district1090_health&safety and protection seminarnovember 2012

Spot The Hazards!Spot The Hazards!Spot The Hazards!Spot The Hazards!

District 1090 H, S & P Seminar to Clubs

Health, Safety & ProtectionHealth, Safety & ProtectionHealth, Safety & ProtectionHealth, Safety & Protection

Seminar / SurgerySeminar / SurgerySeminar / SurgerySeminar / SurgeryHealth, Safety & Protection…. is it Important to You?

Stephan (Helal) Stephan, District H & S OfficerKen Diccox, District Protection Officer


Ken Diccox, District Protection Officer

14th November 2012

Domestics• Welcome

• Fire Evacuation

Health, Safety & Protection Health, Safety & Protection Health, Safety & Protection Health, Safety & Protection Seminar / SurgerySeminar / SurgerySeminar / SurgerySeminar / Surgery

District 1090

• Fire Evacuation

• Toilets

• Mobile phones

• Break

H, S & P Seminar to Clubs

Agenda• Introductions• Object of Seminar• H&S Policy & Responsibilities• RIBI Policy Booklet - July’10

Health, Safety & Protection Health, Safety & Protection Health, Safety & Protection Health, Safety & Protection Seminar / SurgerySeminar / SurgerySeminar / SurgerySeminar / Surgery

District 1090

• RIBI Policy Booklet - July’10• Risk Assessment … Practical• Insurance• Protection• RI & District 1090 Website• Club Actions & Responsibilities• AOB


General Council Secretary/CEOExecutive Committee

Health, Safety & ProtectionResponsibilitiesResponsibilitiesResponsibilitiesResponsibilities

Corporate Responsibility … Duty of Care


Executive CommitteeHealth & Safety and Protection

CommitteeDistricts(Governors)Clubs

(Presidents)

RIBIHealth & Safetyand Protection

Advisers

H&Sand ProtectionDistrict AdvisersClub Advisers

District 1090 H&S Seminar to Clubs

H, S & P Seminar to ClubsDistrict 1090

RIBI Health & SafetyRIBI Health & SafetyRIBI Health & SafetyRIBI Health & Safety

RI PolicyRI PolicyRI PolicyRI PolicyRIBI Commitments to:

a. Promote & encourage safe practice

b. Provide information & advice

c. Establish systems & procedures

District 1090

c. Establish systems & procedures

d. Develop & encourage H&S communication

e. Exchange ideas & promote best practice

Rotary Clubs Responsibility to:

> Plan, organise & deliver in a safe manner


§ H&S management in Rotary is not an option- it is an obligation

§ RAs - carried out & recorded- perceived risk?

Health & Safety Health & Safety Health & Safety Health & Safety

ResponsibilitiesResponsibilitiesResponsibilitiesResponsibilities

District 1090

§ Risk assessments: Ø short, to the point Ø real issues Ø understood by all involvedØ cover H&S, Environment, Safeguarding & Club Business interest


Health & SafetyHealth & SafetyHealth & SafetyHealth & SafetyRisk AssessmentRisk AssessmentRisk AssessmentRisk Assessment

§ Assessments reviewed

…before & after every event

…room for improvement?

District 1090

…room for improvement?

§ Copies retained

…guidance for repeat events

…as evidence in event of a claim


Health & SafetyHealth & SafetyHealth & SafetyHealth & SafetyRisk AssessmentRisk AssessmentRisk AssessmentRisk Assessment


Health & SafetyHealth & SafetyHealth & SafetyHealth & SafetyRisk Assessment TemplateRisk Assessment TemplateRisk Assessment TemplateRisk Assessment Template

Six Stages of a Risk AssessmentSix Stages of a Risk AssessmentSix Stages of a Risk AssessmentSix Stages of a Risk Assessment1. What might cause harm (Hazard)?

- visit location

2. Who might be harmed and how?

District 1090

2. Who might be harmed and how?

3. What chance someone might be harmed (Risk)?

4. What precautions? Are they adequate?

5. Record findings

6. Review RA as & when necessary

- particularly after the event


Health & SafetyHealth & SafetyHealth & SafetyHealth & SafetyRisk Assessment TemplateRisk Assessment TemplateRisk Assessment TemplateRisk Assessment Template

Rotary Club/District - Health and Safety Risk Assessment Form Ref No: ____ Task/Function: _____________________________ Location: ___________________________________________ Risk Assessor: _______________________ Date: __________ Persons at Risk: _______________________________________

Risk Levels:- L = Low; M = Medium; H = High (Use L-M, or M-H to indicate intermediate risk levels, if necessary) (NB: Risk Levels in last column indicate anticipated scores after Action is taken)

Hazard

(What might cause harm?)

Risk(s)

(What harm might be caused?)

Risk Level Before Action

L/M/H

Current Control Measures and/or

Action to Reduce/Eliminate Risk

(Including action by whom and by when)

Risk Level After Action

L/M/H

District 1090

Signed: _______________________________ Risk Assessor Signed: ________________________________ Project Manager Date: ________________ Date: ________________ Review Date: ___________


Health & SafetyHealth & SafetyHealth & SafetyHealth & SafetyPracticalPracticalPracticalPractical

Test Case(Unfortunately, we were unable to go

through this at the Seminar!)

District 1090

through this at the Seminar!)

Littlewick Green ShowMaidenhead


LITTLEWICK GREEN SHOW – ANNUAL TOWN SHOW

Fruits, vegetables, Flowers & Cake competitions; Dog Show; Various Stalls; Vintage Cars; Music; Food & Drinks, etc.


District 1090

MAIDENHEAD THAMES ROTARY INVOLVEMENT

Skittles game; Books, Brick-a-Brac & Cakes stalls; Tombola; children’s competitions; Shelter Box exhibition


Previous H&S Seminar Brain Storm –Potential Hazards ConsiderationsAvailability of enough volunteers; Erection (stalls), load-bearing tables; weight (carrying), Breakables; Splinters of skittles

No alcohol to children; Adequate training, Access &


District 1090

No alcohol to children; Adequate training, Access & Egress (particularly vehicular); Back injury in throwing - Players & Volunteers; Trip Hazards; Injury from flying objects ; Driving pins in the ground -Thumbs injury & services underground; No electricals unless PAT inspected or low voltage; Spectators - Delineation & Back stop; Potential money robbery - cash handling; Integrity of equipment used; Discipline Regime


Health & Safety Health & Safety Health & Safety Health & Safety PracticalPracticalPracticalPractical

Previous H&S Seminar Brain Storm –Potential Hazards Considered (Cont)

Food Preparation

District 1090

Food Preparation

Transport from homes; Poisoning; Allergies; Injuries from heating

Temperature control; Wasps; Hygiene of operatives;Health Certificate provision (Home Cooking)


Previous H&S Seminar Brain Storm –Potential Hazards to be considered (Cont)

Field Games –

Health & Safety Health & Safety Health & Safety Health & Safety PracticalPracticalPracticalPractical

District 1090

Field Games –Children, Races, Skittles, BasketballAvailability of first aid station; Ailments & minor accidents; Hands contamination; Obstacles; Numbers and homogeneity of participants; Supervision (and behaviour); Weather issues



District 1090H, S & P Seminar to Clubs

Health, Safety & ProtectionSeminarSeminarSeminarSeminar

InsuranceInsuranceInsuranceInsurance

District 1090

InsuranceInsuranceInsuranceInsurance


Health, Safety & ProtectionInsurance

RI Insurance§ Every Rotarian & volunteer has insurance cover … which provides a safety net

District 1090

BUT:

Insurance is not a licence

for unsafe activities

§ NB – H&S rules never to be used to restrict or cancel events


Health, Safety & ProtectionInsuranceInsuranceInsuranceInsurance

H&Sblamed to cancel lots of

District 1090

Victims:-

Plastic duck races, village fetes, banning of conkers, firemen's poles, park benches & even Morris dancing

cancel lots of fun events


Health, Safety & Protection



Insurance & the Rotary Clubs• Sutton Winston Insurance Brokers www.suttonwinston.com

• Blanket Insurance - covers Rotarians & volunteers

• For All Rotary Activities; Excludes:-

District 1090

• For All Rotary Activities; Excludes:-- Fireworks Displays (unless by Specialists)- Equipment Insurance- Cancellations & Abandonements- Weather Insurance- Prize Indemnity


Health & SafetyHealth & SafetyHealth & SafetyHealth & SafetyInsuranceInsuranceInsuranceInsurance

Insurance & the Rotary Clubs• Covers all traditional Rotary Activities • Excludes:- Aviation, hot air balloons & parachute

District 1090

- Aviation, hot air balloons & parachute- Bungee Jumping & Abseiling- Marine & water-borne risks- Motor racing- Use of vehicles on & off public highways- Any deliberate Acts or omission- Contract conditions by others imposing Rotary liability



Insurance Policies- Death, injury & damage… £20m Public & Product liability for any one claim… £10m Employer’s liability (includes £1m Stallholder liability)

- Regalia & Money – Loss or damage to Regalia & money… £1K to £5k maximum- Officers & Club Indemnity – wrongful acts of officers

District 1090

- Officers & Club Indemnity – wrongful acts of officers… £500K per claim – max £2m- Legal Expenses – criminal prosecution… £50K limit of Indemnity for defence - Libel & Slander – Club Publications… £500K for damages costs & expenses- Personal Accident – Rotarians & Volunteers… £7.5K to £125K for death and injuries / loss of limbs


Health, Safety & Protection Health, Safety & Protection Health, Safety & Protection Health, Safety & Protection SeminarSeminarSeminarSeminar

ProtectionProtectionProtectionProtection

District 1090

Ken DiccoxKen DiccoxKen DiccoxKen Diccox



27H, S & P Seminar to ClubsDistrict 1090

• The Protection of Freedoms Act 2012• These changes come into effect from 10

IntroductionIntroductionIntroductionIntroduction


28

• These changes come into effect from 10September 2012.

• The term ‘Regulated Activity’ is beingredefined to focus on work which involvesclose and unsupervised contact withvulnerable groups.


Merger of ServicesMerger of ServicesMerger of ServicesMerger of Services

• Criminal Records Bureau (CRB) and the


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• Criminal Records Bureau (CRB) and the Independent Safeguarding Authority (ISA) will merge into a single organisation - the Disclosure and Barring Service on 1 December 2012 (DBS).


Changes• Applications for either standard or enhanced checks can only be submitted for aged 16 years or over.


• Lead Signatory or Counter Signatory must be 18 years or over.

• Additional Information will no longer be sent to Counter Signatories as part of the Enhanced process. This may be sent separately by police.

• Vetting and Barring scheme registration for continuous monitoring has been repealed.


Registered Body SetupLead

Countersignatory


31

Countersignatory Countersignatory

RB Guidance

AuthorisedPerson orID Checker


Roles of a Countersignatory

• Determine entitlement to a CRB check.• Establishing the true identity of the applicant.


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• Establishing the true identity of the applicant.• Ensure that the application form is correctly completed.

• Secure point of contact for receipt of sensitive information.

• Adhere to the Conditions of Registration and Code of Practice. H, S & P Seminar to Clubs

Regulated Activity for ChildrenThe new definition of Regulated Activity relating to children is set out in three parts: (What they do - Activities)

1. Unsupervised activities: teach, train, instruct, care for


33

1. Unsupervised activities: teach, train, instruct, care for or supervise children, or provide advice/guidance or well being, moderate a public electronic interactive service or drive a vehicle only for children carried out on a frequent, intensive or overnight basis. An individual carrying out activities as above, under reasonable supervision by another person who is also engaging in Regulated Activity is not undertaking Regulated Activity.

Regulated Activity for Children(where they work – Establishments)

2. Work for establishments schools, nursery schools, childcare premises Children’s Homes/Centres with the opportunity for contact with children carried out


Code of Practice

34

the opportunity for contact with children carried out on a frequent, Intensive or overnight basis. A volunteer carrying out supervised activities under reasonable supervision by another person engaged in Regulated Activity is not undertaking Regulated Activity. This does not apply to paid employees.


Regulated Activity for ChildrenWho they are: (specified position)


35

3. Providing Professional Health Care, Personal care, Registered childminders and Foster Carers, Management, supervision of those engaged in a Regulated Activity.


Entitlement to a DisclosureThose in Regulated Activity with children.

o Actual or Prospective foster parents


o Persons aged over 16 living in the same household as a foster/prospective foster parent

o People who provide or wish to provide - childminding- or day care

36H, S & P Seminar to ClubsDistrict 1090

What is a Regulated Activity?Regulated Activity is a statutory term used to describe working or volunteering with children or adults.


37

adults.

It covers any work, whether paid or unpaid, which is carried out on a frequent, intensive or overnight basis but does not include family or personal arrangements.


….frequently, intensively and/or overnight

•Once a week for most services, but once a month or more for health and social care


38

month or more for health and social care services involving personal care.

• Takes place on 4 days in one month or more.

•Overnight between 2am - 6am.


Regulated Activity – AdultsThe new definition no longer refers to the word

‘vulnerable’ for regulated activity relating to adults.

The specified establishment e.g. Care Home, has


The specified establishment e.g. Care Home, has been removed – the focus is now on activities - not

where the activity takes place.

The frequency test has been removed – an individual only needs to engage in activities listed below once to be carrying out regulated activity relating to adults.

39


The definition focuses on those activities, which should they be needed by any adult - mean that an adult is considered vulnerable at the point of receiving them:


o Healthcare for adults provided by, or under the direction/supervision of a regulated health care professional.

o Personal care for adults involving hand-on physical assistance with washing and dressing, eating, drinking, toileting, prompting and supervising an adult with any of these tasks because of their age of disability, or teaching others to do this task.


o Social work – provision by a social care worker which is required in connection with Health Services or Social Services.

o Assistance with an adults cash, bills or shopping because


o Assistance with an adults cash, bills or shopping because of their age, illness of disability arranged via a third party.

o Assisting in the conduct of an adults own affairs under a formal appointment.

o Conveying adults for reasons of age, illness or disability to, from, or between places where they receive healthcare, personal care or social work arranged by a third party.


What is not changing•An adult is defined as a person aged 18 years and over.

•A person whose role includes the day-to-day management or supervision of any person engaging in Regulated Activity, is also in


engaging in Regulated Activity, is also in regulated activity.

•Regulated activity relating to adults excludes any activity carried out in the course of family relationships, and personal, non commercial relationships.



Website

District 1090

Website


• District 1090 Website

• Health, Safety, Protection & Environment

Health, Safety & Protection Health, Safety & Protection Health, Safety & Protection Health, Safety & Protection WebsiteWebsiteWebsiteWebsite

District 1090

• Club websites linked, if RIBI template

• Policies, RA templates & Examples

• Updates notified, if advised


Home / Events / Photo Galleries / District Team / Areas in this District/ Club List / Contact Form / Members Login

Health, Safety & Protection Health, Safety & Protection Health, Safety & Protection Health, Safety & Protection WebsiteWebsiteWebsiteWebsite – District 1090

Welcome to Rotary International District 1090Diary PagesMembershipCommunity & Vocational ServicesInternational ServiceNew Generations

End Polio Driveathon raises over £14,000!

Find Us on...Rotary District 1090

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New GenerationsRotary FoundationThanks for LifeMarketing, Public Relations & CommunicationsNewsPress ReleasesExecutive and CouncilDistrict Committees

Health & Safety, Protection, EnvironmentDistrict Conference 2012Speakers' CornerRI Convention Bangkok 2012Inner Wheel District No 9RotaractMember Area

Read DG Judith's News Blog

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Home | Health & Safety, Protection, EnvironmentThe District Specialists Officers may be members of a full District Committee, others do not serve on any

committee. For ease of access all Specialist Officers are listed here, and can be contacted using their email buttons. Those not attached to any committee have their information pages here (see, blue menu bar on the left). All Specialist pages can be accessed by clicking on the relevant icon below.

Health, Safety & Protection Health, Safety & Protection Health, Safety & Protection Health, Safety & Protection District 1090 WebsiteDistrict 1090 WebsiteDistrict 1090 WebsiteDistrict 1090 Website

Sub-Groups:

District 1090

Sub-Groups:Health and Safety

Other LinksAll Committee ReportsRIBIRotary InternationalLinks to other sites

Committee members:District Health & Safety Officer: Rtn. Helal (Stephan) Stephan - Maidenhead ThamesDistrict Protection Officer: Rtn. Ken Diccox = The Rotary Clu of Faringdon & DistrictEnvironmental Officer: Rtn. Anne Cooper - Reading MatinsRIBI Finance and Insurance Adviser: Rtn. Richard Kay - Reading AbbeyDistrict Welfare & Family Officer: Rtn. Philip Fletcher - Henley-on-ThamesRYLA Award Administrator: Rtn. Carole Lowe - ReadingRYLA Special Needs Brian Middleton Award : Rtn. Stan Eldon - CavershamDistrict Constitutional Adviser: Rtn. Rodney Huggins (Founder) PHF - Loddon Vale

Health & Safety Child Protection Environment


Health, Safety & Protection Health, Safety & Protection Health, Safety & Protection Health, Safety & Protection District 1090 WebsiteDistrict 1090 WebsiteDistrict 1090 WebsiteDistrict 1090 Website

Reports:Insurance and the Rotary ClubRIBI H&S Risk Assessment Form - Template

Home | Health & Safety, Protection, Environment | Health and Safety

As Rotarians, we can have fun in a responsible way as long as we plan our events sensibly. We all have a duty of care for the Health & Safety of ourselves and others. Furthermore, in order to secure RIBI insurance cover, clubs are required, in the event of a claim, to demonstrate that they have undertaken H&S Risk Assessments and are managing all H&S aspects of events organised, including Protection, where applicable.

Safety issues concerning the organisation of Club and District Events

District 1090

RIBI H&S Policy for Clubs & Districts - July 2010Other LinksAll Committee ReportsRIBIRotary InternationalLinks to other sites

Clubs are increasingly trying new ways to raise funds and / or get involved in the local community. Three H&S Seminars / Surgeries for District 1090 Clubs have now been held in Nov '11 and April '12 to offer Club H&S officers, Committee Chairs and all those involved in H&S in any way an opportunity to share and learn from each other.

Resources to help Clubs plan successful events are now available through the blue menu bar on the left hand side of this page. These include H&S Policy, Insurance details and templates for Risk Assessments. A copy of the PowerPoint presentation of the April 2012 H&S Seminar is also included. Good examples of H&S templates and Risk Assessments of various Club activities will continue to be uploaded on this website for guidance, as and when these become available. Please keep them coming! Thank you.


SummarySummarySummarySummaryCorporate Responsibility … Duty of Care§ H&S management is not an option - it is an obligation§ Plan & organise in a safe manner§ RAs - carried out & recorded

Health, Safety & ProtectionHealth, Safety & ProtectionHealth, Safety & ProtectionHealth, Safety & ProtectionSeminarSeminarSeminarSeminar

District 1090

§ RAs - carried out & recorded§ Blanket Insurance covers:- Rotarians & Volunteers

- Most Rotary Activities, but with exceptions§ Must ensure proper Protection Code of Behaviour

H&S is Common SenseH, S & P Seminar to Clubs


Club Actions / ResponsibilitiesClub Actions / ResponsibilitiesClub Actions / ResponsibilitiesClub Actions / Responsibilities


Health, Safety & ProtectionHealth, Safety & ProtectionHealth, Safety & ProtectionHealth, Safety & ProtectionClub Actions / ResponsibilitiesClub Actions / ResponsibilitiesClub Actions / ResponsibilitiesClub Actions / Responsibilities

1. President signs RIBI Health & Safety Policy- Lodged with Club Secretary

2. Read RIBI Insurance & Protection guidance- All Clubs have been issued with H&S and

District 1090

- All Clubs have been issued with H&S and Insurance guidance, probably held by the Club Secretary or Treasurer

3. Advise Club Committee Chairs accordingly

4. Appoint Club H&S and Protection Officer(s)


5. Club Health & Safety Advisers co-ordinate riskassessments relating to all Club activities/projects

6. Ensure Risk Assessment is undertaken for every Club event, AND

Health, Safety & ProtectionHealth, Safety & ProtectionHealth, Safety & ProtectionHealth, Safety & Protection

Club Actions/ResponsibilitiesClub Actions/ResponsibilitiesClub Actions/ResponsibilitiesClub Actions/Responsibilities

District 1090

Club event, AND- make sure the events are recorded in Club Council Minutes or records

7. Further copies of Guidance on H&S and Protection issues can be obtained / downloaded from the District & RIBI Website


Thank You

Any Questions?


District 1090

[email protected]

Tel. 01628 783318 Mob. 07872 820818

[email protected]. 01367 820467


district1090_health&safety and protection seminarnovember 2012

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