” STC guide
http://www.statcan.ca/english/freepub/12-591-XIE/12-591-XIE2006001.htm
Census Community Profile generates standard citations
CANSIM and ESTAT generate standard citations
TRAINING REPOSITORY
All DLI training materials from workshops are being collected and deposited in one central location - T-Space at University of Toronto
This work is being done by Jane Fry and students at Carleton University
It is not on DLI site because of language requirements
Translation can be done upon request
TRAINING REPOSITORY
All training coordinators have access in order to load all material
https://ospace.scholarsportal.info/handle/1873/69
LICENCING QUESTIONS
There is always questions concerning data access and use as defined under the DLI License Agreement.
A series of questions and answers / situations that you can browse through and get some answers are posted on the site.
LICENCING QUESTIONS
We have created a database with examples of different data use questions.
These are from actual cases.
We will continue to add to this database as we get additional examples.
http://www4.statcan.ca/english/dli/boundary/pages/displaycases.asp
LICENCING QUESTIONS
LICENCING QUESTIONS Static Maps
Maps at the Census Subdivision (CSD) level and higher geographic level (specifically: Census Metropolitan Area (CMA); Census Agglomeration (CA); Census Division (CD); Federal Electoral District (Fed); Province and Canada) may be placed on a DLI institution’s website for general accessibility.
Static thematic maps at the Census Tracts (CT), Dissemination Area (DA), and Forward Sortation Area geographic levels may be published on a DLI’s institutional website for general accessibility, without further consent from Statistics Canada, provided such maps constitute an integral part of analysis and/or research which was conducted using STC data products. Otherwise, maps at the CT, DA, and FSA must remain behind the institution’s firewall and accessible only to authorised DLI users.
All maps disseminated freely on the Statistics Canada website can be replicated.
In all cases where there are maps containing Statistics Canada data, proper Sourcing is required; Approval for making an atlas available on the Web requires licensing
permission from Statistics Canada. Permission must be obtained from the client Services Division of Statistics
Canada: [email protected] for all other types of request. Such requests will be handles
on a case by case basis and if approved a notice must be posted indicating that
Statistics Canada approval has been obtained;
LICENCING QUESTIONS Products from Secondary Distributors,
Section 5.3 in the license agreement: Grants the licensee to provide copies of a
derived information product(s) to educational institution(s) at a discounted price providing that: The products are used exclusively for educational
purposes; The educational institutions are supplied with a
copy of the condition of use statement The royalty fees are then based on the
licensee’s discounted price :
Steps towards an open data model
Since April 24, 2006 all electronic publications on the STC web site are available for free.
This is a first step towards free information on the Internet
What’s the future… working towards a new business model with open data
Training Proposal for Fall 2008
Presently developing a one day workshop on the Business side of STC
Morning will start with the Business Registry and covering each block of STC, what it collects and what is the output
The afternoon will provides hands on the PUMFs from the business side